Meeting Notice and Agenda - San Diego Association of ... · Meeting Notice and Agenda ....

Meeting Notice and Agenda Cities/County Transportation Advisory Committee The Cities/County Transportation Advisory Committee may take action on any item appearing on this agenda.

Thursday, December 5, 2019

9:30 to 11 a.m.

SANDAG, 7th Floor Conference Room 401 B Street, Suite 800 San Diego, CA 92101

Staff Contact: Alex Estrella (619) [email protected]

Agenda Highlights

• Fast Act Performance Management Rule 1Target Setting

Please silence all electronic devices during the meeting

Mission Statement The 18 cities and county government are SANDAG serving as the forum for regional

decision-making. SANDAG builds consensus; makes strategic plans; obtains and allocates resources;

plans, engineers, and builds public transit; and provides information on a broad range of topics

pertinent to the region's quality of life.

2 092518

Welcome to SANDAG. Members of the public may speak to the Working Group on any item at the time the Working Group is considering the item. Please complete a Request to Comment form and then present the form to the Working Group coordinator. Members of the public may address the Working Group on any issue under the agenda item entitled Public Comments/Communications/Member Comments. Public speakers are limited to three minutes or less per person. The Working Group may take action on any item appearing on the agenda.

Both agenda and non-agenda comments should be sent to SANDAG via [email protected]. Please include the Working Group name and meeting date, agenda item, your name, and your organization. Any comments, handouts, presentations, or other materials from the public intended for distribution at the meeting should be received by the Working Group coordinator no later than 5 p.m. two working days prior to the meeting. All public comments and materials received by the deadline become part of the official public record and will be provided to the members for their review at the meeting.

In order to keep the public informed in an efficient manner and facilitate public participation, SANDAG also provides access to all agenda and meeting materials online at sandag.org/meetings. Additionally, interested persons can sign up for email notifications at sandag.org/subscribe.

SANDAG operates its programs without regard to race, color, and national origin in compliance with Title VI of the Civil Rights Act. SANDAG has developed procedures for investigating and tracking Title VI complaints, and the procedures for filing a complaint are available to the public upon request. Questions concerning SANDAG nondiscrimination obligations or complaint procedures should be directed to the SANDAG General Counsel, John Kirk, at (619) 699-1997 or [email protected]. Any person who believes himself or herself or any specific class of persons to be subjected to discrimination prohibited by Title VI also may file a written complaint with the Federal Transit Administration.

In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to participate in SANDAG meetings. If such assistance is required, please contact SANDAG at (619) 699-1900 at least 72 hours in advance of the meeting. To request this document or related reports in an alternative format, please call (619) 699-1900 or (619) 699-1904 (TTY), or fax (619) 699-1905.

SANDAG agenda materials can be made available in alternative languages. To make a request, call (619) 699-1900 at least 72 hours in advance of the meeting.

Los materiales de la agenda de SANDAG están disponibles en otros idiomas. Para hacer una solicitud, llame al (619) 699-1900 al menos 72 horas antes de la reunión.

如有需要, 我们可以把SANDAG议程材料翻译成其他語言.

请在会议前至少 72 小时打电话 (619) 699-1900 提出请求.

SANDAG offices are accessible by public transit. Phone 511 or visit 511sd.com for route information. Bicycle parking is available in the parking garage of the SANDAG offices. To access the meeting room,

please arrive on the 8th floor.

3

Cities/County Transportation Advisory Committee Thursday, December 5, 2019

Item No. Action

1. Welcome and Introductions

2. Public Comments/Communications/Member Comments

Members of the public shall have the opportunity to address theCities/County Transportation Advisory Committee (CTAC) on any issuewithin the jurisdiction of SANDAG that is not on this agenda. Anyonedesiring to speak shall reserve time by completing a Request to Commentform and giving it to the meeting coordinator prior to speaking. Publicspeakers should notify the meeting coordinator if they have a handout fordistribution to CTAC members. Public speakers are limited to three minutesor less per person. CTAC members also may provide information andannouncements under this agenda item.

+3. Approval of Meeting Minutes Approve

The CTAC is asked to review and approve the minutes from itsSeptember 5, 2019, meeting.

Reports

4. 2021 Regional Plan Working Group Forum Update

Allison Wood, SANDAG

Discussion

In October, SANDAG held a working group forum to discuss San DiegoForward: The 2021 Regional Plan and the concepts being used in itsdevelopment. An update on the 2021 Regional Plan and an overview of thefeedback received will be presented.

+5. Fast Act Performance Management Rule 1 Target Setting

Rachel Kennedy, SANDAG

Discussion

An overview on target-setting efforts for Performance Management Rule 1will be presented, which include measures related to fatalities and seriousinjuries on all public roads.

+6. 2020 Census Complete Count

Rachel Cortes, SANDAG

Information

As the Regional Census Data Center, SANDAG is coordinating outreach forthe 2020 Census. An overview of the 2020 Census and local outreachefforts will be presented.

+7. Caltrans Updates/Announcements Information

Caltrans will provide an update on various local programs, funding programdeadlines, and announcements regarding upcoming conferences.

4

8. Upcoming Meetings Information

The next CTAC meeting is scheduled for Thursday, January 2, 2020, at 9:30 a.m.

9. Adjournment

+ next to an item indicates an attachment

Cities/County Transportation Advisory Committee

Item: 3 December 5, 2019 Action: Approve

September 5, 2019, Meeting Minutes

Please note: The audio file of the meeting is available on the SANDAG website, sandag.org, on the Cities/County Transportation Advisory Committee (CTAC) page.

Chair Julie Procopio (City of Escondido) called the meeting of the CTAC to order at 9:35 a.m.

1. Welcome and Introductions

Self-introductions were made. The attendance sheet for this meeting is included.

2. Public Comments/Communications/Member Comments

Senior Transportation Planner Alex Estrella informed CTAC members of the upcoming Regional Vision Working Group Forum event on October 3, taking the place of the CTAC meeting.

3. Approval of Meeting Minutes (Approve)

• June 6, 2019, Meeting Minutes

Action: Upon a motion by Ed Deane (City of San Marcos) and second by Mario Sanchez (City of El Cajon), the CTAC approved the minutes for the June 6, 2019, meeting. Yes: Chair Procopio, Vice Chair Mohammad Sammak (City of Solana Beach), Frank Rivera (City of Chula Vista), Ed Wimmer (City of Encinitas), Jose Lopez (City of National City), Gary Chui (City of San Diego), Bill Morgan (County of San Diego), and Minjie Mei (City of Santee). No: None. Abstain: Tim Thiele (City of Del Mar), Tim Shell (City of Vista). Absent: City of Carlsbad, City of Coronado, City of Imperial Beach, City of La Mesa, City of Lemon Grove, City of Oceanside, City of Poway, Metropolitan Transit System, and North County Transit District.

• August 1, 2019, Meeting Minutes

Action: Upon a motion by Vice Chair Sammak and second by Frank Rivera, the CTAC approved the minutes for the August 1, 2019, meeting. Yes: Mario Sanchez, Ed Wimmer, Jose Lopez, Gary Chui, Bill Morgan, Ed Deane, and Tim Shell. No: None. Abstain: Chair Procopio, Tim Thiele, Minjie Mei. Absent: City of Carlsbad, City of Coronado, City of Imperial Beach, City of La Mesa, City of Lemon Grove, City of Oceanside, City of Poway, Metropolitan Transit System, and North County Transit District.

Reports

4. Quarterly TransNet Financial Reports for the Period Ending June 30, 2019 (Information)

Accountant Samuel Diche presented the quarterly TransNet financial balances for the Local Street and Road program. The information was scheduled to be presented to the Independent Taxpayers Oversight Committee.

5

http://vmoss2010/Agenda/Working%20Group/CCTAC/z-2018%20Archives/12.06.18/Item%2002%20-%20October%204,%202018,%20Meeting%20Minutes/sandag.org

http://vmoss2010/Agenda/Working%20Group/CCTAC/z-2018%20Archives/12.06.18/Item%2002%20-%20October%204,%202018,%20Meeting%20Minutes/sandag.org

5. Mobility Management Toolbox (Information)

Regional Planner Krystal Ayala presented an overview and short demonstration of the Mobility Management Toolbox. The Toolbox provides member agencies with a resource to quantify vehicle miles traveled reductions resulting from implementation of mobility management strategies in support of Senate Bill 743 (Steinberg, 2013) and climate action plan implementation and monitoring. Toolbox resources are available at icommutesd.com/localgov.

6. Development of Regional Transportation System Management and Operations Plan(Information)

Caralee Jaeckels, Kimley-Horn & Associates, presented an overview of the Regional Transportation System Management and Operations Plan project. The plan seeks to establish a coordinated and integrated management vision for the region’s transportation system through improved cross-agency collaboration and coordination.

7. Caltrans Updates/Announcements (Information)

Bing Luu, Caltrans, provided an update on various local programs, funding program deadlines, and announcements regarding upcoming conferences.

8. Upcoming Meetings

The next CTAC meeting was tentatively scheduled for November 7, 2019, at 9:30 a.m.

