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Page | 1 Maya Cinemas Workplace Safety Manual November 2010
Workplace
Safety
instruction
manual
Page | 2 Maya Cinemas Workplace Safety Manual November 2010
This manual is designed as a guide to workplace safety instruction. It is imperative to a safe working
environment that not only are the guidelines set forth in this manual and the Injury and Illness Prevention
guide followed; each employee must use their own good judgment and common sense to insure all team
members are kept safe and secure.
This manual will constantly be updated and improved based on: discovered hazards, new and improved
training methods, as new equipment is brought into our cinemas, etc. This manual will be kept in a
common area to all employees as a guide and resource; it is the responsibility of each employee to ask
questions in regard to safety as well as to keep management apprised of any safety concerns which may
come to light.
Page | 3 Maya Cinemas Workplace Safety Manual November 2010
Slip and Fall Injury Prevention
Exposure:
Slip and falls are one of the most common injuries to occur in a theatre not only for guests but for
employees as well. Some causes of slip and falls include: slipping on liquid, tripping over hazards, tripping
or falling from stair risers, etc. Accidents can occur even in the safest of environments but here are some
steps to take to minimize slip and falls:
Wipe up spills: At any time liquid is seen on the floor (in the lobby, restrooms, auditoriums, etc)
immediately correct the problem.
o One employee should stand “over” the spill to ensure no one slips in the process of getting
the proper tools to clean up the spill
o Use a dry mop to absorb most of the moisture
o Use a broom and butler to sweep up and ice or debris left over
o Use a dry cloth or paper towel to wipe up any residual moisture the dry mop may have left
behind
o If the floor is sticky after cleaning, obtain a clean mop and mop the soiled area and then re-
dry using the steps shown above
Use Mats Properly:
o In the case where floor mats are used (when tile is not approved as non-slip tile or when
used to prevent fatigue)- ensure that they are laid out properly and do not actually create
MORE of a hazard than not using them at all:
Mats are to lie flat on the floor (no edges over laid to create a trip hazard)
Torn mats should be discarded and replaced immediately
Mats should be cleaned (mopped) daily and scrubbed a minimum of once per week
to prevent build up of dirt and potentially slippery “slime”
Use the RIGHT tool for the job:
o NEVER use a chair, table, boxes etc, in place of a ladder or step ladder.
o In the event that the proper tools are not in place at your location contact purchasing to
order the correct tools. The cost of a ladder or step stool is much less than the potential
injury it could cost a team member.
o Use box cutters and not scissors to open boxes
o Do not “MacGyver” or create your own tools to accomplish a task. Ask a manager or lead
where the proper tools are kept and if it is not available request that the correct tool be
purchased.
Use the right tool PROPERLY:
Page | 4 Maya Cinemas Workplace Safety Manual November 2010
o In using step ladders or ladders ensure that they are utilized properly (unfolded and
positioned properly for the task)
o Ensure that the ladder or stool is in good working condition (i.e. it sets level to the floor, has
no broken or loose rungs, is secure to stand upon)
o NEVER stand on the top two rungs of any ladder. This can cause overbalancing and can very
easily lead to an accident
o When on a ladder or step stool never over reach to grab an item. If it not within easy reach
ask for help!
o When getting a heavier item that may have been placed on a high shelf, always ask for help
and hand the items down to another employee. Do not attempt to hold the item as you
descend the ladder
Proper Lifting Injury Prevention
Exposure:
Improper lifting is another of the most common injuries seen by workers in all industries. No one needs to
be a “superhero” or prove their strength in the work place. Nearly all lifting injuries are preventable and
are caused by someone failing to ask for assistance or not following the proper techniques in lifting. Below
are steps to take to ensure proper lifting techniques are used and injury prevented:
General Lifting:
o Lift all items by holding them close to the body and lifting with your legs and keeping your
back straight. Take special care when lifting heavy items like soda syrup or popcorn seed.
Never twist your back while in the process of lifting,
o If you need to turn, set the item down, reposition your body and then pick up the item
again.
o Always keep in mind that you should already know where the item is going to be placed
and that you have verified that there are no obstructions in your path prior to picking up
the item.
o When you set the item down: keep back straight, bend knees (allowing legs to take on the
weight of the item) and set the item where it needs to go.
