Medstar Proposal Complete-Osuntuyi...Presenting... An Integrated Medical and Accounting Management...

Presenting...

An Integrated Medical and Accounting Management Information System for

Osuntuyi Medical Center

A Proposal

PRESENTED BY:Microsoftware Research, Ltd31 Adebayo Street, 2nd Floor, Ketu, PO Box 50678 Ikoyi, LagosTel. 08060493440, 018783531Web: www.microsoftwareresearch.comEmail: [email protected],[email protected]

June 2012

CONTENTS

Page

1. Introduction.............................................................3

1.1. About Us......................................................................4

1.2. Our Experience.............................................................6

2. Technical specification ..............................................7

2.1. Methodology.................................................................7

2.2. Environment.................................................................8

2.2.1. DBMS strategy ....................................................................8

2.2.2. Database server features .....................................................9

2.2.3. Operating system ................................................................9

2.2.4. Hardware requirement .........................................................9

2.3. General software features............................................10

2.3.1. Security ...........................................................................10

2.3.2. Windows features ..............................................................10

2.3.3. Data entry........................................................................10

2.3.4. Reporting.........................................................................11

2.3.5. System enquiry .................................................................11

2.3.6. Auditing...........................................................................12

2.3.7. Referential integrity ...........................................................12

2.3.8. Parameterization ...............................................................12

2.3.9. Data Backup.....................................................................13

2.3.10. Instant Messaging ..........................................................13

2.4. Implementation Timeline..............................................14

3. Functional Specification ...........................................15

3.0. Modular structure........................................................15

3.1.Basic Records..............................................................17

3.1.1. Patient Billing ...................................................................17

3.1.2. Case Notes.......................................................................17

3.1.3. Appointment Scheduling ....................................................18

3.2. Operations..................................................................18

3.3. Inventory Control........................................................18

© 2002, Microsoftware Research, Ltd

Medstar MIS for Osuntuyi Medical Center

3.4. Sales.........................................................................19

3.5. Fixed Assets................................................................19

3.6. Employees..................................................................20

3.7. Payroll.......................................................................20

3.8. Accounts Payable........................................................20

3.9. General Ledger...........................................................21

3.9.1. Chart of accounts ..............................................................21

3.9.3. Bank reconciliation ............................................................21

3.9.4. Transaction entries ............................................................21

3.9.5. Reports............................................................................22

4. Financial Requirements ...........................................23

4.1. Development Costs......................................................23

4.1.1. Quotation.........................................................................23

4.1.2. Payment Terms .................................................................23

4.1.3. Warranty..........................................................................23

4.1.4. Signatory.........................................................................24

4.2. Optional Costs.............................................................25

Appendix...................................................................26

1. Selected list of Medstar medical module reports.................27

2. Sample MoneyBooks accounting reports...........................29

3. Sybase SQL Anywhere fact sheet.....................................30

© 2012, Microsoftware Research, Ltd Page 2


1. Introduction

This proposal is made for the implementation of a

computerized integrated medical and accounting

management information system for Osuntuyi Medical

Center. It is aimed at improving upon the existing system

in place, for faster and more streamlined operation. The

software proposed here (Medstar) will address known

issues in the existing system as much as possible. It will

utilize the latest technology in the field and will be so

simple to use as to require minimal training.

Medstar could operate either as a stand-alone or on a

network of intelligent computer workstations.

Medstar would be supported for six months during a

warranty period, after which a support contract would be

due. Alternatively, the user may purchase source code for

the application so as to be able to maintain and support it

in-house.



1.1. About Us

The next page provides a short brief about our company.


With operations since 1993, and incorporated in 1996, our objective is

to provide state-of-the-art software development and related services

for our clients. We have been creating client/server applications using

PowerBuilder since 1997, working with the following back-ends:

Sybase SQL Anywhere, Microsoft SQL Server, Pervasive.SQL, MySQL.

Client/server programming at its best!

We develop custom (database) software to client specification. We

develop to international standards, by using modern tools and

techniques. Our tools enable us to develop complete user-friendly

applications within a matter of days. Apart from back-ends mentioned

above, other environments of which we have experience include: RDS-

Informix under UNIX, Sybase Adaptive Server Anywhere, Java,

JavaScript, PHP, Visual Objects, Visual Basic, and Visual Foxpro under

Windows; QuickBASIC, C, Clipper, dBASE, Foxpro and FoxBase under

MS-DOS.

Technical support service by gurus

Our technical support services broadly fall into the following areas:

Support of custom or packaged software whether developed by us or not.

Consulting—provision of resources and advice on software development.

Corporate training on computer utilization and application software.

Website development and maintenance.

For software not developed by us, we examine custom software and

documentation and carry out modifications, enhancements and

training as may be necessary and possible.


1.2. Our Experience

Our experience in the software development and

implementation area spans almost two decades. The

following is a selection of similar projects we have

undertaken.

WHERE WHAT WHEN CONTACT

Strength Security

Ltd, Lekki

MoneyBooks: Payroll.

Development, installation,

training, technical support.

