Board of Public Works and SafetyLafayette City Hall: Common Council Chambers

Caucus is Tuesday at 8:30AM in Board of Works room__________________________________________________________________________

Meeting: January 22, 2019

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES

January 15, 2019

01152019.pdf

BID OPENING

Lafayette Fire Station #5 HVAC Project (Rebid)

BIDS UNDER ADVISEMENT

North Street Reconstruction, Phase II

NEW BUSINESS

Engineering

Permission To Advertise-Haggerty Lane Resurfacing & Widening

Permission to Advertise-Haggerty Lane.pdf

Fire Department

Supplemental #6 Fire Contract For Unincorporated Area Of Fairfield Township 2019

Supplmental Fire Contract 2019.pdf

Purchasing

Declaration Of Worthless-Sanitation

Worthless Property-Sanitation.pdf

Declaration Of Worthless Property-Water Works

Worthless Property -Water Works.pdf

CLAIMS

Claims 01/22/2019

Claims 01222019.pdf

A list of all permits issued for the preceding week is available athttp://www.lafayette.in.gov/DocumentCenter/Index/375

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Board of Public Works and SafetyLafayette City Hall: Common Council Chambers

Caucus is Tuesday at 8:30AM in Board of Works room__________________________________________________________________________

Meeting: January 22, 2019

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES

January 15, 2019

01152019.pdf

BID OPENING

Lafayette Fire Station #5 HVAC Project (Rebid)

BIDS UNDER ADVISEMENT

North Street Reconstruction, Phase II

NEW BUSINESS

Engineering

Permission To Advertise-Haggerty Lane Resurfacing & Widening

Permission to Advertise-Haggerty Lane.pdf

Fire Department

Supplemental #6 Fire Contract For Unincorporated Area Of Fairfield Township 2019

Supplmental Fire Contract 2019.pdf

Purchasing

Declaration Of Worthless-Sanitation

Worthless Property-Sanitation.pdf

Declaration Of Worthless Property-Water Works

Worthless Property -Water Works.pdf

CLAIMS

Claims 01/22/2019

Claims 01222019.pdf

A list of all permits issued for the preceding week is available athttp://www.lafayette.in.gov/DocumentCenter/Index/375

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Documents:

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Documents:

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BOARD OF PUBLIC WORKS AND SAFETY

MINUTES

January 15, 2019

Regular Session:

The Board of Public Works and Safety met in regular session on Tuesday, January 15, 2019 at 9:00 a.m.

in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm

Childress, Amy Moulton and Ron Shriner.

Ed Chosnek, City Attorney, was also present.

President Henriott called the meeting to order.

The Pledge of Allegiance was given to the flag of our Country.

MINUTES

Mrs. Moulton moved for approval of the minutes from the January 8, 2019 regular meeting. Mrs. Murray

seconded. Passed.

BID OPENING

North Street Reconstruction, Phase II

This being the time set to open bids for the North Street Reconstruction, Phase II, and the following bids

were received and opened: White Construction, Inc.

Clinton, Indiana

Base Bid: $2,493,000.00

Milestone Contractors

Lafayette, Indiana

Base Bid: $2,375,738.45

Rieth-Riley Construction Co.

Lafayette, Indiana

Base Bid: $1,969,379.30

Mr. Shriner moved to take the bids under advisement for further review. Mr. Childress seconded.

NEW BUSINESS

Engineering

Utility Service Agreement-Barrington Woods Subdivision, Section 1

Bob Foley, Engineering, presented to the Board and recommended approval of a Utility Service

Agreement for Barrington Woods Subdivision, Phase II. This section includes 35 acre residential

development with 146 lots. Tippecanoe Development provided a check in the amount of $19,328.00 for

Board of Public Works and Safety

January 15, 2019

Page 2

water supply service and sanitary sewage. Mr. Childress moved for approval. Mrs. Murray seconded.

Passed.