Lifting soda syrup:
o One of the most common lifting injuries in the theatre industry is in the lifting of soda syrup
in the process of changing the syrup out.
o Never lift soda syrup boxes above shoulder height. If the Bag in Box (BIB) that needs to be
changed is over your shoulders height; ask for help.
Ask For Help:
o For heavier items do not attempt to lift alone, ask a fellow employee for help!
Page | 5 Maya Cinemas Workplace Safety Manual November 2010
o Use flat bed carts and dollies to take the brunt of the weight
o When moving or using heavy equipment always ask for help
Lifting Do’s and Do not’s:
NEVER lift with your back
NEVER lift items over your head
Page | 6 Maya Cinemas Workplace Safety Manual November 2010
Follow the steps shown above when lifting
Above is another acceptable type of lifting procedure
Page | 7 Maya Cinemas Workplace Safety Manual November 2010
Cutting Injury Prevention
Exposure:
Employees will often use box cutters to open boxes or utilize pizza cutters for pizza preparation. As
mentioned earlier it is imperative to use the proper tool for the job; it is also imperative that the proper
safety steps are used when using tools
Box Cutters:
o Always use box cutters for their appropriate use: opening boxes (not in situations where
scissors should be used)
o Always cut with the blade of the cutter facing AWAY from you
o Always use cutters with a sharp blade. If blades become dull they should be discarded (only
the blade not the entire box cutter)
o When finished using box cutters ensure they are closed with the blade tucked away
o Ensure no one is near the box which you are cutting open
Pizza Cutters:
o Only use pizza cutters for their intended use: cutting pizza (not opening boxes or other
unapproved uses)
o When cutting pizza:
Place cooked pizza in the pizza box
Hold the box firmly in place by the edge
Use the pizza cutter in a direction AWAY from you
Do not roll pizza cutter back toward you; instead pick up the cutter and go through
the first cut AWAY from you
Rotate the pizza box to make cuts in varying direction
Page | 8 Maya Cinemas Workplace Safety Manual November 2010
NEVER cut with pizza cutter toward the body
ALWAYS cut with cutters AWAY from the body
Page | 9 Maya Cinemas Workplace Safety Manual November 2010
Burn and Fire Injury Prevention
Exposure:
Another common injury in the theatre industry is burns from popcorn poppers. Nearly all of these injuries
are preventable by following the proper uses of the popcorn popper:
Popcorn Poppers:
o When Popping Corn follow these steps:
The inside of popcorn kettles can reach temperatures over 400 degrees! Popcorn is
cooked in oil and if not used properly the popper can cause many injuries
Always keep popper doors closed while popcorn is popping (until the popcorn is
dumped the doors should be closed)
Once the kettle lid opens do not open popper doors until the corn is ready to be
dumped (utilize a different popper to get popcorn if the lid on the machine closest
to you is open)
NEVER close the lid of the popper once it has opened until the popcorn has been
dumped
When popping popcorn always put popcorn seed in and then oil! With the high
temperature of the kettle pouring oil onto a hot kettle without the seed to absorb
the heat is a recipe for fire!
o When Cleaning Popper:
When dumping boiled kettle water during the cleaning process ensure that the lid is
completely open, pour water slowly into an appropriate bucket or container
During the rinse cycle of the kettle cleaning allow the water to boil, turn heat off and
allow cooling for 15 minutes. Dump rinse water into an appropriate bucket or
container
Allow another 15 minutes for the popper to cool prior to wiping down the inside or
outside of kettle
Be sure to use a sponge or thick cloth to wipe inside and outside of kettle to keep
heat away from hands
Wait for exterior of kettle to be cool enough to touch with the hand before reaching
inside and around the kettle for cleaning windows to prevent burns to hands and
arms
Page | 10 Maya Cinemas Workplace Safety Manual November 2010
Sharps Injury Prevention and Disposal
Terminology:
Blood-borne pathogens (BBP’s): Microscopic organisms that can cause diseases in humans and that may
be present in blood or other human bodily fluids. The organisms of the greatest concern are: HIV, Hepatitis
B and, Hepatitis C due to the serious nature of these diseases that an employee could contract as a result
of exposure to blood and other bodily fluids infected with these viruses.