9. Adjournment

Chair Procopio adjourned the meeting at 10:23 a.m.

6

https://icommutesd.com/planners/tdm-local-governments

Meeting Start Time: 9:35 a.m. Meeting Adjourned Time: 10:23 a.m.

Confirmed Attendance at SANDAG Cities/County Transportation Advisory Committee Meeting

September 5, 2019

Jurisdiction/Organization Name Attending Comments

City of San Marcos Edward Deane Yes

Nic Abboud/Issac E. Alternate No

City of Escondido Julie Procopio, Chair Yes

Owen Tunnel, First Alternate No

City of Carlsbad

Marshall Plantz No

Craig Williams, First Alternate No

TBD, Second Alternate N/A

City of Chula Vista

Frank Rivera Yes

Bill Valle, First Alternate No

Eddie Flores, Second Alternate No

City of Coronado Ed Walton No

Jim Newton, Alternate No

City of Del Mar Tim Thiele Yes

Mohsen Maali, First Alternate No

City of El Cajon

Mario Sanchez Yes

Jeffrey Manchester, First Alternate N/A

Yazmin Arellano, Second Alternate No

City of Encinitas Ed Wimmer Yes

TBD, First Alternate No

City of Imperial Beach

Eric Minicilli No

Carmen Kasner, Alternate No

Juan Larios, Second Alternate No

City of La Mesa

Richard Leja No

Jeffrey R. Manchester, First Alternate No

Leon Firsht, Second Alternate No

City of Lemon Grove Mike James No

TBD, Alternate N/A

City of National City

Stephen Manganiello No

Robert Yano, First Alternate No

Jose Lopez, Second Alternate Yes

7

Jurisdiction/Organization Name Attending Comments

City of Oceanside Gary Kellison, Alternate No

David DiPierro, Alternate No

City of Poway Tom Frank No

Jon Collins, Alternate No

City of San Diego

Duncan Hughes No

Gary Chui, First Alternate Yes

George Gazallo Second Alternate No

City of Santee Minjie Mei Yes

Carl Schmitz, First Alternate No

City of Solana Beach

Mohammad Sammak, Vice Chair Yes

Dan Goldberg, First Alternate No

Jim Greenstein, Second Alternate No

City of Vista

Greg Mayer No

Tim Shell, First Alternate Yes

Husam Hasenin, Second Alternate No

County of San Diego

Bill Morgan Yes

Mark Perret, First Alternate No

Richard Pettie, Second Alternate No

Metropolitan Transit System TBD No

North County Transit District TBD No

Advisory Members (Attendance Not Counted for Quorum Purposes)

Caltrans Bing Luu Yes

Other Attendees

Caralee Jaeckels, Kimley-Horn & Associates

Jose Marquez, Caltrans

SANDAG Staff

Alex Estrella

Krystal Ayala

Samuel Diche

Ellison Alegre

8

2021 Regional Plan Working Group Forum Summary

On October 3, 2019, SANDAG hosted a Working Group Forum to solicit ideas and input about San Diego Forward: The 2021 Regional Plan. The forum brought together 71 working group members from ten working groups:

• Active Transportation Working Group• Cities/County Transportation Advisory Committee• Committee on Binational Regional Opportunities• Community-Based Organization Working Group• Environmental Mitigation Program Working Group• Freight Stakeholders Working Group• Regional Energy Working Group• Regional Planning Technical Working Group• San Diego Regional Traffic Engineers Council• Social Services Transportation Advisory Council

Working group members were asked to provide input on the 5 Big Moves, which are the strategies SANDAG is using to develop a bold new vision for the 2021 Regional Plan. Feedback gathered at the forum has been organized in four categories: values, process and planning, outcomes and infrastructure, and hesitations. This feedback will be considered as SANDAG develops and implements the 2021 Regional Plan.

Values

Overarching values for SANDAG to consider during the development and implementation of the Regional Plan:

• Accessibility for all• Comfort and desirability• Affordability• Sustainability, efficiency, and adaptability• Social equity incorporation

Agenda Item No. 4 CTAC

December 5, 2019

9

https://www.sdforward.com/mobility-planning/5-big-moves

https://www.sdforward.com/mobility-planning/5-big-moves

Process and Planning

Activities needed to complement the transportation network and implement the 5 Big Moves:

• Success of Mobility Hubs depends on supportive land-use policies that increase density andaccess within the hubs

• A transparent and clear outreach and education strategy is needed to shift publicperception of new mobility

• Data governance and coordination agreements must clearly detail functions of theNext Operating System and how data is collected and used to improve mobility

• A robust transportation demand management program is needed to incentivize people touse transit and active transportation and shift demand away from single occupancy vehicles

• Regional planning efforts should be coordinated with local climate action plans

Outcomes and Infrastructure

Feedback related to desired outcomes of the transportation network:

• Maintain and repurpose existing infrastructure• Include both short- and long-term achievements• Prioritize transit and active transportation facilities

Hesitations

Questions or concerns about the 5 Big Moves:

• Cost: investments in time and money are required to accomplish the creation of a bold newtransportation system

• Safety: all people must be able to move safely to, from, and within Mobility Hubs andComplete Corridors

• Competitiveness: the region must overcome the “car is king” culture and convey thebenefits of reduced travel time that an integrated multimodal system will provide

• Site Identification and Land Acquisition: Mobility Hubs and Complete Corridors should bedispersed equitably, and repurposing existing developed land should be prioritized overacquiring land for network development

For more information and to stay updated on activities related to the 2021 Regional Plan, visit SDForward.com and sign up to receive email updates at SDForward.com/subscribe.

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https://sdforward.com/

https://sdforward.com/

https://www.sdforward.com/fwdAsp/newsletter.aspx

https://www.sdforward.com/fwdAsp/newsletter.aspx

2021 Regional Plan Working Group ForumOctober 3, 2019

2

A Bold New Vision

2021 Regional Plan Working Group Forum | October 3, 2019

111

3

• Working group introductions

• Overview of 5 Big Moves

• Data driven planning process

• 5 Big Moves concepts– Table activity

• Policy framework– Table activity

• Report out and next steps

Agenda

4

Working Groups

Active Transportation Working Group

Cities/County Transportation

Advisory Committee

Committee on Binational Regional

Opportunities

Community-Based

Organization Working Group

Environmental Mitigation Program

Working Group

Freight Stakeholders

Working Group

Regional Energy

Working Group

Regional Planning Technical

Working Group

San Diego Regional Traffic

Engineers Council

Social Services Transportation

Advisory Council


212

5

A Refresher on the 5 Big MovesCOMPLETE CORRIDORS

TRANSIT LEAP

MOBILITY HUBS

FLEXIBLE FLEETS

NEXT OSSmart, connected, and multimodal transportation network

High speed and frequent public transportation

Transfer points at activity centers

Shared mobility services that complement transit

Enabling Technology

6

California is Not on Track to Meet SB 375 GHG Targets

Source: California Air Resources Board, 2018 Progress Report: California’s Sustainable Communities and Climate Protection Act, November 2018

Statewide CO2 and Vehicle Miles Traveled (VMT) Per Capita


313

7

• Severely threatens all access to federal and statetransportation funding for SANDAG, Caltrans,local jurisdictions, and transit agencies

What happens if the GHG target is not met?

8

64%of trips are considered

“mandatory”

12.2 mileaverage commute

to work

1of3trips are for work or

work related

8

20%

2050 4.0 million

Population

2019 3.4 million

24%

2050 103 million

VMT

2018 84 million


414

9

Data-Driven PlanningUsing empirical data to drive our vision and framework

10

20%20%20%

38%38%38%

14%14%14%

34%34%34%49%49%49%

Trips headed toSorrento Valley

South @ Via de la Valle1of 5

West @ Carmel Country2of 5

West @ Mission Trails1of 8

North @ Governor1of 3

North @ Genesee1of 2


515

11

Travel Time from Sorrento Valley East Employment Center

12

Activity Centers


616

13

Location-Based Data

14

• Significant outreach in 2018 regardingtransportation network themes and concepts

• Thousands of residents participated– Online and printed surveys

– Comment forms and emails

– Social media

– Open houses, community conversations

– Workshops hosted by Community Based Organizations

• Human-centered design approach for new visionis building on and validating previous input

Public Input


717

15

Human Centered Design Research

Resident Focus Groups

and Outreach Events

Resident Intercepts

Resident Surveys

and Intercepts

Key:

Residents in Focus Groups

16

Resident Perceptions

Transit is unsafe and uncomfortable

A lack of school buses increases traffic around schools and requires parents to drive

Transit is only for people without cars

Transit doesn’t go where people need to go

Transit isn’t frequent and takes too long

Transit isn’t adequate for low income and disabled residents that can’t drive

Micro-mobility is for recreation and not utility

Dangerous driving and a lack of bike lanes makes biking unsafe

Changing travel time to avoid congestion is preferred over taking alternative modes


