May 2009

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May 2009

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Welcome and Introductions Training Overview

◦ Evolution from CSRS to CEDARS (Fri)◦ Submission and Editing Process (Tues)◦ Course Catalog, Student Schedules, Grade History

- including phase-in of State Course Codes (Wed)◦ Staff Information, including Certification

Numbers (Thurs)◦ Expanded Program Data and New Ethnicity and

Race Codes (Fri)

3May 2009

David Kinnunen◦ Associate Director, Professional Certification

Mary Jo Johnson◦ Director, Title II Part A (Highly Qualified

Teacher Requirements)

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The following are some of the categories of questions that we have received.

Certification ◦ CTE – including, teachers at skill centers◦ Teachers without certificate numbers◦ Contracted teachers

Staff Codes/Staff Type◦ Paraeducators and other staff◦ Teachers without staff codes

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Team teaching◦ More than one teacher◦ Paraeducators

Teaching staff located at another building or in another district

Error messages

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General information about certification

How will OSPI process teacher data?◦ Identification of teacher data sources

How will teacher data be used?

Questions and Answers

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RCW 28A.410.025 Qualifications – Certificate or permit required.◦ No person shall be accounted as a qualified

teacher within the meaning of the school law who is not the holder of a valid teacher’s certificate or permit issued by lawful authority of this state.

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Teacher (Initial/Residency, Continuing/Professional, K-12 Lifetime (unendorsed)

Career and Technical First People’s Language/Culture Administrator

Principal Program Administrator Superintendent

Educational Staff Associate Limited Certificates (continued next slide)

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Limited Certificates (8) Conditional Certificate Substitute Certificate Emergency Certificate Emergency Substitute Certificate Nonimmigrant Alien Exchange Teacher Intern Substitute Teacher Certificate Transitional Certificate Provisional Alternative Administrative Certificate

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How will OSPI process teacher data?◦ Step One: Process certification numbers through CEDARS ◦ Step Two: Link the certification numbers with other data

What are the other data sources?

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CEDARS Data WarehouseFi

nanc

ial

Cert

ific

atio

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Programs

Courses Grade History

Staff File &

Schedules

Student Enrollment

Ass

essm

ent

Student Demographics

CEDARS Submissions

Faci

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T

rans

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CEDARS Data Warehouse

Certification

CTE Certification

s

HQT

S275

Teacher Test Scores

Natl. Board

Fingerprints

Teaching Certificates

CED

AR

S

Ass

essm

ent

Fina

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Faci

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May 2009 13

Meet federal reporting requirements related to highly qualified teachers and equitable distribution of teachers

Respond to national and state legislative inquiries about Washington’s teaching force

Produce reports such as:◦ Supply and Demand◦ Certificates Issued and Placement of New

Teachers Research

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Districts only report staff within their programs, schools, district, and jurisdiction.

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STAFF FILE F

Column Name Data Type Required?

F01 School Year Char (4) Yes

F02 Serving County Dist Code Char (5) Yes

F03 Staff Id VarChar(20) Yes

F04 Staff Type Code VarChar(8) Conditional. Data must be entered for all staff types listed in F05

F05 Certification # Char(7) Conditional. Data must be entered for all educators who teach classes issuing WA State Credit

F06 Last Name VarChar(60) Conditional. If Element F05 is not UNK, report it.

F07 First Name VarChar(60) Conditional. If Staff member has first name and F05 is not UNK, report it.

F08 Middle Name VarChar(60) No

F09 Birth Date DateTime Conditional. If F05 is not UNK Report it 16

Staff Schedule File G

Column Name Data Type Required?

G01 School Year Char(4) Yes

G02 Serving County Dist Code Char(5) Yes

G03 Location Id VarChar(4) Yes

G04 Staff Id VarChar(20) Yes

G05 Course Id VarChar(20) Yes

G06 Section Id VarChar(20) Yes

G07 Term VarChar(12) Yes

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Question: Should all teachers be certificated? Answer: Yes.

Example: A Career Technical Education (CTE) teacher in a skill center

is a “contracted person” teaching a cosmetology course. This teacher must hold some type of certification just as any other K-12 classroom teacher. In this case, the appropriate certification would be a CTE certificate or a conditional certificate. A certificate number consists of six digits and a letter.

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Question: A “contracted teacher” who is employed by an ESD or another type of agency provides instructional services to students. Does the district report the teacher’s certificate number?

Answer: Yes.

Example: A school district purchases the services of a special

education teacher through an ESD cooperative to provide instruction for students in special education programs.

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Question: Race and ethnicity are currently not asked for in the staff table. Will this information be asked for in the future?

Answer: This data is currently collected in the S275 report. We do anticipate some alignment changes to meet federal requirements. Work is in progress to address this issue.

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Question: The staff type code appendix does not include all of the codes based on the S275 manual. Will additional codes be added?

Answer: No. We do not anticipate adding additional codes at this time. The purpose for collecting teacher data is related to classroom instruction and the ability to meet federal reporting requirements.

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Question: Are there tentative timelines for HR type reports starting next year using CEDARS data?

Answer: Yes. We are working on details and will have additional information before the beginning of the school year.

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Question: It appears that the Staff Type Code is really the same as Duty Code in the S275. Will the new CEDARS manual be updated to reflect this or at least include the description in the wording so people understand they are the same?

Answer: This will be reviewed prior to publishing the next version of the manual.

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Question: Who is the contact at OSPI for error messages related to staff?

Answer: Customer Support(360) 725-6371 or1 (800) 725-4311customersupport@k12.wa.us

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This presentation and session recording will be posted to the K12 web site at http://www.k12.wa.us/CEDARS/Training.aspx

We will also post questions and answers:◦ That are asked/answered during the session◦ That we did not get to during the session◦ That we receive after the session

25May 2009

Customer Support (360) 725-6371 or 1 (800) 725-4311 customersupport@k12.wa.us

Data Manual and Appendices and Supporting Documents http://www.k12.wa.us/CEDARS/default.aspx

Feasibility Study report to the Legislaturehttp://www.k12.wa.us/LegisGov/2009documents/DataFeasibilityReport.pdf

26May 2009