A. Roll Call – Quorum met: YESB. Any guests present? LCDR Paula Thompson, LCDR Shannon, LT Audrey LujanC. Agenda or Meeting changes: Change meeting minutes date to note June 15, 2017.D. Approval of June minutes:• Changes: Change meeting minutes date to note June 15, 2017.• Motion to approve: LCDR Beardslee• 2nd by: CDR Warner• All approved. June minutes passed.
II. Officer ReportsA. CHAIR: CDR Warner
NEW BUSSINESS/UPDATES:1. Have been out of the office. Been on travel. Limited access to email.2. Still waiting on official on approval for Bylaws.3. No new business to add.4. Follow up on CDC/ATSDR Tribal Advisory Committee Meeting will be in August. No one has reached out to me yet. If you are attending, Just let me know5. Turning meeting over to LCDR Frank to run today’s meeting. LCDR Frank has my vote on any motions.
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MEETING MINUTES 2017AI/ANCOACB. Vice Chair: LCDR Frank
NEW BUSINESS:1. Reached out to SG office – inquire on 501c3 compliance. We did get some insight and proceeding with merchandise to sell. We will proceed with this. Will use PHS logo/seal to put on merchandise.2. I reached out to the Commissioned Officers Foundation to collaborate with them. Reached out to Deputy Executive Director John McElligott. He replied and stated he would love to work with us. He forwarded his email to his Finance department. To our surprise, she said we already have an account set up with you. New news to me. However the account is set up and they are holding money for us already. There is a substantial amount of money. This is beneficial to us. CDR Henson will report on this. My 2nd question to John was – how can we work with the Foundation to be 501c3 compliant, emulate what JOAG goes. One thing we can do is, they can hold some money/collect monies from us, from which we can do fundraising and we donate to the Foundation. Maybe the idea of having us sponsor or having a scholarship for a Native American Junior Officer to send to the symposium. They would be receptive to the idea. Helps them out to get more officers there. This helps us out to promote sales and collecting funds for our group we can set aside some money. A percentage for scholarships of some type. We can also do other endowments – NA college fund, other things we can do to boost our sales. Visibility of AIANCOAC and the Corps.
Question (CAPT Taylor): Was that account an interest-bearing account?Comment (LCDR Frank): Looking at the statement. No. $340 is what we rec’d. I did inquire who set this up and when. They did not know. In my spreadsheet it reads January 2011. Maybe someone on the call who was a part of AIANCOAC and remembers. The statement did read around $700 but a withdrawal was made and was used towards MOLC luncheon in 2015.
3. Last call I did mention initiating the leadership book circle. The book on Self Deception. 16-20 people signed up for it initially. Due to time constraints, only 15 can attend. I’m encouraging these people to facilitate their own book circles.C. Treasurer: CDR Henson
Balance currently is $1,373.24. With the added balance and if we do decide to withdraw that money, $340.23, our total balance would be $1,693.47.Question (CDR Henson): Dodson - Did you say anything about we want to make any decisions to leave that money in there or pull it out and put into AIANCOAC account?Response (LCDR Frank): Keep the money with the foundation or pull it out and closed that account. Ideally we are ok to keep it in there for now because we’re not going to lose it or spend it. They will need our approval now to withdraw money from it so let’s keep it in there. For future reports, we just in inquire any donations have been added.D. Secretary: LCDR Hayes
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MEETING MINUTES 2017AI/ANCOAC1. Email coming from members to notify me of your absence, please let your alternates know as well. This way they are aware of your absence. Also, if you plan on not being on the call, let us know ahead of time and it can be noted during roll call.