818

17

• Tier 1: Fully Grade Separated/Higher Speed/Longer Distance

• Tier 2: Partially Grade Separated/Med Speed/Shorter Distance

• Tier 3: Rapid, Express, or Commuter Bus

• Tier 4: Local and Rural Bus

Transit Leap Service Types

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Micromobility

Ridehailing/Carsharing

Rideshare

Microtransit

Last Mile Delivery

Flexible Fleets Categories

Small – low-speed – short distance

Personal passenger ridesall trip types

Multi-passenger – shared rides common origin and destination

High-occupancy – shared rides common origin and destination

Ground and aerial – small and light-weight short and medium distance


919

19

Next OS Capabilities

Users…

In order to…

Want to… access transportation services to move cheaper, faster, and safer

RESIDENTS AND VISITORS

browse options to make informed transportation decisions

TRANSPORTATION OPERATORS

manage services or assets as efficiently as possible

leverage new tools to optimize operations and performance

PLANNERS AND POLICYMAKERS

make informed decisions to promote economic growth and quality of life

inform, implement and enforce policies to manage demand

With Next OS, they’ll use…

A suite of integrated applications to browse, book, and pay for services

A suite of dashboards and tools with advanced analytics

A platform with public and private data that better informs decisions

Next OS

20

Next OS Features

65 65 45 35

Mobility Hubs Complete Corridors

NE

XT

OS

EN

AB

LE

D C

ON

CE

PT

S

Transit Leap Flexible Fleets

• Trip planning kiosks

• Smart parking

• Modal integration

• Curb access management

• Real time information

• Loyalty rewards

• Asset management

• Route optimization

• Signal prioritization

• Dynamically managed lanes

• Dynamic pricing

• Emergency services optimization

• Fleet management

• Integrated trip planning

• Unified payments

• Enforcement

Next OS


1020

21

Complete Corridors Types

FeaturesRegional Corridors

A B C

Corridor UseRegional and interregional

Urban connectivity

Rural access and

connectivity to freeways

Trip Distance

>20 miles (60%) (10%) (10%)

5-20 miles (30%) (80%) (80%)

<5 miles (10%) (10%) (10%)

Operational Performance

VMT (Freeway)

(68%) (27%) (5%)

Delay (Freeway)

(66%) (34%) (1%)

22

Complete Corridor Concept (Highway)


1121

23

Transit Leap

24

Active Transportation


1222

25

Flexible Fleets

26

Mobility Hubs


1323

27

Next OS

28

EV Infrastructure


1424

29

Complete Corridor Concept (Arterial)

30

Mobility Hub Types

Regional Hub Type 1• Use Flexible Fleets to reach Transit Leap

services• Use Flexible Fleets for short trips within

communities (live/play)

Regional Hub Type 2• Use Flexible Fleets to travel to regional

destinations via Complete Corridors• Use Flexible Fleets for short trips within

communities (live/play)


1525

31

Mobility Hub Concept Type 1

32

Supportive Land Uses


1626

33

Placemaking and Amenities

34

Smart Intersections


1727

35

Last Mile Delivery

36

Mobility Hub Concept Type 2


1828

37

Parking Management

38

Curb Management


1929

39

For Complete Corridors:

• Spend 5 minutes reviewing the concepts at yourtable and filling out the feedback forms

• Spend 10 minutes discussing your thoughts withyour table group

Table Activity: Concept Feedback

40

For Mobility Hubs:

• Spend 5 minutes reviewing the concepts at yourtable and filling out the feedback forms

• Spend 10 minutes discussing your thoughts withyour table group

Table Activity: Concept Feedback


2030

41

Policy Framework

Climate Adaption and Resiliency

Climate Action Plans

Zero Emission Vehicles

Parking Management

Land Use and Housing

Curb Management

Complete Corridor Operations

Fix-it First

Transportation Demand Management

Next OS Governance

Vision Zero

42

Table Activity: Policies and Programs

• Spend 5 minutes reviewing the policies and programs at your table and filling out the feedback form

• Spend 10 minutes discussing your thoughts with your table group


2131

43

Report Out: One Big Idea

What is one big idea that your table group came up with?

44

• Provide comments through October 22• SDForward.com/2019FederalRTP

• Open house• October 15 from 3:30-6:30 p.m.

• SANDAG Vision Lab

• Public hearing• October 18 at 9 a.m.

• SANDAG Transportation Committee meeting

Draft 2019 Federal RTP


2232

Sign up to receive email updates• SDForward.com/subscribe

SDForward.com/webinars

• Watch previous 5 Big Moves webinars

• Register for the Clean Transportation webinar on October 23

• Social media

StayConnected

SDForward.com 45


2333


Item: 5 December 5, 2019 Action: Discussion

Fast Act Performance Management Rule 1 Target Setting

Introduction

Since 2015, the Federal Highway Administration has issued a number of Final Rules that establish performance requirements for states and Metropolitan Planning Organizations (MPOs). Performance Management Rule 1 (PM 1) focuses on transportation safety on all public roads, regardless of ownership or maintenance responsibility. An overview of the performance measures, calculations, and data sources is included in Attachment 1.

State Departments of Transportation are required to set PM 1 targets by August 31 of each year for the subsequent calendar year. MPOs have 180 days from that date to either establish regional targets or agree to support the state targets. For 2018 and 2019, the Board of Directors elected to support the statewide targets.

Discussion

Caltrans developed its 2020 PM 1 statewide targets to include aspirational goals related to decreasing fatalities and serious injuries consistent with the California Strategic Highway Safety Plan1 (SHSP). The SHSP is data driven, multidisciplinary, and the principal statewide traffic safety planning document.

San Diego County contains approximately 8.4% of the state population; and approximately 8.4% of the crash fatalities/serious injuries in California occur in San Diego County (it is a little lower for some categories of incidents and slightly higher for others). Since fatality and serious injury crash statistics for the SANDAG region track closely with statewide trends, staff recommends that SANDAG support the 2020 statewide safety targets outlined below.

Performance Measure 2020 Statewide Targets (5 year rolling average)

Percent Reduction for 2020 Statewide

Targets2

Number of Fatalities 3518.0 3.03%

Rate Fatalities (per 100 million Vehicle Miles Traveled (VMT)

1.023 3.03%

Number of Serious Injuries 13,740.4 1.5%

Rate of Serious Injuries (per 100 million VMT) 3.994 1.5%

Number of Non-motorized Fatalities and Serious Injuries 4147.4 3.03% for fatalities

and 1.5% for serious injuries

1 The Strategic Highway Safety Plan is the principal statewide traffic safety planning document. 2 Annual percent reduction with a target of reaching zero fatalities by 2050.

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Next Steps

This information will be shared with the Public Safety Committee in December 2019 and the Transportation Committee and Board of Directors in January 2020. Pending approval, SANDAG will submit PM 1 2020 target setting documents to Caltrans in advance of the February 28, 2020, deadline.

Programing efforts that support the targets are summarized as part of the 2018 Regional Transportation Improvement Program and in San Diego Forward: The 2019 Federal Regional Transportation Plan, Appendix D. Progress toward the targets will be reported on as part of San Diego Forward: The 2021 Regional Plan. Safety data will be compared to past targets once available. It is anticipated that 2018 safety data will be analyzed in 2020.

Key Staff Contact: Rachel Kennedy, (619) 699-1929, [email protected] Attachment: 1. Safety Performance Management Targets for 2020

35

1

Safety Performance Management Targets for 2020

The California Department of Transportation (Caltrans), in cooperation with the Office of Traffic Safety (OTS), is required to set five annual Safety Performance Management Targets (SPMTs) for all public roads in the State of California by August 31 of each year. This is pursuant to the Moving Ahead for Progress in the 21st Century Act (MAP-21, P.L. 112-141). The Safety Performance Management Final Rule adds Part 490 to Title 23 of the Code of Federal Regulations to implement the performance management requirements in 23 U.S.C. 150.

Caltrans set SPMTs for the 2020 calendar year by August 31, 2019. Caltrans and OTS have adopted aspirational goals consistent with the California Strategic Highway Safety Plan (SHSP) as follows:

TABLE 1. PERFORMANCE MEASURE AND TARGET BASED ON 5-YEAR ROLLING AVERAGEPerformance Measure Data Source 5-Yr. Rolling Average

Target for 2020 Percent Reduction

for 2020 Number of Fatalities FARS 3518.0 3.03% Rate of Fatalities (per 100M VMT)

FARS & HPMS 1.023 3.03%

Number of Serious Injuries SWITRS 13,740.4 1.5% Rate of Serious Injuries (per 100M VMT)

SWITRS & HPMS

3.994 1.5%

Number of Non-Motorized Fatalities and Non-Motorized Severe Injuries

FARS & SWITRS

4147.4 3.03% for Fatalities and 1.5% for Serious Injuries

Note: The targets highlighted in gray are set in coordination with OTS.