2010 to-

date

Mr David Edema

(Dep. Manager)

08023007596

Nigerian Railway

Corp., Ebute-Metta

EPPMS: Payroll & Pensions

system. Development,

installation, training, technical

support.

(thro’ Resourcery Ltd)

1998 to-

date

Mr Sam Okwu,

ACDPO

08056148012

Star Paper Mill Ltd,

Aba

Printwiser: Estimating, Inventory

Control, WIP, Planning.

Installation, training, support.

2001 to-

date

Mr Kenneth Ezeimo

(Prod. Manager)

08033422777

Kulak Trades &

Industries Plc

Ibafon, Apapa

LeMIS: General Ledger,

Inventory Control, Sales Ledger,

Ordering. Development,

installation, training, technical

support.

1994-

2003

Mr O.A. Adeyeye

(Accounts Manager)

08023356431

Academy Press Plc,

Ilupeju

Printwiser: Estimating, Inventory

Control, WIP, Planning.

Labelwriter. Development,

installation, training, support.

1993 to-

date

Mr J.A.B. Okeowo

(Marketing Co-

ordinator)

08023205565

Resourcery Ltd,

Victoria Island

LeMIS: General Ledger,

Inventory Control; Payroll.

Techserva. Development,

installation, training, support.

1993-

1999

Mr E.O. Ayoola

08033004463

UNICEF (Health

Section)

Ikoyi

CEIS: EPI database software.

Customization, installation,

training and support at Lagos,

Enugu, Ibadan, Kaduna, Bauchi

zonal offices.

1994-

1995

Dr. K.S. Mung

2690276



2. Technical specification

2.1. Methodology

The procedure to be adopted in implementing the system

is as follows.

�� Systems analysis: We will review input, output

and processing requirements (for all modules) with

the end-user (Osuntuyi) to ensure that all details are

taken care of by the system. We will also discuss

issues with any existing system to be resolved by

the new system. This will take 2 to 5 days.

�� Application development and customization:

The executable Windows application (Medstar) will

be developed in line with the specifications in this

proposal and the systems analysis outputs. Existing

accounting modules will be adapted to the medical

environment as required, i. e. MoneyBooks Inventory

Control module. The development shall be done

using Sybase PowerBuilder, one of the fastest RAD

(rapid application development) tools presently

available.

�� Installation and training: The application

(Medstar) and the database server software (Sybase

SQL Anywhere) will be installed at the end-user site.

Introductory training will be provided for selected

staff. Parameter data will be entered and users will

be guided in setting up the necessary data tables.

�� Free technical support: Free support will be

provided for six months from installation, to resolve

program errors and provide operational assistance.

This will involve follow-up visits or other

communication as may be required.



2.2. Environment

2.2.1. DBMS strategy

In database management using personal computers there

are presently two major approaches for communicating

data across a network: client-server and file-server.

In the file-server scheme, when a workstation needs to

update one record, the entire file is transferred from the

server PC to the workstation before this can be done, then

back to the server. This leads to slow response times and

data corruption problems, among others. Popular software

packages that employ this type of data management

scheme include Foxpro and Access. It is best suited to

single-user systems.

In the client-server approach, the database engine will be

running on a (separate) machine known as the server, and

will send only the required record for modification to the

workstation. This makes the system faster particularly

where there are thousands or millions of records. Such a

system is also more secure and the integrity of the data is

stronger. The software being proposed (Medstar) here will

implement this client-server strategy, to enable it support

many users without compromising speed and security.

We intend to use Sybase SQL Anywhere as the server

database. It is a small-footprint SQL database that offers

the benefits of client-server for departmental LANs,

without the usual high cost and technical support

problems associated with SQL databases. The present

capacity of SQL Anywhere is over 12 terabytes, limited

only by hard disk capacity, and this is more than adequate

for now and years to come.

SQL Anywhere is mainly compatible with Sybase’s SQL

(and Microsoft’s SQL Server) which is a more expensive



enterprise-level database for wide-area networks or

systems requiring higher workloads. So in the distant

future, expansion will not be a problem.

2.2.2. Database server features

The SQL Anywhere database server is available for the

following platforms:

• Windows x86, x64

• Windows Mobile

• Linux x86, x64 and Itanium

• Sun Solaris SPARC and x86 Mac OS X on Intel

• IBM AIX

• HP-UX Itanium

See appendix at the end of this document for a fact sheet

detailing the features. One SQL Anywhere database server

can support multiple clients operating on different

operating systems, communicating via the TCP/IP network

protocol.

2.2.3. Operating system

The software (Medstar) will be a multi-user application

that will run on Windows workstations. The database

server will operate on any platform listed in the previous

section.

2.2.4. Hardware requirement

For a multi-user environment, the database server

computer should be a Pentium PC with 512 MB RAM or

better. The Medstar application requires workstations with

Pentium processors and 16 MB of RAM minimum. In the

Windows environment, the more the RAM and hard disk

space available and the faster the CPU, the better the

response times for applications.



