Meeting of the DDA Board of Directors City Hall – Meeting ...€¦ · 6. DDA Proposed DDA Budget...

Meeting of the DDA Board of Directors

City Hall – Meeting Room A 215 West Main Street

Tuesday, February 15, 2011 - 8:00 a.m.

A G E N D A

1. Call to Order 2. Audience Comments

3. Approval of Agenda and Consent Agenda

4. Consent Agenda

a. Minutes of DDA Meeting of January 11, 2011 (Attachment 4.a) b. DDA Financial Statement, January 2011 (Attachment 4.b) c. Invoice Report, January 2011 (Attachment 4.c) d. PR Updates, January 2011 (Attachment 4.d)

5. Parking Committee Recommendation (Attachment 5) 6. DDA Proposed DDA Budget 2010 – 11 Budget - Presentation by Sandi Wiktorowski

and Lori Ward a. DDA 2011 Budget Summary (Attachment 6.a) b. DDA 2011 Line Item Budget (Attachment 6.b) c. DDA Budget Explanation (Attachment 6.c)

7. Committee Information and Updates

a. Design Committee – Greg Presley i. East Main Street Cut-through Project Update ii. Streetscape Update iii. Coordination of Projects (Attachment 7.a.iii)

b. Marketing Committee – Margene Buckhave i. Marketing Efforts and Events ii. Downtown Northville Comcast commercial iii. Movies at the Marquis Update

c. Business Mix Committee – E. Shawn Riley i. BAP Update ii. Market Analysis RFP d. Parking Committee – John Casey e. Organizational Committee – Carolann Ayers

8. Future Meetings / Important Dates a. Planning Commission Meeting – The Garage – February 15, 2011, 7:30 pm b. Historic District Commission Meeting – Downtown Walkway – February 16, 2011,

7:00 pm c. Movies at the Marquis – Saturdays through March 19 at 7:30 pm d. First Friday Experience (formerly Art Walk) March 4 at 6:00 pm e. Taste of Northville Business Showcase – March 5 from 12:00-3:00 pm f. March 15, 2011 DDA Board Meeting

9. Board and Staff Communications 10. Adjournment

DOWNTOWN DEVELOPMENT AUTHORITY Special Meeting of January 11, 2011

Meeting Room – 8:00 AM

Present: Chair Greg Presley, Chris Johnson, Margene Buckhave, John Casey, Mary Starring, Lynda Heaton, Carolann Ayers, Mary Starring, Ken Roth

Absent: Jim Long, Shawn Riley all excused; Also Present: City Manager/Patrick Sullivan, DDA Director/Lori Ward, Finance Director/Sandi Wiktorowski, Secretary/Catherine Woods, Northville Record/Pam Fleming, Lou Mascola, Fred Sheill, Chuck Lapham, Milad Zoorab, Bob Rizk

AUDIENCE COMMENTS APPROVAL OF AGENDA AND CONSENT AGENDA Consent agenda as follows:

- Minutes of DDA Meeting of December 21, 2010 - Financial Statement of December 2010 - Weekly Invoices for December 2010 - December 2010 PR Summary

Motion Ayers, seconded Casey to approve the agenda and consent agenda. Motion carried unanimously. Agenda order changed to move the budget amendments for the first order of business to accommodate Finance Director’s ability to attend another meeting scheduled. DDA REVISED 2ND QUARTER AMENDMENTS Lori Ward/Sandi Wiktorowski - Explanation of Budget Amendments for 2nd quarter provided in Attachment 7 . This process was done to rectify the budget before year-end date of June 30, 2011. Amendments to Revenue and Expenditures result in 2010-11 Budget to be reduced by $866,506.00 The Revised 2nd Quarter Amendments are scheduled to go to City Council in January as part of their annual budget presentation process. Questions and Comments Organizational Committee, new line item for City Attorney fees. DDA will monitor past bills from legal services and make adjustments to budget for this new line item. Fees were higher than in past due to an additional number of construction contracts needing review. Motion Ayers, seconded Heaton to approve the proposed DDA budget amendments as presented. Motion carried unanimously. MAIN STREET WALK THRU PROJECT Design Committee – Lori Ward E. Main Street Walk Thru Project Detailed explanation of design and construction development is provided in Attachment 5.a. Revised costs estimates were presented in Attachment 5.b The project has been on hold for the last couple of months as the city went through their budgetary process and the DDA was prioritizing projects internally. Architect Gary Cooper of Cooper Design gave an overview with drawings for the final concept of the E. Main Street Walkthru Project. Four options were presented for consideration last January – one-story, a full two-story, a hybrid and an open tunnel. A full two- story space was chosen last fall and a concept design was created. The space would have the second story demolished for an open feel with abundant light.