The Highway Safety Improvement Program (HSIP) is a core Federal-aid program with the purpose to achieve a significant reduction in fatalities and serious injuries on all public roads. The HSIP requires a data-driven, strategic approach to improving highway safety on all public roads and focuses on performance. The HSIP regulation under 23 CFR 924 establishes the Federal Highway Administration’s (FHWA) HSIP policy, as well as program structure, planning, implementation, evaluation and reporting requirements for States to successfully administer the HSIP. The overarching highway safety plan for the State of California is the Strategic Highway Safety Plan (SHSP). In September 2015, California updated its SHSP, which is “a statewide coordinated safety plan that provides a comprehensive framework for reducing highway fatalities and severe injuries on all public roads” (SHSP, 5). It further states that the “SHSP is a multi-disciplinary effort involving Federal, State, and local representatives from the 4Es of safety [i.e. engineering, education, enforcement, and emergency services]” (SHSP, 2015-2019, 34). In support of a data-driven and strategic approach, the HSIP Final Rule contains major policy changes related to: (1) the HSIP report content and schedule, (2) the Strategic Highway Safety Plan (SHSP) update cycle, and (3) the subset of the model inventory of roadway elements (MIRE), also known as the MIREfundamental data elements (FDE).

36

Attachment 1

Safety Performance Management Target Setting for 2020 Page 2 of 9

2 DRAFT for discussion

The Safety Performance Measures (PM) Final Rule supports the data-driven performance focus of the HSIP. The Safety PM Final Rule establishes five performance measures to carry out the HSIP: the five-year rolling averages for: (1) Number of Fatalities, (2) Rate of Fatalities per 100 million Vehicle Miles Traveled (VMT), (3) Number of Serious Injuries, (4) Rate of Serious Injuries per 100 million VMT, and (5) Number of Non-motorized Fatalities and Non-motorized Serious Injuries. These safety performance measures are applicable to all public roads regardless of ownership or functional classification. The Safety PM Final Rule also establishes a common national definition for serious injuries.

States must establish statewide targets for each of the safety performance measures. States also have the option to establish any number of urbanized area targets and one non-urbanized area target for any, or all, of the measures. Targets are established annually. For three performance measures (number of fatalities, rate of fatalities and number of serious injuries), targets must be identical to the targets established for the National Highway Traffic Safety Administration (NHTSA) Highway Safety Grants program that is administered by OTS. The State Departments of Transportation (DOTs) must also coordinate with their Metropolitan Planning Organizations (MPOs) in their States on establishment of targets, to the maximum extent practicable. States will report targets to the FHWA in the HSIP report due in August of each year.

Each MPO will establish targets for the same five safety performance measures for all public roads in the MPO’s planning area within 180 days after the State establishes each target. The targets will be established in coordination with the State, to the maximum extent practicable. The MPO can either agree to support the State DOT target or establish a numerical target specific to the MPO planning area. MPOs’ targets are reported to the State DOT, which must be able to provide the targets to FHWA, upon request.

A State is considered to have met, or made significant progress toward meeting, its safety targets when at least four of the five targets are met or the outcome for the performance measure is better than the baseline performance the year prior to the target year. Optional urbanized area or non-urbanized area targets will not be evaluated. Each year that FHWA determines a State has not met or made significant progress toward meeting its performance targets, the State will be required to use obligation authority equal to the baseline year HSIP apportionment only for safety projects. States must also develop a HSIP Implementation Plan.

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Target Selection Methodology

There are three steps to setting safety performance targets, which are: (1) estimating the existing trends to determine where we are now, (2) determining what external factors will impact the target in order to forecast future trends, and (3) estimating targets based on forecasted fatality reductions from safety plans. In line with these steps, on May 8, 2019, a webinar and telephone conference was held to discuss the 2020 Safety Performance Management Targets with the MPOs and other vested stakeholders. During this workshop four possible scenarios for setting the 2020 Targets were presented. They included: (1) a trend line, which extrapolates the existing changes in fatalities and serious Injuries into the future; (2) a flat line scenario, which assumes that there is no change in the future from the current numbers; (3) a match to the Strategic Highway Safety Plan’s goal of -3% for fatalities and -1.5% for serious injuries; (4) a target line of reaching zero fatalities by 2050.

After receiving feedback from the MPOs from the webinar and telephone conference on May 8, 2019, the consensus was to select the fourth scenario, which uses a target line of reaching zero fatalities by 2050. This scenario is similar to the goals adopted by several States in the nation of Toward Zero Deaths TZD by 2050 (with 2016 numbers as the baseline numbers). The next update of the SHSP will be by 2020 and the TZD goals in this future safety plan will be incorporated in the 2021 SPMTs. The rationale for selecting safety targets based on a comprehensive statewide safety plan is to set “empirically derived targets based on quantitative modeling of potential strategies. With this approach, targets are based on empirical evidence of the selected interventions’ previous effectiveness combined with best estimates of future effectiveness, using a model linking inputs and outcomes” (Performance Management Practices and Methodologies for Setting Safety Performance Targets, Federal Highway Administration, 2011). Since safety performance targets pertain to all public roads, in a practical sense for this to work, local jurisdictions need to develop individual performance measures based on the particular needs of the locality and also target the appropriate strategies. If regional implementation is adopted, this denotes a bottoms-up approach where targets are rolled up from the State and local jurisdictions based on safety effectiveness, supported by research, and are more realistic and achievable, which in turn helps secure political support (Joint Transportation Research Centre of the Organization for Economic Cooperation and Development and International Transport Forum, Towards Zero: Ambitious Road Safety Targets and the Safe System Approach, 2008).

The Number of Fatalities

For 2020, the target for fatalities based on the five-year rolling average is 3518.0 with 3275 fatalities projected for the same year. While referring to Figure 2, the blue bars with red text reflect the data that was available in FARS at the time of the target setting process. For the 2020 targets, the last year that data was available in FARS was the 2017 data. The Number of Fatalities 2020 target is set with a target line to decrease fatalities to zero by the end of December 2049. This is denoted by the blue bars with black text that begin in year 2018. The dark blue line represents the 5-year rolling average from the annual fatality numbers.

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FIGURE 2: THE NUMBER OF FATALITIES

Annual Fatality Rate (per 100M VMT)

Statewide traffic volumes are reported in one hundred million vehicle miles traveled (100M VMT). While referring to Figure 3, traffic volumes have been steadily increasing since 2011. For the purposes of safety performance target setting, a 1 percent increase in VMT is forecasted from year-to-year for the years from 2017 to 2020.

FIGURE 3. ANNUAL STATEWIDE TRAFFIC VOLUMES

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The fatality rate is calculated by dividing the number of fatalities by 100M VMT. The same assumptions are relevant for the calculation of the number of fatalities and they are (refer to Figure 4):

• The blue bars denote the current data that is available in FARS (as of June 2019 when the OTS presented their targets to NHTSA);

• The gray bars show a toward zero death target by the of December 2049 from 2017 to 2020. FIGURE 4. THE FATALITY RATE

The dark blue line represents the five-year rolling average from annual fatality rates that reflect the 2015-2019 SHSP goal, which is 1.023 per 100M VMT. The fatality rate for 2020 is 0.951. The Number of Serious Injuries The serious injury data for the State of California resides in the Statewide Integrated Traffic Records System (SWITRS). The definition of serious injury corresponds to “A” in the KABCO Scale and the corresponding value in the SWITRS database is coded as “2”. This is explained in Table 2 (below). TABLE 2. A COMPARISON BETWEEN KABCO AND SWITRS SERIOUS INJURY DEFINITIONS

KABCO Definition (FHWA) SWITRS Definition (CHP) K: Fatal Serious Injury 1: Fatal A: Serious Injury 2: Injury (Severe) B: Minor Injury 3: Injury (Other Visible) C: Possible Injury 4: Injury (Complaint of Pain) O: Property Damage Only 5: Property Damage Only

Referring to Figure 5 below, the blue bars with red text denotes the current data that is available in SWITRS (as of June, 2019). The blue bars with black text shows the number of serious injuries that decrease 1.5% from 2017-2050. The target year for serious injury numbers is 13,542. The dark blue line represents a five-year rolling average and for 2020 it is 13,740.4. FIGURE 5. THE NUMBER OF SERIOUS INJURIES

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The Rate of Serious Injury

The serious injury rate is the number of serious injuries divided by 100M VMT. While referring to Figure 6 (below), the blue bars denote the current data that is available in SWITRS and HPMS. The serious injury rate in 2020 is 3.933. The dark blue line represents a five-year rolling average of serious injuries. This concept is incorporated in the SHSP. This is a “vision” based or “aspirational” target. The 2020 target for the serious injury rate is 3.994. The Average Annual Daily Traffic (AADT) volumes are increased 1 percent per year from the 2016 levels for the years from 2017 to 2020 (as is the case in calculating the fatality rate).

FIGURE 6. THE RATE OF SERIOUS INJURIES

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The Number of Non-Motorized Fatalities and Non-Motorized Serious Injuries (Bicycles and Pedestrians)

While referring to Figure 7 (below), the darker blue bars show the number of fatalities for pedestrians and bicyclists combined. In 2017, the number of combined pedestrian bicycle fatalities is 982 as of June, 2019. The lighter blue bars with red text denote the current data that is available in SWITRS for the number of serious injuries for pedestrians and bicyclists combined. In 2017, the number of combined serious injuries for bicycles and pedestrians is 3,273. The dark blue bars depict the decreasing number of fatalities to zero by the end of December 2049. The dark blue line represents the five-year rolling average for non-motorized fatalities and serious injuries, which for the target year of 2020 is 4147.4.