III. Officer SpotlightLCDR Erica ZimprichI am serving my fifth year as an American Indian/Alaskan Native Commissioned Officers Advisory Committee voting member, and my second year as the Membership Subcommittee Chair.My family is from the Crow Creek Sioux Tribe, and more specifically I am a Dakota Sioux.I graduated with my BS in Pharmaceutical Science in 2010, then with my PharmD in 2012 – both from South Dakota State University. In December of 2016 I graduated with my Master’s degree in Healthcare Administration from Oklahoma State University. I have a Certificate in Public Health from North Dakota State University. I also maintain certifications in Advanced Cardiac Life Support, Pediatric Advanced Life Support, and Immunization Delivery.I started my career with the United States Public Health Service in 2008 when I served as a JRCOSTEP at the Ft. Thompson Health Center. I then completed two additional tours as a JRCOSTEP in Pine Ridge, and then back at Ft. Thompson in 2009 and 2010. In 2011, I served as a SRCOSTEP with the Lower Brule Health Center. I practiced as a staff pharmacist in Lower Brule from May 2012-February 2014. I then transferred to the Ft. Thompson Health Center and have been practicing as an Advanced Practice Pharmacist here ever since.I am mostly responsible for disease and medication management, and for consultation to medical staff. I am currently spearheading an effort to implement our first pharmacy-run clinic here in Ft. Thompson. I am also advocating for and organizing a Winter Wellness Expo that will allow our staff to give some of their personal time back to the patients to put more focus on specific areas of need. This would include an immunization clinic and emphasizing patient education on subjects like appropriate antibiotic use, preventative health, and improving their lifestyles. I am also responsible for maintaining our drug file, creating quick order menus, and tracking and monitoring all pharmacy interventions. I have served as the Secretary for our Pain Management Committee, Pharmacy & Therapeutics Committee, and Antibiotic Stewardship Committee since I started here. I really enjoy getting to work as a member of the healthcare team. Especially in an isolated hardship area where we are oftentimes asked to do more with less. It allows us, as a team, to be creative and think outside of the box at times.I currently serve as the Vice-President for our local Commissioned Officer Committee. I sit on the Great Plains Area Commissioned Corps Award Review Team. I’m also involved with the American Pharmacist Association, PharmPAC, JOAG, and COA. I’ve also had the privilege of serving as both a mentee and mentor for the JOAG COSTEP Mentoring Program over the years.I’ve been married to my husband for almost six years. We have a three-year-old daughter, a 7 month old daughter, and a 7 month old son. My favorite place to be is with them! I’m fortunate enough to live right on the Missouri River, so spend a lot of time fishing and enjoying water sports. I also enjoy hunting, DIY projects, and reading.
IV. COA, SG and Corps Updates:A. Corps Updates: CAPT Taylor
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MEETING MINUTES 2017AI/ANCOAC1. Leadership Call yesterday. I’m on AL this week and missed part of that call.2. Medical Affairs team at Commissioned Corps HQ. They are in the process of updating Medical Accession standards for new CAD. Will be updating practice standards for those accession standards to include changes to the Behavioral health component. Which is the strictest among the uniformed service. These are being reviewed and will be amended. Those who have once under or receiving medication, this will not be disqualifier.3. HT/WT standards mentioned in Chattanooga. These standards will not impact promotion year 2018.4. Update RAM MOU. The MOU between the Corps and Remote Area Medical. RAM is an organization that mostly functions from private donations to provide services primarily dental and optometry care to the underserved across the nation. HQ is out of Tennessee. The Commissioned Corps has formalized a relationship with them. It is important to note because of this relationship there’s some misunderstanding by officers that any volunteer activities with RAM would constitute a deployment type activity. That is not true. If an officer is interested in participating in a RAM event, that specific RAM event must be sanctioned by REDDOG as a Corps activity. These will be announced thru the Corps. This year in 2017, there will be 3 RAM events. One already has taken place in Chattanooga, TN. There’s another one taking place in a couple of weeks in Idabel, OK. A third was just announced for Baltimore, MD later this year, October. There are several in the works for 2018. More info will be released about locations and details for opportunities of officers to participate and receiving some deployment credit and experience. ICS reinforcement as well.
Question (LCDR Hayes): When you do sign up and are approved to go, you can list on your CV as a deployment event?Response (CAPT Taylor): Yes, that is correct. If is it a Commissioned Corps sanctioned event, an officer who participates, they will receive deployment credit and they can list under their deployment history.Comment (LCDR Frank): As everybody is aware of HT/WT standards. Officers are already talking about it. If you’re thinking of making that New Years resolution, now is the time to do that.Comment (CAPT Taylor): Because we don’t’ really know what the policy is going to say or the impact. Regardless we need to be working towards those goals. Please take this very seriously. If an officer is well about the HT/WT standard and over time is showing progress towards that HT/WT standards. I think it will be much better tolerated by the Corps than if you’re going the opposite direction and/or you are stagnant. Make counsel to AIANCOAC is to make every effort to strive and move towards the standard.Question (CDR Romancito): How will it be documented, HT/WT, will that be on an annual medical report or the 5-year physical?Response (CAPT Taylor): Because of the policy has not quite been set yet, we don’t’ really know how that’s going to look. My understanding is there will be an annual report signed by a Provider documenting your HT/WT. Whether there using your annual medical history form or a new form or some new way. We will see what the policy says when it’s releasedQuestion (LCDR Frank): On that policy, is it pending right now or there’s a draft?
