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Wenatchee School District Board of Directors

Wenatchee School District Regular Board Meeting

Minutes of May 26, 2015 WSD District Office

Board Members Present 6:00 PM Staff Present Walter Newman, President Brian Flones, Superintendent Jennifer Talbot, V.P. Cabinet Robert Sealby Jesús Hernández

Walter Newman, Board President, opened the regular board meeting at 6 pm with the Pledge of Allegiance. Laura R. Jaecks had an excused http://www.wenatcheeschools.org/files/_6ULpk_/53ecc0a54500227a3745a49013852ec4/10_28_14_Minutes.pdfabsence.

Walter Newman, asked for a motion to approve the consent agenda. MOTION MADE: Robert Sealby made the motion to approve the consent agenda. The consent agenda included a walk-on approval for Resignation from Bryan Visscher, Director of Facilities effective June 30, 2015.

SECONDED: By Jesús Hernández PASSED UNANIMOUSLY

Jennifer Talbot mentioned how pleased she is to see a partnership with the City of Wenatchee and Alcoa for providing support for a new playground at Columbia Elementary school, and grateful to Principal Bill Eagle for his leadership on this project and his work to encourage parent involvement at Columbia. She is also thankful to Carolyn Griffin-Bugert and her team for working to obtain grant funding for afterschool programs and partnering with Americorp for staffing these programs.

Consent Agenda included:

MINUTES: 5/12/15 Reg. Board Meeting Minutes PERSONNEL REPORT PREPARED BY: Lisa Turner, HR Director: 5/26/2015 personnel report: on file

VOUCHERS & CONTRACTS PREPARED BY: Karen Walters, Director of Accounting: 5/26/15 General Fund

Check numbers 576406 through 576612 totaling $546,084.28 Capital Projects Fund

Check number 576613 through 576621 totaling $601,523.86 Associated Student Body Fund Check number 576622 through 576668 totaling $34,066.17

PAYROLL: Tammy Hubensack, Director of Payroll:

5.378.294.19 for the month of May 2015.

SURPLUS REPORT PREPARED BY: Karen Walters, Director of Accounting: None

I. Regular Meeting 6:00 p.m.

1) Minutes

2) Personnel Report

3) Vouchers/Payroll

4) Surplus Report

II. Consent Agenda

5) Contracts

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NONE

1) GLAD Teachers: Assist. Supt. Jodi Smith Payne along with the Glad Coaches recognized the following:

GLAD® Phase 1 Recognition We would like to honor and recognize teachers who have elected to complete GLAD® Phase 1 to develop and refine their instructional practice. The following teachers participated in collaborative modeling, co-teaching, and feedback sessions with GLAD® Agency Trainers. These teachers demonstrated each Phase 1 strategy three times as coaches and/or principals identified the correct use of the critical attributes of each strategy (see attached record keeping sheet that documents each teacher’s growth in the strategies). GLAD® strategies are based on sound educational research and are clearly aligned with the Marzano Instructional Framework. We commend their effort and commitment to teaching excellence.

2) Together for Drug Free Youth: Renee Hunter was honored by receiving recognition from The PAC end of year celebrate. She was chosen as the Community Person of the Year for her work in our community by PAC parents. Superintendent Flones presented Ms. Hunter with a beautiful engraved Recognition piece. Ms. Hunter received a standing ovation.

3) The Arts Programs Appreciation Month: Ramon Rivera, Mariachi, and Maija Henderson, Strings, were present to receive the board Proclamation for the their excellent work in the arts for Wenatchee School District. The other art teachers were attending the Visionscape yearly display of all student art projects. They were also recognized and thanked by Supt. Flones and the Board.

