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SAP reporting ME2L - Display a list of POs with Outstanding GR or IR step-by-step guide.

Prepared by Wojciech Adamski Consultant SAP at Valeant Pharmaceuticals International | PharmaSwiss Poland Sp. z o.o. Address: Przemysowa 2, 35-959 Rzeszw, POLAND Phone: Desk +48 75 643-3257 | Mobile +48 691 501 352 Mail: wojciech.adamski@valeant.com

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Table of content 1. When to Use .................................................................................................................................... 3

2. How to perform ME2L report in ALV Grid ....................................................................................... 3

Result/Example of report .................................................................................................................... 4

3. ME2L layout information .............................................................................................................. 5

3.1. Function bar and layout modification ......................................................................................... 5

3.1.1. Object navigation .............................................................................................................. 5

3.1.2. Modifying columns ............................................................................................... 6

Resize Columns .................................................................................................................................... 6

Move Columns ..................................................................................................................................... 6

Freeze Columns ................................................................................................................................... 6

Sort Columns ....................................................................................................................................... 6

Hide Columns ...................................................................................................................................... 6

Calculate Columns ............................................................................................................................... 6

3.1.3. Navigating Totals and Subtotals ................................................................................. 7

Totals ................................................................................................................................................... 7

Subtotals .............................................................................................................................................. 7

3.1.4. Manage Report Layout ....................................................................................... 8

Change Column Order ......................................................................................................................... 8

Change Sort Order ............................................................................................................................... 8

Apply Filter .......................................................................................................................................... 9

Change Display Options ....................................................................................................................... 9

Save a Report Layout ......................................................................................................................... 10

Select a Layout................................................................................................................................... 10

Delete a Layout .................................................................................................................................. 10

3.1.5. Report Integration with Microsoft Office ......................................................... 11

Save to Local File ............................................................................................................................... 11

Exporting to Microsoft Excel ............................................................................................................. 12

3.1.6. Send report via e-mail .................................................................................................... 12

3.1.7. Information ..................................................................................................................... 13

3.2. Results of reports - data Grid ..................................................................................... 14

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1. When to Use

To display a list of Purchase Orders with outstanding goods receipts (goods still be delivered) or

invoice receipts (invoices to be paid). This list is to be reviewed to determine if the purchase order

item(s) should remain active or if it should be cancelled/finalized.

2. How to perform ME2L report in ALV Grid

Type ME2L transaction code in command field

and press ENTER

On selection screen, You can enter a lot of information to narrow down the scope of displaying

documents.

Obligatory for You are 2 fields:

Plant = SL01 Slovenia Plant

Scope of List (default is BEST, but chose ALV)

If You set cursor on any field, and click on buton or press F4, then search help for this field will

appear (this concerns to all fields in SAP).

F4->

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If You press F1 button to any field then help for this field will apear.

ALV is special SAP layout used for flexible screen changes and prepare analysis. After a report has

been generated, there are many options available for customizing the data within the ALV grid. The

sections below give more information for using the available options.

Result/Example of report

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3. ME2L layout information

3.1. Function bar and layout modification

Report ME2L is equipped in function bar with lets user to create very flexible analysis .

3.1.1. Object navigation

According to report coded as ALV Grid user can navigate directly to display source transaction

connected to the object. For ME2L report programmer provide a lot of direct links with are very

useful for quick navigation on SAP objects.

Note: To use direct link You have only to double click on specified fields on ALV Grid report layout, or

choose field and click .

Column name (direct linkage) Source transaction

Purchase document ME23N Display Purchase Order (header data)

Info Record ME13 Display Info Record

Material MM03 Display Material master

Vendor/Supplying Plant MK03 Display Vendor Master

Item ME23N Display Purchase Order (position data)

POH - Purchase order

history

This linkage shows separate window with all PO related

documents:

Material document

Incoming invoice

Purchase requisition

Etc.

Purch.Req. Me53N Display Purchase Requisition

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3.1.2. Modifying columns

There are many options for manually modifying columns, including resizing, moving, freezing, sorting,

hiding, and calculating.

Resize Columns

To resize a column, place your cursor over the line between column headers. When it turns into a

cross, click and drag the edge of the column.

Move Columns

To move a column, click the column header once to select it. Then click and drag the column header

to a new location.

Freeze Columns

To freeze a column, right-click the column header and select Freeze to Column. The column will not

move when you scroll. To unfreeze the column, right-click the column header and select Unfreeze

Columns.

Sort Columns

To sort a column, select a column header then click the appropriate sort icon. The icon sorts a

column in ascending order. The icon sorts a column in descending order.

Hide Columns

To hide a column, right-click the column header and select Hide.

Calculate Columns

If a column is totaled, the mean, minimum, or maximum value can be determined by following the

menu path Edit > Calculate and then selecting the desired option. The calculated value replaces the

total at the end of the report.

