Meeting Book - Washburn

Board of Regents Meeting Memorial Union, Kansas Room

Wednesday, 4/3/2019 4:00 - 6:00 PM CT

I. Call to Order

II. Roll Call

Mr. Beck Mayor De La IslaMr. Hoferer Mr. Klausman Mr. McGivern Mrs. Parks Mr. Sneed Mrs. Sourk Mrs. Van Etten

III. Approval of Minutes of Past Meeting(s)

A. Approval of the Minutes of the February 6, 2019 MeetingFebruary 6, 2019 Board of Regents Meeting Minutes - Page 4

IV. Officer Reports

A. Chair's Report

B. President's Report

C. Committee Report(s)

1. Budget/Finance Committee - John MCGivern

D. Presidential Assessment - Blanche Parks

V. New Business

A. Consent Agenda

1. Liquidated Claims Approval - January 2019 - Jim MartinLiquidated Claims - January 2019 - Page 9

2. Liquidated Claims Approval - February 2019 - Jim MartinLiquidated Claims - February 2019 - Page 10

3. Personnel

a. Honorary Degree Candidates - President FarleyHonorary Degrees - Page 11

b. Eminentes Universitatis - Jim MartinEminentes - Page 12

c. Emeriti - JuliAnn MazachekEmeriti - Page 16

d. Faculty/Staff Personnel Actions - JuliAnn MazachekFaculty Staff Personnel Actions - Page 18

Master Page # 1 of 50 - Board of Regents Meeting 4/3/2019________________________________________________________________________________

4. Policies

a. WUPRPM Policy Revision (Section F.2.2.) - Jim MartinWUPRPM Policy F.2.2 Performance Reviews - Page 19

b. WUPRPM Policy Revision (Section E.15) - Jim MartinWUPRPM Policy E.15 Educational Assistance Program - Page 20

B. Action Items

1. Capital Projects and Equipment from the Debt Retirement and Construction Fund - Jim Martin

040319.Capital Projects.Equipment Agenda Item - Page 22 040319.Capital Projects.DRC Fund FY20 Att1 - Page 23 040319.Capital Projects.FY20 Capital Requests Att2. - Page 24 040319.Capital Projects.FY20 Technology Request Att3 - Page 26 040319.Capital Projects.FY20 Other Equipment Requests Att4 - Page 27 040319.Capital Projects.WIT FY20 Equip-Tech Funding Att5 - Page 28

2. Tenure and Promotion Recommendations - JuliAnn MazachekPromotion and Tenure - Page 29

3. Bachelor of Arts in Theatre with a Musical Theatre concentration - JuliAnn Mazachek

Musical Theatre Concentration - Page 31

4. New Curricular Program at Washburn Tech – Advanced Welding and Fabrication - JuliAnn Mazachek

Washburn Tech programs - Fabrication - Page 32

5. Expenditures Above $50,000

a. Nursing Simulation Equipment Purchase Modification, RENEW Grant (original purchase approved at the February 6, 2019 meeting) - JuliAnn Mazachek

RENEW grant simulator ratification - Page 34

b. Washburn University Window Replacement Project Henderson Learning Resource Center, Project M19004 - Jim Martin

Henderson Window Replacement - Page 35

c. Living Learning Center HVAC Equipment Phase 2 - Jim Martin.LLC Heating Phase 2 - Page 36

d. Roof Replacement Project for Stauffer Commons - Jim MartinRoof Stauffer Commons - Page 37

e. Washburn University Parking Lot #10 Repair - Jim MartinParking Lot 10 - Page 38

f. Roof Replacement for Building L Washburn Tech, Project Ck1903 - Jim MartinRoof Replacment Building L Washburn Tech - Page 39

g. Microsoft Campus Agreement - Jim MartinMicrosoft Campus Agreement - Page 40

C. Information Item(s)


1. KanTRAIN Grant Wrap-up - JuliAnn MazachekKanTRAIN Presentation - Page 41

VI. Executive Session


1

WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS

MINUTES February 6, 2019

_______________________________________________________________________________ I. Call to Order

Chairperson Hoferer called the meeting to order at 3:59 p.m. in the Kansas Room of the Memorial Union on the Washburn University campus.

II. Roll Call

Present were: *Mr. Beck, *Mayor De La Isla, Mr. Hoferer, *Mr. Klausman, Mr. McGivern, *Mrs. Parks, Mr. Sneed, Mrs. Sourk and *Mrs. Van Etten.

* Participated via telephone conference call. III. Approval of Minutes of the December 7, 2018 meeting

It was moved by Regent Sneed and seconded by Regent Parks to approve the Minutes of the December 7, 2018 meeting. Motion passed.

IV. Officer Reports

A. Chair’s Report

There was no Chair’s Report.

B. President’s Report

President Farley introduced Marshall Meek, President of the Washburn University Foundation, who spoke about the Day of Giving today, on Washburn’s 154th birthday. The Foundation works with campus partners to identify projects for funding. He said they currently have 25 projects, ranging from department funds to athletic scholarships. Some activities for the day are canceled because of the weather, but it has been a strong day so far. The amount given, $134,880 by 390 donors, has already exceeded last year and there is still time to give. Dr. Farley encouraged everyone to read about the projects and make a gift. He thanked all who participate.

Dr. Farley said the MIAA office announced today that 63 Washburn student athletes were named to the league’s academic honor roll with eight scholar athletes. He said to achieve Academic Honor Roll a student must have a grade point average of 3.0; for the scholar athletes, a grade point average of 3.50. This is a great attestation to the coaches in how they are working to ensure student athletes work just as hard on their courses as on the playing field.


2

President Farley reported on Tech East. He said 87 students began courses that are being held at the Antioch Life Center. Using that space until the building is ready signals our commitment to be involved with East Topeka. Construction should finish in May and we will use the church until then.

President Farley noted that national letter of intent signing day for Tech students will be February 21. He encourages all to come and see the event. Today is national signing day for football and we signed 28 athletes.

President Farley explained he had a busy day at the state Capitol telling legislators about Washburn. There are also two committees that have heard proposals restarting CEP and how that will be restructured, so we are following those proposals.

The mayor joined the conference call at 4:08 p.m.

Dr. Farley noted that when telling legislators about us that everyone seemed upbeat and hopeful that requested proposals will be funded.

V. Old Business

A. Deletion of Article VI of the Bylaws – SECOND READING

There were no questions about Article VI of the Bylaws. It was moved by Regent McGivern and seconded by Regent Sneed to approve. Motion passed.

VI. New Business

A. Consent Agenda

It was moved by Regent McGivern and seconded by Regent Parks to approve the Consent Agenda. Motion passed.

As approved by Action of the Board:

1. Liquidated Claims Approval – November 2018

2. Liquidated Claims Approval – December 2018

3. WUPRPM Policy Revision (Section A.3.3)

Revise Washburn University Policy, Regulation and Procedure Manual Section A.3.3. as outlined in the agenda item.