BOARD PROCLAMATION: WHEREAS, the arts, including dance, music, theatre, and visual arts, are defined as a core subject in Washington state’s definition of basic education, and considered an essential component of the complete and balanced education for all students; and WHEREAS, learning in and through the arts enables students to develop critical thinking and problem solving skills, imagination and creativity, discipline, alternative ways to communicate and express feelings and ideas, and cross-cultural understanding, which supports academic success across the curriculum as well as personal growth outside the classroom; and WHEREAS, imagination and creativity are increasingly understood as critical capacities needed for success in the 21st century workforce; and WHEREAS, the arts can transform our schools into havens of creativity and exploration – places where students want to learn, teachers want to teach, and all members of the learning community are more engaged and motivated; and

III. Citizen Comments

IV. Recognitions

Abraham Lincoln: Instructional Coach-Lynn Pearl Carmen Wilson Christina Rodriguez Teresa Heinz Kristina Mason Marta Guerrero Todd Gaytley Cindy Mahler Columbia: Instructional Coach-Andrea O’Donnell Patti Cone Kim Cuevas Laurie Card Roley Roxanna Vanatta Rebecca Heffron Jenifer Kniveton Katie Weaver Dahlia Avila Gretchen Cline Mark Woolsey 100% of staff who have been trained in GLAD are implementing GLAD strategies in their classroom. Newbery: Instructional Coach-Cathy Reasor Tiffany Viall Robert Schott Amy Dilley Lori McLaughlin Janell Dempsey Tami Woolsey Sunnyslope: Instructional Coach-Donna Limón Peggy Martin Abby Dalbeck Leslie Peterson

Lewis and Clark Instructional Coach-Donna Limón Anggie Jagla Desiree Schmidt Mission View Instructional Coach-Alicen Gaytley Tiffany Hepton Ely Orozco Marcy Wright Mary Berdine Patti Montalvo Heidi O'Banion Jennifer Christensen Carol Hill Brandy Martinez Socorro Yanez Sarah Brown Laurie Bonniwell Gaby Chavez Lupe Martinez Armando Avila Mario Avila Coni Morgan Tammy Savage Angie Alto Lisa Douglass 3 whole teams have completed Phase 1: 2nd, 3rd, and 4th grades.

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WHEREAS, high quality school-based arts education involves a wide range of partners, including School Boards, district administrators, educators, parents, artists and arts organizations, community members, and local businesses and organizations, whose collective endeavors towards equitable provision of arts learning for all students we celebrate and promote; and WHEREAS, we applaud the efforts and dedication of arts educators and advocates around the state, and we call for school and community leaders to continue to broaden and strengthen their commitment to provide arts education for “Every Student in Every School,” NOW, THEREFORE, we, Wenatchee School District Board Of Directors do hereby proclaim May 2015 as

Arts Education Month in this community, and call on all students, staff, families and community to join us in this special observance.

WHS ASB Report: 2014-15 ASB President Luke Carlson thanked the board for allowing him to report all year. He learned a lot about how governing boards work and appreciated the opportunity. He introduced the new 2015-16 ASB officers: Christian Brandt Sims President, Ethan Knutson-V.P., Secretary- Richardson Jackson and Treasurer, Madi McLaughlin. 2014-15 ASB Officer Josie Meats thanked the board also and gave a brief run down on the end of the year. He introduced Bryce Newberry and Analise Nelson. Bryce & Analise shared the Lip-Dub video, produced by students at WHS. Everyone enjoyed the students’ work and thanked them for their contributions. The board thanked the officers for their service for the past year. WSHS was not present, they gave their last report at the last board meeting.

NONE 1) Lydig Construction Inc. Change Order: Bryan Visscher, Director of Facilities

presented the Lydig Construction change order. Mr. Visscher thanked the board for supporting him during his 14 years here at WSD. He also thanked them for the successful education that his children received which set them up for success in college and other ventures. Mr. Visscher asked for approval of the change order.