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MEETING MINUTES 2017AI/ANCOACResponse (CAPT Taylor): Sounds like it’s still in process. They (Acting SG) just approved the HT/WT standards 10 days ago. Email that did come out did say policy & procedure to implement the new standard is under development and with an anticipated release of January 2018.B. COA Update: CAPT Wilkins
1. No report.V. MOLC UPDATES
A. Report: LT Adele Davis
See Appendix A – Attachments (pages 8-18)VI. Subcommittee Reports:
A. Awards Chair: LCDR Frank for CDR Laird
1. It was mentioned in June; we would be renaming the awards. Sent me a bio for Junior Officer, however, it was mentioned later by a couple of officers, the Junior Officer of the Year will remain the same. I don’t know if we all agree and we can table this for next month.B. Bylaws/Charter Chair: LDR Frank for CDR Warner
1. We are still waiting from the OSG for official response on the Bylaws/Charters we submitted.2. We are compliant per our Bylaws.C. Communication Chair: LCDR Tran
1. Current meeting minutes’ template is not 501c3 compliant. I’m working on a new template.
Question (LCDR Hayes): AIANCOAC listserv?Comment (LCDR Frank): I reached out to NIH because the listserv is being held by them. However I have not heard back. I’ll keep working on it.D. Cultural Chair: LCDR Tveit
1. Membership. Data has been rec’d and just need to analyze.E. Fundraising, Endowment & Visibility Chair: LCDR Frank
1. We got the ok to proceed to use the PHS logo.2. Have a motion. 1) Design a coin we want to sell. Put the coin online with the square. Emulating what JOAG does. Motion is to procced with this. I spoke to CDR Warner and he concurred. 2) Create patches. 2” and 3” patches. I reached out to a vendor. Probably charge $3. These patches can be sewn on. I can send these out by email. Vote on it this way.
Comment (LCDR Davis): Coin with rank on back. I would like to see that.Response (LCDR Frank): Another group BCOG is already doing this. We can pursue this more.F. Membership Chair: LCDR Zimprich
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MEETING MINUTES 2017AI/ANCOAC1. Please continue to help spread the word about our upcoming August 4, 2017 membership deadline. The self-nomination form has been posted on our website, and shared with the AIANCOAC Listserv, PAC Chairs, IHS Liaisons, and CMAG Chairs. Continue to get the word out to whomever you deem necessary.2. Recap: We have 3 Voting Members whose terms will be expiring at the end of this year. One of those members, is eligible for an additional term, so may reapply should they choose to do so. We also have 3 Advocates whose terms will be expiring. There is not a limit on the number of terms Advocates can serve, so those members are encouraged to reapply to continue their support. The same form can be used by checking the “Advocate Only” box. Advocates do not need Supervisor endorsement or a CV with their application.3. To date, we have received 5 applications for voting membership and 1 application for advocate only membership. Historically, we have applications coming in up until the last minute, with the majority of them coming in the last month. I have also been in contact with and answered questions for officers who have not yet submitted their applications. So, I anticipate that the number of applicants will increase.4. Again, please remember that voting members will be asked to review and score applicants in early August. This can be quite time consuming so plan accordingly. Please contact me with any questions.G. Mentoring and Career Development Chair: CDR Velliyah Beauvais
1. Congratulate all officers who recently got promoted.2. Promotion time is coming around again. Very important officers get mentors or become a mentee. Now is the time to update your CV. Good time to update your officers statement. Work on it now instead of last minute. Also work on your COER. Do a rough draft and have it read for supervisor review.