NOTE: HIV AND HEPATITIS B AND HEPATITIS C VIRUSES CAN’T BE TRANSMITTED THROUGH CASUAL
CONTACT, SUCH AS SHAKING HANDS, SNEEZING OR COUGHING NEAR A NON-INFECTED PERSON. THEY
ALSO CAN NOT BE TRANSMITTED THROUGH USING THE SALE EQUIPMENT, RESTROOM FACILITIES,
TELEPHONES OR OTHER ACTIVITIES WHERE BODILY FLUID IS NOT EXCHANGED
Sharps: Sharp objects such as: needles, knives, razors, scissors, scalpels or other items which could pierce
the skin. These used “sharps” could potentially be infected with a BBP.
Exposure:
Exposure to BBP’s in the theatre exhibition industry is extremely rare but as we service the public it is
important that all employees be aware of potential risks. Some patrons through accident or intentionally
may leave behind potentially hazardous materials in restrooms, auditoriums, trash cans. It is imperative to
follow these steps to ensure your safety in the event that a potentially hazardous BBP is discovered:
Safe Practices:
Preventing Injury: Always be careful when cleaning to look: under tables, under seating areas, in
restrooms, etc to see if any sharps may be present. LOOK BEFORE REACHING
o In the event a potentially hazardous item is found, do not touch with bare hands for ANY
reason. If possible sweep into an empty butler and dispose of in a secure sharps container
o Never reach into trash cans to push down trash. Always empty trash receptacles when they
reach 1/3 full. Hold trash bags AWAY from body (gloves should be worn when trash is being
disposed of)
Personal Protective Equipment (PPE): Is protective tools to be used in the event that any
potentially hazardous BBP’s are discovered. Included in the protective equipment:
o Face Mask
o Safety Glasses/goggles
o Gloves
o Tongs
o Apron (as needed. A standard apron can be utilized, it will need to be disposed of in the
event it becomes soiled with a potential BBP)
Page | 11 Maya Cinemas Workplace Safety Manual November 2010
Proper Cleaning Practices: During the course of normal day to day cleaning it is important that
employees be observant of potential hazards. Here are some steps to follow during normal day to
day cleaning:
o Use common sense!
o When removing trash be sure to check that no sharps are protruding from the bag
o When cleaning in auditoriums do not clean until the house lights are on full (this will allow
better visibility of potential hazards)
o When sweeping or mopping be on the lookout for items that could be carrying BBP’s (dirty
diapers, bandages, gauze, sharps, etc). If any of these items are discovered be sure to utilize
PPE to dispose of items properly
o Never reach into bags (purses, backpacks, trash, etc)
o Utilize flashlights when cleaning areas that are not well lit
Page | 12 Maya Cinemas Workplace Safety Manual November 2010
HAZARDOUS MATERIALS
Cal OSHA requires that easy reference materials be made available to all employees in regard to the use of
any potentially hazardous materials that are used in the work environment (i.e. for any chemicals used in
the work place). This reference guide is called Material Safety Data Sheets (MSDS). MSDS should be used
prior to using any chemical for the first time. These are kept in the area where all other employee posted
materials are kept.