2.3. General software features

2.3.1. Security

Each user of the system will have an ID, a personal

password, and a list of permitted activities (in every

module). Hence no unauthorized user would be able to

use the system without the required ID and password.

2.3.2. Windows features

Being a Windows application Medstar will use Windows

services such as for printing, and will also conform to the

guidelines for the Windows user interface.

2.3.3. Data entry

Entering data in Medstar is through browse lists and data

entry forms, as in the following illustration.

Browse lists are used to manage records with few data

fields, while forms are used for records with many fields.

Browse lists are resizable grids, with movable and

resizable columns.



On each data entry form, buttons and commands are

available for data management, as shown in the previous

illustration.

Ordinarily you would enter data via the keyboard by

typing. For most data items the main restriction would be

in the number of characters you may type. The standard

Windows data entry controls are also used, such as

listboxes, combo lists, checkboxes and radio buttons. All

dates allow 4-digit years, for Year 2000 compliance.

2.3.4. Reporting

Formatted reports when generated may be viewed on

screen or printed. A Report Manager tool is available for

managing reports generated and stored on the hard disk

or the database. The data entry screens also have Print

buttons to produce quick print-outs of data on the screen.

The formatted reports have the following markers:

User id stamp: This identifies the user that generated

the report as well as the software version.

Date stamp: This follows the user id stamp and shows

the date and time the report was generated, from

the system clock.

Page number: This appears at the bottom of the

report and usually includes the current page as well

as the number of pages.

2.3.5. System enquiry

Medstar offers authorized users access to all available

information. Users have a simple query-by-example

facility such as shown on the following illustration to

construct queries.



2.3.6. Auditing

There will be an audit table with restricted access in which

the user ID, date and time are recorded for all entries,

exits and operational activities within Medstar. So data

changes and who made them will be logged. Certain

transactions may also be printed and corrected prior to

posting.

2.3.7. Referential integrity

The RDBMS ensures that data integrity is maintained at all

times. Values that should be defined in look-up tables

must EXIST before records are saved at all. Similarly

before any record could be deleted, it must not have other

records depending on it, unless these will also be deleted

automatically.

2.3.8. Parameterization

Medstar will use a parameter table as well as look-up

tables to hold data that control how it works. The

parameter table will hold important variables most of

which some users will be able to modify. Users will also

be able to maintain the look-up tables. As much as

possible, embedding of data values in program code will

be avoided.



2.3.9. Data Backup

Backing up of the database is one of the functions handled

by a utility of the RDBMS. However it will be possible to

call up the utility to perform this function from within the

Medstar application at any time.

2.3.10. Instant Messaging

This facility allows users of Medstar to exchange

messages. System-generated messages will also be

possible, such as to alert designated users of certain

situations, possibly with audio prompts. So when a patient

visits, the doctor could be alerted with a message. When a

message is sent, it will pop up at the receiver’s

workstation within 5 seconds or less, or whenever the

receiver logs into the system.



2.4. Implementation Timeline


ACTIVITY Months: 1st 2nd 3rd 4thWeeks 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 4

Systems Analysis 1

ProgrammingBasic Records 4

Operations 4Inventory Control* 1

Installation/Training

Installation – 1 dayTraining – 2days/mod 2

Documentation Ongoing

Technical Support

*The existing MoneyBooks Inventory Control module will be adapted for the medical environment, such as to provide for batch and expiry date tracking.


3. Functional Specification

3.0. Modular structure

There will be up to nine integrated modules in the system,

two for core medical records and functions. These are

illustrated below. However some modules will be optional.


Basic

Records

Operations

Fixed

Assets

Sales

Inventory

Control

Accounts

Payable

Employees

Payroll

General

Ledger


The lines represent flow of control and information. The

two modules by the left are the core medical modules

while the rest are accounting modules. The same chart of

accounts defined in GL will be available in each of the

connected modules. From the other accounting modules

will flow transactional information to the GL.

From the medical modules, medical stock information will

be exchanged with the Inventory, ordering information will

be exchanged with Accounts Payable, billing information

will be exchanged with Sales, while medical equipment

information will be exchanged with Fixed Assets.

The Sales module will decrease Inventory when drugs are

sold, while the Accounts Payable will increase Inventory

when ordered items are delivered.



3.1. Basic Records

This is the core medical module.

This comprehensive module

handles the management of basic

patient information, from

registration to discharge. When a

patient is registered, the module

sets up the necessary records for

the patient's basic data, admission

details, discharge details,

accounting data as well as drug

administration details. One of its

main functions is maintenance of

daily attendance registers which

could be referred to at any point in

time for reference as well as

statistical reporting. Some of the

important reports from this module

include patient list, attendance

register, attendance history,

admission and discharge lists, registration and drug

history. Key components of the module are listed below.

3.1.1. Patient Billing

This component of the Basic Records module provides

automatic patient billing functions. Once the user sets up

the appropriate standard charges the system is able to

automatically generate bills for such activities as patient

registration and consultation. It also communicates with

the Inventory module where drug charges are maintained.