Question (LCDR Zimprich): We the Great Plains Area had 115 officers were eligible for temporary promotion, only 15 got their temporary promotions. This is a little discouraging. Is there anything we can do for guidance to do better? We want to climb the career ladder and at the same time not abandon our people.Response (CDR Beauvais): Hardship isolated area is looked as a good thing. CV does not portray all the good things you all do. I remind officers to work towards their O-6 position. Move? You do not need to make a physical move. It can move up on the ladder. If you’re a certain profession, you can attain more education or get more experience. Leadership is what they are looking for. Mentors are helpful in this area. Are you doing presentations? Being seen out there. Thru mentorship you can build all this.H. Recruitment and Retention Chair: LCDR Junes Harvey
1. Powerpoint and brochure is complete. If you need copies, let me know.2. I have not heard of any pictures. Max.gov site is not available yet.3. Know of officers that we can recruit for the vacant slots. It’s tough to recruit and retain officers. Maybe we can reach out to the Universities to recruit officers.
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MEETING MINUTES 2017AI/ANCOAC
VII. General AnnouncementsNone
VIII.
Action Items
1. LCDR Frank - get out a survey monkey to get the motion to approve for fundraising – coin, patches, hat and online store using square. Once approved, I will proceed with this.2. LCDR Frank - AIANCOAC listserv. Who is part of the list.3. Officer Spotlight for August: CDR Mike Henson.4. Next MOLC meeting – need a AIANCOAC Officer Spotlight. If interested, let LCDR Davis know.5. LCDR Frank – I reached out to LCDR Janel Parham – 30 min promotion presentation. Maybe we can put her on the next call, August or September. Reduce the MOLC report or not do the subcommittees reports and use this time for her. September 21st would be a good time. Made a motion – CDR Beauvais. Seconded by LCDR Frank.
IX. Next MeetingAugust 17, 2017
Motion to adjourn meeting made by LCDR Frank. Second by LT Stearns.Meeting Adjourned @ 1431 PM CST
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
APPENDIX A
Date/Time: Tuesday, June 27, 2017, 1400- 1600 EST
I. MOLC Executive Committee Updates1. Chairs (CDR Aviles-Mendoza)
a. USPHS COF Update:i. Thank you for all those involved in the MOLC Awards Ceremony.ii. Memorandum of understanding OSG for Remote Access Medicine (RAM)—CC
Officers can participate without outside activities approval.iii. Ongoing discussion with VA regarding USPHS officers.iv. CAPT David Lau-over 1000 officers present at symposium
2. Letters from SG for the 2017 CMAGs Award Recipientsa. In addition to presentation of award at MOLC Awards Ceremony, a letter from the SG
will be sent to each awardee.b. Would like to send one single package from MOLC vs four separate submissions from
each CMAG.
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MEETING MINUTES 2017c. *ACTION*: Redistribute sample letters from HOAC to each CMAG Chair with two-week
deadline for completion: 13 July 2017. Letters should be sent to [email protected].
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
3. MOLC Strategic Planning Task Force (MSP-TF) (LCDR Lucero)
a. Ongoing efforts to gain participationb. As of yesterday, 70 responses c. New deadline 7 July 2017d. Next phase will commence upon closure of the survey and will focus on data analysise. Appreciation for ongoing collaborative efforts to move this initiative forward
4. MOLC Support for Participation in AMSUS-The Society of Federal Health Professionals (CDR Aviles-Mendoza and CAPT David Lau)a. AMSUS requesting nominations for awards due 30 June 2017
i. Officers in CC are eligibleb. AMSUS awards comments: Lifetime Achievement Award, Rising Star Award (O-5 and
below eligibility), Force Health Protection Team Awardi. USPHS strongly advised to nominateii. For more information please see email from CDR Aviles-Mendoza
iii. Key opportunity for MOLC to participate and MOLC members to be recognizedc. Ongoing note: MOLC supports participation in AMSUS annual meeting from 28NOV-
1DEC2017, and encourages participation from all CMAGs to encourage minority officers to consider a lecture or poster presentation. Abstract Submission Guidance. The theme is, “From Battlefield to Homefront.”
d. Point of Contact is CDR Aviles-Mendoza [email protected] for subcommittee creation and participation.
