Mayfield Village, Ohio
REQUEST FOR PROPOSALS
For:
PARKING LOT LIGHTING MAYFIELD VILLAGE CIVIC CENTER
Bids due:
12:00 Noon October 9, 2015
Prepared by:
James S. McKnight
Landscape Architect For Mayfield Village
6622 Wilson Mills Road Mayfield Village, OH 44143
(440) 461-2210
September 15, 2015
INDEX
This bid document is comprised of the following sections:
I. Legal Notice
II. General Instructions
III. Bid Form
IV. Non-Collusion Affidavit
V. Information Sheet
VI. AIA Contract Form (to be provided)
VII. Bid Guaranty and Contract Bond
VIII. Technical Electrical Specifications
Wage Rates are kept on file for reference at the Finance Department Office.
Please inspect this document on receipt. If any pages or sections are missing, it is the responsibility of the bidder to contact Mayfield Village for replacement pages.
NOTE: Failure to complete and return all required forms by the Bid deadline may result in the disqualification of the Bid. Bids must be received in duplicate.
LEGAL NOTICE
Request for Proposal
Parking Lot Lighting – Mayfield Village Civic Center
Mayfield Village, Ohio is soliciting proposals for Parking Lot Lighting at its Civic Center located at 6622 Wilson Mills Road in Mayfield Village. The Project will consist of installation of conduit and wiring to light poles along the Civic Center driveway, boxes for future sign lighting on the sides of the entry driveway, and additional light poles throughout the parking lot. The Engineer’s estimate is $65,000.00.
Interested parties may pick up a Request for Proposals at the administrative offices of Mayfield Village at the Mayfield Village Civic Center, 6622 Wilson Mills Road, Mayfield Village, Ohio 44143 between the hours of 8:30 A.M. and 4:30 P.M., Monday- Friday. Requests for Proposals are also available for download on the Mayfield Village website at www.mayfieldvillage.com.
Each bidder is required to furnish with its proposal, a Bid Guaranty and Contract Bond in accordance with Section 153.54 of the Ohio Revised Code in favor of Mayfield Village. Bid Security furnished in Bond form, shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety the purpose of which shall be to assure that the bidder, if determined to be the lowest and best bidder, enters into a contract with the municipality and that the bid bond so posted is to be paid to the Village as stipulated or liquidated damages in case of failure or refusal to enter into the contract as provided. The bonds of unsuccessful bidders will be canceled and the checks of unsuccessful bidders will be returned. Each Proposal must contain the full name of the party or parties submitting the proposal and all persons interested therein. Each bidder must submit evidence of its experiences on projects of similar size and complexity. The owner intends and requires that this project be completed no later than December 4, 2015.
All contractors and subcontractors involved with the project will, to the extent practicable use Ohio Products, materials, services, and labor in the implementation of their project. Additionally, contractor compliance with the equal employment opportunity requirements of Ohio Administrative Code Chapter 123, the Governor’s Executive Order of 1972, and Governor’s Executive Order 84-9 shall be required. If determined by the bidder to be applicable, bidders must comply with the prevailing wage rates on Public Improvements in Cuyahoga County and Mayfield Village, Ohio, as determined by the Ohio Bureau of Employment Services, Wage and Hour Division, (614) 644-2239.
Completed Proposals must be submitted to Mayfield Village, Attention: John Marrelli, Building Commissioner, at the Mayfield Village Civic Center, no later than the deadline of 12:00 Noon on Friday, October 9, 2015. Proposals received in person or by mail on or after this date and time will not be considered. All submitted Proposals must be completed according to the specifications and provisions outlined in the Request for Proposal for the proposed Project in order for your Proposal to be considered. For more information, contact Director of Administration, Diane Wolgamuth at 440-471-1048 or [email protected].