In the event of exposure to a potentially hazardous chemical refer to MSDS sheet for proper steps on what
to do. Included on every MSDS sheet is as follows:
o What the chemical is
o What company makes or distributes it
o Where the chemical manufacturer is located
o Why it is potentially hazardous
o How someone can be exposed to the hazard (i.e. through ingestion, getting in eyes, etc)
o How to properly handle the chemical
o What protection to use while utilizing the material (i.e. gloves or a mask)
o What to do in the event someone is exposed to the potentially hazardous material
o What to do in the event of a spill or emergency
ONLY approved chemicals with appropriate MSDS sheets are allowed to be used in any Maya Cinemas
Any questions in regard to the safe handling, use and disposal of potentially hazardous materials should be
directed to Maya Cinemas Corporate Office at: 714-529-2059
It is up to each employee to follow proper steps to maintaining a safe working environment. Please never
deviate from any of these steps:
o Never store chemicals in a container that is not labeled with all instructions contained on
the original packaging
Never pour a chemical into an unlabeled or improperly labeled container
Do not use the improper spray bottle with any chemical (i.e. do not dispense neutral
cleaner into a glass cleaner spray bottle)
In the event that the label for a chemical is damaged or otherwise unreadable the
container should be disposed of immediately (even if it means disposing of the
chemical inside the bottle)
o Follow instructions on product use as detailed on the label of the chemical
Page | 13 Maya Cinemas Workplace Safety Manual November 2010
o Never leave any chemical out where an employee or patron could accidentally ingest or be
exposed to the chemical
o Never leave chemicals in food service or food storage areas that could contaminate food
(i.e. do not leave chemicals stored over food prep or food storage areas)
Page | 14 Maya Cinemas Workplace Safety Manual November 2010
Fire Prevention
Exposure:
Fires in theatres are rare but they can happen. Fire extinguishers are provided throughout each of our
theatres but employees should never utilize fire extinguishers at the risk of their or others safety. In the
event of fire the number one priority is the preservation of life. Everything within our theatre can be
replaced, employees cannot.
Safe Practices:
o Always maintain 18” of clearance below fire sprinkler heads (do not store stock all the way
to ceiling level)
o Remove combustibles from the theatre immediately
o Maintain a minimum of 36” clearance around all electrical panels
o Follow Proper procedures when using popcorn poppers
o Utilize proper procedures when changing out xenon bulbs in projection areas
Fire Extinguisher Practices:
o All of our locations are built to meet all fire code policy and procedures. Employees should
never move fire extinguishers from their originally mounted destination at installation. In
the event a fire extinguisher is used it should be serviced or replaced immediately and then
placed back in its original place
o Fire extinguishers are to be visually inspected a minimum of once per month
o Fire extinguishers are required to be serviced a minimum of once per year
Fire Extinguisher Classifications: Maya Cinemas only utilizes ABC classified extinguishers in our
locations. The various classifications of extinguishers are:
o A For use on wood, paper, trash and other materials that are easily combustible and
burn easily
o B For use on chemical fire (i.e. fuel oil, gas, paint or other flammable liquids)
o C For use on electrical fires (equipment, electrical panels, fuses or other appliances)
o ABC To be utilized on ANY material listed under A, B or, C
o D For use on combustible metals (such as magnesium or sodium fires)
Proper Use of a Fire Extinguisher: As stated above fire extinguisher use is not required by
employees. The preservation of life is Maya Cinemas top priority. In the event that an employee is
capable, trained and it is safe to do so they may utilize an approved ABC fire extinguisher. Below
are the steps to be followed (after training) to properly utilize a fire extinguisher:
o Pull Pin
o Aim hose of extinguisher at the base of the fire. Aim accurately. Extinguishers are designed
for a maximum dispense time of 20 seconds
o Squeeze the trigger
o Use a side to side slow sweeping motion at the base of the fire
Page | 15 Maya Cinemas Workplace Safety Manual November 2010
o Fire Extinguishers are only designed to be used for SMALL fires (such as a kettle fire). Do
not attempt to be a hero or utilize extinguishers for large fires. In the event of ANY fire
always alert fire department so they can inspect fire area and ensure the area is safe to
return to
Page | 16 Maya Cinemas Workplace Safety Manual November 2010
Responding To Incidents
What you need to know BEFORE an emergency or incident:
In the case of an emergency or incident there will not be time to “search” for necessary items to address
the problem. All employees must know where the following items are at all times (and return the item to
their appropriate place after use):
o Location of First Aid Kits
o Location of Fire Extinguishers throughout the theatre
o Location of emergency evacuation maps, emergency valve shut offs
o Location of MSDS sheets
o Location of flash lights
o Who to contact in the event of an emergent situation (911)
o Location of nearest medical treatment facility (nearest occupational health clinic for non-
emergent injury and the nearest hospital for emergent situations)
o How to safely evacuate the facility in the event of: fire, earthquake or other serious incident
o Where the theatre safe meeting place is in the event of evacuation