5. Collaboration with HOSA (CAPT David Lau)a. HOSA Meeting occurred 21 June – 24 June 2017 in Orlando, FLb. Rx for Change training completed (Key OSG Initiative)
i. HOSA very interested in continued mentorship and trainingc. Presentation will be created for MOLC presentation in the near futured. Collaboration between USPHS and HOSA strengtheninge. HOSA needs CC officers to mentor and assist students in becoming healthcare
professionals (All healthcare divisions/types)f. Collaboration with HOSA is an ongoing initiative
i. Future Health Professionals provides YouTube video linksii. HOAC has established a taskforce to translate materials for Rx for Change for
presentation at this conference
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MEETING MINUTES 20176. MOLC Awards Ceremony (LCDR Ou and LCDR Hutauruk)
a. Duration of the awards ceremony was appreciated, ended in a timely matter with time to network afterwards
b. LCDR Hutauruk:
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
i. Flow of Ceremony: More guidance needed for keynote speaker and other speakers in the future, would like to highlight local minority leaders more (which was challenging), work on overall script of ceremony—next year both LCDR Hutauruk and LCDR Ou would like to be active in planning and participation
c. LCDR Ou:i. Rewarding experience to work with other CMAGs –everyone worked very well
together and volunteered where needed, there was a large enough stage and tables to seat everyone (some were added last minute), truly a rewarding experience
d. CAPT Taylor:i. LCDR Ou and Hutauruk worked very well with adjustments during planning and
executionii. Very well attended
iii. The meeting ended slightly early- allowed for networking and mingling of officers at the end of the event
iv. SOP for font size, picture size, and standardization of presentation would be helpful
e. BCOAG: shortened bios in presentation for time, standardized template for awardee information, dry run/rehearsal of meeting was not formally completed but LCDR’s Ou and LCDR Hutauruk met and reviewed with hotel staff and other MOLC members, SOP would be useful for MOLC Ceremony
f. HOAC: i. Flexibility and adaptation for ceremonyii. Standardization of presentation would be useful
iii. Networking time was useful at the end of the ceremonyg. 2017 MOLC Awards Breakfast Hot wash/Lessons Learned (Submitted by LCDR
Hutauruk) i. Preparation:
1) Create Excel matrix to track activities and assignments that can be sent to volunteers to be updated
2) Use of previous script and program as a framework for planning; maintain involvement of last year’s Vice Chairs on next year’s committee
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MEETING MINUTES 20173) Maintain group knowledge base and early recruitment of mix of old and new
officers on planning committee4) Local presence and effort to invite and recognize minority leaders in healthcare
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
5) Keep updated standard contact list and protocols/listservs for contacting the regular list of invites: OSG, OMH, local (Mayor or their representative), keynote speaker, Secretary of Health
6) SOP: Providing clear guidance with each task to simplify work as to what is expected and clarity of direction with: a) Standardizing forms, templates and previous year examples on writing
program and updating slidesb) Standardized requirements for the CMAGS to submit during the required
deadline to put program together: photos, font size, character limit, format for slides.
7) Recruit volunteers from all CMAGs. Ideally, each CMAG provides at least 2 volunteers.
8) Schedule weekly call to update and monitor the progress of each workgroup.9) Create and distribute the “MOLC Awards Breakfast” flyer; use Survey Monkey
to get an idea on how many officers plan to attend10) Suggest a dry run…early and perhaps the day and morning of ceremony11)
ii. Awards Ceremony:1) Keep program short enough to create time for flag officers to meet those
officers in attendance 2) Someone to advance the slides during awards portion of program3) Guidance theme for the keynote speaker: minority health issue, personal story,
lessons learned…4) Orderly post award sequence for pictures with SG or SG representative: orderly
process, following the actual awards CMAG sequence of the program5) Photo opportunities: social post awards time to meet many officers and have
pictures with the SG6) Awareness of standardized list of people to verbally thank: SG or SG
representative, Keynote Speaker COA/COF, Planning staff Hotel staffiii. Post awards ceremony:
1) Ability for all attendees to upload pictures of awards ceremony in a singular repository and add this link/chosen repository to slideshow
2) Prepare LOEs, write-up for APAOC awards ceremony, have some of our volunteers write a tip sheet that briefly states what is needed to accomplish
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MEETING MINUTES 2017their assigned task, save all the names on the survey monkey RSVP list for invitee reference, one-page summary to document opportunities to improve, July hand-off to future vice chairs or maintain electronic MOLC Breakfast Awards binder for sustainability
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
3) Follow up with any challenges to improve or issues raised by SG or keynote speaker in their speeches.