Attachment 4.a

Downtown Development Authority – January 11, 2011 – Page 2 The plans include a 70 foot walkway that will be 12 and half feet wide, a two-story atrium, a gabled, fixed skylight, and new front and rear façades. The rear entry to Comerica will have to be refigured since the vestibule entrance will be removed and original brick will be exposed. The new rear entry to the walkway would house a stairwell and a utility closet and have an automatic door. The Main Street entrance would be open with a distinct design to draw attention to the walkway. Signage would also be placed at both entrances. Additionally, these features are being considered:

• The upper façade and windows would be restored and the skylight would run almost the entire length of the walkway.

• Comerica would have a new store front but keep the existing office on the east side of the walkway. There will be a new ATM machine placed in the area in front of the bank.

• The existing flooring isn’t reusable. The original construction is two by twelve inch planks with four inches of layers of old flooring. Considering replacing old flooring with a new concrete base and including waterproofing. Snow melt system near the entrances in front and back is being considered to eliminate ice. Possible radiant floor could run off an existing boiler in Comerica building to lower costs.

• The wall on the west side would be the original exposed brick. It would contain graphic panels to reflect light and space for several showcases to be installed.

• Ventilation system would run through the wall and out through the roof. No air conditioning is planned at this point.

The parking area behind Comerica will be refigured. Design is not developed yet. DDA has an easement for space in front of former Girly Daze property. The next phase is Design Development which refines the design, chooses specific materials and detailed plans on how to construct certain improvements. This will create a more accurate budget number to work with. Questions and comments:

• Will the floor be grated for water drainage? There will be a tilt to the floor with drains to keep water from pooling and add the possibility of power-washing when necessary. Drains lead out to sanitation system.

• Wind could be factor with the walkway running North and South. Doors may need to be considered on both entrances not just one entrance.

• Who would be responsible for maintenance and operating costs of the walkway such as mopping wet floors, snow removal, leaves?

• Consider automatic doors on both entrances but they need careful maintenance and tend to blow open during a storm. Doors come off track so they will need to be checked often.

• Timing of construction-would it take place during Streetscape Project? Is it better to wait until January 2012 when businesses are slower?

• The walkway could have showcases mounted on the brick wall or perhaps historic photos of town.

• Front window of Comerica could be used to display items if it is not being utilized by bank.

• Will the walkway be open 24 hours a day? • The construction staging needs to be considered. Dumpsters and materials need to be

situated away from rear entrances to not impact businesses. Merchant and Building Owner Comments a. There is concern about having construction in a specific area of merchants for 6 months straight. If the Walkway project begins in May, it would last 5-6 months. The Streetscape Project would be taking place at the same time and interfering with the front of stores/shops. The rear parking lot will be repaved and refigured but timing for that project is flexible. It was also suggested that when the rear parking lot is repaved, that additional spaces be made able to patrons instead of businesses having designated spots.