3.1.2. Case Notes

This component of the Basic Records module is aimed at

meeting the needs of the medical professional in creating

and maintaining notes on patients. Each note is identified

by patient, subject, date and time as well as the author.



These fields are very useful for searching and reporting

purposes. The body of notes may be any number of lines

long and the user is able to easily mark, delete and re-

arrange text.

3.1.3. Appointment Scheduling

This component of the Basic Records module not only

handles scheduling of patients but also provides the

medical professional with a calendar and diary. At a glance

the user can see what days in the month or year are free,

and then inspect engagements for particular days within a

few presses of keys. Engagements may be identified by

date and time, duration, purpose and if necessary patient.

Diary entries are identified by date. Both diary and

engagement entries are classified by author for

identification. Duration of meetings as well as missed

engagements are monitored, and the module can

automatically bill for consultation charges.

3.2. Operations

This module complements the

Basic Records with specialized data

management facilities.

3.3. Inventory Control

This is a comprehensive module which monitors the

movement of drugs from delivery to filling of prescriptions

to expiry. It maintains supplier accounts, monitoring

invoices and payments; tracks drugs issue to patients and



various sections; maintains re-

order levels and monitors use of

dangerous drugs. Different

batches are maintained per drug,

with supplier information, supply

date and expiration date. One of

its key functions is maintenance

of drug profiles of vital technical

details. Some of the reports of the

module include detailed drug

report, drug profile, drug usage

analysis, missing drugs lists,

requisition list, expiry report and

dangerous drugs list.

The module will also handle other non-drug inventory like

general consumables.

3.4. Sales

This module correctly tracks all bills, and payments made

by patients. Company-sponsored

patients are handled as well.

Some of the important reports

from this module are invoice,

statement of account, account

aging, and covering letters for

statements.

3.5. Fixed Assets


payments and deductions register,

as well as a number of payroll analysis reports.



generating purchase orders and monitoring activities on

such orders including deliveries and payments. Reports to

be generated will include:

� Payment schedule

� Creditors List

3.9. General Ledger

Last but not the least, the General

Ledger module will be at the

center of the accounting system.

This facilitates administration of

the hospital or clinic by providing

standard, debit-credit ledger

accounting functions. Other

modules will be able to send

information (transaction journals)

to the GL if desired. Data entry

facilities will be available for the

following:

3.9.1. Chart of accounts

This will allow setting up of the coding structure. Provision

will be made if required for entry of budget amounts

against accounts. Reports will be available to show

budgeted versus actual results. A control option could

prevent posting of journals in GL that would exceed

allotted budgets.

3.9.3. Bank reconciliation

In this component of the GL, cleared and uncleared bank

items are identified in a report which could be used to aid

in reconciling the bank statement.

3.9.4. Transaction entries

Entries will be made for cashbook, bank book and other

ledgers as journals. The type of the journal will be



included, along with the ID of the data entry operator.

Other items that will be included in journals are:

� Entry number and/or reference

� Entry description

� Reference

� Date

� Total amount, i. e. total debits or credits

� Double entry accounting information, each

consisting of the account number, description and

debit or credit amount

Every journal entered must balance—i.e. debits being

equal to credits—before being posted.

3.9.5. Reports

The following reports will be implemented, among others

that may be deemed necessary:

� Chart of accounts

� Journal entries

� Trial balance

� Balance Sheet

� Profit & Loss Statement

� Account statement

� Account movement summaries and others



4. Financial Requirements

4.1. Development Costs

4.1.1. Quotation

The following costs cover systems analysis, development,

installation, one-week application training, installation

files and user manual.

S/N Description Cost N

1. Basic Records 350,000

2. Operations* 250,000

3. Inventory Control 200,000

4. Sales 250,000

5. Fixed Assets 150,000

6. Employees* 150,000

7. Payroll* 250,000

8. Accounts Payable* 150,000

9. General Ledger* 250,000

Sub-Total 2,000,000

VAT (VAT# ID 00193320-0001) 100,000

Grand Total (N) 2,100,000

* This module is optional.

4.1.2. Payment Terms

50% deposit with order.

25% on installation.

25% on conclusion of free technical support period,

6 months after installation.

4.1.3. Warranty

Medstar is guaranteed to be 100% free of programming

syntax errors. Six months warranty is given from the date

of initial installation during which all logical software

errors are resolved and minor adjustments are carried out.



4.1.4. Signatory

For and on behalf of Microsoftware Research, Ltd:

Name: Chris L. Emejuru

Signature: _________________

Date: _________________



4.2. Optional Costs

The items listed here, with the exception of #1, are all

optional. With regard to #1, Osuntuyi is at liberty to

purchase the server software elsewhere.

These costs are inclusive of value-added tax. Prices are

subject to change if not paid within three months.

S/N Item Cost When Due

1. Sybase SQL Anywhere. This will

be required for the server

computer. User may purchase

the server software separately.

N575,000 for

10-user

license

N50,000 for

additional

user license

Immediately,

or not later

than 2 weeks

before

installation

2. Medstar source code. This is the

user-modifiable version of the

software.