3

4. Faculty/Staff Personnel Actions

Recruit for: vacant positions effective February 7, 2019 - 1) Manager of Membership at KTWU at an annual salary of $45,000, and 2) Manager User and Network Operations in ITS at an annual salary of $63,000; new position Senior Accountant and Insurance Manager effective April 1, 2019 at an increase in salary of $14,375; change Melissa Lewis, Senior Administrative Assistant, from .75FTE to 1.0 FTE effective February 7, 2019 with a salary increase of $6,713.20; and phase retirement granted to: Nancy Tate, Associate Vice President for Academic Affairs and Associate Professor, for one year beginning July 1, 2019, and Vickie Kelly, Program Coordinator MHS, Assessment Director and Associate Professor for one year beginning July 1, 2019.

5. New Curricular Programs at Washburn Tech – Medical Office Specialist

Certifications

New curricular programs of Medical Scribe, Medical Office Assistant and Health Services Assistant added at Washburn Institute of Technology.

6. Academic Sabbaticals 2019-2020

Academic sabbaticals granted to: Melanie Burdick, English, August 2019-December 2019; Vanessa Steinroetter, English, January 2020-May 2020; Marguerite Perret, Art, January 2020-May 2020; Kayla Waters, Human Services, January 2020-May 2020; Gerald Bayens, Criminal Justice, August 2019-December 2019; Louella Moore, School of Business, August 2019-December 2019; Pamela Schmidt, School of Business, August 2019-December 2019; Andrea Boyack, School of Law, August 2019-May 2020; Emily Grant, School of Law, July 2019-December 2019; and, Jeffrey Jackson, School of Law, January 2020-June 2020.

B. Action Items

1. Roof Replacement Project for Washburn Tech’s Building F and Building K

– Project Numbers CK1901, Ck1903

Vice President for Administration and Treasurer Jim Martin presented the item. He said this will cover the heat plant and construction trades buildings. We have a contract with HTK for the design and competitively bid the project. The item requests funding for design services and for the replacement of the roof. Since the project will be done this March, the money comes from Tech’s approved 2019 construction budget. It was moved by Regent Beck and seconded by Regent Sourk to approve. Motion passed.

2. Washburn University USW Local 307L-4 Memorandum of Understanding

Vice President for Administration and Treasurer Jim Martin presented the item. The union represents 60 positions in Facilities Services. The old MOU ran out January 31. Teresa Lee, Janel Rutherford, and Rich Connell all did an excellent


4

job negotiating this MOU and Marc Fried was also key member of the team. We reached agreement on a number of non-monetary issues, which are listed on the agenda, and are positive for us and the bargaining unit. Mr. Martin noted there are wage increases for certain positions we have difficulty filling. It is a three-year contract at the wage level, no wage openers for three years and no wage adjustments for two years. We will need to include money to fund wages annually going forward. It was moved by Regent De La Isla and seconded by Regent Sneed to approve. Motion passed.

President Farley pointed out things went more smoothly this round than ever. He said this is a fair contract, fair decision, good for us and union as well. All those involved did well.

3. Indoor Practice Facility

Vice President for Administration and Treasurer Jim Martin presented the item. The bids were opened in January from eight general contractors. The clear low bidder was Crossland. Their bid included some alternates and was still under our budget. Their company has a Billion dollars in annual revenue, is headquartered in Columbus, Kansas, and is represented here today if there are any questions. There are Schwerdt representatives here as well if questions. It was moved by Regent Sneed and seconded by Regent De La Isla to approve. Motion passed.

4. Construction and Materials testing for New Indoor Athletic Facility 900015

Vice President for Administration and Treasurer Jim Martin presented the item. He said prior to beginning the project, we need to hire someone to test the soil in preparation for construction and this company has worked with us on other projects. Their work is covered under the cost structure of the indoor facility; it is not included in the number from Crossland but was included in the total budget.

Regent McGivern asked if bonds have been sold, and asked that if the project is under budget, where the rest of the money would be spent. Mr. Martin explained that bonds have been sold, and the amount under budget is about $300,000 and we would spend less of our reserves. It was moved by Regent Parks and seconded by Regent McGivern to approve. Motion passed.

5. Nursing Simulation Equipment Purchase, RENEW Grant

Vice President for Academic Affairs JuliAnn Mazachek presented the item. She said the School of Nursing was awarded a grant from the US Department of Health and Human Services to support access and delivery of health care to rural and under-served health care populations. This equipment will allow us to provide high level care to these communities through simulation learning by students. We received bids from two vendors; since they are specialized products, we did not expect more vendors to bid.


5

Chair Hoferer noted the Board has had the opportunity to look at these simulation manikins and they provide fantastic training. It was moved by Regent Van Etten and seconded by Regent Parks to approve. Motion passed.

6. Washburn University Marching Band Uniforms purchase

Vice President for Academic Affairs JuliAnn Mazachek presented the item. She said the Marching Band is an important part of our culture and it enriches the fan experience. The previous uniforms were over 30 years old. New uniforms will help us attract talent and grow the number of musicians, improve pride in the band, and improve the fan experience. Some funds have already been raised and if more are needed, regular funds will be used. These uniforms needed to be ordered by December 31 so they arrive and can be used by the fall home game, so we are asking for ratification of the Chair’s approval for this purchase. It was moved by Regent De La Isla and seconded by Regent Sourk to approve. Motion passed.

C. Information Item(s)

Due to inclement weather, and with the consent of the Board, Information Items were deferred to the April 3, 2019 Board of Regents meeting.

1. KanTRAIN Grant Update

2. Career Status Survey Results It was moved and seconded to adjourn. The meeting adjourned at 4:26 p.m. /s/

______________________________ Cynthia Holthaus Assistant Secretary, Board of Regents




Agenda Item No. V. A. 3. a. Washburn University Board of Regents

SUBJECT: Honorary Degree Candidates DESCRIPTION: Faculty, students, Washburn University Foundation members, Washburn Board of Regents members, and Alumni Association members are invited to submit nominations for Honorary Degree recipients every September. The Committee which consists of the President, Vice President for Academic Affairs, one faculty member from each School and the College, a representative from Washburn Institute of Technology, Alumni Association Director, Washburn University Foundation President, and one student member appointed by the President meet in October to review the nominations and send recommendations to the president for Honorary Degrees to be awarded the following May. The Honorary Degree Committee recommends the following candidates receive Honorary Degrees at the 2019 Spring Commencement ceremonies: Teri Wood School of Law, Doctor of Law Rita Blitt School of Applied Studies, Doctor of Fine Arts Bill Malloy School of Business, Doctor of Commerce Bob Harvey College of Arts and Sciences, Doctor of Commerce FINANCIAL IMPLICATIONS: The Honorary Degree Program is part of the University’s commencement budget. RECOMMENDATION: President Farley recommends that the Board of Regents approve the awarding of the four Honorary Degrees. _____________________ _____________________________ Date Jerry B. Farley, President