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3.1.3. Navigating Totals and Subtotals

Totals

To make total in specified colum, right-click on column header and chose Total, or choose column

header then click icon . Then column header label will change to small total sign. ,

and total value of column will appear at the bottom of column ( it is configurable where

total value should be displayed).

Subtotals

To make subtotal, You have made Total in any column then right-click on non-value column and

choose Subtotals, or choose column header then click icon . Then chosen column will be sorted

and blanked lines for subtotaled column will be added to layout with small icon on right

corrner.

To expand or collapse the lines included in a single subtotal, click the expand or collapse icon next to

the field being subtotaled. To expand or collapse all subtotals, click the expand/collapse icon in the

lower left-hand corner of the total line.

Expand or collapse all subtotals Expand or collapse individual subtotals

Collapsed

Expanded

Expand/Collapse - All

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3.1.4. Manage Report Layout

While many individual modifications can be made to a report using icons and dragging columns,

multiple modifications can be made at once using the change layout function. The Change Layout icon

provides an interface for changing the column order and the sort order. It allows you to apply filters

and display options to the report. Below are directions for each of these functions. After making

changes, click (Transfer) to apply your changes.

Change Column Order

The Columns tab is used to select and order the columns you want to appear on your report. The

names on the left indicate the columns included in the order they will appear. The names on the right

are the available fields that can be added. Double-click on a column name to move it from one area to

the other. To reorder the columns, select a column name and click the arrows at the top of the tab to

move the column up or down a position. Ctrl + alt choose all fields, You can also can use search help

for quick find a field.

Change Sort Order

The Sort Order tab is used to define the sort order and subtotaling by column. The names on the left

indicate the columns to be sorted in the order they will be sorted. The names on the right are the

available columns. Double-click on a column name to move it from one area to the other. To reorder

the columns, select a column name and click the arrows at the top of the tab to move the column up or

down a position.

There are three fields to the left of each included column. The first radio button indicates ascending

order. The second radio button indicates descending order. The check box determines if the column is

subtotaled.

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Apply Filter

The Filter tab is used to set criteria for including or excluding specific items in a report.

In the first step You have to define Filter Criteria. The names on the left indicate the columns to be

filtered in the order they will be filtered. The names on the right are the available columns. Double-click

on a column name to move it from one area to the other. To reorder the columns, select a column

name and click the arrows at the top of the tab to move the column up or down a position.

In the second step You have to determine Values for filter Criteria

You can use the multiple selection icon to enter multiple values or ranges. You can also use dynamic

selections to apply operators to the criteria.

When you are finished entering values, click (Copy) to apply the filter.

Change Display Options

The Display tab is used to change the way a reportis displayed. The following table provides an

explanation of each option.

Display Option Description

Without horizontal gridlines Removes horizontal lines

Without vertical gridlines Removes vertical lines

Without column headings Removes column headers

Without cell merging during sorts during

sorts

Places a horizontal line between each entry.

If not checked, horizontal lines are removed

between identical values.

Optimize columns

Set each column to the width of its largest

value With striped pattern

Display totals lines above the entries

Moves totals and subtotals above the lines

they summarize

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Save a Report Layout

1. Click (Save Layout).

2. Enter a name in the Save Layout field. The name must begin with a letter.

3. Type in a description for the layout in the Name field.

4. Select the Default Setting check box if you want this layout to be the default layout every time

you run the report.

5. Click (Continue).

Note: A warning message will appear if you are trying to save over an existing layout. Close the box

by selecting the X in the upper right hand corner or choose Yes to overwrite the layout.

Select a Layout

1. Click (Select Layout).

2. Select a layout from list and click (Enter). Your report will display in the layout you have

chosen.

Delete a Layout

If a layout you created is no longer useful, it can be deleted using the following process.

1. Follow the menu path Settings > Layout > Manage.

2. Select the layout(s) to be deleted by clicking on the gray box on the left side of the layout

name.

3. Click (Delete layout). The layout is removed.

4. Click (Back). A pop-up box displays asking you to save your changes. Click Yes.

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3.1.5. Report Integration with Microsoft Office

After generating a report, it is possible to export it into Microsoft Excel and/or Microsoft Word using

three different options. Each of these options saves the file in a slightly different format. Before using

any of these options, you have to set the macro security in your Office products to medium. Within

your Office program, follow the menu path Tools > Macro > Security. Select the Medium security

setting. Then click the Trusted Sources tab and ensure all the check boxes are selected. Click OK to

save the changes. For the best results, ensure your Office program is closed before performing any of

the following actions.

Save to Local File

Using this export option will retain all of the formatting that you may have done to

the report in SAP, such as moving columns, setting filters and sorts, etc., but w

ill not retain any of the color or font formatting in SAP, unless you choose the HTML option.