Lafayette Renew

Pearl River Sewer Feasibility Study-Butler, Fairman & Seufert

Brad Talley, Renew Superintendent, presented to the Board and recommended approval of the Pearl River

Sewer Feasibility Study with Butler, Fairman & Seufert. The agreement is to perform a feasibility study

for potential relocation of a section of the Pearl River sewer in downtown Lafayette in the amount not-to-

exceed $28,800.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Mrs. Moulton

abstained.

Purchasing

Declaration of Worthless Property-Human Resources

Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of

Worthless Property for Human Resources that includes a Fellows PowerShred Model#PS480C

Serial#1725.113.240016124R. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed.

CLAIMS

Tim Clary, Controller, presented for Board approval, Claims in the amount of $344,125.92. President

Henriott asked if there were any further questions and there were none. Mr. Childress moved for

approval. Mrs. Moulton seconded. Passed.

Departmental Update

Economic Development

Dennis Carson, Economic Development Director, gave the following update: Notable projects:

Marq – A $25M mixed use project with 17,000 sq. ft. of office space for the recently opened Old National Bank’s

regional headquarters, with 4,000 sq. ft. of retail space for the Cunningham Group’s Bru Burger restaurant slated to

be open late winter. The building has 99 rental units of various sizes and configurations and 142 parking spaces

within the building for tenants.

Journal & Courier/Painters and Decorators Buildings - Once housing the Journal & Courier’s staff, these

historic landmark buildings were renovated for first floor commercial space and upper story housing. 56 apartment

units are added to the downtown area bringing more residents and vitality to a growing downtown. Currently

Re/Max Commercial occupies office space on the Ferry Street side of the building with more tenants on the first

floor to come. Approximate investment is over $2.5M.

4th Street Brownstones – Stephen Toyra and other investors are constructing 12 brownstone style apartment units

on the east side of S 4th Street. The building will reflect the historic architecture much like the recent townhomes in

the Centennial Neighborhood on 5th Street.

Former Re/Max building – The building on the corner of 9th and South Streets was renovated and converted to 24

apartment units by Jon Caron. They are open and fully occupied. Jon also owns the surrounding properties and has

renovated them for housing as well with a mix of tenants of downtown professionals and Purdue staff, faculty and

graduate students.

Former Regions Bank Parking Lot – On the corner of 5th and South Streets, Jon Caron and Greg Milakis broke

ground last fall on a five story mixed use project that will have 77 rental units, approximately 7,900 sq. ft. of first

Board of Public Works and Safety

January 15, 2019

Page 3

floor commercial space with interior parking. It will be a contemporary brick and masonry structure with metal

accents that will transform the corner beside City Hall. The Lafayette Redevelopment Commission issued $1.2M

bond to support the project.

Drury Inn – 180 rooms; 7 story, $14M hotel will break ground this spring on the former Knights Inn site.

Redevelopment Commission issued a $5M Bond for:

Northend Community Center - $1.5M from the RDC; nearly a $15M project; housing the Senior Center;

Hanna center; Family Promise; Bauer Resources; Big Brothers, Big Sisters; Latino health coalition, Flour

Mill Bakery; Purdue programs.

YMCA/Intersection Connection - $3M from the RDC; $25M project; many local partners; IU Health,

Franciscan Alliance, Jr Achievement, Wabash Center and others.

GLC renovation - $1M+ renovation; $500,000 from the RDC

Economic Development – Business Attraction, Retention and Expansion:

Unemployment rate - 2.9% - 3.3%

Toyota Tsusho - $6M investment, 350,000 sq. ft. with 50 new jobs over four years; improvements to Haggerty

Lane and new access road into the site to open more industrial opportunities.

Opportunity Zones – Three census tracts; the program provides reduction on federal capital gains tax for investing

in businesses and real estate; census tracts are located downtown, St E Campus and Five Points.