Agenda Item No. V. A. 3. b. Washburn University Board of Regents

SUBJECT: Eminentes Universitatis DESCRIPTION: Washburn University awards the “Eminentes Universitatis” designation to long-term employees who meet the following requirements: employed as an administrative or classified employee for a period of ten years or more; retire in good standing; and service performed must be judged to have been meritorious. This year we have nine employees meeting these requirements. Ms. Sharon Urban has served the Washburn community for the last twenty-six years. Throughout that time she has demonstrated that her work is absolutely accurate, thorough, effective, and organized. She has taken pride in her work and greatly served the Philosophy Department and the Communications Department for a period of time as well. Ms. Urban’s department considers her to be a “departmental treasure” and fully supports the recommendation of Emeritus status. Ms. Marta Barnett has served the Washburn community for the last twenty years. Marta has been a valuable member of the Student Recreation and Wellness Center (SRWC) team since the facility opened in 2004. Over the years, Marta has become the person who has her finger on the pulse of what is happening with the student staff at the SRWC. She also creates unique learning opportunities for students by serving as a source of support for many students who have questions, need advice, or are in search of encouragement. Members of the professional and student staffs consider Marta the go-to-person for a wide variety of topics. These topics range for policy and procedural information about Washburn in general and the SRWC specifically. Marta is also the type of person that students seek out regularly for advice about life. She makes students feel like they matter. Student comment, “Everybody loves Marta. She is the glue that holds the rec together.” After 12 years of service to Washburn University, Officer Donald Johnson will retire on May 3rd, 2019. Officer Johnson began his law enforcement career in January of 1977 with the City of Hays Police Department. Officer Johnson obtained his Bachelor of Science Degree from Wichita State University in 1980. Officer Johnson retired as a Lieutenant in 2006 from the Hays Police Department. In 2007 he started with the Washburn University Police Department and served as the department’s range master and firearms instructor. All told, Officer Johnson has served the citizens of the State of Kansas honorably for over 42 years. Mr. Michael Haze served the University as a Shop Mechanic I, beginning January 10, 2000. Haze was later promoted to an Automotive Shop Mechanic and subsequently served as a Maintenance Technician II and then as a Maintenance Technician II with Backflow certificate. He served on the University’s Staff Council, Safety Committee and Employee Benefits


Committees. He also served as a Union steward for the University’s collective bargaining unit (CBU), United Steelworkers (USW) Local 307L-04, and later as the Unit President. As Unit President, Haze worked closely with the University administration on a variety of initiatives all in an effort to improve bargaining unit employee engagement. Haze has over 18 family members who are Alumni and Friends of Washburn University. Haze had served the University for 19 years. He plans to devote his free time to renovating family homes, his science projects involving hydrogen fuel, and his family business, IBOT Iron Brothers of Topeka. Ms. Phyllis Hoffman has served Washburn for more than forty-one years. Employed as a Washburn University work-study student keypunch operator in the newly-established Computer Center in Stoffer, Hoffman and the director were the only two employees. She attended Washburn classes in trailers as the university was being rebuilt after the 1966 tornado. As more student workers were hired, Hoffman became a fulltime employee as the Keypunch Supervisor. She left Washburn to work at William Rainey Harper College in Chicago, and later moved San Francisco. Upon returning to employment at Washburn’s Academic Computer Center as the Manager of Operations, she completed her degree and became the ITS Voice Coordinator. Her duties included programming the campus telephones, providing phone training, and supervising the campus switchboard. Phyllis served the community as a CASA (Court Appointed Special Advocate), and she also wrote the lyrics for the Washburn school song which is sung at commencement ceremonies. Hoffman retired in January 2019. Ms. Mary Moses graduated from the Washburn University School of Business in 1981 with a BBA in Accounting. She was initially a student worker in Mabee Library where she worked in the circulation department. In 1987 Moses accepted her first full-time staff position at Washburn University in the Admissions Office of the Student Affairs area. In her position as Admissions Clerk, Moses received hard copy applications and transcripts and entered them into the AS 400. In 1991, she was promoted to the position of Transcript Analyst, a position that was created after she joined the Office of Admissions. Moses has been in the University Registrar’s Office since 2013 continuing her work as a transcript analyst and has been instrumental in developing and testing the current imaging process. From 2002 to 2004, Moses was tasked with helping to build the admissions processes of the Student Module of the Banner system. The project entailed many hours of working with consultants, building coding, and testing processes while continuing to perform her regular duties. During Moses’ time at Washburn, she has served five University Presidents and three University Registrars. Ms. Terri Hearrell graduated Summa Cum Laude from Washburn University in 1979. She began her career as an intern in 1980, followed by a Graduate Assistantship and Library Assistant for the Washburn School of Law Library. In 1987, Hearrell transferred to the Facilities Office Coordinator position. Hearrell would then discover her love of student records in the University Registrar’s Office as the Assistant Registrar in 1989 and then promoted to her current position of Associate Registrar in 1992. In her tenure at Washburn, she served under six university Presidents and served four Registrars. In the 30 years she has been in the Registrar’s office, many significant technological changes have occurred in all areas. These changes would include adopting student information systems, AS 400 and Banner, degree audit systems, CAPP


(Curriculum and Program Planning) and Degree Works, and the National Student Clearinghouse transcript ordering service. Hearrell played an integral part in the coordination and execution of all of these systems serving on the Banner Finance Implementation Committee, Electronic Transcript Implementation Committee, and Data Integrity Committee. Ms. Dorothy Hedman began working for Washburn on April 5, 1993 after working ten years in the insurance industry. Her first 2-1/2 years at Washburn were in the Finance Office followed by a move to the Vice President for Administration and Treasurer (VPAT) Office. For the first five years in the VPAT Office, Hedman did all the phone system programming and training and coordinated the phone directory. As an assistant to the VPAT, she outlasted five VPATs. However, she is probably best known as our insurance manager. In this role, she worked to protect University assets and personnel by administering the risk management and insurance program. Hedman worked with insurance brokers, underwriters, and service providers to acquire the best coverage at the most economical cost. She worked with University faculty and staff to mitigate severity and frequency of potential claims and worked with adjusters to resolve current claims and provided general risk management support to departments. Hedman was active in the college insurance professional trade group, The University Risk Management & Insurance Association. Her Washburn service was also outstanding as she served on Staff Council, and the United Way Committee including one year as co-chair. Finally, Dorothy was a constant at Washburn Board meetings where she served as secretary to the Board of Regents Audit Committee and Budget/Finance Committee. She will retire officially June 30, 2019. Ms. Wanda Leppla started her career working in Facilities Services on May 24, 1971 and will conclude her career on June 28, 2019, after providing 48 years of meritorious service. Washburn has grown considerably during her tenure here with the addition of many new buildings and many expanded academic programs. Leppla has played an integral part in the growth of the Facilities Services area as it meets the ever-evolving needs of a growing University. Leppla has accumulated a wealth of knowledge in the history of the campus and in Facilities Services. Leppla has always been the “go to” person in the procurement and accounting process for the past four decades in Facilities Services. She will be missed by her co-workers and the rest of the Washburn community as she transitions into life as a retiree with her husband Jim and their wonder dog Penny. Ms. Sue Modig has been employed by the School of Nursing since her initial hiring on February 7, 2003. Ms. Modig has worked as the Administrative Assistant in the School of Nursing for sixteen years. Modig has aided the School of Nursing in their implementation of CollegeNet and many other new systems. Throughout her time in the School of Nursing, Modig has provided positive assistance with exemplary results. She will be retiring in June, 2019. Ms. Mary Kay Thornburg has been employed by the School of Nursing since 1991. Her first position was “Secretary II School of Nursing”. Since then, Ms. Thornburg’s efforts and tenure allowed her to become the Administrative Specialist for the School of Nursing. For 28 years, Ms. Thornburg provided outstanding commitment in support of the School of Nursing. Ms. Thornburg was involved in a myriad of ways with the expansion of the various programs offered


by the School of Nursing since 1991. Mary Kay’s administrative support to meet the regulatory documentation requirements needed to begin the Master in Science Program (2005), the Doctor of Nursing Practice Program (2012), and the Post-Graduate Psychiatric-Mental Health Nurse Practitioner Certificate (2014) was exemplary. She retired on February 15, 2019, in excellent standing with the school’s administration and faculty. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents bestow the status of “Eminentes Universitatis” to Sharon Urban, Marta Barnett, Donald Johnson, Michael Haze, Phyllis Hoffman, Mary Moses, Terri Hearrell, Dorothy Hedman, Wanda Leppla, Sue Modig, and Mary Kay Thornburg. _______________________ _____________________________