Mary E. Betsa Clerk of Council
Advertisement Dates: Sept 17, 2015
Sept 24, 2015
Oct 1, 2015
1
MAYFIELD VILLAGE PARKING LOT LIGHTING – MAYFIELD VILLAGE CIVIC CENTER
General Instructions to Bidders
1. Sealed bids for Parking Lot Lighting – Mayfield Village Civic Center will be received by John Marrelli, Building Commissioner for Mayfield Village, Ohio until 12:00 o’clock Noon on Friday, October 9, 2015. Said bids shall be in an opaque sealed envelope and addressed to the “Building Commissioner, Mayfield Village” and shall be plainly marked on the outside thereof;
2. “Sealed bids for Parking Lot Lighting – Mayfield Village Civic Center” shall bear the name of the bidder.
3. Each Bid shall be made on the attached “Bid Form” which shall be signed with the full name and address of the proprietorship, partnership, or corporation submitting the same. The bid of a proprietorship shall be signed by the owner, a partnership by one of the general partners, and a corporation by a duly authorized officer thereof stating his title. No BID shall be withdrawn after delivery to the Building Commissioner. ALL BIDS MUST BE SUBMITTED ON THE BID FORMS PROVIDED.
4. Each Bidder must certify that he or she has complied with Ohio Revised Code Section 5719.042.
Each Bidder must complete a Non-Collusion Affidavit. The Bidder’s signature on the affidavit MUST be notarized.
5. No proposal will be considered unless accompanied by a bond or certified check drawn on a solvent
bank and made payable to the Mayfield Village, Ohio in an amount not less than ten percent (10%) of the Bidder’s Bid, conditioned upon execution of the contract and the furnishing of a performance bond in the event the contract is awarded to the bidder.
6. Bids shall be submitted prior to the time fixed in the “Invitation for Bids.” Bids received after the
time so indicated shall be returned unopened. At the time and placed fixed for the opening of bids, the contents of all bids will be made public for the information of all bidders and other interested parties who may be present in person or by representative.
7. Owner shall mean: Mayfield Village 6622 Wilson Mills Road Mayfield, Ohio, Ohio 44143
8. Building Commissioner shall refer to: John Marrelli Mayfield Village Building Commissioner 6622 Wilson Mills Road Mayfield Village, OH 44114 Telephone: 440-461-2213
All questions during bidding shall be referred to the Building Commissioner.
2
9. Landscape Architect shall refer to: James S. McKnight
P.O. Box 14158 Cleveland, OH 44114 Telephone: 216-952-2408
10. Municipal Engineer shall refer to: Hovancsek & Associates
Attn: Thomas Cappello Two Merit Drive Richmond Hts., OH 44143 Telephone: 216-731-6255
11. Electrical Engineer shall refer to: Timothy J. Norris & Associates
Attn: Sean P. Keenan 23823 Lorain Road, Suite 220 North Olmsted, OH 44070 Telephone: 440- 979-9800
12. The bidder shall habitually perform the major portion of the work with its own forces.
13. Mayfield Village reserves the right to reject any and or all proposals, including alternates, to waive
technicalities or to advertise for new proposals, if in the judgment of the awarding authority the best interest of Mayfield Village will be promoted thereby.
14. The award of the contract, if awarded, will be made within ten (10) calendar days after the opening
of proposals to the lowest responsible bidder whose proposal complies with the entire requirement prescribed. In no case will an award be made until all necessary investigations are made as to the responsibility of the bidder to whom it is proposed to award the contract. The successful bidder will be notified, by letter, mailed to the address shown in the proposal, that his/her bid has been accepted and that he has been awarded the contract.
15. Mayfield Village reserves the right to rescind the award of any contract at any time before the
execution of said contract by all parties without any liability against Mayfield Village.
16. All proposal guaranties will be returned upon award of the contract, after a contract bond has been furnished, and the contract has been executed.
17. The successful bidder must, within ten (10) days after receiving notice of the award and before
entering into a contract, furnish a contract bond in the form provided by Section 153.57 of the Ohio Revised Code in the full amount of the proposal, which bond shall cover the entire contract until final acceptance by Mayfield Village of this improvement and receipt of the Maintenance Bond.