MOTION MADE: Jesús Hernández made the motion to approve the Lydig Construction Inc. change order for the Pioneer Courtyard Alternate #1 project as presented by Bryan Visscher, Dir. of Facilities. DISCUSSION: None SECONDED: By Jennifer Talbot PASSED UNANIMOUSLY

1) AVID Update: AVID Coordinator Danielle Schafer-Cloke presented the update to

the board and introduced the following students to tell their stories and share the college scholarship/grants they received. • Maria Martinez: $15,662 to the Central Washington University • Elena Noyol: $29,512 to the University of Washington • Monica Perez: $16,629 plus $4,000 additional coming in to Washington State

University • Marisol Vargas: $13,475 Acceptance to EWU, UW, WSU, CWU • Dora Alicia Dominguez: 90% of education paid for at Eastern Washington

University

Wenatchee School District 2014-2015 The mission of AVID: AVID’s mission is to close the achievement gap by preparing ALL students for college readiness and success in a global society.

-Students in the middle -High poverty backgrounds -First generation to attend college -Underrepresented groups

Class of 2015 AVID Kevin Sellers and Becki Molitor

V. ASB Reports:

VI. Field Trip Requests:

VII. Facilities Update:

VIII. Special Presentations

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AVID Students Accepted to these fine institutions:

• Gonzaga University • Western Washington University • University of Washington (Seattle) • University of Washington (bothel) • Washington State University • Central Washington University • Seattle PacifIc University • Eastern Washington University • Saint Martin’s University • Western Washington University • Wenatchee Valley College • Seattle University • Marian University • United States Marine Corps

The board thanked Ms. Shafer-Cloke for the presentation and the students for sharing. The board also thanked the program teachers for holding the students to high rigor standards. Mr. Jesús Hernández gave words of wisdom to the students drawing from his own experience, to not get discouraged and use the same determination they used in high school in college and by doing that they will reach their dreams of higher education and it will help to change their world and the world around them.

1) Curriculum Adoption 2nd Reading: Sarah Hanchey, Director of Curriculum, presented the following to the board for final approval: Memo

Prepared By: Sarah Hanchey Director of Curriculum and Instruction Re: Learning and Teaching INSTRUCTIONAL MATERIALS COMMITTEE ADOPTION RECOMMENDATIONS The Instructional Materials Committee is recommending the Board approve the following material for district adoption. THIS IS THE SECOND READING Approval is recommended. Reading Wonders (Spanish program: Maravillas) for core instructional materials adoption; Wonderworks for intervention materials adoption; Authors of these programs include: Shanahan, Tim; Fisher, Douglas; Kilgo, Margaret; Hasbrouck, Jan; Gibson, Vicki; Echevarria, Jan; Paris, Scott; August, Diane; Bear, Donald; Dole, Janice; Francis, David; Tinajero, Josefina; Bumgardner, Kathy; McTighe, Jay; Walker-Dalhouse, Doris; Zike, Dinah. Published by McGraw-Hill (2014). To be used in grades K-5 for English Language Arts. The adoption of this comprehensive English Language Arts program will benefit our students by providing them with quality literacy resources as they learn to read. This program provides students with online access to lessons, learning activities, videos, etc. Students will be exposed to consistent instruction provided through Reading Wonders, Maravillas, and the connected intervention component, Wonderworks. This adoption will also provide our staff with quality, research based resources to teach literacy standards, skills, and strategies. The Reading Wonders program is directly aligned to the Common Core State Standards for English Language Arts. The use of these new programs will replace various outdated literacy programs previously used. Read 180 for alternative core adoption. Published by Scholastic (2012). To be used in grades 6-8 for reading intervention. The district used Read 180 this year as a trial and as an alternative to the core program (Springboard). Formal adoption of Read 180 will provide students who are well below standard with an intensive curriculum and additional time to develop the foundational reading and writing skills they need in order to catch up to their peers. Pearson Common Core Literature for core instructional materials adoption. Authored by Brozo, William; Fettrow, Diane; Gallagher, Kelly; Hibert, Elfrieda; Leu, Donald; Wixson, Karen; Morrell, Ernest; Wiggins, Grant. Published by Pearson (2015). To be used in grades 9-10 for English Language Arts. Using this as the core program will provide students with an English curriculum designed to prepare them to be college and career ready upon graduation. This curriculum provides a high level of rigor and differentiation, aligned to the Common Core State Standards for English Language Arts, online student access to lessons, videos, etc., and will enable teachers to address the needs of students at all levels and of every demographic. The use of this program will replace various outdated literacy materials previously used. Engage NY published by Jossey-Bass (2013-14) for continued temporary core instructional material use as an interim solution for K-5 Mathematics. The district has used Engage NY Math this year and plans to continue using this program until the next formal elementary math adoption. This program is aligned to the Common Core State Standards for Mathematics.