Date Jerry B. Farley, President


Agenda Item No. V. A. 3. c. Washburn University Board of Regents

SUBJECT: Emeriti DESCRIPTION: Designate Mrs. Evelyn Pitts as Lecturer Emerita; Dr. Catherine Hunt as Professor Emerita; Dr. Steve Cann, Dr. Chris Hamilton as Professor Emeritus; Dr. Gabi Lunte as Associate Professor Emerita. Mrs. Evelyn Pitts completes her phased retirement in spring 2019, after more than thirty years of service to the Mathematics and Statistics Department. Mrs. Pitts began her career at Washburn as a part-time and eventual three-quarter time instructor in fall 1987, becoming a full-time Lecturer in the department in 1998. Mrs. Pitts has taught a wide variety of courses in both mathematics and statistics, as well as textbook selection committees, functioning as the course coordinator for Applied Calculus I, and has also provided mentorship to multiple part-time and new faculty members. Dr. Catherine Hunt has served as the Director of Music Education in Washburn’s Department of Music beginning in 2003. Throughout her career, Dr. Hunt has served on numerous university committees as well as her work in preparing for National Association for Schools of Music accreditation, Council for the Accreditation of Educator Preparation reports, Department of Music program review, and annual assessment reports. Dr. Hunt’s program has achieved 100% placement of its graduates in surrounding school districts throughout her time with Washburn. Within the community, Dr. Hunt has served as a founding board member of the Kansas Youth Chorale and adjudicator for the Kansas State High School Activities Association. Dr. Steve Cann started with Washburn University in 1985 and in the ensuing thirty years never flagged in his commitment to the Political Science Department, Washburn, and our students. Dr. Cann’s accomplishments as a scholar are impressive by any measure. He is a constitutional law scholar and has done 32 paper presentations, published 13 journal articles, and published a textbook on Administrative Law that is now in its fourth edition and still used extensively in law classes around the world. During his time with Washburn, Dr. Cann has taught twenty different courses. Dr. Cann served as coach for the Washburn Mock Trial team from 1986-2008, Chair of the Political Science Department from 1988-1997, and chair of the Criminal Justice Department from 1992-1993. Dr. Chris Hamilton has been teaching for Washburn University’s Political Science Department for over twenty years. Dr. Hamilton has taught course in public administration, American politics, political culture, climate change, comparative politics, and international relations. Dr. Hamilton has served as the chair of the Political Science Department, worked extensively in expanding the Bachelor of Public Administration degree program, and functions as a campus expert on the subjects of hate crimes and political hate groups.


Dr. Gabi Lunte started with Washburn in 2003 as a half-time lecturer. Throughout her many years of service, she has been promoted to Associate Professor in German for the Modern Languages Department. She has been fundamental in coordinating the German courses, German Club, and German conversation table. In 2010 Dr. Lunte was awarded the Student Life Achieving Excellence Award. Dr. Lunte has also coordinated a study abroad experience with the University of Applied Sciences in Osnabrück. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents bestow the title “Lecturer Emerita” to Mrs. Evelyn Pitts, “Professor Emerita” to Dr. Catherine Hunt, “Professor Emeritus” to Dr. Steve Cann and Dr. Chris Hamilton, and “Associate Professor Emerita” to Dr. Gabi Lunte. _______________________ _____________________________



Agenda Item No. V. A. 3. d. Washburn University Board of Regents SUBJECT: Faculty/Staff Personnel Actions DESCRIPTION: The following routine adjustments to specific salary lines must either be reported to the Board or approved by the Board.

Name Position Change Financial Implications

Comments Action

Vacant NEW – Student Success Coach – Center for Student Success and Retention / Title III

Effective April 4, 2019

$39,000 annual salary, funded from Dept of Education Title III grant

Additional position to support student success initiatives, funded by federal grant

Request approval

Vacant POSN K00045 – Coordinator of Health Occupations at Washburn Tech

Effective April 4, 2019

Budget of $85,000 for annual salary, increase of $10,905 will be covered with available FY 19 budgeted funds.

Increase reflective of market salaries for MSN prepared nurses.

Request approval

Mary Pilgram

Assoc. Professor, POSN 000049

Phased Retirement for 3 years beginning August 1, 2019

Will work at 50% for FY 2020, 2021, 2022.

Request Approval

RECOMMENDATION: President Farley recommends approval of these personnel actions.

_____________________ _______________________________ Date Jerry B. Farley, President


Agenda Item No. V. A. 4. a. Washburn University Board of Regents SUBJECT: WUPRPM Policy Revision (Section F.2.2) DESCRIPTION: The Washburn University Policy, Regulation and Procedure Manual (WUPRPM), Policy Section F.2.2 contains language related to the frequency of performance reviews. As a part of the recent renegotiation with the United Steel Workers Local 307 L-4 Memorandum of Agreement, dated February 8, 2019 performance reviews will be completed for union employees using the same frequency as non-union employees. It is no longer necessary to refer union employees to the United Steel Workers Local 307L-4 Memorandum of Agreement for different information. As such, the section should be modified from:

2.2 Frequency. Reviews are conducted at the end of an Employee’s Probationary Period and no less than annually thereafter, or as provided by the collective bargaining agreement with United Steel Workers Local 370 L-4.

And modified to:

2.2 Frequency. Reviews are conducted at the end of an Employee’s Probationary Period and no less than annually thereafter.

FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents approve the revision to Section F.2.2 Washburn University Policy, Regulation and Procedure Manual (WUPRPM). _____________________ ________________________________



Agenda Item No. V. A. 4. b. Washburn University Board of Regents SUBJECT: WUPRPM Policy Revision (Section E.15) DESCRIPTION: The Washburn University Policy, Regulation and Procedure Manual (WUPRPM), Policy Section E.15 contains language referring to the Education Assistance benefits. More standardized language referring individuals to the regulations and procedures for detailed benefit plan information is recommended. As such, the section should be modified by deleting the following and replacing with language below: 15. Educational Assistance Program. Benefit eligible Employees are permitted to enroll in University courses without having to pay the tuition and enrollment fees.

15.1 Eligible Employees. Eligible Employees are those who are employed in a position authorized to work .5 or greater FTE. Temporary, seasonal, and Student Employees are not eligible.