Tax Abatement Resolutions

1. Prepared and administered Real Estate and Personal Property Tax Abatements for local businesses for

review/approval by the Lafayette Redevelopment Commission and the City Council

a. Toyota Tsusho – Real and Personal Property Tax Abatement

i. Road improvements funded by TIF City/County - Manufacturers Ct and Haggerty Lane

b. Heartland Automotive – Personal Property

Planning & Development:

Downtown Redevelopment and Vision Plan – This plan completed with the help of MKSK and Greenstreet

provides a blueprint and guide for future development particularly with underutilized buildings, vacant and surface

parking lots. It will also be a marketing and development tool for the City to communicate expectations for projects

and to encourage developers to consider downtown projects. More than a dozen sites were analyzed with concepts

and market data that were tested, explored and developed. Emphasis is on mixed-use developments combining first

floor commercial, upper story housing/office and integrated parking in an urban context reflecting the character of

downtown while setting new and higher standards for design. The plan considers and integrates with the recent 5

Points redevelopment plan as well as projects along and around the Wabash River Corridor. The report predicts that

1,000+ housing units can be absorbed downtown over the next five years.

5 Points – When someone says 5 points you know where they are talking about. This project focuses on Infill and

redevelopment opportunities to connect downtown and Columbian Park. The plan analyzed park and open space

opportunities; roads; bike lanes and streetscape along with a variety of housing – multi-family, townhome and single

family; commercial opportunities

Housing Study – With Greenstreet, this study analyzes current and future demand along with changing

demographics and consumer preferences as well as their fiscal impact. County, Laf/WL, BAGL, Laf Regional

Association of Relaters are all partners contributing to its cost.

Streetscape 2019:

With TBIRD Engineering we will be doing the planning, design and construction of streetscape on the north side of

Columbia Street between 2nd and 3rd Streets and the east and west sides of 3rd Street between South and Columbia

Streets with east side of 3rd Street being an add alternate.

With HWC Engineering, we are doing planning and design only for Main Street Streetscape this year with an eye

for construction in two phases in 2020 and 2021. This would include Main Street from 7 th to 11th and the side streets.

Streetscape/downtown green space maintenance – Our department is helping to manage downtown streetscape

maintenance with other city depts.

MatchBOX Coworking Studio – MatchBOX continues to grow to nearly 274 members representing 150

businesses. More services and assistance programs are being introduced to help members grow and sustain their

endeavors.

Board of Public Works and Safety

January 15, 2019

Page 4

LUEA/X-District – At the end of 2018, the Lafayette Urban Enterprise Zone program came to close after a 26 year

run. It was a great program that created and collaborated for numerous programs and projects for economic and

community development, housing, neighborhood and downtown revitalization and resident leadership. LUEA was

instrumental in the creation of MatchBOX Coworking Studio among many other endeavors. However, with close of

the Enterprise Zone program, we opened a new chapter In that also in 2018 we spearheaded legislation that

established a pilot program for Lafayette and Fort Wayne called the Entrepreneur and Enterprise District to focus on

small business development, startups, tech and innovation closely aligned with MatchBOX. The LUEA lives on as

the 501 c 3 Community Development Corporation and parent entity for MatchBOX and the new pilot program. We

recently applied and were approved for funding in the amount of $285,000 from the IEDC for pogroms to support

small business development and MatchBOX activities.

Public Art:

Wabash Walls – Public Art project, six artists national and international street artists did a series of mural in the

Wabash Neighborhood. We are planning for Phase II with TAF as well as other projects for 2019.

Transportation/Mobility:

Bike/Ped Advisory Committee – Created a bike/ped advisory committee to be more bike and pedestrian friendly

and to add more facilities for these. We have a bike share program and are adding more bike lanes, multi-use trails

and sidewalks and implemented a complete streets policy city-wide.

Planning, research, development, adoption

Active Transportation – bicycle; pedestrian; scooters; initiate and facilitate bike/ped citizen advisory

committee; Bike Walk Greater Lafayette Safety Plan

Projects – streetscape, community urban gardens, public art, bike/ped plan, local foods & food systems

Policies – city code/scooters, ADA compliance

Government – County Commissioners, Count Highway, West Lafayette Development, West Lafayette

Engineering, Lafayette Engineering, shared responsibilities for Bike Walk Greater Lafayette Safety Plan

implementation and outreach initiatives (health fairs, community events, etc.)