IX. Old Business

AVID Students took AP & College Courses • AP US History • AP Human Geography • AP English Literature • Survey of American Literature • Spanish Native Speakers 1& II • AP Calculus AB • AP Statistics • AP Spanish • AP Chemistry • AP Computer Science

AVID Students AP & honors Stats • 34 AP Courses • 14 Honors courses • 100% applied, 96% going to college • enlistment in U.S. Marine Corps

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Discussion  points:  

• Board is pleased that the digital versions are included with the curriculum • Different quality of digital element • Board is also pleased that the bi-lingual element is a part of materials and the

quality of Spanish materials is very impressive • Literature in HS material discussed • Timeline discussed: Next Step to get materials ordered once approved • Materials here Day 1 when school starts/old materials no longer use

MOTION MADE: Jennifer Talbot made the motion to approve all the Curriculum Adoption materials as listed and recommended by Curriculum Director Sarah Hanchey. DISCUSSION: None SECONDED: By Robert Sealby PASSED UNANIMOUSLY

1) Business Office and COASA Bargaining Contracts: HR Director Heather Crail presented the following to the board for approval:

Brief discussion followed and Ms. Crail pointed out the changes for both contracts.

MOTION MADE: Robert Sealby made the motion to approve both contracts, COASA and Business Office, as presented by Heather Crail, HR Director. DISCUSSION: None SECONDED: By Jesús Hernández PASSED UNANIMOUSLY

X. New Business

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2) Principals’ & Directors Contract Ratification: Lisa Turner, HR Executive

Director presented the following:

Brief discussion and Ms. Turner asked for approval.

MOTION MADE: Robert Sealby made the motion to approve the Principals’ and Directors’ Contract as presented by HR Executive Director Lisa Turner. DISCUSSION: None SECONDED: By Jesús Hernández PASSED UNANIMOUSLY

3) Superintendent’s Contract: Supt. Brian Flones provided his contract to the board for review and approval for the next year with no changes, except the date change. The board thanked Supt. Flones and asked that we do research on state-wide average contracts for Superintendents of similar sized district to see if we are in line with the current structure. Supt. Flones has not taken an increase for several years and it may be time to check into what the trend is so we keep ourselves in line what the rest of the state is doing and not short change our district in that area. The board said they appreciate Supt. Flones’ efforts and want to be sure he is compensated accordingly.

MOTION MADE: Jennifer Talbot made the motion to approve the Superintendent’s Contract as presented by Supt. Flones. DISCUSSION: None SECONDED: By Jesús Hernández PASSED UNANIMOUSLY

4) Procedure 2162P Update: Jon DeJong, Deputy Superintendent presented the procedure as an information item for the board to be aware of our updating of this procedure. By doing this it will come into alignment with the US Dept. of Education guidelines which are in alignment with the Office of Civil Rights Act of 1973.

Mr. DeJong provided the following letter for Dr. Newman to sign to give notice to the US Department of Education, Office of Civil Rights stating that the board did review the updated procedure with languages changes.

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5) Resolution 14-15 Indexing of Public Records: Superintendent Flones presented the following to the board for approval. All school districts and public offices have opted out of the indexing portion of the public records policy due to the unnecessary burdensome of time and effort spent in doing so. This added indexing task results in the increase of the district’s employees’ time and need to increase staff to handle the workload. For this reason public agencies have been given the opportunity to opt-out of the process.

Resolution of the Wenatchee School District Board of Directors

235 Sunset Avenue Wenatchee, WA 98801

509-663-8161 FAX: 509-663-3082

RESOLUTION NO. 14-15

Maintenance of an Index A RESOLUTION, of the Wenatchee School District, declaring that maintenance of an index identifying all public information records held by the

District would be unduly burdensome and providing that such index will not be maintained.