15.2 Additional Eligibility Requirements. The Employee shall:

•Have one year of continuous University employment prior to the end of the term in which enrollment is requested;

•Meet University admission standards; and, •Apply for and be accepted for admission in the academic program

15.3 Excluded Courses. This benefit does not apply to non-credit and Law School courses. 15.4 Per Term Limitation. The benefit applies to only one course per semester. For this purpose, all summer sessions combined are regarded as a semester. 15.5 Funding Limit. The number of participants each semester may be limited by funding restrictions.

And modified to:

15. Educational Assistance Program.

15.1 Establishment of Regulations. The Administration shall develop and maintain regulations and procedures to provide Eligible employees and/or their Dependents with Educational Assistance and in accordance with the appropriate Internal Revenue Code.


15.2 Eligible Employees. Eligible Employees are those who are employed in a position authorized to work .5 or greater FTE and will have one year of continuous University employment prior to the end of the term in which enrollment is requested. Temporary, seasonal, and Student Employees are not eligible.

15.3 Funding Limit. This benefit may be limited by funding restrictions. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents approve the revision to Section E.15 Washburn University Policy, Regulation and Procedure Manual (WUPRPM). ____________________ ________________________________



Agenda Item No. V. B. 1.Washburn University Board of Regents

SUBJECT: Capital Projects and Equipment from the Debt Retirement and Construction Fund

DESCRIPTION:

Each year the Board approves the lists of proposed capital maintenance, other equipment, and technology equipment from the Debt Retirement and Construction (DR&C) Fund, which were discussed in detail at the April 3, 2019 Budget and Finance Committee meeting. This year’s lists are attached and will be funded from the current year (FY19) DR&C Fund revenues.

FINANCIAL IMPLICATIONS:

A five-year history of the DR&C Fund and the projected financial results for the DR&C Fund showing the proposed expenditures for FY20 funded by the revenues from FY19 is attached.

RECOMMENDATION:

The Budget/Finance Committee recommends approval of the capital projects and equipment for FY20 funded by the FY19 DR&C Fund and Washburn Tech revenues detailed in the attachments


Attachment 1 – WU DR&C ScheduleAttachment 2 – WU Capital Improvement Requests Attachment 3 – WU Technology Equipment Requests Attachment 4 – WU Other Equipment Requests Attachment 5 – Washburn Tech State Capital Outlay


Debt Retirement and Construction Fund (DRC)

ProjectedFY 14 FY 15 FY 16 FY 17 FY 18 FY 19

REVENUEAdValorem Taxes 3,017,206 3,012,727 3,073,596 3,146,456 3,166,590 3,311,488Motor Vehicle Taxes 305,244 271,134 205,353 210,919 240,434 272,221Sales and Other Taxes 271,971 250,000 250,000 250,000 250,000 250,000Investment Income - - 62 - - -Revenue Bond Proceeds - 27,978,210 - - - -Refunding Bond Proceeds 9,997,800 - - - - -Bond Proceeds - - - - - 10,203,232Capital Lease Proceeds 10,000,000 - - - - -Unexpended Lease Proceeds - - 288,066 - - -Capital Lease - Tech int portion 3,795 3,997 3,614 3,372 3,124 2,871Parking Transfer 25,038 - -Transfer from Other Funds 3,342,889 2,942,179 2,669,152 4,853,947 4,476,385 5,262,776 *

26,963,943 34,458,248 6,489,844 8,464,693 8,136,534 19,302,588

EXPENDITURESBond Payments 2,597,760 2,475,153 3,497,752 3,922,527 3,987,200 4,780,157 **Bond Principal RefundedRevenue Bond Issue Costs

9,935,000 - - - - -310,489 - - - 193,937

Refunding Bond Issue Costs 122,191 - - - - -Parking Lot Maintenance 25,038 - - - - -Deferred Maint PEI Loan Repay 428,817 427,753 426,689 - - - ***Capital Lease Principal 567,512 580,333 306,377 606,849 620,558 634,577Capital Lease Interest 225,906 213,085 199,975 186,569 172,860 158,841Maintenance Projects 2,199,068 1,813,428 2,075,292 1,999,800 2,400,000 2,207,366Equipment 1,000,194 1,150,387 1,017,690 1,005,200 998,774 1,148,201

17,101,486 6,970,628 7,523,776 7,720,945 8,179,393 9,123,079

Net Activity 9,862,457 27,487,620 (1,033,932) 743,748 (42,859) 10,179,509

Beg. Available Net Assets Transfer from Building/Const.

135,898 (1,645) 685,975 (347,957) 395,791 352,932

Less Commitments:Trsf PEI receipts to Capital -Major Capital Projects (10,000,000) (26,800,000) (10,009,295)

Net Activity 9,862,457 27,487,620 (1,033,932) 743,748 (42,859) 10,179,509Ending Available Net Assets (1,645) 685,975 (347,957) 395,791 352,932 523,146

*Represents transfers of $890,000 from Sales Tax Capital Improvement; and $536,425 from Housing Operations, WU Village (Series 2010 ); and $536,375 from Housing Operation, LLC; $200,000from Memorial Union Operations (Series 2014); $1,348,288 from Housing Operations, Lincoln Hall (Series 2015 A and B); and $249,209 from Lincoln Dining Operations (Series 2015 A & B); and $709,061 from Sales Tax for Indoor Athletic Facility (Series 2018) for a total of $4,469,358. FY19 Includes an energy performance contract (utility savings) for $793,418.

**Represents total debt service payments: $4,469,358 detailed above, plus $310,799 paid from DRC fund.

*** State of Kansas PEI Infrastructure Bond issue of $3,405,000 (eight year payback ended in FY16).

Bond Payments:Amortization/Fees - - 2,654 (1,013) (5,352) (9,938) Series 1999 (Refunded 2004) - - - - - -Series 2001 (Refunded 2010) - - - - - -Series 2003 (Refunded 2010) - - - - - -Series 2004 (refunded 2014) 1,258,590 - - - - -Series 2010 1,339,170 1,333,670 1,331,310 1,319,280 1,320,255 1,320,105Series 2014 - 1,141,483 1,143,331 1,155,531 1,152,131 1,163,431Series 2015A - - 865,811 991,618 1,064,618 1,138,618Series 2015B - - 154,646 457,111 455,549 458,879Series 2018 - - - - - 709,061