INDOT funded planning LPA, ERC – Bike Walk Greater Lafayette, supervision quarterly reporting of

design team 2017, 2018, completion in early 2019

Scooters! – They landed in our community last fall and we are working closely with West Lafayette and Purdue on

comprehensive regulations across our jurisdictions. Currently, we have a pilot program with interest from three

companies – Bird, Blue Duck and Spin. They are projected to start late winter/early spring under this trial programs

and then we will finalize our regulations through City Council.

Park East BLVD – Starting design and construction for a new segment from Haggerty Lane to SR 38 and looking

at the feasibility of connecting McCarty Lane to Haggerty.

Homelessness Outreach and Coordination/Community Liaison

Administer 28 units of rental assistance and case management for chronically homeless singles with mental

illness, substance abuse and/or HIV. Grant from IHCDA. 82 persons served since 2008. 79% successfully

housed (remained housed, graduated to stable housing, or completed their life in the unit). Wabash Center

is our case management partner, which is partially funded through CDBG.

Collaborate with local homeless service providers for the Coordinated Entry system as well as the

Homeless Prevention and Intervention Network. Adam is the current chair of that network.

Coordinate with the PATH Street Outreach Team to engage persons that are homeless but not connected to

resources. Will many times be alerted to a new campsite or location by Lafayette Parks and Rec staff, the

Lafayette Police Department or a downtown business or congregation, and will coordinate with PATH to

connect those individuals with resources.

Spearhead the annual Point in Time homeless count (scheduled for January 24 this year) in coordination

with PATH, local shelters, and approximately 60 volunteers.

Collaborating with Wabash Center to administering the Housing First grant from IHCDA, with provides

rental assistance to persons exiting institutional care that are experiencing a housing crisis. Participants

must have a serious barrier such as mental illness, physical disability, or substance abuse

disorder. Currently working with 2 clients and 4 candidates.

Liaison for Faith CDC. Actively involved in the planning and development of the Northend Community

Center.

Board of Public Works and Safety

January 15, 2019

Page 5

Have played a supporting role in various affordable housing projects, including the LTHC Engagement

Center planning process, H38 project by Real America/Area IV, and an employment initiative at Romney

Meadows.

Co-chair the Recovery Committee of the Opioid Task Force. Working with local providers to ramp up a

peer support network that can aid persons in recovery.

Working with 4 groups at Purdue on various service-learning projects aimed toward homeless services and

Northend revitalization.

Neighborhood/Community Activities

Outreach, engagement, and promotion

Neighborhood Assoc. and Neighborhood watch meetings

Community and Civic groups –TAF, PU student/PU community engagement office, Bicycle and Pedestrian

advocates, GrowLocal Urban Garden Network, HAT

Grant research, writing and administration – Seed Money (crowd funding: $1,600 in 2018, $1,600 in 2019),

PU student engagement ($1,400)

Historic Preservation Commission

1. Reviewed and approved 15 applications for Certificates of Appropriateness (COAs) for exterior

modifications to buildings or sites within local historic districts

2. Reviewed and approved 4 applications for signs on buildings within local historic districts

3. Reviewed and approved 2 public artwork installations on properties within local historic districts

a. Tuck Langland sculpture at the Art Museum of Greater Lafayette (not installed yet)

b. Stencil mural by Finnch on 801 Wabash Avenue

4. Reviewed and approved the expansion of the Local Upper Main Street Historic District to include the

former J&C Buildings (217 and 221 N. 6th and 615 Ferry Streets)

Improvement Location Permit (Building Permit) Reviews through City Engineer’s Office

1. Reviewed 60 permit applications to determine if historic site/structure compliance was required including

the:

a. Processing of eight petitions and associated documents for demolition of historic structures (or

portions thereof) for determination by the Board of Public Works and Safety of the 60-day waiting

period.

b. The Commission and staff are currently very active in finding solutions to preserve 1014 Columbia

Street with St Mary’s Church and the former St Francis School of Nursing building on the

Franciscan Health Central Campus.