The successful bidder must also, within ten (10) days after he has received notice of the award and before entering into a contract, furnish a Labor and Material Bond in the full amount of his proposal.
18. The contract shall be signed by the successful bidder and returned, together with the contract bond
and other required contract documents, within ten (10) days after the bidder has received notice that the contract has been awarded. No proposal shall be considered binding upon Mayfield Village until the execution of the contract. If the contract is not executed by Mayfield Village within twenty (20) days following receipt from the bidder of the required contract documents, the bidder will have the right to withdraw his bid without prejudice.
3
19. Failure to execute the contract and file an acceptable bond shall be just cause for the cancellation
of the award and the forfeiture of the proposal guarantee which shall become the property of Mayfield Village, not as a penalty, but in liquidation of damages sustained. Award may then be made to the next lowest responsible bidder, or the work may be re-advertised as Mayfield Village may decide
20. The Contractor shall take out and maintain during the life of the contract, such Public Liability
(Bodily Injury and Property Damage) Insurance as shall protect him and any subcontractor performing work covered by the contract from claims for damages, for personal injury, including accidental death, as well as from claims for property damage which may arise from operations under the contract, whether such operation be by himself or by any subcontractor or by anyone directly or indirectly employed by either of them. The Contractor shall maintain coverage of the types and in the amounts specified below. Proof of such insurance coverage shall be evidence by submitting a certificate of insurance to Ronald C. Wynne, Director of Finance of Mayfield Village, 6622 Wilson Mills Road, Mayfield Village, Ohio 44143.
a. The amounts of such insurance shall be as follows:
Bodily Injury Liability
Each Person $ 1,000,000 Each Accident $ 1,000,000
Property Damage Liability
Each Accident $ 250,000 Med Pay $ 2,000
Such insurance shall remain in full force and effect during the life of the contract
21. A two-year maintenance bond, in the amount of 25 percent of the total cost of this contract, shall
be required of the successful bidder at the Contractor’s own expense. The two-year term of this guarantee shall begin on the date of the final acceptance of this improvement and shall guarantee that this improvement will remain in good condition for and during the entire period of guarantee. If at any time before or during the said period of guarantee, any defects or omissions become apparent in the work or if it becomes apparent that any of the work is not in accordance with the requirements, or if any work constructed under this contract requires repairs due to defects in materials or workmanship, or for any other cause which may be attributed to the work which is being done by the Contractor, as determined by the Building Commissioner, the Contractor shall rectify such defects or omissions within five (5) days of notification and shall complete such corrections within a reasonable length of time at his own expense. If the Contractor fails to rectify such defects or omissions or fails to start such repairs within five (5) days, Mayfield Village reserves the right to make such corrections at the expense of the Contractor or bonding company.
22. The bidder must furnish two (2) references for similar work performed, information relative to the
assessment of any penalties or liquidated damages in connection with the performance of similar work, and information relative to the facilities, ability, and financial resources available for the property fulfillment of the work on the form attached hereto and which is made a part of the bidding documents.
4
The Village reserves the right to reject any bid for failing to satisfy any criteria set forth in these bid documents.
23. All grades, lines and levels of an engineering nature shall be coordinated with the Municipal
Engineer.
24. All inspection and testing of materials and/or installation that is to be performed will be done at the expense of the Contractor.
25. Before being placed in the work, the Contractor shall furnish the Building Commissioner a
manufacturer’s certification that the materials purchased conform to the required specifications. The certification shall specify the amount and/or quantity delivered. The delivery of any material for the performance of any labor hereunder which does not in all respects conform to the specifications will be rejected and the Contractor shall be notified at once of such rejection and the reason therefore, which notice shall be confirmed in writing.
26. The Contractor shall review, stamp as approved, and submit, with reasonable promptness and in
orderly sequence so as to cause no delay in its work or in the work of any other Contractor, all shop drawings and samples required by the Contract documents. Shop drawings not stamped with the Contractor’s approval will be returned for processing.