Downtown Development Authority – January 11, 2011 – Page 3 b. Even though construction will be taking place, we can still be open for business. Any improvement cause inconvenience but merchants can work thru it with creative marketing. Board then had discussion on their thoughts on going forward with the project. Funding of Walkway Project – Attachment 6.a shows Unfunded DDA Projects and their estimated costs. Since DDA released back funds promised from City, other ways to fund the project were discussed. There is currently $ 478,956 left in budget for physical improvement projects. DDA would need to approve those additional funds would be earmarked for this project. Motion by Ayers, seconded by Casey to approve DDA to move forward with the Walkway Project and approve the DDA to readdress the allocation of funds from the Grant to use towards the Project. Yes-Presley, Ayers, Casey, Starring, Heaton, Johnson. No-Buckhave Motion carries. Timing of project- Approval process is being considered. It would be possible to begin at start of May and run thru September. Streetscape project is slated for an early April start and would be completed at the end of May. Consideration would be given to schedule Walkway Project so the front and rear of shops would not be impacted at the same time. DPW plans on doing Main Street resurfacing beginning in October but is flexible with timing. Marketing Committee: Movies at the Marquis – Marquis Theatre contract for 2011 Movies at the Marquis series is provided in Attachment 8. Requesting approval for payment of theatre rental and royalties. Motion by Johnson, seconded by Casey to approve contract with the Marquis Theatre. Motion carries unanimously. Business Mix Committee: No Report Parking Committee: No Report Organizational Committee: No Report Board and Staff Communications Motion by Johnson, seconded Casey to cancel regular meeting scheduled January 15, 2011. Motion carries. Meeting adjourned at 9:55am Respectfully submitted, Catherine Woods Catherine Woods DDA Secretary

JANUARY 2011 BENCHMARK 58%

REVENUE AND EXPENDITURE REPORT FOR CITY OF NORTHVILLE 1/4Page: 02/07/2011 10:54 AMUser: mwymanDB: Northville PERIOD ENDING 01/31/2011

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/2011

INCR (DECR)

YTD BALANCE01/31/2011

NORM (ABNORM)2010-11

AMENDED BUDGET2010-11

ORIGINAL BUDGETDESCRIPTIONGL NUMBER

Fund 370 - Downtown Development AuthorityRevenuesDept 000PROPERTY TAXES

99.96 281.11 85,266.67 766,113.89 766,395.00 766,395.00 Current Property Taxes370-000-403.00088.24 8,126.92 320.52 60,988.08 69,115.00 69,115.00 DDA Operating Levy370-000-403.0100.00 0.00 0.00 0.00 0.00 0.00 Capture Reduction due to 2604 State Rpt370-000-403.0200.00 300.00 0.00 0.00 300.00 300.00 Dlnq Personal Property Taxes Collected370-000-417.0000.00 0.00 0.00 0.00 0.00 0.00 Reserve- Pers Prop Tax Appeals370-000-417.0200.25 (74,810.96)0.00 (189.04)(75,000.00)(30,000.00)Property Taxes - Other370-000-418.000

108.69 (66,102.93)85,587.19 826,912.93 760,810.00 805,810.00 PROPERTY TAXESLICENSES, FEES, & PERMITS

0.00 648.00 0.00 0.00 648.00 648.00 Newspaper Rack Registration Fees370-000-476.090

0.00 648.00 0.00 0.00 648.00 648.00 LICENSES, FEES, & PERMITSGRANTS & OTHER LOCAL SOURCES

0.00 126,377.00 0.00 0.00 126,377.00 0.00 Private Contributions/Donations370-000-586.00085.96 1,600.00 6,450.00 9,800.00 11,400.00 12,000.00 Sponsorships370-000-586.0200.00 0.00 0.00 0.00 0.00 0.00 Financing Proceeds370-000-592.020

7.11 127,977.00 6,450.00 9,800.00 137,777.00 12,000.00 GRANTS & OTHER LOCAL SOURCESCOMMUNITY CENTER REVENUES

75.00 25.00 0.00 75.00 100.00 100.00 Rents-Short Term370-000-659.110

75.00 25.00 0.00 75.00 100.00 100.00 COMMUNITY CENTER REVENUESGRANTS

0.00 457,253.00 0.00 0.00 457,253.00 0.00 Federal Grants370-000-660.060

0.00 457,253.00 0.00 0.00 457,253.00 0.00 GRANTSMISCELLANEOUS REVENUES

52.77 3,305.82 (156.64)3,694.18 7,000.00 7,000.00 Interest - Investment Pool370-000-664.0009.28 10,887.00 1,113.00 1,113.00 12,000.00 12,000.00 Miscellaneous Revenue370-000-666.0000.00 250.00 0.00 0.00 250.00 250.00 Facade Grant Program370-000-666.0900.00 0.00 0.00 0.00 0.00 0.00 Insurance Proceeds370-000-667.0000.00 0.00 0.00 0.00 0.00 0.00 Gain on Disposal of Assets370-000-673.0000.00 0.00 0.00 0.00 0.00 0.00 Sale Of City Property370-000-695.070

