Quick Start Guide Meeting Center VIDEO SHARE VISUAL CONTENT Once logged in, select the “Quick Start” Tab, there are three options available: RECORDING YOUR CONFERENCE • Teleconference – Click to open the teleconference dialogue box • Invite & remind - Click on this feature and remind participants, or invite additional participants to the meeting by sending an email • Share Desktop 1. Click to view the list of sharing options: 1. Click on the black camera icon next to your name in the participant list to start your web camera. Your video will go live to all participants: 2. To stop your video, click on the green camera icon Up to 6 video streams can be viewed simultaneously. 2. A green ‘Shared’ indicator will appear in the top right to show an application is being shared. Click the blue ‘Stop’ button next to it to end sharing. 3. Access your meeting controls during sharing by using the Floating Icon Tray, which is docked at the top of the screen. • Share My Desktop (Monitor 1 or Monitor 2) – Select which monitor you want to share • Share Document - Use the dialogue box to open the document • Share Application - Select the application share from the list • Select for full screen mode to give a larger viewing area of the video feeds • Select to expand the active or selected speaker view You can start your recording in 3 ways: You will hear an announcement in your conference when the recording is ready to start.Click ‘Start Recording’ when you are ready to record. • Click the red record button in the Quick Start tab • On the main menu toolbar, Click the ‘Meeting’ menu and select ‘Start Recording’ • Click the red record button on the Floating Icon ‘Record on Server’ should be active. To check this, select ‘Recorder Settings’ from the meeting menu. Follow the instructions in the WebEx Recorder Setup.
Transcript
Quick Start GuideMeeting Center
VIDEO
SHARE VISUAL CONTENTOnce logged in, select the “Quick Start” Tab, there are three options available:
RECORDING YOUR CONFERENCE
• Teleconference – Click to open the teleconference dialogue box
• Invite & remind - Click on this feature and remind participants, or invite additional participants to the meeting by sending an email
• Share Desktop
1. Click to view the list of sharing options:
1. Click on the black camera icon next to your name in the participant list to start your web camera. Your video will go live to all participants:
2. To stop your video, click on the green camera icon
Up to 6 video streams can be viewed simultaneously.
2. A green ‘Shared’ indicator will appear in the top right to show an application is being shared. Click the blue ‘Stop’ button next to it to end sharing.
3. Access your meeting controls during sharing by using the Floating Icon Tray, which is docked at the top of the screen.
• Share My Desktop (Monitor 1 or Monitor 2) – Select which monitor you want to share• Share Document - Use the dialogue box to open the document• Share Application - Select the application share from the list
• Select for full screen mode to give a larger viewing area of the video feeds• Select to expand the active or selected speaker view
You can start your recording in 3 ways:
You will hear an announcement in your conference when the recording is ready to start.Click ‘Start Recording’ when you are ready to record.
• Click the red record button in the Quick Start tab• On the main menu toolbar, Click the ‘Meeting’ menu and select ‘Start Recording’• Click the red record button on the Floating Icon
‘Record on Server’ should be active. To check this, select ‘Recorder Settings’ from the meeting menu.Follow the instructions in the WebEx Recorder Setup.
INSTANT CONFERENCES START YOUR CONFERENCE
The easy way to enjoy sharing starts here!
With your personal codes you can start sharing online straightaway.
Keep your credentials to hand as you will need these to set up all your conferences.
QUICK STARTYOUR WEB CONFERENCE
OPTION 1: Using the WebEx Collaboration Portal
If you used the Quick or Advanced Scheduler, you will receive an email listing the conference information. Use the URL listed in the email to start your web conference. Alternatively, log into your WebEx Collaboration Portal and click the ‘Start’ button next to the meeting entry.
OR If you scheduled the meeting using the WebEx Productivity Tools, click the URL in the Calendar appointment to start your web conference.
Once logged into the web conference, a pop-up will invite you join the Arkadin teleconference:
1. Go to your WebEx Collaboration Portal 2. Click on the ‘Meeting Center’ tab3. Click on ‘One-Click Meeting’ under ‘Host a Meeting’ in the left navigation bar to open Meeting Center
OPTION 2: Using the WebEx Productivity Tools
1. Click ‘One-Click Meeting’ on your Outlook toolbar to instantly open Meeting Center
INVITE PARTICIPANTSWhen you start a One-Click Meeting (see above), you will automatically be sent an email containing all the conference joining information. Simply forward this message to your attendees.
SCHEDULED CONFERENCES INVITE PARTICIPANTS
OPTION 1: Using the WebEx Productivity Tools1. Click ‘Schedule Meeting’ on your Outlook toolbar to open an invitation2. Click ‘Add WebEx Meeting’, enter the information requested and click ‘OK’3. Enter recipient names/emails, the date and time of your conference and a message, if required. The WebEx conferencing information will be added when your message is sent to your attendees.
OPTION 2: Using the WebEx Collaboration Portal1. Go to your WebEx Collaboration Portal 2. Click on the ‘Meeting Center’ tab3. Click on ‘Schedule a Meeting’ under ‘Host a Meeting’ in the left navigation bar to open the Quick Scheduler4. Input the Meeting Topic, Date, Time, Duration, Attendee’ emails and set and confirm the Password. For the Audio options, Arkadin TSP should be displayed as the default option5. Use the Advanced Scheduler to set your meeting preferences and attendee privileges and to create more detailed invitations which can include time zone planning, security settings, registration option and agenda
START YOUR CONFERENCE
Install the WebEx Productivity Tools for the easiest and smartest way to send invitations and join conferences. Download it now from your WebEx Collaboration Portal.
When you first log into the portal, a pop-up screen should invite you to download the Productivity Tools. If it is not offered, go to the ‘My WebEx’ tab and select ‘Install Productivity Tools’.
If your company does not authorize downloads, please contact your IS administrator.
• Call me at a new number*: Enter your country code and phone number and click ‘Call me’• I will call in – join using the phone access number and Host Access Code (also referred to as Moderator PIN code) displayed on your screen
If you have dialed into the conference, enter the Attendee ID displayed to streamline your audio and web sessions to improve the accuracy of the participant list.
*This option will only be displayed if enabled on your account.Audio pop-up