N1,529,386 On demand

3. Sybase PowerBuilder, Enterprise

version. This is the software tool

that would be used to modify

the source code (item 2) when

necessary.

N917,276 On demand

4. PowerBuilder training. This is a

1-week introductory training on

how to use the development

tool.

N178,750 per

candidate

On demand

5. Annual technical support

➢ Trouble-shooting

➢ Additional training

➢ Upgrading

N750,000 On demand



Appendix

1. Selected list of Medstar medical module reports

2. Sample MoneyBooks accounting reports

3. Sybase SQL Anywhere fact sheet



1. Selected list of Medstar (medical) module reports

In the functional specification for the modules some

reports were mentioned, especially for the accounting

modules. The following is a list of other reports that may

be generated from Medstar particularly from the medical

modules.

Module Report name

Accounts Payable Details of drugs delivery

Details of items delivery

List of drugs ordered (by supplier, location, date of order)

List of items ordered (by supplier, location, date of order)

List of registered suppliers

Basic Records Ailment classes

Ailment codes

Ailment sub classes

Daily attendance records

General code setup

List of registered patients

Patient's case note (current patient)

Patients discharged

Patients on admission

Patients recommended for admission (yet to be admitted)

Patients' pre-consulting records by date

Prescription for patients

Visitations by patients (consultation)

Employees Professional register (regular medical personnel)

Professional register (visiting medical personnel)

GL Expenses by class of patient, type of service (system generated)

Expenses by designated centres, class of patient, type of service

Cost of drug issued to other locations



Module Report name

Inventory Control Current stock position of items

Drug dispensed to patients

Drug issues

Drug receipt details

Issue of drugs

List of registered items

Receipt of drugs

Stock position of drugs

Stock position of drugs(including re order details)

Stock position of lab. Items

Operations Glucose tolerance test result

Gram, culture, sensitivity test result

History of previous pregnancies

Lab. Statistics- summary report by test type

Lab. Test statistics- (mean values, standard deviation)

Lab. Test statistics- mean values, standard deviation (summary)

Medical lab test result (clinical chemistry)

Medical lab test result (hematology)

Medical lab. Statistics (test type)

Miscellaneous tests

Patients on admission

Patients recommended for admission (yet to be admitted)

Prescription for patients

Present pregnancy

Stool test result

Summary list of patients (by test type)

Summary list of patients' tests

Urinalysis test result

Visitations by patients (consultation)

Widal test result

X-ray tests reports

X-ray tests reports

Sales Bill - patient no & date billed

Payment - patient no & date of payment



2. Sample MoneyBooks accounting reports

Please refer to next page. MoneyBooks is the professional

accounting application that is integrated with and comes

with Medstar.


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0.000BALANCE B/F 9.000 8.5501/01/1999

500.000 0.95 475.00GRN 000001 CASH 509.000 483.5518/03/2003

1.000 0.95 0.95SIN 000001 Costs 508.000 482.6018/03/2003

100.000 1.00 100.00GRN 000003 CASH 608.000 582.6024/03/2003

100.000 0.95 95.00GRN 000004 CASH 708.000 677.6024/03/2003

10.000 0.95 9.50GRN 000005 CASH 718.000 687.1024/03/2003

2.000 0.95 1.90SIN 000002 OFFICE 716.000 685.2025/03/2003

1.000 0.95 0.95GRN 000009 CASH 717.000 686.1502/04/2003

1.000 0.95 0.95SIN 000005 OFFICE 716.000 685.2010/06/2003

500.000 1.00 500.00GRN 000013 RESOURCERY 1,216.000 1,185.2028/06/2005

100.000 1.00 100.00GRN 000016 LEMEECHI 1,316.000 1,285.2002/07/2005

200.000 1.00 200.00GRN 000018 RESOURCERY 1,516.000 1,485.2003/07/2005

100.000 1.00 100.00GRN 000017 LEMEECHI 1,616.000 1,585.2004/07/2005

5.000 1.00 5.00SCRN 000002 LEMEECHI 1,611.000 1,580.2008/07/2005

5.000 1.00 5.00SCRN 000003 RESOURCERY 1,606.000 1,575.2011/07/2005

50.000 1.00 50.00GRN 000019 RESOURCERY 1,656.000 1,625.2012/07/2005

50.000 1.00 50.00GRN 000020 RESOURCERY 1,706.000 1,675.2017/12/2005

75.000 1.23 92.25GRN 000022 LEMEECHI 1,781.000 1,767.4520/12/2005

500.000 1.00 500.00GRN 000024 RESOURCERY 2,281.000 2,267.4523/08/2006

1.000 1.01 1.01GRN 000025 PROJECT 2,282.000 2,268.4629/11/2007

1.000 1.01 1.01GRN 000026 MR 2,283.000 2,269.4715/01/2009

GRN TOTAL: 2,288.000 Sheet 2,274.72

SIN TOTAL: 4.000 Sheet 3.80

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a4paper. Page 1 of 1

Dem/cle/MBIN1.411

02/05/2012 15:35:27


STOCK HISTORY

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Dem/cle/MBGL1.4212/1/2009 13:49:33

