Measured Progress ©2013 1 MeCAS Online Science 2014 Test Administrator Training Module.

Measured Progress ©2013

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MeCAS Online Science 2014

Test Administrator Training Module


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Topics

Help Desk Information Key Dates – Pilots, Operational High School, Operational

Grade 8 About MeCAS Online Science Tests Test Session Order and Time Allowances Test Administrator Responsibilities Training Materials Training Students iTest System Components Starting the STW Closing the STW Test Session Basics


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Help Desk Information

Maine Service CenterFor questions about the MeCAS Online Science administrations, contact:

Phone: 1-866-615-2745 Email Address: [email protected] Hours of Operation: Monday-Friday, 8 A.M. to 4 P.M.

Measured Progress Technical Product SupportFor questions relating to the iTest software or for any technical issues, contact:

Phone: 1-888-465-2740 Email address: [email protected] Hours of Operation: Monday-Friday, 7 A.M. to 5 P.M.


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Key Dates – Pilots

The intent of the pilot is to test the online system in your school, train staff on the online system, and to qualify your school for operational testing.

Test Window (DAS and PTW Open)January 27 – February 14, 2014

High School and Grade 8 Pilot TestsOne session

The test window will open at 7 A.M. on the first day of the test window and will close at 5 P.M. on the last day of the test window.


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Key Dates – Operational High School

Test Window

DAS and Pilot Test AvailableMarch 17 – 21, 2014

DAS and Operational Test AvailableMarch 24 – April 4, 2014

High School Operational TestsThree sessions



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Key Dates – Operational Grade 8

Test Window

DAS and Pilot Test AvailableApril 28 – May 2, 2014

DAS and Operational Test AvailableMay 5 – 16, 2014

Grade 8 Operational TestsFour sessions



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About MeCAS Online Science Tests

Participation

To participate in the operational test in March (MHSA) and/or May (MEA):You must have previously participated in the MeCAS Online Science test or the NECAP Online Writing test prior to 2014

or You must participate in the Online Science Pilot in 2014

Scoring and ResultsStudent scores will not be reported for the pilotStudent scores will be reported for the operational test(s)


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For operational testing, some students will require paper and pencil tests due to accommodations specified in their IEPs.

Schools testing online should test between 90-100% of their eligible students online. The use of paper and pencil tests will be viewed as an exception necessary to meet individual student needs only.

No paper and pencil tests will be administered during the pilot, so students requiring paper and pencil accommodations are not expected to test the pilot online.


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Principals will be contacted for information regarding paper and pencil and online enrollments prior to operational testing.

Schools will be shipped an appropriate number of paper and pencil test materials based on these enrollments.


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Test Coordinators will plan testing and provide you with a test schedule.

Operational online science testing must occur concurrently within your school for each session administered.

If you are testing students via both paper and pencil and online tests, all students should test the same sessions at the same times.

If you cannot test the full group of students at the same time, then you must take steps to maintain test security. Groups of students may not interact between administrations of the same test session.


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Operational testing must occur within the test windows and must follow testing protocols and schedules contained in the Principal/Test Coordinator Manuals, Test Administrator Manual, and the MeCAS Online Science Administration Manual.

A separate MeCAS Online Science Administration Manual will be posted to iServices for each administration (one for the pilot and one for each operational test — grade 8 and high school).

Test Administrators and Technology Coordinators may print or copy these manuals as needed.

Principal/Test Coordinator Manuals and Test Administrator Manuals will be provided with paper and pencil shipments and are also available for download online at: http://www.maine.gov/education/mea/admininfo.htm.


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Test Administrators must use the Online Science Test Administration Manuals for the pilot and operational test administrations, as they contain required scripts and directions.


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Test Session Order and Time Allowances – Pilots

Additional time is provided for pilot testing as students are learning to use the testing tools.

The pilot tests for high school and grade 8 have one test session each and are intended to be practiced with the online system for both Test Administrators and students.

Paper and pencil tests will not be provided for the pilot.

Session Base Time Additional Time If Needed

Student Training Module (optional) 10 minutes As needed

Student Log In and Instructions 5 minutes As needed

Science Session 1 35 minutes 10 minutes


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Test Session Order and Time Allowances – Operational High School

Except for makeup sessions or sessions for students requiring certain accommodations, the test sessions must be administered concurrently to all students in a grade and follow the order listed above.