The Contractor shall submit three (3) copies of shop drawings to the Building Commissioner. The Building Commissioner shall retain one (1) copy and return the remainder to the Contractor who shall distribute copies as required to properly conduct the work, including requirements of the operating manual. In checking shop drawings, the Building Commissioner will make every effort to detect and correct errors, omissions and inaccuracies in such drawings. However, failure to detect errors, omissions and inaccuracies shall not relieve the Contractor of responsibility for the proper and complete installation in accordance with the intent of the Contract documents.
27. All material not conforming to the requirement of the specifications at the time they are used shall
be considered unacceptable and shall be removed immediately from the site of the work unless instructed by the Building Commissioner. No materials, the effects of which have been corrected, shall be used until approval has been given.
28. The Contractor shall, at his own expense, support and protect all structures, conduits, equipment
and fixtures of all kinds, and all other public or private sidewalks, equipment and fixtures of all kinds, and all other public or private property, whether of this contract or another, that may be encountered or endangered during construction. The Contractor shall repair and make good any damage caused to such property.
The Contractor shall use every possible precaution to prevent injury to tree, shrubbery and lawns which may be located on or near the site of the work along public right-of-ways or on private property and shall not be permitted to locate any equipment where it would interfere with or injure any trees, shrubbery or lawns, except as otherwise specified herein. All tree roots encountered in the prosecution of the work shall be protected to avoid damage if at all possible. No roots are to be cut without the approval of the Landscape Architect. All roots greater than three-quarters inch (¾”) in diameter that are damaged shall be properly cut by accepted methods by the Landscape Architect and sealed with approved dressing to insure complete healing over.
5
The Village reserves the right to repair any damage to public utilities or other facilities of the Village caused by the work of the Contractor and the cost of such repairs shall be borne by the Contractor. The Contractor shall provide proper facilities, take all necessary precautions and assume the entire cost for protecting the work against vandalism, weather conditions, and for handling all storm and flood water, sewage, seepage, ice or snow that may be encountered during the performance of the contract.
29. The Contractor shall submit his schedule for work to be performed, which must meet with the
approval of the Building Commissioner. All work on this contract, unless otherwise stated on the plans or in these specifications, will be limited to the daylight hours, except in cases of emergency, and then may be performed only if permission is obtained from the Building Commissioner and adequate lighting facilities are used. No work will be permitted on Sundays and Holidays, except to save property or life or in case of extraordinary emergency, and then only as authorized or directed by the Building Commissioner. When work progress makes temporary shutdown of services unavoidable, shutdown shall be coordinated with and approved by the Village so as to cause minimum disruption to established operating routine. Arrange to work as necessary to re-establish service within shortest possible downtime. In those instances where the length of time required for service interruption is not acceptable to the Village, unless otherwise indicated, furnish and install temporary connections as required to reduce the length of time of service interruption to an acceptable level.
30. Work on this project shall commence within 30 days from the date of notice of authorization to
proceed.
The work shall be carried on with such force and in such manner and order and at such points that within the number of calendar days as set forth in the bid form, or as may be modified or extended as mutually agreed upon, and as computed from the date of notice of authorization to proceed, the whole work shall be performed. The Contractor shall work continuously until the work is completed and shall not leave the job site until all phases are acceptable to the Building Commissioner.
31. The Contractor shall maintain ingress and egress to the Library at all times and, when it is necessary to reduce ingress and egress to one lane of traffic, will provide appropriate traffic control, including but not limited to, flaggers and signage.
32. These specifications, the supplemental specifications, the plans, special provisions, and all supplemental documents are essential parts of the contract, and a requirement occurring in one is as binding as though occurring in all. They are intended to be complementary and to describe and provide for a completed work. The Contractor shall take no advantage of any apparent error or omission in the plans or specifications. In the event the Contractor discovers such an error or omission, he shall immediately notify the Electrical Engineer. The Electrical Engineer will then make such corrections and interpretations as may be deemed necessary for fulfilling the intent of the plans and specification.