24.97 14,442.82 956.36 4,807.18 19,250.00 19,250.00 MISCELLANEOUS REVENUESFUND BALANCE RESERVE

0.00 135,774.00 0.00 0.00 135,774.00 479,680.00 Approp Of Prior Year's Surplus370-000-699.010

0.00 135,774.00 0.00 0.00 135,774.00 479,680.00 FUND BALANCE RESERVECONTRIBUTIONS FROM OTHER FUNDS

0.00 0.00 0.00 0.00 0.00 250,000.00 Oper Tsfr From Public Improv370-000-699.0300.00 1,155,836.00 0.00 0.00 1,155,836.00 1,180,674.00 O/T from Downtown Dev Construction Fund370-000-699.250

0.00 1,155,836.00 0.00 0.00 1,155,836.00 1,430,674.00 CONTRIBUTIONS FROM OTHER FUNDS

31.55 1,825,852.89 92,993.55 841,595.11 2,667,448.00 2,748,162.00 Total Dept 000

Attachment 4.b



% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)





Fund 370 - Downtown Development AuthorityRevenues

31.55 1,825,852.89 92,993.55 841,595.11 2,667,448.00 2,748,162.00 TOTAL Revenues

ExpendituresFunction: PARK MAINTENANCE & DEVELOPMENTDept 753-DPW Services

100.00 (8,210.41)8,210.41 8,210.41 0.00 0.00 Wages - Regular Full Time370-753-706.000100.00 (466.52)466.52 466.52 0.00 0.00 Wages - Regular Overtime370-753-707.000100.00 (5,959.25)5,959.25 5,959.25 0.00 0.00 Equipment Rental - City370-753-943.000100.00 (10,508.25)10,508.25 10,508.25 0.00 0.00 Fringe Benefits370-753-967.000

100.00 (25,144.43)25,144.43 25,144.43 0.00 0.00 Total Dept 753-DPW Services

100.00 (25,144.43)25,144.43 25,144.43 0.00 0.00 Total - Function PARK MAINTENANCE & DEVELOPMENTFunction: UnclassifiedDept 860-Business Mix Committee

55.00 7,408.44 1,255.29 9,056.56 16,465.00 16,465.00 Wages - Regular Full Time370-860-706.0000.00 150.00 0.00 0.00 150.00 150.00 Supplies370-860-726.000

15.76 54,547.00 445.00 10,208.00 64,755.00 45,000.00 Facade Grant370-860-733.00039.23 3,616.10 0.00 2,333.90 5,950.00 9,450.00 Business Retention Program370-860-785.00051.97 3,693.65 768.00 3,996.35 7,690.00 7,690.00 Contractual Services370-860-801.00054.62 4,345.19 736.69 5,229.81 9,575.00 9,575.00 Fringe Benefits370-860-967.000

29.47 73,760.38 3,204.98 30,824.62 104,585.00 88,330.00 Total Dept 860-Business Mix Committee

Dept 861-Design Committee48.59 11,621.04 (4,445.22)10,983.96 22,605.00 22,605.00 Wages - Regular Full Time370-861-706.0000.00 290.00 (288.84)0.00 290.00 0.00 Wages - Regular Overtime370-861-707.000