If you will test two or more sessions back to back, it is recommended that a 10 minute break be provided to students between test sessions.



Student Log In and Directions 5-10 minutes As needed



Student Questionnaire Session 3 15 minutes As needed


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Test Session Order and Time Allowances – Operational Grade 8

Except for makeup sessions or sessions for students requiring certain accommodations, the test sessions must be administered concurrently to all students in a grade and follow the order listed above.

If you will test two or more sessions back to back, it is recommended that a 10 minute break be provided to students between test sessions.



Student Log In and Directions 5-10 minutes As needed




Student Questionnaire Session 4 15 minutes As needed


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Test Administrator Responsibilities

Prior to Testing

Go to http://iservices.measuredprogress.org, select ‘Maine’ from the drop-down menu and click ‘Enter,’ click on ‘Online Science Materials,’ then click on ‘MeCAS Online Science Materials’ to access: Quick Start and Quick Reference GuidesOnline Science Test Administration ManualsTest Administrator Training ModuleSTW/PTW Interaction VideoStudent Training Module

Utilize these materials to learn about the online test system.

These materials will also be available from the Data Administration System (DAS) during the science test administrations windows.


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During the Test Windows but Prior to TestingUse your login account information, distributed by the Test Coordinator, to log into the Proctor Test Workstation (PTW) and the ‘Training Student’ accounts to practice on the Student Test Workstation (STW). Use the instructions for Starting the STW to access the secure Firefox Portable Kiosk on an MLTI student laptop.

Use the training information in the Student Training Module, the PTW/STW Interaction video and the Online Science Test Administration Manual to practice with both the proctor and student workstations.


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Just Before Test AdministrationReceive the Student Login Tickets from the Test Coordinator.

Prepare the classroom for testing by removing or covering all instructional materials from the walls and ensuring that all students will have adequate work space.

Post a “TESTING – DO NOT DISTURB” sign on the door.

Confirm you have your PTW login information.

Confirm you have a copy of the administration and grade appropriate Online Test Administration Manual. The manual contains scripts that must be read to students during test administration.


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Just Before Test AdministrationOpen the student kiosks to display the student login page by completing the following:

For students using MacintoshLog into the Macintosh computer:If students are using a kiosk that was installed in 2013-14, useuser name: mpsc_01 and password: secureIf students are using a kiosk that was installed prior to 2013-14, use user name: NECAP and password: P@t3ll@Open the Applications folder from the dock and launch the Portable Firefox Kiosk applicationOnce testing is complete, each Macintosh computer should be logged out / logged in under its normal account.

For students using WindowsDouble-click the STWKiosk icon on the desktop Click Accept if prompted to view and accept the certificate


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Begin Test AdministrationAllow students into the room.

Allow students to watch the Student Training Module (optional) and answer any questions. This video should be projected at the front of the room. It instructs students on the tools available to them during testing. This is video only; there is no audio.

Explain “Test Security and Ethics” considerations in the Online Test Administrator Manual to students.


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Follow the instructions and scripts in the administration and grade appropriate Online Science Test Administration Manual to complete the following tasks:

Log into the Proctor Test Workstation (PTW). Distribute Student Login Tickets to students (do not use ‘Training

Student’ accounts to test students). Select the grade appropriate MeCAS Online Science Pilot or

MeCAS Online Science Test from the Test Selection screen. Locate the Test Access Code on the PTW ‘Test Administration’

screen and write it on the board. (A new Test Access Code will be generated each time a Test Administrator signs into a test from the Test Selection screen.)

Instruct students to log into the Student Test Workstation (STW) with the Username and Password located on their Student Login Tickets.

Instruct students to enter the Test Access Code on the STW ‘Select a Test’ screen.


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Once students have reviewed test directions pages and you have answered questions, on the PTW select ‘Session 1’ from the drop-down menu and click Go to allow students into the test session. Students will then be able to view and answer test questions.

Monitor students and assist with directions as needed. Test Administrators may not assist students with test questions.

Report any violations of test administration policy to the Test Coordinator, and report technology issues to the Technology Coordinator.