FIGURE 7. NON-MOTORIZED TARGETS FOR FATALITIES AND SERIOUS INJURIES (COMBINED)

Summary

For a breakdown of the five SPMTs, refer to Table 1. Appendix A also details the outreach efforts done by Caltrans, OTS, and the FHWA to the MPO’s, counties, and local agencies in order to coordinate and communicate the SMPTs. Further information with regards to the webinars listed in Appendix A is accessible at: http://www.dot.ca.gov/trafficops/shsp/. Here data is provided from Caltrans, OTS, and the FHWA. For example, traffic volumes from HPMS are broken down by county for 10 years. In addition, the webinars have been recorded and can be accessed from this website.

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http://www.dot.ca.gov/trafficops/shsp/

http://www.dot.ca.gov/trafficops/shsp/



APPENDIX A: Safety Performance Management Target Setting Outreach Efforts

Background: Safety Performance Management (Safety PM) is part of the overall Transportation Performance Management (TPM) program, which the Federal Highway Administration (FHWA) defines as a strategic approach that uses system information to make investment and policy decision to achieve national performance goals. The Safety PM Final Rule supports the Highway Safety Improvement Program (HSIP), as it establishes safety performance measure requirements for the purpose of carrying out the HSIP and to assess fatalities and serious injuries on all public roads.

The Safety PM Final Rule establishes five performance measures as the five-year rolling averages to include:

1. Number of Fatalities2. Rate of Fatalities per 100 million Vehicle Miles Traveled (VMT)3. Number of Serious Injuries4. Rate of Serious Injuries per 100 million VMT5. Number of Non-motorized Fatalities and Non-motorized Serious Injuries

The Safety PM Final Rule also establishes the process for State Departments of Transportation (DOTs) and Metropolitan Planning Organizations (MPOs) to establish and report their safety targets, and the process that the FHWA will use to assess whether State DOTs have met or made significant progress toward meeting their safety targets.

Important Dates/Deadlines: The overall State targets required by FHWA are due on August 31st, annually, while the MPOs set their targets six months after the State sets its targets. Three of the five safety targets must be coordinated with the Highway Safety Plan administered by the Office of Traffic Safety (OTS), which must submit their targets to NHTSA by June 30th of each year.

Performance Targets must also be included in updates to Long-Range Statewide Transportation Plans (LRSTP), metropolitan transportation plans (MTP), state transportation improvement programs (STIP) and transportation improvement programs (TIP) after May 27, 2019.

Engagement Timeline:

• May 8, 2019 – A workshop took place by webinar and phone conference to discuss the 2020 SafetyPerformance Management Targets with the MPOs and other vested stakeholders. During thisworkshop four possible scenarios for setting the 2020 Targets were presented. They included: (1) atrend line, which extrapolates the existing changes in fatalities and serious injuries into thefuture; (2) a flat line scenario, which assumes that there is no change in the future from thecurrent numbers; (3) a match to the Strategic Highway Safety Plan’s goal of -3% forfatalities and -1.5% for serious injuries; (4) a target line of reaching zero fatalities by 2050.After receiving feedback from the MPOs from the webinar and phone conference, the consensus wasto select the fourth scenario.

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Contacts:

Srikanth Balasubramanian Phone: (916) 651-9377 Email: [email protected]

Thomas Schriber Phone: (916) 654-7138 Email: [email protected]

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mailto:[email protected]



Item: 6 December 5, 2019 Action: Information

2020 Census Complete Count

Overview

For more than 200 years, the U.S. Census Bureau has counted every resident in the nation to determine the number of seats each state has in the U.S. House of Representatives and to distribute federal funding to local communities (e.g., public transportation, road rehabilitation and construction, Head Start programs).

On March 22, 2019, the Board of Directors approved a resolution for SANDAG to enter into an agreement with the California Complete Count – 2020 Census Office to coordinate outreach efforts throughout the San Diego region in collaboration with the United Way. Local efforts and coordination currently are underway to ensure that every person is counted once, only once, and in the right place.

Key Considerations

The work is fast-paced, with the 2020 Census less than a year away. The U.S Census Bureau will mail postcards in March 2020, providing an option to respond online, by mail, or over the phone, with data collection continuing through April 2020. Before that time, the outreach effort will raise awareness to encourage residents to respond to the postcards and letters when they arrive, particularly in hard-to-count communities. Examples of these communities include people without broadband internet access (because the Census will be completed online for the first time), children under the age of five (who are historically undercounted), and individuals with limited English proficiency.

There are four primary organizations actively working in the San Diego region to support and encourage a complete count of every resident:

1. The U.S. Census Bureau conducts the count by administering the survey.

2. The California Complete Count – 2020 Census Office provides funding as appropriated by the Statelegislature for outreach ($187 million statewide)

3. SANDAG serves as the fiscal agent for $1.56 million from the State and provides data and mappingresources to support identification of hard-to-count communities. The SANDAG 2020 Census CompleteCount Stakeholder Working group is the oversight body for local outreach efforts.

4. The United Way (the Administrative Community-Based Organization, or ACBO) administers $1.66 millionfrom the State for grassroots outreach by convening Count Me 2020, a coalition comprised of over 100community-based organization and civic groups.

To date, the Strategic Plan has been approved and applications for funding received from local jurisdictions.

Next Steps

Educational outreach underway will continue after the first of the year, motivating and activating participation in the Census, culminating with a final report to the State in September 2020.

Ray Major, Director of Data, Analytics, and Modeling

Key Staff Contact: Rachel Cortes, (619) 699-0726, [email protected]

Attachment: 1. How the 2020 Census will Invite Everyone to Respond Brochure

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46

Attachment 1

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California Department of Transportation (Caltrans) District 11 DISTRICT LOCAL ASSISTANCE ENGINEER (DLAE) UPDATE

Cities/County Transportation Advisory Committee (CTAC) San Diego Association of Governments (SANDAG)

December 5, 2019

RECURRING IMPORTANT REMINDERS

Inactive Projects Inactive and Future Inactive projects should be billed within the specified and agreed-upon timeframe to avoid deobligation of funds. As of November 15, 2019, the INACTIVE and FUTURE Inactive list was updated. Action is required by SANDAG and the County of San Diego, as well as these cities: Carlsbad, Chula Vista, Encinitas, and San Diego. November 20, 2019 was the deadline to submit Inactive invoices. District 11 must receive accurate and complete and accurate invoices before this due date to avoid deobligation of federal funds! Verify on the “Inactive” link shown below for exact Inactive Project dates. Note: An invoice is not cleared from either “Inactive” or “Future Inactive” lists until paid by the State Controller’s Office. Provided Local Agencies adhere to the format described in Chapter 5 of the Local Assistance Procedures Manual (LAPM), invoices typically are paid by check within 60 days of receipt (or 50 days if paid through Electronic Funds Transfer). A complete list of Inactive Projects is online at this webpage - https://dot.ca.gov/programs/local-assistance/projects/inactive-projects

New Invoice Format Required – Effective October 15, 2019 Please transmit all invoices on Local Assistance Procedures Manual (LAPM) Exhibit 5-A. This consolidated format is now required. The following links have details with instructions - https://dot.ca.gov/programs/local-assistance/projects/local-agency-invoice-process https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/ob/2019/ob19-05.pdf For questions, please contact the assigned District 11 Local Area Engineer or Local Assistance Program Support Analyst, Alma Sanchez, via email at [email protected] or by phone: 619-278-3735.

Call for Local Roadway Safety Plan (LRSP) Applications Caltrans announced a Call for Local Roadway Safety Plan (LRSP) Applications on October 8, 2019. The funds will be awarded to the applicants on a “first-come, first-serve” basis. There is no application deadline. Caltrans will continue to accept applications for as long as funding is available. Highway Safety Improvement Program (HSIP) Cycle 11 (around April 2022) begins a requirement for the LRSP (or an equivalent) from any agency applying for HSIP project funds. To assist local agencies with LRSP development, a total of $10 million through the HSIP has been set-aside and exchanged for state funds. Each applicant agency may request up to $72,000 from these state funds. Agencies that received the Systemic Safety Analysis Report Program (SSARP) funds in 2016 or 2017 are not priority candidates now. Applications from SSARP-recipient agencies may be considered after January 1, 2020, if funds remain. Details regarding this Call for LRSP Applications are available through the following link- https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highway-safety-improvement-program/local-roadway-safety-plans

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Agenda Item No. 7 CTAC

December 5, 2019

https://dot.ca.gov/programs/local-assistance/projects/inactive-projects

https://dot.ca.gov/programs/local-assistance/projects/inactive-projects

https://dot.ca.gov/programs/local-assistance/projects/local-agency-invoice-process

https://dot.ca.gov/programs/local-assistance/projects/local-agency-invoice-process

https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/ob/2019/ob19-05.pdf

https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/ob/2019/ob19-05.pdf



https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highway-safety-improvement-program/local-roadway-safety-plans






December 5, 2019

January 2020: Obligation Authority Plan (Cycle 21) for Federal FY 19/20 Due to Local Assistance An agency Obligation Authority Plan must indicate amount of federal dollars being obligated for each project by fund type and planned date of obligation. (Request for information is forthcoming.)