Total Bond Payments 2,597,760 2,475,153 3,497,752 3,922,527 3,987,200 4,780,157


Washburn University Capital Improvement RequestsFY19 Funding for FY20 ProjectsOrganization Unit Project Name Est CostVPAT FS - Campus Wide Infrastructure Petro Re-build cooling tower for Air Conditioning system 30,666VPAT FS - Campus Wide Infrastructure AC split system-NMR electro magnet operation rm 19,700VPAT FS - Campus Wide Infrastructure ADA Compliance and Improvments 20,000VPAT FS - Campus Wide Infrastructure LLC / Stauffer Commons Roof replacement 220,000VPAT FS - Campus Wide Infrastructure Moore Bowl West Ticket Booth roof replacement 20,000VPAT FS - Campus Wide Infrastructure Henderson Tiered Classroom 103 & 107 flooring replacement 48,000VPAT FS - Campus Wide Infrastructure Sidewalk and Utility replacement 50,000VPAT FS - Campus Wide Infrastructure Replace two domestic HW heaters for Science building 56,000VPAT FS - Campus Wide Infrastructure Parking Lot repair 200,000VPAT FS - Campus Wide Infrastructure Henderson 1st floor restrooms upgrade 150,000VPAT FS - Campus Wide Infrastructure WUPD - dispatch area safety and ventilation improvments 6,500VPAT FS - Campus Wide Infrastructure Parking Lot R additional lighting 13,550VPAT FS - Campus Wide Infrastructure LED Interior/Exterior lighting Upgrade 33,550VPAT FS - Campus Wide Infrastructure Self-Healing Network Fiber Ring 100,000VPAT FS - Campus Wide Infrastructure Flooring/Carpet and Installation for Bookstore 25,000VPAT FS - Campus Wide Infrastructure Space Utilization Improvement for the Finance Office 4,500VPAT FS - Campus Wide Infrastructure Replace (3)building heat boilers (2)Domestic HW boilers for LLC 257,000VPAT FS - Campus Wide Infrastructure Campus Infrastructure 250,000VPAT FS - Campus Wide Infrastructure Counseling Area expansion 50,000

Total Facilies Services $ 1,554,466

VPAA College of Arts and Sciences Additional Space for Sculpture - Planning 30,000VPAA College of Arts and Sciences Sink for Stoffer 309 10,400VPAA College of Arts and Sciences Kinesiology office renovation 30,000VPAA College of Arts and Sciences Repair Political Science Department Offices 32,000VPAA College of Arts and Sciences Henderson 111 Renovation 85,000VPAA School of Applied Studies Remove divider wall in BE 102 office 5,000VPAA School of Business Henderson 1st floor commons area 80,000VPAA School of Nursing New carpet in PC 220 classroom 14,000VPAA VPAA MO 053 redesign for active learning training/testing space 85,000


Washburn University Capital Improvement RequestsFY19 Funding for FY20 Projects

$ 2,207,366

Organization Unit Project Name Est CostVPAA VPAA International House-rplc carpet great room, stairs, and balcony 12,000VPAA VPAA Classroom Update Pool - Phase 1 of 3 100,000VPAA VPAA KTWU Routing and Branding Equipment - Phase 2 82,000VPAA VPAA Replaced damage flooring in Mulvane Museum 22,500

Total VPAA $ 587,900

VPSL Student Life Storage for Office of Student Involvement & Development $ 5,000Total VPSL $ 5,000

Athletics Track and Field Throwing Circles and Jumping runways for Field Events 60,000Total Athletics $ 60,000


Washburn University Technology Requests FY19 Funding for FY20 Requests

Organization Unit Project Name Request Type Amount FundedVPAA Theatre Sound Design and Production Technology Request THEATRE Hardware $ 7,685VPAA Art Mac Workstations for Photography Classroom Hardware 13,000VPAA Chemistry ChemOffice Professional Software 2,472VPAA Education SWIVL Technology - Education Software 2,400VPAA SON Intercom system for Whiting 359 for simulation needs - SON Hardware 1,200VPAA School of Business HC108 comptuer lab and Finance Lab teaching software Software 2,400

Total VPAA $ 29,157

VPAT ITS Network Infrastructure Refresh Hardware 285,100VPAT ITS COBOL compiler for Banner Software 5,702VPAT ITS PC Refresh Hardware 378,241VPAT Facilities Services New PC for heat plant Honeywell work station Hardware 1,800

Total VPAT $ 670,843

TOTAL ORGANIZATION $ 700,000


Washburn University Other Equipment Requests FY19 Funding for FY20 Requests

Organization Unit Project Name Est CostFacilities Services Facilities Services Upgrade Air Compressor for NMR machine to larger capacity $ 32,815Facilities Services Facilities Services Fire Safety Response 16,600Facilities Services Facilities Services Custodial Equipment Refresh 15,000Facilities Services Facilities Services Grounds equipment refresh and upgrade needs 15,000Facilities Services Facilities Services Flatbed truck with stake rails for moving items around campus 20,000Facilities Services Facilities Services Scissor lift 28,000Facilities Services Facilities Services Petro Hot Water Heater for Laundry 12,000

Total Facilies Services $ 139,415

VPAA Allied Health Ultrasound for Diagnostic Medical Sonography Program- Part 2 $ 60,564VPAA Academic Affairs VPAA Equipment Maintenance and Repair 10,000VPAA Sociology & Anthropology Sociology and Anthropology Office Furniture 5,070VPAA Biology Vapor Pressure Osmometer 12,000VPAA Kinesiology Nordic Track Incline Trainer 5,000VPAA Physics & Astronomy Equipment for Optics Lab Course 7,696VPAA Art Darkroom Enlargers for Photo Studios 3,915VPAA Chemistry Equipment for Gel Electrophoresis Preparation 4,201VPAA Art Two High-Capacity, High-Efficiency Kilns for Ceramics 17,640

Total VPAA $ 126,086

VPAT Information Technology Services Video Cameras Surveillance $ 25,000VPAT Information Technology Services Media Refress (MO) 200A, 200B, 203, 205, (BTAC) Baker 17,500VPAA Information Technology Services Production Equipment - 1 of 2 years 26,000VPAT University Police Police Radios 30,000

Total VPAT $ 98,500

Athletics Football Football Helmets and Shoulder Pads $ 30,000Athletics Football Football Headsets 38,200Athletics Athletics Whiting Whirlpools 16,000

Total Athletics $ 84,200

$ 448,201


Washburn Institute of TechnologyApr 2019

Revenue FY20Capital Outlay $ 174,584General Fund - Capital $ 200,000General Fund - Technology $ 213,000

$ 587,584

ExpendituresTechnology Replacement Cycle $ 213,000Capital - Bldg A West Roof $ 250,000Misc Infratructure and Equipment $ 124,584

$ 587,584


Agenda Item No. V. B. 2. Washburn University Board of Regents

SUBJECT: Tenure and Promotion Recommendations DESCRIPTION: After consultation with the appointed and elected committees and the respective deans, the following people are recommended for tenure: Lisa Douglass Education College of Arts and Sciences Linzi Gibson Psychology College of Arts and Sciences Jericho Hockett Psychology College of Arts and Sciences Kara Kendall-Morwick English College of Arts and Sciences Shane Van Dalsem Finance School of Business Erin Grant Criminal Justice School of Applied Studies Jason Jolicoeur Criminal Justice School of Applied Studies Amy Memmer Criminal Justice School of Applied Studies Melanie Worsley Criminal Justice School of Applied Studies The following are recommended for promotion to noted ranks: Matt Arterburn Biology/CAS Promotion to Professor Lisa Douglass Education/CAS Promotion to Associate Professor Linzi Gibson Psychology/CAS Promotion to Associate Professor Jericho Hockett Psychology/CAS Promotion to Associate Professor Kara Kendall-Morwick English/CAS Promotion to Associate Professor Eric McHenry English/CAS Promotion to Professor Marguerite Perret Art/CAS Promotion to Professor Jim Schnoebelen Communications/CAS Promotion to Professor Paul Byrne Economics/SOBU Promotion to Professor Shane Van Dalsem Finance/SOBU Promotion to Associate Professor Erin Grant Criminal Justice/SAS Promotion to Associate Professor Jason Jolicoeur Criminal Justice/SAS Promotion to Associate Professor Amy Memmer Criminal Justice/SAS Promotion to Associate Professor Kayla Waters Human Services/SAS Promotion to Professor Melanie Worsley Criminal Justice/SAS Promotion to Associate Professor Promotion and tenure petitions and recommendations are on file in the Academic Affairs Office and available to the Board.