33. The Building Commissioner will decide all questions that may arise as to the quality and
acceptability of the materials furnished, the work performed and the rate of progress. He will decide all questions that may arise as to interpretation of the plans, specifications and other
6
contract documents. He will decide all questions as to the acceptable fulfillment of the contract on the part of the Contractor.
34. The Contractor shall keep fully informed of all Federal, State an local laws, ordinances, and
regulations and all orders and decrees of authorities having any jurisdiction or authority which, in any manner, affect those engaged or employed on the work, or which, in any way, affect the conduct of the work. The Contractor shall at all times observe and comply with all such laws, ordinances, regulations, orders and decrees; and shall protect and indemnify MayfieldVillage and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree, whether by himself or his employees.
35. Mayfield Village is an Equal Opportunity Employer and prohibits, in accordance with the law, discrimination on the basis of race, color, religion, sex, national origin, age or handicap. Minority Business Enterprise, Female Business and Small Business Enterprise shall be afforded full opportunity to submit bids or proposals for this project. A Minority Business Enterprise is a small business that is at least 51% owned and operated by no less than one minority or, in the case of a publicly owned business, at least 51% of the stock of which is owned by no less than one minority and whose management and daily business operations are controlled by at least one minority.
A Female Business Enterprise is and enterprise that is at least 51% owned by no less than one woman who controls the firm by exercising the power to make policy decisions and operates the business by being actively involved in day-to-day management.
A Small Business Enterprise is independently owned and operated, and meets industry size and receipt requirements for small business per SBA13 CPR 121, Section 3 of the Small Business Act.
If Federal Funding is involved in whole or in part in the payment of goods or services contracted herein, the Contractor, during the performance of its contract, shall comply with Title VI and Title VII of the Civil Rights Act of 1984, 42 U.S.C. Section 2000(d), (e) as amended by Executive Order No. 11246 (September 24, 1965) as amended by Executive Order No. 11375 (October 13, 1967).
Even when Federal Funding is not involved, the Contractor, during the performance of its contract, will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age or handicap. The Contractor will take appropriate action to ensure that applicants are employed without regard to their race, color, religion, sex, national origin, age or handicap. Such action shall include but no be limited to the following:
Employment, upgrading, demotion, transfer, Recruitment advertising, layoff or termination, Rates of pay or other forms of compensation, And selection for training, including apprenticeship.
All equipment, materials and installation shall comply with the National Fire Protections Associations, ‘National Fire Codes” and “National Electrical Code.” Equipment shall bear the “UL” label as required by these codes.
The Contractor shall secure and pay for all permits and certificates of inspection incidental to this work required by Mayfield Village.
7
36. If the Contractor claims that any instructions by drawings or otherwise involve extra cost under this contract, written notice thereof will be provided to the Building Commissioner within ten (10) days after receipt of such instructions, and in any event before proceeding to execute the work, except in an emergency endangering life or property, and the procedure then shall be as provided for changes in the work. No such claim shall be valid unless so made.
37. The Contractor shall receive and accept compensation provided for in the contract as full payment
for furnishing all materials and equipment for performing all work under the contract in a complete and acceptable manner and for all risk, loss, damage or expense of whatever character arising out of the nature of the work or the prosecution thereof.
38. The quantity of work set forth herein is subject to budgetary constraints and Mayfield Village
reserves the right to modify the work or non-perform any part of or all of the work upon notice to the Contractor. The Village may vary the amount of work contained herein as may be mutually agreed to by the Contractor. No allowance will be made for any increased expense, loss of expected reimbursement, or loss of anticipated profits suffered or claimed by the Contractor resulting either directly from such alterations, or indirectly from unbalanced allocation of overhead expense on the part of the Contractor and subsequent loss of expected reimbursement thereof or from any other cause. The Bid From includes the Lump Sum Contract price for the Contract and a Schedule of Values. The sum of the Schedule of Values shall equal the Lump Sum Contract price. The Schedule of Values may be used to determine the amount of work that may or may not be performed.