Parking Commission

1. Reviewed and prepared 19 petitions and associated notices for Parking Commission review including:

a. 5 - Handicapped Parking spaces

b. 4 - 30-minute Loading Zone spaces

c. 8 – Parking removal zones (2 temporary for construction projects)

d. 2 – Areas of expansion of Downtown Parking Enforcement Zone

Street Light Projects

1 Initiated requests with Duke Energy for new/additional streetlights in 8 neighborhoods/areas

2. Installed streetlights in Centennial Neighborhood – N 5th Street between Cincinnati and Wall Streets, and

North Street between 7th and 9th Streets.

3. Initiated requests with Duke Energy for new/additional street lights at 8 individual locations – 3 were installed

and funding is being sought for remaining 5

Riverfront Development District – Liquor License Review

1. Received, reviewed and prepared letter of support for 3 applications for a Riverfront Development District

Liquor License

Board of Public Works and Safety

January 15, 2019

Page 6

Time: 9:23 a.m.

BOARD OF PUBLIC WORKS AND SAFETY

Gary Henriott s/s

President

ATTEST: Mindy Miller s/s

Mindy Miller, 1st Deputy Clerk

Minutes written by Mindy Miller, 1st Deputy Clerk

*A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at

http://www.lafayette.in.gov/agendacenter.

**A list of all permits issued for the preceding week is available at

http://www.lafayette.in.gov/DocumentCenter/Index/375

CITY OF LAFAYETTE HAGGERTY LANE - RESURFACING & WIDENING

ADVERTISEMENT FOR BIDS

Sealed Bids for the resurfacing and widening of Haggerty Lane will be received by the City of Lafayette, Indiana at the office of the City Clerk, City Hall, 20 North 6th Street, Lafayette, Indiana 47901, until 9:00 AM (local time) on February 19, 2019, at which time the Bids received will be opened and read aloud. Project Scope: The project consists of the resurfacing and widening of Haggerty Lane beginning on the east side of the Veterans Memorial Parkway intersection and extending approximately 5,710 feet to the east toward the Interstate 65 overpass. The required widening will occur along the south side of Haggerty Lane and will typically include 12 feet of new HMA pavement, resulting in a three-lane section. This typical section would generally include two (2) thru lanes and one (1) continuous/dedicated left turn lane. Additional widening will be provided at drive approaches where auxiliary lanes are required. The existing north half of Haggerty Lane will be milled and re-surfaced for the full project length with the re-surfacing occurring with the placement of the south surface layer. The widened typical section will also include the provisions for (grading) a 10 foot wide, multi-purpose pathway. The HMA pavement for the pathway will be included as a Bid Alternate. The pathway will be typically offset 16 feet from the proposed south edge of pavement. Existing cross culverts will be extended for the widened pavement. A new 4 foot flat-bottom ditch will be constructed along the south side of Haggerty Lane and proposed trail to accommodate the widened typical section. This project will include the signalization of the combined intersection for SIA (to the south) and S. CR 500 E. (to the north). Bids may be mailed or delivered in person to the City of Lafayette, Indiana at the office of the City Clerk, City Hall, 20 North 6th Street, Lafayette, Indiana 47901, prior to 9:00 AM (local time) on the date of the Bid Opening. All Bid envelopes will be clearly marked in the lower left corner, “Haggerty Lane - Resurfacing & Widening”. Bids received after the time and date noted will be returned unopened. Bids may be withdrawn prior to such time, but no Bids shall be withdrawn for a period of 60 days thereafter. Bids will be received for a single prime Contract. Bids shall be submitted in duplicate and shall be on a lump sum basis, as indicated in the Bid Form. Bids shall be properly executed, addressed to the City of Lafayette, Indiana, and submitted on Form 96 (Revised 2013), as prescribed by the State Board of Accounts, giving financial data as recent as possible and in no event more than 90 days old. Each Bid shall be accompanied by an executed Non-Collusion Affidavit, Bid Security and such other documents required by Instructions to Bidders.