CHART OF ACCOUNTSJuly 1999-June 2010 As at 11/10/2005 16:20:09

DETAILSDATE TOTAL

30/6/2000REFERENCE: amm DETAILS: panadol for amm PERIOD: 04 MULTI-UNIT: N POSTED: N TYPE:Cash120008008 Petty cash /CLE 13.00 CR600008000 Medical Expenses 13.00 DB

13.00

28/5/2003REFERENCE: com-stf DETAILS: provision on inv 00050 BENEFICIARY: GEN PERIOD: 04MULTI-UNIT: N POSTED: N TYPE: Journal500099000 Marketing & Other Costs 3793.35 DB200002000 Staff commissions general provision 3793.35 CR

3,793.35

20/5/2005REFERENCE: SCRN 000004 DETAILS: 5pcs biro BENEFICIARY: OFFICE PERIOD: 04 MULTI-UNIT:N POSTED: N TYPE: Journal600022000 Office Running/Sundry Expenses 49.85 DB120007001 Consumables 49.85 CR

49.85

20/5/2005REFERENCE: |MBFA| DETAILS: Depreciation provision PERIOD: 04 MULTI-UNIT: N POSTED: NTYPE: Journal600031000 Depreciation of Assets 34943.34 DB110002000 Major Office Equipment Depr 34937.40 CR120007002 Books/Professional Lit. 5.94 CR

34,943.34

21/5/2005REFERENCE: SCRN 000005 DETAILS: 5pcs biro BENEFICIARY: OFFICE PERIOD: 04 MULTI-UNIT:N POSTED: N TYPE: Journal600022000 Office Running/Sundry Expenses 49.85 DB120007001 Consumables 49.85 CR

49.85

22/5/2005REFERENCE: SCRN 000006 DETAILS: 5pcs biro BENEFICIARY: OFFICE PERIOD: 04 MULTI-UNIT:N POSTED: N TYPE: Journal120007001 Consumables 45.00 CR600022000 Office Running/Sundry Expenses 45.00 DB

45.00

28/6/2005REFERENCE: 80 DETAILS: test order 28625 BENEFICIARY: RESOURCERY PERIOD: 04MULTI-UNIT: N POSTED: N TYPE: Journal120007001 Consumables 520.00 DB600010000 Duties & Taxes 26.00 DB

546.00

29/6/2005REFERENCE: 81 DETAILS: test order 328625 BENEFICIARY: RESOURCERY PERIOD: 04MULTI-UNIT: N POSTED: N TYPE: Journal600010000 Duties & Taxes .31 DB120006001 Resourcery Ltd 6.25 CR

0.31

5/7/2005 REFERENCE: MBAP|97 DETAILS: Order #000008 BENEFICIARY: RESOURCERY PERIOD: 04MULTI-UNIT: N POSTED: N TYPE: Journal

0.00

12/7/2005REFERENCE: MBAP|121 DETAILS: Order #000009 BENEFICIARY: RESOURCERY PERIOD: 04MULTI-UNIT: N POSTED: N TYPE: Journal120007001 Consumables 100.00 DB120006001 Resourcery Ltd 105.00 CR600010001 VAT Charged on Purchases 5.00 DB

105.00

12/7/2005REFERENCE: Order#000009 DETAILS: With-holding tax BENEFICIARY: RESOURCERY PERIOD: 04MULTI-UNIT: N POSTED: N TYPE: Journal120006001 Resourcery Ltd 5.00 DB200006005 With-holding tax on bills 5.00 CR

5.00

20/12/2005REFERENCE: MBAP DETAILS: calls b BENEFICIARY: Pencil PERIOD: 04 MULTI-UNIT: N POSTED:N TYPE: Cash600019000 Telephone/Pager 10.00 DB120008008 Petty cash /CLE 10.00 CR

10.00

20/12/2005REFERENCE: PO#000010 DETAILS: GRN 000022 delivery costs PERIOD: 04 MULTI-UNIT: NPOSTED: N TYPE: Journal120007001 Consumables 17.50 DB600019000 Telephone/Pager 17.50 CR

17.50

20/12/2005REFERENCE: MBAP DETAILS: New expense item BENEFICIARY: PENCIL PERIOD: 04 MULTI-UNIT:N POSTED: N TYPE: Cash600022000 Office Running/Sundry Expenses .50 DB120008008 Petty cash /CLE .50 CR

0.50

20/12/2005REFERENCE: MBAP DETAILS: calls a BENEFICIARY: A4PAPER PERIOD: 04 MULTI-UNIT: NPOSTED: N TYPE: Cash600019000 Telephone/Pager 10.00 DB120008008 Petty cash /CLE 10.00 CR

10.00

20/12/2005REFERENCE: MBAP DETAILS: phone calls PERIOD: 04 MULTI-UNIT: N POSTED: N TYPE: Cash600019000 Telephone/Pager 10.00 DB120008008 Petty cash /CLE 10.00 CR