39. Payment of the work will be made in the following manner and conditions:
a. The Contractor shall submit monthly estimates of the amount, in his opinion, of the work
completed to date. The Building Commissioner shall review the monthly estimates, make such changes, as he deems appropriate and totalize the amount of work completed on the project as of the date submitted.
b. The Building Commissioner shall then subtract ten percent (10%) of the total amount of
work completed to date, which shall be retained as described below.
c. The Building Commissioner shall then subtract from the total derived from the paragraph above, all previous payments made to the Contractor for prior monthly estimates. This total amount remaining and due to the Contractor for work completed will be paid to the Contractor not more than forty-five (45) days from receipt of the estimate by the Building Commissioner.
d. The approval of any estimates, or payments, made shall not be taken or construed as an
acceptance of work so estimated. The ten percent (10%) remaining unpaid will be retained as a guarantee that the Contractor will faithfully and completely fulfill all of the obligations and conditions imposed by the contract specifications, and will pay any damages caused by reasons of any failure of the part of said Contractor to fulfill all the conditions and obligations herein contained. The unpaid balance will be paid not less than forty-five (45) days after the final inspection of the work by the Building Commissioner, and when the appropriate Maintenance Bonds are received by the Finance Department as so indicated by the contract. In case the Contractor fails to comply with the terms of theses specifications, or fails to comply with the orders or directions of the Building Commissioner herein provided for, Mayfield Village reserves the right, and the Contractor hereby assents to the
8
same, of withholding the payment of any monthly estimate until the terms, orders or directions are complied with to the satisfaction of the Building Commissioner.
e. In cases where prevailing wage is required, no payments will be released by the Finance
Department until such time that all Certification of Payroll reports for the estimate being paid has been received by the Finance Department. It is the Contractor responsibility to be sure all appropriate forms are forwarded to the Finance Department.
Mayfield Village Bid Form Parking Lot Lighting at Civic Center
BF-1
Mayfield Village Parking Lot Lighting – Mayfield Village Civic Center
Bid Form
Mark Envelope: “Parking Lot Lighting – Mayfield Village Civic Center” The subscriber hereby proposes to furnish the following, hereinafter described at, and for the prices hereinafter named, in accordance with the provision of the bid documents of which this form is a part: BASE BID - Installation of Five (5) Pole Mounted Lights Along Driveway, Two (2) Ground Boxes for Signage, and Time Clock for Site Lighting Control. The Base Bid is a lump sum for furnishing the necessary labor, materials and equipment, and performing all work, whether itemized or not, required by the drawings and specifications. The total amount of the bid is based on the breakdown given below:
ITEM Unit Unit cost SUBTOTAL COST
1.Incidentals – Bonds / Insurance, etc.
2. Conduit Trenching Lump sum
3. Electrical Service / Connections Lump sum
4. Lighting Fixtures Lump sum
5. Time Clock Lump sum
6.
Total Base Bid: $_______________________________
Mayfield Village Bid Form Parking Lot Lighting at Civic Center
BF-2
ALT #1 – Installation of All Pole Mounted Lights Not Included in the Base Bid: Alternate #1 is a lump sum for furnishing the necessary labor, materials and equipment, and performing all work, whether itemized or not, required by the drawings and specifications. The total amount of the bid is based on the breakdown given below:
ITEM Unit Unit cost SUBTOTAL COST
1.Incidentals – Bonds / Insurance, etc.
2. Conduit Trenching Lump sum
3. Electrical Service / Connections Lump sum
4. Lighting Fixtures Lump sum
5.
6.
Total Alt #1: $_______________________________
UNIT PRICES : If debris is encountered in trenching for conduit runs or fixture bases - removal and disposal of debris / backfilling with premium fill provided by the bidder - amount of per cubic yard installed: _______________________________________________Dollars ($______________) per Cubic Yard installed.