FINANCIAL IMPLICATIONS: Additional salaries for promotional increases totaling $ 62,100 will be included in the fiscal year 2019-2020 budget. RECOMMENDATION: President Farley recommends approval of awarding promotion and tenure to the faculty listed above. _______________________ _____________________________




SUBJECT: Bachelor of Arts in Theatre with a Musical Theatre concentration DESCRIPTION: The Bachelor of Arts in Theatre with a Musical Theatre concentration allows students to develop knowledge and skills specific to musical theatre, emphasizing acting, vocal technique and interpretation, and stage movement. The Musical Theatre concentration prepares students for life as working artists in the theatre and for further study in performance. The concentration offers practical training and creative experience coupled with an interdisciplinary liberal arts curriculum, allowing students to secure a solid foundation in theatre and theatre history as well as develop skills in vocal performance, dance and acting. Admission to the concentration is by audition and students must pass a jury each year to remain in the concentration. Effective date: Fall 2019 Approved by: Academic Affairs 10-8-2018 Faculty Senate 10-15-2018 General Faculty 11-7-2018 FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends Board of Regents approval of the new Musical Theatre concentration. ______________________ _____________________________




SUBJECT: New Curricular Program at Washburn Tech – Advanced Welding and Fabrication Program DESCRIPTION: The Advanced Welding and Fabrication industries continue to thrive in Topeka and Northeast Kansas. Employment in these areas is strong, and corporations are seeking to expand. The Program Advisory Committee for the current Fast-Track Welding program (Cert A) has recommended and endorsed the creation of a new Advanced Welding and Fabrication program. Senior leadership at PTMW, Schuff Steel, and HME corporations have provided letters in support of this program. The program can be completed in one year of half-day attendance. Washburn Tech’s Curriculum Committee has approved this program. Advanced Welding and Fabrication Program (Cert A) 1st Semester: Course Credit Hours

Fixturing Measuring and Layout

3

Blueprint and Estimation

3

CNC Cutting and Brake Processes

3

CAD Systems and Drafting

3

2nd Semester: Course Credit Hours

Fabrication Equipment and Procedures

3

Rigging Lifting and Handling

3

Fixturing Fit-up and Pre-assembly

3

Job Completion and Inspections

3

FINANCIAL IMPLICATIONS: Equipment purchases can be funded from the current FY19 budget. Ongoing program costs will be funded from tuition generated by enrollment in the program.


RECOMMENDATION: President Farley recommends the Board of Regents approve the new Advanced Welding and Fabrication program. ______________________ _______________________________ Date Jerry B. Farley, President


Agenda Item No. V. B. 5. a. Washburn University Board of Regents

SUBJECT: Nursing Simulation Equipment Purchase Modification, RENEW Grant (original purchase approved at the February 6, 2019 meeting) DESCRIPTION: Washburn’s Registered Nurse Education for a Nurse-Led Enhanced Workforce (RENEW) project was recently awarded a $2.5 million nursing workforce development grant from the U.S. Health and Human Services Human Resources & Services Administration (HRSA) during 2018. The goal of Washburn’s project is to improve access to and delivery of health care services to rural and underserved consumers and will benefit students of the BSN program at Washburn. The RENEW grant from HRSA provides funding for additional simulation equipment, specifically manikins to be used to supplement instruction. This proposal includes four manikins, as were detailed in the agenda item approved at the February 6, 2019 meeting. A Request for Proposal was sent to three vendors, as there are a limited number available that provide this type of specialized equipment. Two completed bid packets were received by the February 5, 2019 deadline and received approval from the Regents at the February 6, 2019 meeting. Following that meeting, a purchase adjustment was needed to properly allow for warranty and training on the equipment, which increased the overall price by $6,629.96. Vendor Revised Pricing

VAM - CPR

Training Nursing Anne

Simulator Pediatric Hal

Simulator Gaumgard Scientific $33,319.00 Laerdal Medical $2,442.60 $30,981.58

FINANCIAL IMPLICATIONS: Funds from the RENEW grant will also be used for this additional expenditure, which increased from $60,002.12 to $66,632.08. No general fund money will be spent on these items. The Chair of the Board has authority to approve such purchases and seeks Board Ratification. RECOMMENDATION: President Farley recommends the Board of Regents ratify Chair Hoferer’s approval of the purchase of four manikins, totaling $66,632.08, for use in the School of Nursing. ______________________ _____________________________



Agenda Item No. V. B. 5. b. Washburn University Board of Regents

SUBJECT: Washburn University Window Replacement Project Henderson Learning Resource Center, Project M19004

DESCRIPTION: The curtain wall systems that serve the east and west facades of the Henderson Learning Center have experienced failure in several different integral aspects of the wall system, causing damage to interior finishes. The plan to address and remedied this issue is the replacement the entire glass curtain wall system on both east and west sides of the building which includes 22 windows that span the 2nd and 3rd floors. Plans and specifications were prepared by Architect One for this project and were distributed to local glass contractors who have performed satisfactorily on similar projects on the Washburn campus. Sealed Bids were received in Washburn Purchasing on March 25th and are as follows:

Vendor Cost Sowards Glass $109,772

Binswanger Glass $112,880 FINANCIAL IMPLICATIONS: Sowards Glass provided the lowest cost and can meet the terms and conditions that have been identified in the contract documents. The University has been satisfied with their workmanship and performance on other University projects. There will be an expenditure of $109,772 from the previous year capital funds that will be utilized to fund this expenditure. A total project of budget of $130,000 was established to undertake and complete this project, which includes $10,000 for Architect One design fees along with other associated construction costs. RECOMMENDATION: President Farley recommends the Board of Regents approve the award of a construction contract to Sowards Glass in the amount of $109,772. ____________________ _____________________________



Agenda Item No. V. B. 5. c. Washburn University Board of Regents

SUBJECT: Living Learning Center HVAC Equipment Phase 2 DESCRIPTION: In the November 2017 Board of Regents meeting, approval was given to replace the two HVAC cooling chillers that serve the LLC Building. In the 2020 Capital Program, funds have been earmarked for Phase 2 of this project which will provide for the replacement of the three heating boilers and the two domestic hot water boilers that serve the building. Plans and specifications were prepared by Bartlett and West for this project and were distributed to local mechanical contractors who have performed satisfactorily on similar projects on the Washburn campus. Bids received are as follows:

Vendor Base Bid Alternate 1 Cost Piping Contractors $199,800 $9,900 $209,700

McElroy’s $233.120 $12,972 $246,092 FINANCIAL IMPLICATIONS: Piping Contractors provided the lowest cost and can meet the terms and conditions that have been identified in the contract documents. The University has been satisfied with their workmanship and performance on other University projects. There will be an expenditure of $209,700 from the Fiscal Year 2020 Capital Program to fund this expenditure. A total Project budget of $258,000 was established to undertake and complete this project, which includes $14,000 for Bartlett and West design and engineering fees, along with other associated construction costs. RECOMMENDATION: President Farley recommends the Board of Regents approve the award of a construction contract to Piping Contractors in the amount of $209,700. _______________________ _____________________________