II. Abbreviated Reports1. Combined Commissioned Corps Leadership Meeting: CAPT Brandon Taylor (IHS)
a. Transition away from Direct Access, Lyceum testing modules and other components has commended, pending update from DCCPR to see how this will affect officers.i. Make sure leave is being entered and approved properly to facilitate transition.
b. Weight standards: due to be updated and released, release to public will be completed in the future. Encouragement to officers to improve height/weight standards. 1 October 2018 is the expected release/implementation date.
c. Congratulations to those promoted in this promotion cycle, encouragement to those not promoted this cycle—keep your chin up and seek counseling and mentoring from fellow officers.
d. Retirement:i. Any officer 12 years of less service with have the 2018 calendar year to select the
new retirement system, OPT-in option but will not be automatically enrolled in the new retirement system.
ii. CAD on/after 1 January 2018 will be automatically enrolled in the new retirement system.
2. DCCPR/RedDOG Readiness/AMSUS Update: CAPT Lau (DHS)a. Current Missions/Exercises
i. Zika Virus Response, Puerto Rico1) The Corps continues to support this mission. One officer is currently deployed.
This mission is scheduled to conclude at the end of this month.i. NIH Ebola Vaccine Trial Liberia:
1) There are currently two officers deployed to Liberia for this mission. One arrived in Liberia this morning and the other will return home on 6/28/2017.
2) The officer selected for Rotations 7 is currently working on pre-deployment activities.
3) RedDOG is working to identify additional pharmacists to support this mission through February 2018. To continue the vetting process, a revised survey was disseminated to pharmacy officers on Tier III and Response Team Leaders are identifying potential pharmacists to support.
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i. Independence Day Support Mission1) 31 officers are scheduled to health and medical, logistics and command &
control support this mission.
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
i. DOD/NORTHCOM Disaster Behavioral Health Mission, Mexico1) Update: The dates for the final rotation have been rescheduled for 18-21 July
2017 in Saltillo, Mexico.c. Training and Field Exercises
i. RAM Oklahoma City 1) Planning is underway for RAM Oklahoma City. Additional dentists, dental
hygienists and optometrists are needed for this mission. Interested officers should contact CAPT Brandon Taylor ([email protected]) and CDR Robert Horsch ([email protected]). See attached flyer for additional information.
d. Readiness:i. RedDOG will continue to conduct readiness updates every Monday leading up to
the next official readiness check on 1 July 2017. Officers will have until 30 June to correct deficiencies in their projected readiness status.
ii. The final readiness reports for 1 July 2017 will be distributed to Liaisons and Chief Professional Officers NLT Friday, 7 July 2017.
e. Miscellaneous:i. Awards/Recognition
1) The following service award packets were sent forward for signature: 2016-2017 Louisiana Flooding Response (Crisis Response Service Award); 2017 Presidential Inauguration (Response Service Award); IHS Great Plains Area Support Mission (Response Service Award), the 2016 Hurricane Matthew Response Mission (Crisis Response Service Award); 2017 Republic National Convention Support Mission (Response Service Award) and the 2016 Democratic National Convention Support Mission (Response Service Award). RedDOG will continue to work on the backlog of deployment-related awards.
2) Global Health Campaign Medals were processed for officers who deployed for the following missions: Continuing Promise 2009 (USNS Comfort), Continuing Promise 2008 (USS Kearsarge), Pacific Partnership 2010 (USNS Mercy) and Continuing Promise 2010 (USS Iwo Jima).
3) The latest list of 165 FMRB-eligible officers was sent forward for signature/approval.
3. COA Liaison: CAPT Kofi Ansah
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MEETING MINUTES 2017a. No update provided this month.
4. AIANCOAC: LT Adele Davis (IHS)a. AIANCOAC 2017 Awardees: AIANCOAC procured paintings and/or prints that were
presented to each awardee with their names and award information at the MOLC awards ceremony
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
i. This award design was very well received and will be a great cultural piece for officers to display
b. Monthly officer spotlight continues, which has been a very well received way to get to know other officers in our CMAG
c. Working on new AIANCOAC brochure and PowerPoint presentation for recruitment and retention
d. Membership update: i. Three open voting membership positions this year and accepting applications
e. AIANCOAC has had good participation in the MOLC Survey, but goal is 100% membership participation, this was re-emphasized by CAPT Brandon Taylor, Senior Advisor.