A Bid Security in the form of EJCDC Document C-430 (Bid Bond), or a certified check, or bank money order, shall accompany each Bid. The Bid Security shall be in the penal amount of 5 percent of the total Bid and made payable to the City of Lafayette. Bid Security shall be forfeited if Bid is withdrawn after closing time on date for receiving bids. Contractor awarded work will be required to furnish a satisfactory Performance Bond and Payment Bond from an acceptable surety in an amount equal to 100 percent of the full contract sum. The Instructions to Bidders contained in the Project Manual and Specifications for the Project are by this reference made a part hereof, and all Bidders shall be deemed advised of the provisions thereof and of the General Conditions, Specifications, and Drawings for the Project. The Issuing Office for bid documents is QuestCDN. Complete digital Project bidding documents are available at www.questcdn.com. You may view the documents for free and download the digital documents for $15.00 by inputting project number 597463 on the website’s Projects search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in membership registration, downloading, and working with this digital project information. Bidding Documents also may be examined at the office of the City Clerk, City of Lafayette, 20 N. 6th Street, Lafayette, Indiana 47901, (765) 807-1021, on Mondays through Fridays between the hours of 9:00 AM through 4:00 PM; and the office of the Engineer, TBIRD Design Services Corporation, 105 North 10th Street, Lafayette, IN 47901, (765) 742-1900, on Mondays through Fridays between the hours of 9:00 AM through 4:00 PM. Cost of Bidding Documents and shipping is non-refundable. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the Bidder’s date of receipt of the Bidding Documents. Partial sets of the Bidding Documents will not be available from the Issuing Office. A pre-bid conference will be held the week of February 5, 2019. The Bidders will be notified of date, time and location of the meeting. Attendance at the pre-bid conference is highly encouraged but is not mandatory. The Owner reserves the right to reject any and/or all Bids, and to waive informalities, irregularities, and/or errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of Bids.

Approved by the Board of Public Works and Safety on the 22ND day of January 2019. Gary Henriott, President Norm Childress, member Cindy Murray, member Amy Moulton, member Ron Shriner, member ATTEST: Mindy Miller, 1st Deputy Clerk Date: Publish: January 25th, 2019 February 1st, 2019

+ + END OF ADVERTISEMENT FOR BIDS + +

PURCHASING DEPARTMENT

Memorandum

To: Board of Public Works & Safety

From: Dave Payne, Purchasing Manager

Date: January 11, 2019

Subject: Declaration of Worthless Property

Worthless Property

The Lafayette Sanitation Department is requesting the item listed below be declared as

worthless property. This item is inoperable and will be scrapped.

Vehicle VIN City #

2005 Lodal EVO T8-C275 Recycling Truck 1L9AS6AB35K006866 2593

A motion has been made and seconded to declare the aforementioned items as worthless

property.

All of which is approved this 22nd day of January, 2019 by the Board of Public Works &

Safety.

Gary Henriott, President Cindy Murray, Member

Ron Shriner, Member Norm Childress, Member

______________________________

ATTEST: Amy Moulton, Member

_____________________________

Mindy Miller, 1st Deputy Clerk

Dated: ___________________, 2019

PURCHASING DEPARTMENT

Memorandum

To: Board of Public Works & Safety

From: Dave Payne, Purchasing Manager

Date: January 17, 2019

Subject: Declaration of Worthless Property

Worthless Property

The Lafayette Water Department is requesting the item listed below be declared as

worthless property. These items are inoperable and will be scrapped.

Item Model Serial Number

HP Design Jet Large Format Printer T1100PS MY73E0C041

A motion has been made and seconded to declare the aforementioned items as worthless

property.

All of which is approved this 22nd day of January, 2019 by the Board of Public Works &

Safety.

Gary Henriott, President Cindy Murray, Member

Ron Shriner, Member Norm Childress, Member

______________________________

ATTEST: Amy Moulton, Member

_____________________________

Mindy Miller, 1st Deputy Clerk

Dated: ___________________, 2019