10.00

20/12/2005REFERENCE: PO#000005 DETAILS: GRN 000021 delivery costs BENEFICIARY: LEMEECHI PERIOD:04 MULTI-UNIT: N POSTED: N TYPE: Journal120007001 Consumables .50 DB600022000 Office Running/Sundry Expenses .50 CR

0.50

Page 1 of 3

Dem/cle/MBGL1.42

12/1/2009 13:45:47

TRANSACTION LISTINGUnposted, for 12/1/1999 - 12/1/2009

ACCOUNT STATEMENTFrom 13/12/1999 to 12/1/2009

DATE CREDIT BALANCEDESCRIPTION DEBIT

ACCOUNT: 120008008

A/C NAME: Petty cash /CLE

13/12/1999 (4,142.86)BALANCE BROUGHT FORWARD

31/12/1999 (4,192.86)test tf ilupeju 50.00

31/12/1999 (4,194.86)test stat 2.00

31/12/1999 (4,195.41)test testing 0.55

31/12/1999 (4,197.41)tst 205a a4 paper 2.00

23/01/2003 802.59Recpt #00101 Payment on Invoice# 00014 5,000.00

25/01/2003 5,802.59Recpt #00110 Payment on Invoice# 00001 5,000.00

29/01/2003 15,802.59Recpt #00106 part payment on inv. 35 10,000.00




26/03/2003 33,042.59GRN 000008 1.000 001 10.00

02/04/2003 33,031.64GRN 000009 1Sheet A4 Paper, 1Unit item 00 10.95

28/06/2003 32,881.64weekly transport subvention 150.00

05/07/2003 32,731.64weekly transport subvention 150.00

11/07/2003 32,726.64tf ap 5.00

13/07/2003 32,716.64soft drink 10.00

23/07/2003 17,716.64Recpt #00109 Cancellation-Payment on Invoic 15,000.00

14/06/2004 16,466.64Recpt #00108 Cancellation-Payment on Invoic 1,250.00

17/03/2005 (178,733.36)epson Computer 195,200.00

21/03/2005 (179,733.36)AST63 Keyboard 1,000.00

21/03/2005 (187,733.36)S/N 00233361 APC UPS 8,000.00

02/04/2005 (187,876.22)chris/inv.#0000 Commis (C) on rec.#00110 142.86

08/04/2005 (188,126.22)66 Computer Shopper April 2005 250.00

12/06/2005 (192,126.22)PReq# 000001 Payment on supplier a/c 4,000.00

01/07/2005 (192,121.22)SIv# 5023cb With-holding tax 5.00

01/07/2005 (192,226.22)SIv# 5023cb|82 Stationery supplies 1725b 105.00

02/07/2005 (192,746.22)PReq# 000003 Payment on supplier a/c 520.00



03/07/2005 (192,838.16)PReq# 000007 Payment on Order#000003 5.94

31/07/2005 (192,837.16)LATERETPMT Cash payment on GEWP001 1 1.00

TOTAL 37,256.00 225,950.30

120008008/Page 1 of 1

Dem/cle/MBGL1.4212/1/2009 13:52:07


CREDITACCOUNT NAME DEBITA/C CODE

100 FIXED ASSETS 454,533.00

100001000 Furniture & Fittings 333.00

100002 Office equipment 454,200.00

100002000 Major Office Equipment 454,200.00

110 ACCUM. PROV. FOR DEPRECIATION 14,800.00

110002000 Major Office Equipment Depr 14,800.00

120 CURRENT ASSETS 357,288.94

120001001 Imprest 353.80

120002 Bank Accounts/Checks 250,884.44

120002001 Diamond Bank C/A 0201491029 250,000.00

120002002 UBA C/A 884.44

120006 Debtors 81,695.29

120006001 Resourcery Ltd 51,938.03

120006003 Technical Information Ltd 161.75

120006010 Lemeechi Programmers 402.35

120006011 Microsoftware Research, Ltd 252.50

120006099 Sundry Debtors 29,445.66

120007 Stock & Stores 969.81

120007001 Consumables 719.81

120007002 Books/Professional Lit. 250.00

120008 Petty cash 188,715.80

120008008 Petty cash /CLE 188,694.30

120008016 Petty cash/AMM 21.50

200 CURRENT LIABILITIES 9,191.80

200002 General Provisions 4,254.20

200002000 Staff commissions general provision 4,254.20

200006 Accrued Charges 4,937.60

200006002 VAT (Actual) 761.91

200006004 VAT on Credit Sales (Uncollected) 4,156.99

200006005 With-holding tax on bills 18.70

300 CAPITAL & EQUITY 4,197.50

300004 Profit & Loss Account 4,197.50

300004001 1996-99 4,197.50

400 REVENUE 98,574.83

400001 Technical Support 44,892.54

400001000 General Support 44,892.54

400002 Software Development/Sales 53,656.29

400002001 Contract S/W Dev 53,656.29

400010002 Discounts received 25.00

400099000 Miscellaneous Income 1.00

500 COST 4,534.45

500001000 Transportation 15.00

500006 Cost of materials 6.00

500006001 Cost of Spare Parts 6.00

500099000 Marketing & Other Costs 4,513.45

600 GENERAL EXPENSES 16,590.62

600008000 Medical Expenses 10.00

600010000 Duties & Taxes 1,648.57

600010001 VAT Charged on Purchases 1.25

600011000 Stationeries 4.00

600013001 Motor Running & Maintenance 0.55

600014000 Local Transport 356.00

600019000 Telephone/Pager 5.50

600022000 Office Running/Sundry Expenses 235.25

600031000 Depreciation of Assets 14,800.00

TOTAL 563,008.42 563,008.42

Page 1 of 1

Dem/cle/MBGL1.4212/1/2009 13:50:44

TRIAL BALANCEJuly 1999-June 2010 As at 11/10/2005 16:20:09


3. Sybase SQL Anywhere fact sheet

Please refer to next page.


SQL ANYWHERE SERVER

System Requirements and Supported Platforms

• Windows x86, x64

