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McMaster Universitys Moveable Assets Policy Property Protection.

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McMaster University’s Moveable Assets Policy Property Protection
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Page 1: McMaster Universitys Moveable Assets Policy Property Protection.

McMaster University’s

Moveable Assets PolicyProperty

Protection

Page 2: McMaster Universitys Moveable Assets Policy Property Protection.
Page 3: McMaster Universitys Moveable Assets Policy Property Protection.

Security Services

• On Campus and available, 24 hours a day

• Respond to all emergencies on campus

• Provide both the policing and security functions on campus

Page 4: McMaster Universitys Moveable Assets Policy Property Protection.

What is Property Protection?

• Property Protection is a crime prevention program that is operated by McMaster Security Services and Environmental and Occupational Health Support Services

• This program is designed to promote the use of Operation Provident and Operation Identification

Page 5: McMaster Universitys Moveable Assets Policy Property Protection.

Operation Identification

• Proper Identification of your property – Helps police identify and return property

• This works whether your property is stolen of lost

– Discourages theft • Marked property is difficult to dispose and can easily

be traced

Operation Identification is a program designed to discourage theft of valuables

Operation Identification has dramatically reduced profit derived from stolen good

Page 6: McMaster Universitys Moveable Assets Policy Property Protection.

Moveable Assets Policy

Responsibilities:

Employees and Students need to take every precaution reasonable to protect the moveable assets and equipment of

the University

Sec 3.3

Page 7: McMaster Universitys Moveable Assets Policy Property Protection.

Moveable Assets Policy

To provide a system for the identification and inventory of University equipment

and moveable assets and incentives for the implementation and maintenance of

loss prevention practices directed at protecting such property from theft.

Purpose:

Sec. 1.1

Page 8: McMaster Universitys Moveable Assets Policy Property Protection.

Procedures

Provident NumbersMoveable assets of property having a

value in excess of $1000.00 shall be marked with a Provident Number

provided by Security Services

Sec. 4.1

Page 9: McMaster Universitys Moveable Assets Policy Property Protection.

What Number Should I Use?

McMaster’s Number OP5 046 800

• Each department has their own sub number added to the end of the Operation Provident Number.

• McMaster Security maintains this list. You can confirm your number by contacting the Crime Prevention Office at ext. 26060

Page 10: McMaster Universitys Moveable Assets Policy Property Protection.

What Do I Do?

• Use an electric engraver to mark all of your property. If your department does not have one, you can borrow one from Security Services.

• You should mark the item in two spots: one visible and one hidden

• Record the make, model and serial numbers of your property and keep this in a safe place

Page 11: McMaster Universitys Moveable Assets Policy Property Protection.

Procedures

• Date inventory confirmed

• Item description

• Model number

• Year

• Supplier

• Location

• Purchase Price

• Funding Source

• Provident Number

Moveable assets and equipment having a value in excess of $1000.00 shall be inventoried. Information required for

the inventory shall include:

Sec. 4.2

Page 12: McMaster Universitys Moveable Assets Policy Property Protection.

Protection of Assets and EquipmentKeep moveable assets and equipment secure by:

• Routinely check status of assets • Properly keying and locking doors• Storing portable items such as laptops and cameras

in locked cabinets• Maintain departmental control of keys • Maintain a key inventory and confirm quarterly• Report suspicious behaviours to Security immediately • Reporting missing equipment immediately to Security

Services ext. 24281

Sec. 4.3

Page 13: McMaster Universitys Moveable Assets Policy Property Protection.

What to do in your specific department?

• Security Services has created two areas to assist with securing of belongings. – Sgt of Crime Prevention

• Will conduct a security review of your area and offer assistance specific to your needs

– Technology Administrator• Will consult and assist in the installation of

security technologies in your area

Page 14: McMaster Universitys Moveable Assets Policy Property Protection.

What kind of Security Technologies

• Door card readers– Elimination of keys– Control who is in your area and when– Alarm system on doors if key or other

mode of entry is used

• PC Tabs– Electronic system on anything that can be

moveable that alerts security when it is moved

Page 15: McMaster Universitys Moveable Assets Policy Property Protection.

Use of University Equipment off Campus

To protect University equipment and ensure insurance coverage the following steps shall be taken before prior to relocating equipment to

an off campus location

• The signing authority must authorize• The equipment must be identified as Mac property

and marked with Operation Provident • A signed letter of permission must accompany the

equipment in case stopped by Security

Sec. 4.4

Page 16: McMaster Universitys Moveable Assets Policy Property Protection.

Compensation for Loss of Property

The property Insurance deductible for loss of moveable assets and equipment is $100,000.00 Compensation for loss by theft below the

deductible will be paid out of the University general funds, only when the following conditions are met:

• The missing equipment is on an inventory list• The missing equipment is marked with Operation Provident• There is evidence of forcible entry or forcible removal• The property is replaced with an identical or equivalent item

Sec. 4.5

Page 17: McMaster Universitys Moveable Assets Policy Property Protection.

Compensation for Loss by Damage

The property Insurance deductible for loss of moveable assets and equipment is $100,000.00 Compensation for loss by theft below the

deductible will be paid out of the University’s general funds, only when the following conditions are met:

• The loss is collateral damage due to an accident or failure of a University system

• The loss results from fire• The loss results from vandalism associated with

forced entry• The property is replaced with an identical or

equivalent item

Sec. 4.6

Page 18: McMaster Universitys Moveable Assets Policy Property Protection.

If you suspect a Burglary

•Don’t go inside

• Call security at 24281

• Do not touch anything or clean anything

up before security clears the scene

• Make a list of what is missing

Page 19: McMaster Universitys Moveable Assets Policy Property Protection.

Don’t Have an Engraver

• You can borrow an Engraver from Security Services by attending the 2nd floor of E.T. Clarke Center - first come first served

• Engravers can be purchased through EOHSS

Page 20: McMaster Universitys Moveable Assets Policy Property Protection.

Questions????


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