Mayfield Village Bid Form Parking Lot Lighting at Civic Center
BF-3
Number of calendar days to complete work specified herein: _____ Executed at ______________________________ this__________day of_______________, 2015. By:_____________________________________ Title:_______________________________ (Company) (Owner, Partner, or Corporate Officer) _____________________________________ ____________________________________ (Name—Please Print) (Street Address) _____________________________________ ____________________________________ (Phone) (City, State, Zip) _____________________________________ ____________________________________ (Federal ID Number) (Signature in Ink) NOTE: Mayfield Village reserves the right to reject any and all bids.
NON COLLUSION AFFIDAVIT This affidavit is to be filled in and executed by the bidder; if the proposal is made by a Corporation, then its Chief Officer. STATE OF OHIO ) ) SS: COUNTY OF_____________ )
__________________________________________being first duly sworn, deposes and says that ___________________________________________________ residing at__________________ _________________________________and __________________________________________ residing at __________________________________________________(is/are) the only person(s) interested with (him/her/them) in the delivery of the materials quoted upon or the services performed under the specifications; that the said quotation is made without any connection or common interest in the profits with any other persons making any quotations or proposals for said work; that the said contract is on (his/her/their) part in all respects fair and without collusion or fraud; and also that no head of any department or any employee therein; or any officer of MAYFIELD VILLAGE, OHIO is directly or indirectly interested therein. ___________________________________ Name of Business Entity (if applicable) By: ________________________________ ____________________________________ Print Name Its: ________________________________ Subscribed and sworn to before me this ________day of ____________________, 20___. (Notarial Seal) __________________________ Notary Public
1
Information Sheet The bid document is not intended to limit bids to one or several vendors. Therefore, bidders are encouraged to submit bids based upon their products design. Wherever such product does not comply with the bid specifications, the points of difference must be listed herein below. The Point of Difference where the bid proposal does not comply with the specifications are listed as follows: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
2
Information Showing Qualification of Bidder The undersigned states that the names and addresses of persons interested as principles in this proposal are as follows: (write first name in full). If a partnership or corporation, give the names and address of all partners and officers. ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ The bidders also states on the line below, if a corporation, the name of state in which incorporated and the date of said corporation: State of incorporation: _____________________ Date of Incorporation: ____________________ The undersigned states that they citizen(s) of the United States and that all the partners, officers, or principals interested herein are citizens of the United States. (Give full name and address) Name: Address: ____________________________________ ___________________________________ ____________________________________ ___________________________________ ____________________________________ ___________________________________ ____________________________________ ___________________________________ The undersigned offers the following information relative to the facilities, ability and financial resources available for the fulfillment on the Contract if such be awarded to him/her. Facilities: That he/she or they own and have available for immediate use on the proposed work the following plant and equipment: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
3
Ability: That he/she or they have performed the following work (give location, kind, size or cost, and reference to name and address of client and Director of Administrative Services): _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Financial Resources: That information relative to his or their financial resources can and may be obtained from the following (give name, business and address): _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
4
Disclosure of Subcontractors
Mayfield Village encourages Minority Business Enterprises, Female Business Enterprises and Small Business Enterprises participation as subcontractors. All bidders are encouraged to make a good faith effort to solicit and include MBE/FBE/SBE subcontractors. All bidders are required to disclose with their bid proposal the names of all subcontractors to be used on this project; a description of the services, supplies and materials to be provided by the subcontractor; and the dollar amount to be subcontracted. It is also required that any change in this information be communicated immediately to the Village of Mayfield. Subcontractor Information: (Make copies of this form as needed) ________________________________ _____________________________________________ (Name) (Address) ________________________________ _____________________________________________ (Phone) (City,State,Zip) Work to be performed/supplies/and or materials to be furnished: ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Dollar Amount of work listed above: $_____________________________ Please indicate if Subcontractor is: MBE: FBE: SBE: Please list the agency(ies) that issued the Certification: _____________________________________________________________________________________ _____________________________________________________________________________________ Signature of Bidder: Bidder: _________________________________________ (in ink) Title: _________________________________________