January 31, 2020: Federal Fiscal Year 18/19 Requests for Authorization/Obligation Due Please transmit funding Requests for Authorization (RFA) this federal fiscal year by January 31, 2020. Early RFA submittals will minimize delay to obtaining fund authorizations.

Plans, Specifications & Estimate (PS&E) Review: Caltrans Oversight Information Notice 19-02 Caltrans requires a Master Agreement with local agencies to implement State and federally funded projects. These Master Agreements include requirements for local agencies to ensure compliance with State and federal mandates. One of these requirements is the Division of State Architect plan review for some projects. Caltrans Oversight Information Notice (COIN) 19-02 clarifies that Active Transportation Program (ATP) “Safe Routes to School” (SRTS) projects need plan approval in advance of advertisement. Please refer to COIN 19-02 PS&E Review for more information at the following link - https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/coin/coin19-02.pdf

Interim Active Transportation Program (ATP) Count Guidance: Office Bulletin (OB) 19-02

All projects seeking Construction Allocation at and after the October 2019 California Transportation Commission (CTC) meeting, will be required to use the Draft Interim Count Guidance (ICG) to perform pre-construction user counts prior to construction award and post-construction user counts according to ICG instructions. This new guidance shall be used by Active Transportation Program (ATP) project sponsors to help ensure capture and reporting of consistent and reliable non-motorized user counts. Please refer to OB 19-02 Interim ATP Count Guidance for more information at the following link: https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/ob/2019/ob19-02-attachment.pdf

Preparation Schedule for California Transportation Commission (CTC) Allocation Requests

Please review the following schedule of deadlines to send allocation request packages for California Transportation Commission (CTC) approval by the June 2020 CTC meeting. When possible, do not wait to submit requests. All documents must be received by the Caltrans District 11 Office at least two months before a preferred CTC meeting date. January 24, 2020 is the next deadline.

Quality Assurance Program (QAP) – Documentation Expiring in 2020 or Incompliant! As a reminder, Quality Assurance Program (QAP) approval is expiring next year for these cities: Del Mar, El Cajon, Encinitas, Escondido, and Vista. Poway and Solana Beach must have a QAP approval if federal funds are anticipated for future projects. The following schedule lists due dates for all eligible agencies in San Diego County. Only the City of Oceanside and Port of San Diego remain incompliant. Updated QAP packages must be submitted to the Local Area Engineers ASAP. Otherwise, no funding requests will be processed. Thank you for prompt responses to date from the County of San Diego and several cities!

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https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/coin/coin19-02.pdf

https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/coin/coin19-02.pdf

https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/ob/2019/ob19-02-attachment.pdf






December 5, 2019

Division of Local Assistance Blog (LAB) http://www.localassistanceblog.com The Caltrans Local Assistance Blog (LAB) provides clarity on issues and contributes to the successful delivery of transportation projects using federal resources. Categories covered by the LAB include: Subsidized Classes for Local Agencies, Policy/Procedures, Program Guidelines, Training, Environmental Review, and Right of Way.

Title VI Nondiscrimination Program A reminder that local agencies shall comply with all Title VI requirements. See LAPM Section 9.2, Title VI of the Civil Rights Act of 1964 (Title VI) and Related Statutes: Title VI and the additional nondiscrimination requirements are applicable to all programs and activities administered by a recipient, in addition to programs receiving federal financial assistance, due to the Civil Rights Restoration Act of 1987. Nondiscrimination provisions apply to all programs and activities of federal-aid recipients, subrecipients, and contractors, regardless of tier (49 CFR 21). The requirements include providing and maintaining the following, as detailed in LAPM Section 9.2: Title VI Nondiscrimination Statement, Assurances (as part of the Master Agreement and Program Supplement Agreement), Designation of a Title VI Coordinator, Complaint Procedures, Data Collection, Training, Limited English Proficiency (LEP) accessibility, Dissemination of Information, Contracts and Agreements, Environmental Justice, Public Hearings and Meetings, Right-of-Way activities, Construction Contract Compliance, Monitoring, and others. Note that an agency is subject to Title VI program and compliance review at any time. Please note this following website with guidance to local agencies for processing Title VI complaints - https://dot.ca.gov/programs/local-assistance/environmental-and-other-policy-issues/title-vi

TRAINING January 29-30, 2020 – Highway Program Funding Class in Sacramento (relocated from San Diego)

For a reduced fee of only $175 (for local agency staff), the National Highway Institute is teaching a Federal-Aid Highway Program overview focusing on various aspects of funding unique to FHWA. Registration is open, so interested agency staff must enroll quickly online with this following link - http://californialtap.org/index.cfm?pid=1077 Send any questions to the California Local Technical Assistance Program Center: [email protected]

February 12, 2020 – Local Road Safety Plan (LRSP) Training in Camarillo The Local Road Safety Plan (LRSP) Training is designed to teach participants LRSP development skills. The focus will be on California’s path toward zero deaths and a systemic approach for roadway safety. Discussion items will include preparing a LRSP, next steps resulting from the plan and funding available. Those involved with an agency’s safety program or developing Highway Safety Improvement Program (HSIP) applications are welcome. Please register online at this link – http://www.localassistanceblog.com/2019/10/24/local-road-safety-plan-trainings

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http://www.localassistanceblog.com/

http://www.localassistanceblog.com/

https://dot.ca.gov/programs/local-assistance/environmental-and-other-policy-issues/title-vi

https://dot.ca.gov/programs/local-assistance/environmental-and-other-policy-issues/title-vi

http://californialtap.org/index.cfm?pid=1077

http://californialtap.org/index.cfm?pid=1077



http://www.localassistanceblog.com/2019/10/24/local-road-safety-plan-trainings/

http://www.localassistanceblog.com/2019/10/24/local-road-safety-plan-trainings/



December 5, 2019

Architectural & Engineering Contract Procurement Training Webinar Recording Available Now This recording of a recently delivered class is now available online. Training focuses on Chapter 10 of the Local Assistance Procedures Manual (LAPM) and provides an overview of step-by-step procedures that local agencies must follow to select and procure Architectural & Engineering service contracts related to State and federal aid highway projects. Specific topics include:

• Procurement Planning• Full & Open Competition• Qualifications-Based Selection• Fair & Reasonable Costs• Contract Execution

Caltrans conducted this same training in 2019 live at locations statewide, including Caltrans District 11. Click the following link to view the two-hour recording – https://www.youtube.com/watch?v=CtJGAzh1iJc&feature=youtu.be

March 25, 2020 – Southern California Local Assistance Management Meeting (SCLAMM) Caltrans welcomes FHWA, as well as local public agency staff in regions covered by SANDAG and the Southern California Association of Governments, to attend SCLAMM. More information is forthcoming. SCLAMM will be held at the Caltrans District 7 Office: 100 South Main St., Los Angeles, CA 90012.

Subsidized Classes for Local Agencies The California Local Technical Assistance Program is a jointly funded effort between Caltrans and the Federal Highway Administration to provide local governments with training, information, technology and direct assistance to help transportation infrastructure. Upcoming courses are listed at the following link – http://registration.techtransfer.berkeley.edu/wconnect/ShowSchedule.awp?&Mode=GROUP&Group=:FULL&Title=Complete+Listing

RESIDENT ENGINEERS ACADEMY – Spring 2020 Dates Available in Marysville & Sacramento The Resident Engineers Academy provides core training in state and federal regulations for Local Agency Resident Engineers. The Academy, partially subsidized by Caltrans, is ideal for both seasoned and newer Resident Engineers. This four-day course provides practical, hands-on training for Resident Engineers. Registration information and availability for all Resident Engineers Academy dates may be found online - http://www.localassistanceblog.com/2019/08/27/resident-engineers-academy-fy-schedule Register at the provided “Request to Attend” link only, not through the District 11 Office. Send any questions to the California Local Technical Assistance Program Center: [email protected]

For questions about additional training opportunities, please contact the District 11 Local Assistance Training Coordinator, Alma Sanchez, via email at [email protected] or by phone: 619-278-3735.