1. Click (Local file). The Save list in file... box will open.

2. Choose the desired file type in which to save the file.

unconverted - tab-delimited file not associated with a program

Spreadsheet - Microsoft Excel file

Rich text format - Microsoft Word file

HTML format - HTML file. This option adds some formatting,which will make it display

similiar to the report in SAP.

3. Click (Continue). The Transfer DAT to a Local File box will open.

4. The default location in which to save the file is your "SAPWorkDir" folder. Click (Search) to

choose another location.

5. Enter your file name at the end of the path and use the proper extension associated with the

file type you chose in step 2.

unconverted - none

Spreadsheet - .xls

Rich text format - .rtf

HTML format - .html

6. Click . The message "XXX Bytes transferred" will display, indicating that your file was

successful exported.

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Exporting to Microsoft Excel

Using this export option will not retain any of the formatting that you applied in SAP, such as moving

columns, setting filters and sorts, etc. However, it does add a colored background and heading and

retains the proper column width.

1. Click (Spreadsheet...). An Information box will open advising you that any formatting you

have applied in SAP will not be exported with the data.

2. Click (Continue). The Export list object to XXL box will open.

3. Choose Table and click (Continue).

4. Click (Continue) again.

5. Excel will open with the report displayed. You can now format the report and save it as

necessary in external xls file.

6. In SAP, an Information box opens stating that you should save the data in the spreadsheet. As

soon as you click (Continue), the report in Excel closes, so be sure you have saved it if

necessary before doing so.

3.1.6. Send report via e-mail

If You have report on screen prepared You can then send it to directly from SAP to any person by

click on .

On tab You can see report included to message

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Type message title and description

then choose recipient, or type e-mail address

in appropriate fields

then click on .

Document is dispatched to mail-box as a html web page.

3.1.7. Information

You can use this function in any case to get more information about ALV Grid control, and ME@*

reports. After click on button SAP re-direct You to sap.help. web page where this information are

available.

http://help.sap.com/erp2005_ehp_04/helpdata/EN/8d/e994374c9cd355e10000009b38f8cf/frameset.htm

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3.2. Results of reports - data Grid

ME2L report gives two connected ranges of data witch You can choose from function bar.

1. Purchase orders basic data

2. Delivery schedule

According to those two list, further information are available.

Purchase orders basic view Delivery schedule

Purchasing Document Number ALL FIELDS FROM BASIC VIEW

Item Number of Purchasing Document Delivery Schedule Line Counter

Purchasing Document Type Item Delivery Date

Purchasing Document Delivery Date Time-Spot

Category Statistics-Relevant Delivery Date

Vendor/Supplying Plant Scheduled Quantity

Purchasing Organization Previous Quantity (Delivery Schedule Lines)

Purchasing Group Quantity of Goods Received

Purchasing Document Date Issued Quantity

Material Number Quantity Delivered (Stock Transfer)

Short Text Purchase Requisition Number

Material Group Item Number of Purchase Requisition

Purchase Order History/Release Documentation Creation Indicator (Purchase Requisition/Schedule Lines)

Component Consumption History

Deletion Indicator in Purchasing Document

Item Category in Purchasing Document

Item Category in Purchasing Document

Account Assignment Category

Requirement Tracking Number

Plant

Storage Location

Purchase Order Quantity

Purchase Order Unit of Measure

Purchase Order Quantity in Stockkeeping Unit

Stockkeeping Unit

Net price

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Currency Key

Price Unit

Number of Principal Purchase Agreement

Item Number of Principal Purchase Agreement

Target Value for Header Area per Distribution

Total Open Value

Open value

Released Value

Target Quantity

Open Target Quantity in the Case of Outline

Agreements

Quantity Released to Date

Start of Validity Period

End of Validity Period

Still to be Delivered (Quantity)

Still to be Delivered (Value)

Still to be Invoiced (Quantity)

Still to be Invoiced (Value)

Deadline for Submission of Bid/Quotation

RFQ status

Collective Number

No. of Positions

Control indicator for purchasing document type

Number of Purchasing Info Record

Package number

Release group

Release Strategy

Release status

Release Indicator: Purchasing Document

Issuing Storage Location for Stock Transport

Order

Name of Vendor

Order Price Unit (Purchasing)

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Sales Tax Code

Tax Jurisdiction

Net Order Value in PO Currency

Purchase order not yet complete

Category of Incompleteness

Notified Quantity

SRM Fields in Purchase Order Item

Item Number Length

External Sorting

External Hierarchy Category

DFPS Append for Output Structure for List

Displays in Purch.

Append for ALV output table purchasing

documents

Smart Number

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Purchase orders basic data view example

Delivery schedule view example