5. APAOC (LCDR Hutauruk):a. Strategic plan making extensive progressb. Voting membership deadline extended to 9 June 2017, seeking non-pharmacy
members outside DC areac. Great push to complete MOLC Surveyd. Summer picnic 22 July 2017- summer social for CMAGe. First retirement ceremony completed by APAOC, retirement ceremony completed 26
May 2017 for CAPT Sitof. Anchor and Caduceus dinner: speaker provided excellent historical story and was a
great addition to the dinner as a whole 6. BCOAG (CDR Samantha Fontanelle):
a. BCOAG’s June General Body meeting was not held due to the USPHS Symposium. BCOAG Committees are planning and implementing activities for 2017 and provided the following updates on their activities:i. BCOAG is currently looking for New Voting Members for the 2018-2020 term: 7
positions available. 1) BCOAG is seeking dedicated and enthusiastic officers to serve a 3-year term
beginning January 2018. Several positions will be available as a result of current voting membership term expiration. Self-nominations are encouraged. BCOAG is looking for talented officers who aspire to further the mission of BCOAG while growing their skills in the following areas:
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MEETING MINUTES 2017Leadership Positive ImpactTeam- Building AdvocacyKnowledge Sharing Information Sharing
2) Deadline for Voting Member Applications is Friday, 14 July 2017 COB.3) For additional information about the application process, please contact LCDR
ii. The BCOAG Google Activity Calendar is now live: BCOAG Google CalendarVarious activities across BCOAG committees will be included in this calendar.1) Google activity calendar on website: starting to include social activities for
ongoing activity inclusion.g. The BCOAG Hometown Mission Initiative is planning for five (5) missions in 2017 in the
following areas: Columbus, GA; DMV area; Atlanta, GA; New Orleans, LA; and Los Angeles, CA.
7. HOAC (LCDR Adriana Restrepo):a. RAM participation in Chattanooga, TN by HOAC membership.b. Newsletter should be out by next month.c. Pending approval for senior advisor for HOAC.d. Leadership of HOAC invited to teleconference with COA of Puerto Rico (about 20 PHS
officers), chapter just reestablished.i. In process of planning proposal for COA meeting in Puerto Rico 2019
e. Voting membership applications open currently, 14 applications received so farf. For more information about HOAC, please visit our website:
https://dcp.psc.gov/osg/hoac/ Please send your nomination information to the HOAC Nomination and Membership Subcommittee and let us know if you have any questions. LCDR Fernando Andreu (Chair) at [email protected] CDR Carlos Castillo (Co-Chair) at [email protected]
8. MOLC Liaison Reporta. No report provided
9. JOAG: LCDR Jay Wong (FDA)a. Next JOAG meeting 11 August 2017, 1300-1400 EDT Call-in Number (641) 715 3580
Passcode 131583#b. Next COF Symposium June 2018 in Dallas, TXc. T h is M o n t h ’ s R e por t
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MEETING MINUTES 2017i. With the USPHS Symposium having been completed in the week prior, JOAG
would like to say thank you to all those who had contributed their time, energy, and enthusiasm to make for a successful event. See you in June 2018 at Dallas, TX.
ii. "JO Voice" is a means of collecting and responding to the questions, concerns, and input from junior officers. Please send all input (your questions and comments) to [email protected] on this topic by 07JUL17 for discussion at the August JOAG General Meeting. Please add "JO Voice" to the subject heading of any emails.