WHEREAS, RCW 42.56.070 requires every public agency to maintain and make available for public inspection and copying a current index identifying

information as to certain public records, except where maintaining such an index would be unduly burdensome or would interfere with agency operations;

and

WHEREAS, the District and its employees generate or obtain thousands of documents each year which would fit within the categories required to be

indexed by RCW 42.56.070, which the Board has determined would create an unreasonable and undue burden on the District to index and would

substantially interfere with the operations of the District because of the time necessary to index the multitude of records; and

WHEREAS, the District has not received a request for public inspection and copying of a current index of public records, District officials and

employees have full workloads, creating an index would significantly detract from the performance of essential educational job duties, and based upon

anticipated use and cost to the District, creation and maintenance of a current index of public records for the District is not justified.

NOW, THEREFORE, BE IT RESOLVED BY the Board of Directors of the Wenatchee School District as follows:

SECTION I

Pursuant to RCW 46.52.070, the Board of Directors of the Wenatchee School District hereby declares that the

indexing and maintaining an index of all public records obtained or generated by the District would be unduly burdensome and would interfere with the

operations of the District. A current index as described in RCW 42.56.070 will therefore not be maintained by the District.

BE IT FURTHER RESOLVED that the Board President is authorized to sign this Resolution along with the Board of

Directors.

MOTION MADE: Jennifer Talbot made the motion to approve the Indexing Opt-Out Resolution 14-15 as presented by Supt. Flones. DISCUSSION: None SECONDED: By Jesús Hernández PASSED UNANIMOUSLY

• Jennifer Talbot Board Communication - May 26, 2015 Updates: “I attended the WSSDA Spring Regional Meeting on May 5 held in Quincy, Washington. The Cinco de Mayo dinner was prepared and served by the Quincy High School CTE Culinary Arts students. Randy Dorn (State Superintendent of Public Instruction) provided an update from OSPI (Office of Superintendent of Public Instruction) which included information on the NCLB (no child left behind) Waiver Bill as well as state issues surrounding McCleary and education revenue. Cindy McMullen from the State Board of Education (SBE) talked about college and career readiness, the 24 credits for high school graduation, and a meaningful diploma. She talked about the SBEs strategic plan and their work on student disparity; expanding 24 credits to include non-traditional credits such as CTE; and classroom space issues due to Initiative 1351. Ben Rarick, SBE staff, gave a legislative update on McCleary and the Biology requirement for graduation. Alan Burke, WSSDA executive director, talked about assessment reform; education funding formulas; and state and federal bill watch list. Bob Hughes from the State Board of Education gave an excellent presentation on his research on poverty and education titled Correcting for Poverty in School Performance. Due to our Board's interest on making an impact on poverty in our community, I felt his presentation was very insightful. Chris Nieuwenhuis, WSSDA Board President, asked for ideas of ways to better serve WSSDA members. You can contact her by email or phone. Tricia Lubach, WSSDA Training Specialist, reminded everyone about the 2015 annual WSSDA conference in November in Bellevue and that proposals are due for break-out sessions on June 5th. I am in contact with a board member from White River School and have talked with Brian about submitting a proposal to showcase PBIS at this upcoming conference.”

• Robert Sealby pointed out that the Notre Dame’s Valedictorian this year graduated from

Wenatchee High School. Her name is Anna Kotthamp. There was an article in the Wenatchee World about her accomplishments. He thought it was very impressive that she got her start at WSD. We are very proud of her.

XII. Communications

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• The CORE 24 waiver was approved. • OSPI authorized increase for Castle Rock Pre-school $5 Mil • Graduation Updates from WHS for board participation • Discussion about accommodations that have been made for students to have a

great experience for seniors at graduation • 5/29/15 Budget Workshop Agenda review and budget packet to board

Board President Walter Newman adjourned the meeting at 7:25 p.m.

________________________ ____________________________Date______ President Superintendent

XIII. Superintendent’s Report

XIV. Meeting Adjourned