MAYFIELD VILLAGE BID GUARANTY AND CONTRACT BOND
(Section 153.571, Ohio Revised Code)
KNOW ALL PERSONS BY THESE PRESENTS, that we, the undersigned
_____________________________________________________________________________________ (Name and Address)
as Principal, and , (Name of Surety)
as Surety, are hereby held and firmly bound unto MAYFIELD VILLAGE, as Obligee, in the penal sum of the dollar amount of the bid submitted by the Principal to the Obligee on ___________________________, 2014, to undertake the Project known as:
PROJECT NAME: Parking Lot Lighting – Mayfield Village Civic Center
CONTRACT: General Contract
The penal sum referred to herein shall be the dollar amount of the Principal’s bid to the Obligee, incorporating any additive alternate proposals made by the Principal on the date referred to above to the Obligee, which are accepted by the Obligee. In no case shall the penal sum exceed the amount of _____________________________________ dollars ($_______________). (If the above lines are left blank, the penal sum will be the full amount of the Principal’s bid, including additive alternates. Alternatively, if completed, the amount stated must not be less than the full amount of the bid, including additive alternates, in dollars and cents. A PERCENTAGE IS NOT ACCEPTABLE.). For the payment of the penal sum well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.
THE CONDITION OF THE ABOVE OBLIGATION IS SUCH that whereas the above-named Principal has submitted a bid for the above-referenced Project;
NOW, THEREFORE, if the Obligee accepts the bid of the Principal and the Principal fails to enter into a proper Contract in accordance with the Contract Documents, including without limitation the bid, Plans, Specifications, details and bills of material; and in the event the Principal pays to the Obligee the difference, not to exceed 10% of the penal sum hereof, between the amount specified in the bid and such larger amount for which the Obligee may in good faith contract with the Bidder determined by the Obligee to be the next lowest responsive and responsible Bidder to perform the Work covered by the bid; or in the event the Obligee does not award the Contract to such next lowest responsive and responsible Bidder and resubmits the Contract for bidding, the Principal pays to the Obligee the difference not to exceed 10% of the penal sum hereof, between the amount specified in the bid, or the
costs, in connection with the resubmission, of printing new Contract Documents, required advertising, and printing and mailing notices to prospective Bidders, whichever is less, then this obligation shall be null and void, otherwise to remain in full force and effect. If the Obligee accepts the bid of the Principal and the Principal within 10 days after the awarding of the Contract enters into a proper Contract and executes the Contract Form in accordance with the Contract Documents, including without limitation the bid, Plans, Specifications, details and bills of material, which said Contract is made a part of this Bond the same as though set forth herein;
NOW ALSO, IF THE SAID Principal shall well and faithfully perform each and every condition of such Contract; and indemnify the Obligee against all damage suffered by failure to perform such Contract according to the provisions thereof and in accordance with the Contract Documents, including without limitation the Plans, Specifications, details and bills of material therefore; and shall pay all lawful claims of Subcontractors, Material Suppliers, and laborers for labor performed and materials furnished in the carrying forward, performing, or completing of said Contract; we agreeing and assenting that this undertaking shall be for the benefit of any Subcontractor, Material Supplier or laborer having a just claim, as well as for the Obligee herein; then this obligation shall be void, otherwise the same shall remain in full force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the penal sum of this obligation as herein stated.
THE SAID Surety hereby stipulates and agrees that no modifications, omissions, or additions in or to the terms of the said Contract, the Work thereunder or the Contract Documents, including without limitation the Plans and Specifications therefore shall in anyway affect the obligations of said Surety on this Bond, and the Surety does hereby waive notice of any such modifications, omissions or additions in or to the terms of the Contract, the Work or the Contract Documents, including without limitation the Plans and Specifications.
SIGNED This _____ day of ____________________________, 20__.
PRINCIPAL:
BY:
TITLE:
SURETY: SURETY ADDRESS:
_______________________________________
BY: Attorney-in-Fact
Telephone: _____________________________