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https://www.youtube.com/watch?v=CtJGAzh1iJc&feature=youtu.be

https://www.youtube.com/watch?v=CtJGAzh1iJc&feature=youtu.be

http://registration.techtransfer.berkeley.edu/wconnect/ShowSchedule.awp?&Mode=GROUP&Group=:FULL&Title=Complete+Listing




http://www.localassistanceblog.com/2019/08/27/resident-engineers-academy-fy-schedule

http://www.localassistanceblog.com/2019/08/27/resident-engineers-academy-fy-schedule





2020 PREPARATION SCHEDULECALIFORNIA TRANSPORTATION COMMISSION (CTC) MEETINGS

AGENDA ITEM(S) DUE DATESPrepared by:

OFFICE OF CTC LIAISONDIVISION OF TRANSPORTATION PROGRAMMING

CALIFORNIA DEPARTMENT OF TRANSPORTATION

As of:August 2019

2020 California Transportation

Commission (CTC)

Meeting Schedule

Local Agency Submits Off System

Funds Requests, Program

Amendments, and Time Extensions to Caltrans Districts

District Submits

Off System and On System

Requests to HQ Divisions

HQ Divisions Submit Final Off System and On

System Requests to Budgets

Final Agenda

LanguageDue From HQ

Divisions toOffice of CTC

Liaison

Final Book Items Due

from HQ Divisions to

Office of CTC Liaison

Date andLocation:

10:00 AMDistrict & CTC

10:00 AMHQ Divisions

5:00 PMBudgets

10:00 AMCTC Liaison

10:00 AMCTC Liaison

Jan 29-30 - Sacramento Area Mon, Dec 2, 19 Mon, Dec 9, 19 Fri, Dec 13, '19 Fri, Dec 20, '19 Tue, Dec 24, '19

Mar 25-26 - Santa Barbara Mon, Jan 27, 20 Mon, Feb 3, 20 Mon, Feb 10, '20 Wed, Feb 19, '20 Thu, Feb 20, '20

May 13-14 - San Diego Mon, Mar 16, 20 Mon, Mar 23, 20 Mon, Mar 30, '20 Wed, Apr 8, '20 Thu, Apr 9, '20

June 24-25 - Sacramento Area Mon, Apr 27, 20 Mon, May 4, 20 Mon, May 11, '20 Wed, May 20, '20 Thu, May 21, '20

Aug 12-13 - Oakland Mon, Jun 15, 20 Mon, Jun 22, 20 Mon, Jun 29, '20 Wed, Jul 8, '20 Thu, Jul 9, '20

Oct 14-15 - Central Valley Mon, Aug 17, 20 Mon, Aug 24, 20 Mon, Aug 31, '20 Wed, Sep 9, '20 Thu, Sep 10, '20

Dec 2-3- Riverside Mon, Oct 5, 20 Mon, Oct 12, 20 Mon, Oct 19, '20 Wed, Oct 28, '20 Thu, Oct 29, '20

* No Scheduled Meeting in: February, April, July, September and November Moved due to Holiday Moved due to Holiday

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Agency QAP Current QAP Expires Additional Comments

City of Carlsbad 2/23/2017 2/23/2022

City of Chula Vista 10/7/2014 10/23/2019Agency submitted new QAP to Caltrans for approval on 10/23/19

City of Coronado 10/2/2014 10/2/2019Agency submitted new QAP to Caltrans for approval on 11/04/19

City of Del Mar 5/26/2015 5/26/2020

City of El Cajon 9/13/2015 9/13/2020

City of Encinitas 2/23/2015 2/23/2020

City of Escondido 5/22/2015 5/22/2020

City of Imperial Beach Need a QAPAgency submitted new QAP to Caltrans for approval on 10/17/19

City of La Mesa 10/10/2019 10/10/2024

City of Lemon Grove 10/1/2014 10/1/2019Agency submitted new QAP to Caltrans for approval on 11/12/19

City of National City 10/10/2019 10/10/2024

City of Oceanside 5/27/2010 5/27/2015 Not in compliance on 11/15/19

City of Poway

City of San Diego 5/14/2016 5/14/2021

City of San Marcos 7/10/2014 7/10/2019Agency submitted new QAP to Caltrans for approval on 10/11/19

City of Santee 10/10/2019 10/10/2024

City of Solana Beach

City of Vista 6/23/2015 6/23/2020

County of San Diego 10/31/2019 10/31/2024

SANDAG 3/11/2016 3/11/2021

Port of San Diego

QUALITY ASSURANCE PROGRAM (QAP)Updated on 11/20/2019 by A. Sanchez

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Office of Traffic Safety FFY2021 Grant Application Workshops

Active Transportation Resource Center (ATRC)Thu 11/21/2019To: Owen, Robin@DOT <[email protected]>

The ATRC is sending the following message on behalf of OTS.

OTS FFY2021Grant Application Workshop

Dear Traffic Safety Partners,

Do you have new and innovative traffic safety ideas that you would like to start inyour area? Come learn more about turning those ideas into action with grantfunding from the California Office of Traffic Safety (OTS). Traffic fatalities continueto be a significant problem in California so let's work together to save lives!

The OTS will be hosting a series of workshops next month where you can learnmore about our grant programs and applying for 2021 Federal Fiscal Year funding.

We would also like to hear your ideas on improving traffic safety in yourcommunity.

The workshops will be held December 10-19, 2019. To register, click on the linkbelow for the city you would like to attend.

December 10th from 9am-11am – Los Angeles – Register here December 10th from 1pm-3pm – Baldwin Park – Register here

December 11th from 9am-11am – Ontario – Register here December 11th from 1pm-3pm – Anaheim – Register here

December 12th from 9am-11am – San Diego – Register here

For more application information, visit www.ots.ca.gov or call 916-509-3030.

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Division of Local Assistance - Office Bulletin DLA OB 19-03: DBE Goal Calculation and GFE Review Office of Guidance & Oversight Issued – November 22, 2019

Expires – Upon Issuance of LPP

Disadvantaged Business Enterprise (DBE) Contract Goal Calculation and Good Faith Efforts (GFE) Review Procedures

NOTE: This Office Bulletin supersedes DLA-OB 14-06

I. BACKGROUNDOn September 24, 2014, Caltrans Division of Local Assistance (DLA) issued OfficeBulletin (OB) #14-06 “Review of the DBE Contract Goals and Good Faith Efforts – PilotStudy.” The Pilot Study required Caltrans to review and approve all contract goals onconstruction contract estimates over $2 million and consultant contract estimates over$500,000. If the aforementioned contracts are awarded on the basis of a GFE, Caltranswill review and provide feedback to the local agency on the bidder/proposer’s GFE priorto awarding the contract.

This office bulletin implements Exhibit 9-D: DBE Contract Goal Methodology, settingcontract goals and incorporates OB #14-06 by:

• Incorporating DLA-OB 14-06 pilot program as a permanent process

• Updating Section 9.7 Disadvantaged Business Enterprise (DBE) Participation onthe Contract and Section 9.8 Good Faith Efforts (GFE) of the Local AssistanceProcedures Manual (LAPM)

• Providing simplified responsibilities for all stakeholders

II. POLICYAgencies will need to provide Exhibit 9-D “DBE Contract Goal Methodology” to theirDLAE for review and concurrence for all contracts.

For construction contract estimates greater than $2 million and consultant contractestimates greater than $500,000, the DLAE will email Exhibit 9-D in Microsoft Excelformat to HQ DLA: [email protected] to have the contract goal approved byCaltrans prior to advertising. If these contracts are awarded based on a GFE, haveCaltrans review and provide feedback on the bidder/proposer’s GFE prior to award.Local agencies will have an opportunity to discuss and resolve any differences in therespective goal calculations; however, the final decision rests with Caltrans.

The District Local Assistance Engineers will conduct a cursory review of Exhibit 9-D forconsultant contract estimates ≤ $500,000 and construction contract estimates ≤$2,000,000. The DLAE’s will not review GFEs as these will be administered directly bylocal agencies as subrecipients of federal-aid contracts consistent with 49 CFR 26.53.

A copy of the approved Exhibit 9-D must be kept in the agency file.

Page 1 of 8 55



III. PROCEDURE New/updated sections have been added to Sections 9.7 and Sections 9.8 of the LAPM included at the end of this Office Bulletin.

IV. APPLICABILITY/IMPACTS This Office Bulletin applies to all federal-aid contracts and simplifies responsibilities for all stakeholders.

Original Signature By 11/22/2019 Recommended: ________________________________________ __________________________ Wenyi Long, Date Local Programs Disadvantaged Business Enterprise (DBE) Coordinator

Original Signature By 11/22/2019 Approved: ________________________________________ __________________________ Felicia Haslem, Acting Chief Date Office of Guidance & Oversight

Attachments: (1) Exhibit 9-D: Contract Goal Methodology (2) Exhibit 9-E: Sample Local Agency Good Faith Effort Review (3) Exhibit 15-H: Proposer/Contractor Good Faith Efforts

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[The following sections are replaced and added in Section 9.7: DBE Participation on the Contract]

Participation Opportunities The local agency should structure its contracts and cost estimates by task to provide opportunities for DBE participation. Participation by DBEs is possible during the Preliminary Engineering, Environmental, Final Design, Right of Way, and Construction phases of the project, and includes work as lead consultants, prime contractors, sub-consultants, subcontractors, suppliers, vendors and truckers.

DBE Contract Goals All federal-aid contracts that have subcontracting opportunities must have a DBE goal set. This includes, but is not limited to: construction, consultant services such as project specific Architectural & Engineering (A&E), and master on-call A&E contracts. A DBE contract goal is a percentage of the total contract amount that is expected to be performed by certified DBE firms. The DBE contract goal will vary depending on the type of work involved, the location of the work, and the availability of DBEs for the work of the particular contract.