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
iii. The JOAG Communications & Publications Committee is soliciting articles to be featured in the 2017 USPHS Symposium Edition of the Junior Officer Chronicles. When emailing article, please include “2017 Symposium JOC” in the subject line of message by 11Jul2017, and submitted to LCDR Katie Bante. A reviewer will be assigned to your article and may contact you for edits or further clarification.
iv. The Training and Education Subcommittee of the JOAG Professional Development Committee is seeking junior officers who would like to share their experiences for the USPHS Symposium on 13JULl2017. If interested, please reach out to the POC by 07Jul2017. POCs: LT Thelma Cancam and LCDR Joshua Valgardson
v. The latest edition of the “With Pride & Distinction” Newsletter is available. This provides officers with accurate information regarding the regulations and the proper wear of the various uniforms of the USPHS CC.
vi. The JOAG Policy Cybergram Vol 1 Issue 2 was just published. This is dedicated to providing officers with new CC directives, instructions, personnel policy, operations memorandums, and other information relevant to their career development.
vii. The Spring Edition of the Junior Officer Chronicles, which is the official JOAG magazine that contains highlights from the past quarter, is available now.
viii. The JOAG Readiness & Deployment Committee Training and Exercise Subcommittee just presented an inventory of relevant exercise and training opportunities available to USPHS officers where the purpose of this inventory is to increase awareness of opportunities and enhance the readiness of officers. The spreadsheet will be provided in the minutes for your convenience.
ix. For outdoors activity, there is the 3rd Annual Ropes Course Outing, which will be held in Sandy Spring, MD on 16Sep2017 @ 4pm-8pm EST. It’s a great way to be physical and network with other officers. Cost is $48/person. Park website:Adventure Park For more information, please contact LT Michael Simpson
x. Upcoming Meet & Greets from the Membership Committee:
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MEETING MINUTES 20171) Topic: Space-A Travel. Davis Monthan Airforce Base Air Passenger Terminal,
Davis Monthan Air Force Base, Tuscan, AZ on 30June2017 @ 1300 MST. POCs: LCDR Kymberly Spady-Grove and LT Kinbo Lee
2) Topic: Overview of PHS Athletics. FDA, Philadelphia, PA on 20July2017 @ 1500-1600 EDT. POCs: LT Christine Lloyd and LCDR Dellarese Herbert
xi. Reminders1) For CMAG award announcements, please forward the information to the JOAG
Awards Newsletter Team for JOAG-wide notification. POC: LCDR Kevin Ninan & LT Shondelle Wilson-Frederick
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
2) Newsletter Team for JOAG-wide notification. POC: LCDR Kevin Ninan ([email protected]) & LT Shondelle Wilson-Frederick [email protected]
3) JOAG merchandise store sales partially help fund the C. Everett Koop Living Legacy Fund, which provides scholarships CC officers O3 or below to attend the annual USPHS Symposium. URL: www.mkt.com/usphs-joag
4) If you have a question, JO Voice offers junior officers an opportunity to ask questions on various topics of interest. POCs: LCDR Folasade Kembi ([email protected]) & LT Stephanie Briguglio ([email protected])
5) Past Journeyman Speaker Series webinars are archived and available on Federal Community site
6) Junior officer Advisory Group Career Fairs 7) JOAG Fitness Tips & Info 8) APFT/BLS trainings calendar .9) The CPC has developed different email addresses to track various submissions.
Please use the following email addresses as needed:a) JO Voice questions and topic suggestions: [email protected]) Website update requests: [email protected]) Junior Officer Chronicles article submissions:
10) JOAG Readiness & Deployment – Training & Exercise Subcommittee Inventory Spreadsheet of opportunities to enhance the readiness of PHS CC officers.
11) The CPC has developed different email addresses to track various submissions. Please use the following email addresses as needed.a) JO Voice Questions and Topic Suggestions
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MEETING MINUTES 2017b) Website Update Requestsc) Junior Officer Chronicles Article Submissionsd) Social Media Posting Requests
III. Old Business1. CMAG Spotlight at MOLC meetings
a. Invitation still open for Oct-December 2017 and beyondi. Officer spotlight: work assignment, history, etc.
IV. Open Floor
American Indian/Alaska Native Commissioned Officers Advisory Committee (AI/ANCOAC) Meeting Minutes
1. NEW Business: a. Links on website broken except for leadership link
i. CDR Aviles-Mendoza and CDR Fontanelle and APAOC representatives volunteer to help update the website
b. Ceremony pictures need to be uploaded to websitec. Demographics of officers’ update—discussion about uploading to website
i. Update for July 2017 meeting from CDR Fontanelle ii. July 2017 discussion of demographics for MOLC
d. CAPT Lau: recommendation to have MOLC historian positionCAPT Taylor: Best wishes to enjoy the summer, have a safe and happy July 4th weekend and thank you for MOLC leadership this year
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