Agenda Item No. V. B. 5. d. Washburn University Board of Regents

SUBJECT: Roof Replacement Project for Stauffer Commons DESCRIPTION: After receiving Washburn Board of Regents approval to repair sections of the roofing system that protects the Stauffer Commons Building and the building link to the LLC, additional repairs are necessary to complete the project. The areas that will be addressed in this year’s roofing program are original to the structures and require attention due to their age and accessibility to the environment. Faulk Architecture has provided design services to undertake and complete this project. Plans and specifications were distributed to local area roofers who have worked on the Washburn Campus, and are familiar with installing this specialized system, in early March. Sealed bids were received in Washburn Purchasing on March 14. The bids received for this project are as follows:

Contractor Base Bid Alternate Total

Danker Roofing $135,278 $66,395 $201,673 Meridian Roofing $151,850 $86,311 $238,161

FINANCIAL IMPLICATIONS: Danker Roofing provided the lowest cost and can meet the terms and conditions that have been identified in the contract documents. The University has been satisfied with their workmanship and performance on other University projects. There will be an expenditure of $220,000 from the 2020 Capital Fund to fund this work and the design services, provided by Faulk Architecture. RECOMMENDATION: President Farley recommends the Board of Regents approve the award of a construction contract to Danker Roofing for $201,673 for the Roof Replacement Project for Stauffer Commons. _______________________ _____________________________



Agenda Item No. V. B. 5. e. Washburn University Board of Regents

SUBJECT: Washburn University Parking Lot #10 Repair DESCRIPTION: In the 2020 Capital Program, funds have been earmarked for parking lot repair and reconstruction needs for campus parking lots. This summer’s project will provide for the replacement of concrete panels, signage and re- striping of Parking Lot #10. The parking lot has experienced significant spalling and delamination in the concrete surfacing. Plans and specifications were prepared by Bartlett and West for this project and were distributed to local area concrete contractors. Sealed Bids were received in Washburn Purchasing on March 22nd and are as follows:

Vendor Cost Conroy Contractors $173,908

Dinkel Construction $184,119 FINANCIAL IMPLICATIONS: Conroy Contractors provided the lowest cost and can meet the terms and conditions that has been identified in the contract documents. The University has been satisfied with their workmanship and performance on other University projects. There will be an expenditure of $173,908 from the Fiscal Year 2020 Capital Program to fund this expenditure. A total project of budget of $200,000 was established to undertake and complete this project, which includes $7,000 for design fees along with other associated construction costs. RECOMMENDATION: President Farley recommends the Board of Regents approve the award of a contract to Conroy Contractors in the amount of $173,908. ____________________ _____________________________



Agenda Item No. V. B. 5. f. Washburn University Board of Regents

SUBJECT: Roof Replacement for Building L Washburn Tech Project Ck1903 DESCRIPTION: In the February 6 Washburn Board of Regents Meeting, the Board approved the award a contract to Midwest Coatings to replace the roofing systems for Building F and Building K. As part of the design and procurement efforts, the University had a new roofing system designed and bid out for Building L at the same time to realize some economy of scale and obtained better pricing, due to the amount of work. Funding has now been identified to undertake and complete the roof replacement for Building L at Washburn Tech. The results of the bid letting that occurred on December 11, 2018 is still valid and will be honored by the same low compliant bidder for Building F and Building K roof replacement projects. The bid results are as follows:

Vendor Cost

Midwest Coating $116,000 Meridian Roofing $125,837 JB Turner Roofing $132,670 Danker Roofing $170,225 FINANCIAL IMPLICATIONS: An expenditure of $116,000 from 2019 Capital Allocation Funds to Midwest Coatings to undertake and complete the roof replacement project for Building L on the Washburn Tech Campus. RECOMMENDATION: President Farley recommends the Board of Regents approve the award of a $116,000 construction contract to Midwest Coatings for the replacement of the roof for Building L on the Washburn Tech Campus. ______________________ _____________________________



Agenda Item No. V. B. 5. g. Washburn University Board of Regents

SUBJECT: Microsoft Campus Agreement DESCRIPTION: The Microsoft Campus Agreement covers the Microsoft Operating System for desktop, laptops and servers; Microsoft Office for faculty and staff computers; and the ability for faculty, staff, and students to be able to install Microsoft Office on their home computers (as part of our Office 365 subscription). The agreement covers Washburn University and Washburn Institute of Technology. Funding is through Information Technology Services. Purchase will be made through Connection. The following are the purchase amounts for this order: Connection $60,024 This will be year two of a three-year agreement with Connection and Microsoft for our campus agreement. FINANCIAL IMPLICATIONS: An expenditure of $60,024 will be funded through FY2019 Information Technology Services operating expenses. RECOMMENDATION: President Farley recommends the Board of Regents approve award of the contract to Connection in the amount of $60,024 for purchase of the Microsoft Campus Agreement. ____________________ ______________________________



KanTRAINWASHBURN UNIVERSITY BOARD OF REGENTS MEETING

FEBRUARY 6, 2019


Kansas Technical Re/training Among Industry-targeted Networks(KanTRAIN)

Department of Labor Trade Adjustment Assistance Community College and Career Training (TAACCCT) Round 4 grant

Debra MikulkaKanTRAIN Director

Christa SmithKanTRAIN Research Analyst


KanTRAIN Overview Video


2014-2018

$12 M

Workforce Development Grant


Consortium of 4 Kansas IHEs Washburn University (Lead):

Health Care

Flint Hills Technical College: Advanced Manufacturing

Garden City Community College: Advanced Manufacturing

WSU Campus of Applied Sciences & Technology: Advanced Manufacturing


Outcomes

Total Students Served – 2,167

Washburn students served – 1,359

Total Number of Credentials Earned – 4,517

Credentials earned at Washburn – 1,817

Total Number of Credit Hours Completed – 33,826

Credit hours completed at Washburn – 18,289

Total Pursuing Further Education - 208

Pursuing Further Education at Washburn - 188


Post-Training Employment Outcomes

Total Number of Students Employed – 1,629

Sub-set: Unemployed to Employed – 334Average annualized wage - $20,733Still Employed Six Months Later – 221

Sub-set: Employed at enrollment – 1,295Average wage increase - $3.78/hour


Partnerships and Dissemination 133 active employer partners across

Kansas 67 industry leadership team meetings $1,181,629 received in leveraged resources 91 OER deliverable products uploaded 11 Invited National Conference

Presentations 4 Department of Labor Webinar

Presentations 1 Unique national evaluation re: statistical

significance of project outcomes


Contracts• KBOR

• KBOR DRP (data systems)

• KBOR Veteran Resources

• Commerce (mobile unit)

• Outreach

• Third-Party Evaluator

• Certification Evaluation


Thank you!


Date post:	02-Feb-2022
Category:	Documents
Upload:	others
View:	4 times
Download:	0 times

Meeting Book - Washburn

Documents