• Windows Mobile

• Linux x86, x64 and Itanium

• Sun Solaris SPARC and x86

• Mac OS X on Intel

• IBM AIX

• HP-UX Itanium

• Requires a minimum of 8 MB RAM and 4 KB per client

connection (8 KB for UNIX)

Client/Server Communications Protocols

• TCP/IP

• Shared memory

• IPv6 support for Windows and Linux

Compliance

• Entry-level ANSI 92 + extensions

• With minor exceptions is compliant with -2003 core

specifications

• Transact-SQL (TSQL )

Database Features

• Full transaction processing

• Built-in referential and entity integrity, including

cascading updates and deletes

• Row-level locking

• High-performance, self-tuning, cost-based query

optimizer

• Advanced query execution algorithms

• Dynamic cache sizing

• Materialized views

• Snapshot isolation

• Full text search*

• Column compression

• SQL and Java triggers and stored procedures

• External ESQL, ODBC, Java, CLR(.Net)*, Perl* and PHP*

stored procedures

• Binary Large Object (BLOB) support

• XML import and export and SQLX functionality

• Database mirroring and cluster support*

• Online table and index defragmentation

• Online backup

• Event scheduling and handling

• in-memory mode*

• Web service production and consumption

• Strong encryption for database files and network

communications

• Table encryption, customizable auditing, password rules,

SH256 hashing, Kerberos authentication

• FIPS 140-2 conformance

• Integrated HTTP server

• Remote Data access to other RDBMSs and file system

• On Line Analytical Processing (OLAP support)

• Internationalization features including NCHAR data

type, accent sensibility, Unicode Collation Algorithm,

and ICU Unicode support

• Windows Performance Monitor integration

Development Features

• Application profiling utilities

• Graphical schema design and reverse-engineering tools

• Graphical database management and browsing tools

• Graphical query plan viewer, query editor, integrated

stored procedure debugger, profiler and synchronization

monitoring tool

• Index Consultant

• Native data access through ADO.NET, OLE DB, ODBC

3.5/level 2, JDBC 3.0, Embedded and Sybase Open Client

• Broad programming tool support including Sybase

PowerBuilder, Microsoft Visual Studio (including

integrated SQL Anywhere Explorer), Sybase

DataWindow.NET*, Borland Delphi, and many more

• Support for .NET 2.0 and later

• Broad programming language support including C#,

VB.NET, C/C++, ASP, ASP.NET, JSP, Java, PHP and Perl DBD

• Advanced OLAP functionality including rollup, recursive

union and index union and intersection*

• Accessibility support for people with disabilities in

conformance with the US Federal Government

Rehabilitation Act Section 508

Database Statistics

• Databases per server: 255

• Database size: limited only by memory, disk space and

platform restrictions

• Characters per database object name: 128

Table Statistics

• Indexes per table: up to 2048

• Table size: limited only by file size

• Tables per database: up to 4 billion

• Columns per table: 45000

• Field size: 2 GB

• Rows per table: limited only by file size

• Row size: limited by file size

Stored Procedure and Trigger Statistics

• Max length of stored procedure: 2 GB

• Stored procedures per database: up to 4 billion

• Triggers per database: up to 4 billion

• Nesting: limited by disk space and server memory

SQL ANYWHERE DEVELOPER

EDITION

The Anywhere Developer Edition is

offered at no charge for

development and testing. It

includes all of the features of the

deployment version of Anywhere,

and will not expire at any time.

Download your copy at:

www.sybase.com/sqlanywhere

iANYWHERE DEVELOPER

COMMUNITY

Join fellow developers at the

iAnywhere Developer Community

Web site, your one-stop source for

technical information to assist in

the development and deployment

of solutions for mobile, wireless,

embedded and small to medium

sized business environments. The

community Web site provides a

central point of access for technical

resources, including maintenance

releases, engineering bug fixes

(EBFs), betas, evals, code samples

and more. In addition, it provides a

forum in which thousands of

industry experts worldwide

interact and share ideas through

newsgroups, Webcasts and events.

www.sqlanywhere.com/developer

www.sybase.com/iAnywhere

SQL ANYWHERE 11 FACTS

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