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Once all students have completed the questions in a session, they should continue to the ‘End of the Test’ or ‘End of the Session’ page by clicking on the Next button in the STW. When the student statuses on the PTW show ‘End of Test’ or ‘End of Session’ for all students, you will either:

End the Session/Test on the PTW by selecting ‘Close Test’ from the drop-down menu and clicking Go. Close Test is used to close a test session if students are testing individual sessions or when students have completed testing for the day.

or Continue to the next session on the PTW by selecting

‘Session 2’ from the drop-down menu and clicking Go. Once all sessions for that day’s testing are completed, end the test as indicated above.

NOTE: The grade 8 and high school pilots have one (1) session each; the high school operational test has three (3) sessions, and the grade 8 operational test has four (4) sessions.


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Instruct students to close their tests by clicking Complete (red Stop Sign button), and then Close (yellow Close button). As students close the test, their status on the PTW will be become blank.

Confirm all student computers are logged out of the test.

Close the test session in the PTW by clicking on End Session and OK.

Close the test in the PTW by clicking on Done from the Session Complete page.

Instruct students to log out of the STW.

Log out of the PTW.

Dismiss students.


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It is possible to remove a single student from the test without ending the whole test session.Use of this option should be limited to situations such as:

Student falls ill during test, or other emergency. Laptop batteries need time to recharge prior to next

session.Click the arrow in the left-most “Remove Student” column beside the student’s name you would like to remove. Follow the on-screen instructions to finish the process.

The STW exit process will remain the same.

Removing a Single Student in the PTW


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Following Test AdministrationFor operational testing, report any students and sessions missed to your Test Coordinator, so those students can participate in make-up test sessions.

Utilize the MeCAS Online Science Pilot Items document to review the pilot test questions with students and answer any science related questions prior to operational testing.

NOTE: It is a violation of Test Administration policy to use operational, secure test items to train students for testing. Test Administrators may not use operational test questions for practice or review with students.


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Training – All Materials

Go to http://iservices.measuredprogress.org, select ‘Maine’ from the drop-down menu and click ‘Enter,’ click on ‘Online Science Materials,’ then click on ‘MeCAS Online Science Materials’ to access:

Technical Requirements User Guide Quick Start and Quick Reference Guides Online Science Test Administration Manuals Test Coordinator Training Module Technology Coordinator Training Module Test Administrator Training Module STW/PTW Interaction Video Student Training Module

Utilize these materials to learn about the online test system.These materials will also be available from the Data Administration System (DAS) during the science test administrations windows.


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Training – Test Administrator Materials

In addition to this training module, Test Administrators should utilize the following training materials:

STW/PTW Interaction Video

Student Training Module

Quick Start and Quick Reference Guides

Online Test Administration Manuals

User Guide


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Training – Practice Proctoring

Training should include time for Test Administrators to practice logging into both the Proctor and Student Workstations.

‘Training Student’ accounts have been set up under your school so that Test Administrators can practice on the STW and learn how the STW and PTW interact.

The Student Training Module and PTW-STW Interaction video demonstrate the student experience and the interaction between Proctor and Student Workstations.

NOTE: These are videos only; there is no audio.


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Training – Quick Start and Quick Reference

The Quick Start and Quick Reference Guides can also be used to facilitate Test Administrator training.

The Quick Start Guide contains a general overview of the components and an administration checklist for all roles during test administration.

The Quick Reference Guide is a step-by-step test administration guide for proctoring test administrations via the workstations.

NOTE: Test Administrators must use the Online Science Test Administration Manuals to administer the test during test administration because they contain important scripts and directions.


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Training – Test Administration Manuals

Test Administrators are expected to administer the online test in the same manner as the paper-based science test.

To ensure uniformity of test administration, Test Administrators must follow the directions and scripts in the Online Science Test Administration Manual during test administration.

Online Science Test Administration Manuals are available for download from iServices at http://iservices.measuredprogress.org.

There is one combined manual for the pilots (both grade 8 and high school); there is one manual each for the operational tests.


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Training – User Guide

The User Guide provides detailed instructions for each workstation and can be used for reference during training and testing.


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Training Students for Testing Online

Prior to testing, the Student Training Module (optional) can be presented to students. This video provides instructions on the Student Test Workstation (STW) and the tools available to students during testing.