82.90 1,655.00 0.00 8,025.00 9,680.00 9,680.00 Wages - Temp / Part Time Reg370-861-710.00017.20 579.57 0.00 120.43 700.00 700.00 Supplies370-861-726.00059.38 2,924.71 1,796.48 4,275.29 7,200.00 4,600.00 Downtown Materials370-861-740.05078.82 2,817.67 1,230.95 10,483.33 13,301.00 12,866.00 Contractual Services370-861-801.00072.86 4,910.35 4,350.00 13,179.65 18,090.00 18,090.00 Restroom Program370-861-801.1600.00 0.00 0.00 0.00 0.00 0.00 Sidewalk Repairs370-861-801.9000.00 0.00 0.00 0.00 0.00 0.00 Brick Repair & Maintenance370-861-801.9400.00 0.00 0.00 0.00 0.00 0.00 Planning & Design Studies370-861-803.200

100.00 (235.00)0.00 235.00 0.00 0.00 Town Square Project370-861-803.49031.55 961,011.09 11,258.69 442,852.91 1,403,864.00 1,180,674.00 Downtown Sidewalk & Landscape Repl. Proj370-861-803.5503.78 322,915.25 1,998.00 12,686.75 335,602.00 696,310.00 Downtown Walk Through Project370-861-803.5800.00 64,383.00 0.00 0.00 64,383.00 50,000.00 Signage and Markers Projects370-861-803.590

38.60 17,498.00 0.00 11,002.00 28,500.00 28,500.00 Landscape Maintenance370-861-850.00029.25 2,688.68 139.26 1,111.32 3,800.00 4,800.00 Electric Power370-861-920.01039.10 3,044.95 1,403.53 1,955.05 5,000.00 9,000.00 Natural Gas370-861-920.02082.25 931.62 0.00 4,318.38 5,250.00 5,250.00 Water & Sewer Service370-861-920.0300.00 6,300.00 (5,699.41)0.00 6,300.00 6,300.00 Equipment Rental - City370-861-943.0000.00 0.00 0.00 0.00 0.00 0.00 O/T to DDA Construction Fund370-861-950.0100.00 19,188.00 0.00 0.00 19,188.00 19,188.00 Oper Tfr To Major Street Fund370-861-950.220

35.13 11,847.34 (8,183.92)6,415.66 18,263.00 15,263.00 Fringe Benefits370-861-967.00022.64 9,045.25 0.00 2,647.75 11,693.00 1,693.00 Street Furnishings370-861-976.010

Attachment 4.b



% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)





Fund 370 - Downtown Development AuthorityExpenditures

26.87 1,443,416.52 3,559.52 530,292.48 1,973,709.00 2,085,519.00 Total Dept 861-Design Committee

Dept 862-Marketing54.85 7,885.27 340.75 9,579.73 17,465.00 16,465.00 Wages - Regular Full Time370-862-706.0000.00 200.00 0.00 0.00 200.00 200.00 Supplies370-862-726.000

42.92 13,955.00 (3,500.00)10,495.00 24,450.00 21,950.00 Downtown Programming & Promo370-862-784.0001.20 10,126.69 0.00 123.31 10,250.00 10,350.00 Construction Marketing370-862-784.010

49.87 50,360.92 29,634.27 50,099.08 100,460.00 100,460.00 Contractual Services370-862-801.00083.77 178.50 30.00 921.50 1,100.00 1,070.00 City Web Site370-862-801.3400.00 18,000.00 0.00 0.00 18,000.00 18,000.00 O/T to Parks & Recreation370-862-950.050

54.62 4,345.13 736.69 5,229.87 9,575.00 9,575.00 Fringe Benefits370-862-967.000

42.12 105,051.51 27,241.71 76,448.49 181,500.00 178,070.00 Total Dept 862-Marketing

Dept 863-Parking47.38 3,609.47 261.52 3,250.53 6,860.00 6,860.00 Wages - Regular Full Time370-863-706.0000.00 50.00 0.00 0.00 50.00 50.00 Supplies370-863-726.0000.00 200.00 0.00 0.00 200.00 200.00 Downtown Parking Program370-863-786.000

51.97 1,846.82 384.00 1,998.18 3,845.00 3,845.00 Contractual Services370-863-801.0000.00 0.00 0.00 0.00 0.00 0.00 Computer Program Services370-863-801.1900.00 1,480.00 0.00 0.00 1,480.00 1,480.00 Parking Structure Maintenance370-863-801.930