The contract goal may be zero in situations such as extremely limited subcontracting opportunities, the lack of certified DBEs in the District for the work to be performed, or other reasons. Documentation is required when a local agency has determined that a zero percent DBE contract goal is appropriate.

Some contracts, such as Emergency Opening, Sole-source, Nonprofit or Force Account do not require a DBE goal. In these cases, there is no contract goal (different from zero percent goal).

Setting the DBE Contract Goal DBE contract goals are established to encourage more participation of DBEs for federal-aid transportation contracts. The bullets below provide a summary guidance of how to set the DBE contract goal. For a detailed set of instructions and a template example, please refer to Exhibit 9-D: DBE Contract Goal Methodology.

• The project analysis starts with finalizing the cost estimate and determining potential sub-contractable items of work in the Exhibit 9-D: DBE Contract Goal Methodology template.

• The local agency must consider the type of work involved (Work Category Code), location ofthe work (by Caltrans District number), and the potential DBEs listed in the database. For eachwork category code, determine the number of available DBE subcontractor / subconsultants byconducting a search in the California Unified Certification Program (CUCP) databasegeographically by Caltrans district only. Use the district where the work will take place.

• Determine the DBE Work Factor for each task:

o If the number of available DBE subcontractors or sub-consultants is 7 or more, use 100percent.

o If there are less than 7 DBEs available: for consultant contracts, use 0 Work Factor; forconstruction projects, determine whether or not there is a component of trucking ormaterial supply, and apply a 10 or 12 percent DBE Work Factor, respectively, otherwiseuse 0.

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Submitting Exhibit 9-D All federal-aid contracts must have an Exhibit 9-D: DBE Contract Goal Methodology submitted to the DLAE. The following are responsibilities and a flowchart for local agencies, DLAEs, and HQ DLA. Local Agency Responsibilities

• Local agencies must submit an Exhibit 9-D, DBE Contract Goal Methodology in Microsoft Excel format to their DLAE for all federal-aid contracts, including master on-call A&E contracts, prior to advertisement and/or with the request for authorization (RFA) package as applicable.

• Local agencies may not advertise the contract before receiving DLAE feedback on the DBE goals and notification from the DLAE that the authorization to proceed (E-76) has been issued.

o For construction contract estimates greater than $2 million and consultant contract estimates greater than $500,000, the DBE goal will need to be reviewed and approved by Caltrans. Local agencies will have an opportunity to discuss and resolve any differences in the respective goal calculations; however, the final decision rests with Caltrans.

DLAE Responsibilities • For construction contract estimates greater than $2 million and consultant contract estimates

greater than $500,000, e-mail the Exhibit 9-D, DBE Contract Goal Methodology in Microsoft Excel format to HQ DLA: [email protected].

o Once the Exhibit 9-D, DBE Contract Goal Methodology has been reviewed by the Office of Business & Economic Opportunity (OBEO), send a confirmation e-mail to the local agency with the recommended DBE contract goal.

• For construction contract estimates less than or equal to $2 million and consultant contract estimates less than or equal to $500,000, conduct a cursory review of the Exhibit 9-D and send an email to the local agency to confirm the DBE contract goal.

DLA Responsibilities The following applies to DBE goal setting for construction contract estimates greater than $2 million or consultant contract estimates greater than $500,000:

• Send confirmation to the DLAE that Exhibit 9-D is being processed.

• After processing, reply to the DLAE with the recommended DBE contract goal.

• If the agency disagrees with the DBE contract goal, review the reasoning and make a decision if the goal needs to be adjusted.

It will take 15 business days to review the Exhibit 9-D after receipt from the District. If there is no response from DLA after 15 days, the DLAE has the discretion to move forward.

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Flowchart on DBE Goal Setting

DLA

E Ag

ency

OBE

Odb

egoa

l.gfe

@do

t.ca.

gov

Is 9-D > $500K for A&E or

> $2M for CON?

Yes

DLAE processes Exhibit 9-D

No

Submits Exhibit 9-D in Microsoft Excel to DLAE

prior to advertisement

Save 9-D to project file and forward DBE contract goal

to Agency

Exhibit 9-D received &

confirm review started

Exhibit 9-D reviewed and recommended DBE contract goal sent to

District

Agency may advertise with DBE contract goal once E-76 is

authorized Agency agrees with CT’s recommended DBE goal?

Discuss with CT to resolve any differences

and get CT’s final recommendation

No Yes

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[The following section is added to Section 9.8: Good Faith Efforts]

Submitting the GFE and Supporting Document for Review For construction contracts less than or equal to $2 million and consultant contracts less than or equal to $500,000, the agency must perform the GFE review if DBE goal is not met.

For construction contracts greater than $2 million and consultant contracts greater than $500,000 that had their DBE goal approved by Caltrans, if the low bidder or the most qualified consultant did not meet or exceed the DBE contract goal, the local agency must submit the GFE documentation to their DLAE for review.

The following are responsibilities and a flowchart on Good Faith Effort Review for local agencies, DLAEs, and DLA.

Local Agency Responsibilities • The local agency must obtain, complete, and review all of the following documentation prior to

determining if the low bidder or the most qualified consultant made a GFE:

o A bid tabulation summary sheet such as included in Exhibit 15-D: Bid Tabulation Summary Sheet or Exhibit 10-O1: Consultant Proposal DBE Commitment.

o All bidders’ Exhibits 15-G: Construction Contract DBE Commitment or Exhibit 10-O1: Consultant Proposal DBE Commitment.

o All bidders’ Exhibit 15-H: Proposer/Bidder Good Faith Efforts or other documentation that all bidders’ submit in lieu of Exhibit 15-H. If bidders did not submit GFE documentation within five (5) days after bid opening, it should be noted in Exhibit 9-E: Local Agency Good Faith Effort Review.

o Exhibit 9-E: Local Agency Good Faith Effort Review.

• For construction contracts less than or equal to $2 million and consultant contracts less than or equal to $500,000, the agency has responsibility to perform the GFE review.

• For construction contracts greater than $2 million and consultant contracts greater than $500,000, if the low bidder or the most qualified consultant did not meet or exceed the DBE contract goal, the local agency must submit the above GFE documentation to their DLAE prior to awarding a contract or starting the negotiation.

o Local agencies may not award a contract to the low bidder or negotiate with the most qualified consultant without first receiving a memorandum from their DLAE that Caltrans has determined that they made a GFE.

o If Caltrans determines the GFE was inadequate, the local agency will take Caltrans feedback on GFE into consideration and re-evaluate the GFE. After the re-evaluation:

If the local agency still thinks the GFE is adequate, they can award the contract or start the negotiation process.

If the local agency concludes that the GFE is inadequate, they must invite the low bidder or the most qualified consultant to an Administrative Reconsideration.

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https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/c15/15dw.docx

https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/c10/10o1.pdf

https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/c15/15gw.docx



https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/c15/15hw.docx

https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/c09/09e.pdf




DLAE Responsibilities • For construction contracts greater than $2 million and consultant contracts greater than

$500,000, e-mail all completed GFE documentation including the local agency’s bid summary (Exhibit 15-D or Exhibit 10-O1), DBE commitments (Exhibit 15-G or Exhibit 10-O1), the bidders’ GFEs (Exhibit 15-H), and the local agency’s GFE evaluation (Exhibit 9-E) to [email protected].

• Communicate the outcome of Caltrans GFE review to local agencies.

DLA Responsibilities The following applies to the GFE evaluation for construction contracts greater than $2 million and consultant contracts greater than $500,000:

• After receiving a complete GFE package from the DLAE, reply to the DLAE when evaluation starts on the GFE review.

• Once the GFE review has been finished, reply to the DLAE with Caltrans’ GFE review conclusion in a memorandum.

The process will take 15 business days after receipt of the GFE package from the District. If there is no response from DLA after 15 days, the DLAE has the discretion to move forward.

Page 7 of 8 61



Flowchart on Good Faith Effort Review

DLA

E A

genc

y O

BE

O

DBE

Goa

l.GFE

@do

t.ca.

gov

No

Notifies Agency of GFE processing results and next

steps

Exhibits 15-D or 10-O1, 15-G or

10-O1, 15-H, and9-E received andconfirms review

started

Agency GFE reviewed and

memorandum sent to DLAE

Agency may award if determined low bidder

made a GFE

GFE

No GFE

Agency collects Exhibits 15-D or 10-O1, 15-G or

10-O1, 15-H, and9-E to determine

GFE

GFE

No GFE

Agency invites low bidder or best proposer

to administrative reconsideration

Yes

Is contract > $500K for

A&E or > $2Mfor CON?

Agency sends GFE Exhibits 15-D or 10-O1, 15-G or 10-O1, 15-H,

and 9-E to DLAE

Reviews GFE package for

completeness

Agency takes Caltrans feedback on GFE into consideration and re-

evaluates GFE

No GFE

GFE

Page 8 of 8 62

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