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MBAA Week In Cities (WIC) Guide 2016-2017
MBAA Week In Cities (WIC)
Guide 2016-2017
What is the purpose of the WIC Guide?
BLUF: This guide outlines the Who, What and When in planning a WIC trip. It
also provides tips and best practices for planning and executing the trip.
Developed by the Fuqua Career Management Center, Corporate and Alumni
Relations, the Office of Student Life as well as the MBAA, this guide will:
•Maximize students’ experience and networking while planning and partaking in a
WIC trip
•Connect student coordinators with the appropriate administrative leads to ensure
– Fuqua protocols are adhered to;
– external relationships; i.e., alumni and companies, are stewarded properly, and
– synergistic opportunities are identified and maximized
•Make the planning process as easy as possible for student coordinators thereby
minimizing efforts and confusion, and maximizing returns
Agenda
WIC Administrative leads
Tips for planning WIC trips
Career Accountability Standard and
Fuqua Norms
WIC action items and guidelines
Key contact information
WIC Administrative leads
Tips for planning WIC trips
Career Accountability Standard and
Fuqua Norms
WIC action items and guidelines
Key contact information
Agenda
Key WIC contacts
1. MBAA WIC Coordinator: Diego Granados
2. Career Management Center – students planners should connect with the
Sector Director that oversees the industry your WIC is focused on. If you are
unsure of who your Sector Director is or have not connected with one, please
contact Teri de Leon.
3. Alumni Relations – Denise Done can provide alumni contacts as well as
facilitate the planning of an alumni happy hour. We will appoint one FY to
coordinate in cities with multiple trips.
4. Student Life Office – Ruth Tolman will provide you with the required liability
waiver [for travel] and will be able to answer any other risk questions.
WIC student planners can connect with all of the above administrators by sending
one email to [email protected]
WIC Administrative leads
Tips for planning WIC trips
Career Accountability Standard and
Fuqua Norms
WIC action items and guidelines
Key contact information
Agenda
Tips: Planning the trip (I/II)
Getting started:
– Debrief with SYs who ran their trips last year
– Hold a required trip info session to discuss rules, schedules,
and logistics
– Use a bidding system when trips to one firm/city are
reaching capacity
Planning transportation:
– Develop a transportation plan and communicate to manage
expectations about cost and timing
– Leave time for transportation in between firm meetings;
Think through traffic and other potential delays
Tips: Planning the trip (II/II)
Communication with attendees:
– Collect cell phone numbers of attendees
– Assign individuals/teams to do research on each company and provide a
short summary
– Email final itinerary with firm addresses and directions
– Get everyone to sign the online liability form: (Will be posted in OrgSync)
Travel/Hotels:
– Use a google doc to coordinate carpools, flights, and hotels
– Negotiate a hotel block/discount close to the firm(s)
Thank you gifts:
– Fuqua thank you gifts can be purchased at the accounting office with
your club cost code
What to communicate to firms before
your visit?
Final headcount and resume book of attendees
Cell phone numbers of trip leaders and any CMC
representatives attending
Get the firm’s point-of-contact info
Check with firms about their security requirements for
entering the building. Many may require photo IDs from
each student, etc. which will add time to your check-in
Confirm whether the firm is providing food, if not alert
attendees to eat before/after the presentation
Communicate any food allergies if a firm is providing
food
Tips: During the trip
Identify meeting points in the mornings or after free time
before entering the firm visit
Email/call firm contacts if there are any unexpected
delays
Bring a list of all attendees to do roll calls before
entering firms (important for large groups)
Post photos on social media with #fuquatravels and
#weekincities
Tips: After the trip
Send thank you emails/notes to firm contacts within 1-2
days of visiting
Send out a feedback survey after WIC
Report any career accountability standard violations
or issues to the WIC administrators
WIC Administrative leads
Tips for planning WIC trips
Career Accountability Standard and
Fuqua Norms
WIC action items and guidelines
Key contact information
Agenda
Fuqua norms and the Career
Accountability Standard apply in WIC!
• Attend every company event you are signed up for
• Be on time
• Stay engaged and ask thoughtful questions
• No cell phones or side conversations during presentations
• Dress appropriately (business formal unless otherwise
stated by the club leadership)
• Same career accountability ramifications apply as if you
are on campus
– Violations will be reported to the WIC administrators and
MBAA WIC Coordinator:
How are career accountability
infractions issued in WIC?• 2 point infractions: Not attending a Week-in-Cities event/visit for which you
signed up.
• 1 point infractions: Late arrival to a Week-in-Cities event/visit.
• Resulting penalties: (from the 2016-17 Career Accountability Standard)
Points Penalty
3 infraction points Fuqua GTS account is suspended until
student meets with the Associate Dean for
the Daytime MBA. Additional Fuqua
privileges may be suspended at the
Associate Dean’s discretion.
WIC Administrative leads
Tips for planning WIC trips
Career Accountability Standard and
Fuqua Norms
WIC action items and guidelines
Key contact information
Agenda
WIC Action Items
Action Item WIC Fall Break
Deadline
WIC Winter
Break Deadline
Confirm these WIC trip details with the MBAA WIC
coordinator, Diego Granados.
1. When do you plan to travel? NOTE: dates of travel
CANNOT conflict with classes or final exams!
2. Where do you plan to travel?
3. Would you like to have a happy hour with alumni
during this trip?
Use this google doc:
https://goo.gl/lFhgkM
Oct 7th Dec 4th
Club leaders host an info session for FYs during which trip
expectations and potential consequences will be clearly
outlined and communicated
2-3 weeks
before fall
break
Before Fall 2
finals
ALL WIC trip liability waivers for each fall break trip must
be signed and by all travelers before trip. Can be completed
online via OrgSync: (Link will be sent soon – also find in
your club “Forms” tab)
Oct 12th Dec 11th
WIC MBAA Guidelines
• Travel reimbursement guidelines:
– Up to the club, but clubs should recognize that any
sponsored transportation is a club liability
• Exchange students:
– It is up to the club leadership to decide whether it is
appropriate for exchange students to attend WIC trips
• International students:
– Ask which firms recruit international students. Manage
expectations and make them aware of which firms they may
not need to attend.
WIC Administrative leads
Tips for planning WIC trips
Career Accountability Standard and
Fuqua Norms
WIC action items and guidelines
Key contact information
Agenda
Administrative Contacts
• Career Management Center– Molly Scerra, Sector Director: Marketing and Sports, Entertainment & Media; [email protected]
– Meg Flournoy, Sector Director: Health Care; [email protected]
– Susan McClanahan, Sector D: Energy, Strategy & General Management; [email protected]
– Malcom Riley, Sector Director: Technology; [email protected]
– Dawn Shaw, Sector Director: Finance; [email protected]
– MacKenzie Sullivan, Sector Director: Social Impact & Sustainability; [email protected]
– Mary Beck White-Sutton, Sector Director: Consulting; [email protected]
– Teri de Leon, Director of Employer Engagement & Operations; [email protected]
• MBAA WIC Coordinator:
– Diego Granados, [email protected]
• Alumni Relations– Denise Done, Assistant Director; [email protected]
• Student Life– Ruth Tolman, Director; [email protected]
– Sara Wakefield, Assistant Director; [email protected]
• Corporate Relations– Stephen Windham; [email protected]