This video can be projected at the front of the classroom for students to view prior to testing. NOTE: This module is video only; there is no audio.

The pilot items will be available following the pilot test windows as a released item document at http://iservices.measuredprogress.org for review with students prior to operational testing.

For additional student practice items for use prior to operational test administration, please see the released item documents located on the MDOE website: http://www.maine.gov/education/mea/mearelitems.htm


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iTest System Components

Three web-based components:Data Administration System (DAS)

http://mecas.measuredprogress.org/das/ Used by Test Coordinator to manage test administrator accounts

and student rosters and to access Test Status reportsProctor Test Workstation (PTW)

http://mecas.measuredprogress.org/tds/proctor Used by Test Administrators to manage administering tests to

studentsStudent Test Workstation (STW)

Software used by students to take the test Must be installed on each student computer used for testingNOTE: Installers are available on http://iservices.measuredprogress.org

for Microsoft Windows and 2012 or previous MLTI Macintosh laptops. 2013 MLTI Macintosh laptop users should access the installer through the Casper Self Service Suite.


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iTest System Components – DAS

Your Principal or Test Coordinator will complete the following tasks in the Data Administration System (DAS) prior to, during, and following testing:Access documentation and other training and administration resources.Create Test Administrator accounts and distribute login information.Print ‘Training Student’ Login Tickets for Test Administrators to use for practice with the testing system.Review and update the student roster.Print Student Login Tickets for distribution to students just prior to testing.Monitor testing via the Test Status Report.Print a Test Status Report for school records.


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iTest System Components – PTW

Test Administrators will use the Proctor Test Workstation (PTW) to administer tests to students:Accessible at URL: http://mecas.measuredprogress.org/tds/proctor

Login – accounts are created by the Test Coordinator in the Data Administration System (DAS) and distributed to Test Administrators.

Students will not be able to access the test unless the Test Administrator is logged into the PTW.


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One PTW must be open in each classroom during testing.

The PTW should be a wired (not wireless) machine during testing as disconnection or lapse in connection of the PTW will also disconnect students from the test.

The Test Administrator provides a Test Access Code to the students which allows them to log into the test. A new Test Access Code is generated each time a Test Administrator opens a test in the PTW.


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Test Administrators open, close, pause, and monitor tests and test sessions.

As students log into and move through the test session, their status will update on the PTW.

Students will not be able to close the test or move to the next session until the proctor closes the test or moves them to the next test session on the PTW.


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iTest System Components – STW

Student Test Workstation (STW) software:STW creates “Kiosk” mode – Students cannot access other applications

Browser-based software

Uses Firefox Portable Kiosk (FPK)NOTE: Installed as part of STW


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iTest System Components – STW

Student Test Workstation (STW) software:Requires students to log in individually – Student Login Tickets are created within the Data Administration System (DAS) and are distributed by the Test Coordinator.

Test Administrators should distribute the Student Login Tickets to students just prior to testing. This allows students secure access to the STW.

Students enter the Test Access Code provided by the proctor to access the tests.


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Starting the STW – Maine MLTI

Open the student kiosks to display the student login page by completing the following:

For students using MacintoshLog into the Macintosh computer:If students are using a kiosk that was installed in 2013-14, useuser name: mpsc_01 and password: secureIf students are using a kiosk that was installed prior to 2013-14, use user name: NECAP and password: P@t3ll@Open the Applications folder from the dock and launch the Portable Firefox Kiosk applicationOnce testing is complete, each Macintosh computer should be logged out / logged in under its normal account.

For students using WindowsDouble-click the STWKiosk icon on the desktop Click Accept if prompted to view and accept the certificate

Students will log into the STW using their Student Login Tickets.They will use the Test Access Code (provided by the proctor) to log into the test.


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Closing the STW – Maine MLTI

Once testing is complete, students will log out of the test and the STW.

Technology Coordinators may assist with returning the student computers back to their student user accounts.

For Macintosh workstations, log out of the mpsc_01 or NECAP user and log in under the student user.

For Windows workstations, close the student test workstation application.


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Test Session Basics


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P.O. Box 1217, Dover, NH 03821-1217 | Web: measuredprogress.org | Office: 603.749.9102 It’s all about student learning. Period.

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