55.02 31,661.25 5,532.25 38,725.75 70,387.00 70,387.00 Oper Tfr To General Fund370-863-950.21054.61 1,810.97 306.96 2,179.03 3,990.00 3,990.00 Fringe Benefits370-863-967.0000.00 0.00 0.00 0.00 0.00 0.00 P03-07 2003 Parking Expansion370-863-977.160

53.16 40,658.51 6,484.73 46,153.49 86,812.00 86,812.00 Total Dept 863-Parking

Dept 864-Organizational54.99 3,706.74 627.65 4,528.26 8,235.00 8,235.00 Wages - Regular Full Time370-864-706.0000.00 2,000.00 0.00 0.00 2,000.00 2,000.00 Wages - Temp / Part Time Reg370-864-710.000

131.32 (336.74)995.03 1,411.74 1,075.00 1,075.00 Supplies370-864-726.0000.00 62.00 0.00 0.00 62.00 62.00 Publications370-864-731.000

51.97 3,693.67 768.00 3,996.33 7,690.00 7,690.00 Contractual Services370-864-801.00074.89 436.10 59.95 1,300.90 1,737.00 1,737.00 Computer Program Services370-864-801.1900.00 8,313.00 0.00 0.00 8,313.00 0.00 DDA Boundary Expansion370-864-801.450

147.80 (1,195.00)1,287.50 3,695.00 2,500.00 0.00 Legal Services - General370-864-802.01086.55 670.00 0.00 4,310.00 4,980.00 4,980.00 Auditing Services370-864-805.00031.41 906.08 0.00 414.92 1,321.00 1,321.00 Printing & Publishing370-864-900.000100.00 0.00 0.00 6,938.00 6,938.00 6,410.00 Liability & Property Ins Pool370-864-910.00058.33 250.00 50.00 350.00 600.00 600.00 Utilities370-864-920.000100.00 0.00 0.00 270.00 270.00 200.00 Oper Tsfr to Insurance Retention Fund370-864-950.330

0.00 0.00 0.00 0.00 0.00 0.00 Contingencies370-864-956.00093.91 71.00 0.00 1,095.00 1,166.00 1,166.00 Membership & Dues370-864-958.0000.00 2,865.00 0.00 0.00 2,865.00 2,865.00 Education & Training370-864-960.000

54.92 2,159.14 370.71 2,630.86 4,790.00 4,790.00 Fringe Benefits370-864-967.00058.33 3,250.00 650.00 4,550.00 7,800.00 7,800.00 Overhead - Admin & Records370-864-967.020

56.93 26,850.99 4,808.84 35,491.01 62,342.00 50,931.00 Total Dept 864-Organizational

Dept 999-Reserve Accounts0.00 48,400.00 0.00 0.00 48,400.00 48,400.00 Contingencies370-999-956.000

Attachment 4.b



% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)





Fund 370 - Downtown Development AuthorityExpenditures

0.00 0.00 0.00 0.00 0.00 0.00 Unallocated Reserve370-999-999.0000.00 0.00 0.00 0.00 0.00 0.00 Reserved for Special Projects370-999-999.030

0.00 48,400.00 0.00 0.00 48,400.00 48,400.00 Total Dept 999-Reserve Accounts

29.27 1,738,137.91 45,299.78 719,210.09 2,457,348.00 2,538,062.00 Total - Function UnclassifiedFunction: DEBTDept 945-Debt Service

22.30 129,678.58 0.00 37,221.42 166,900.00 166,900.00 Oper Tfr To Debt Service Fund370-945-950.490100.00 0.00 0.00 13,200.00 13,200.00 13,200.00 Bond/Note Interest Expense370-945-990.020100.00 0.00 0.00 30,000.00 30,000.00 30,000.00 Bond/Note Principal Expense370-945-990.040

38.28 129,678.58 0.00 80,421.42 210,100.00 210,100.00 Total Dept 945-Debt Service

38.28 129,678.58 0.00 80,421.42 210,100.00 210,100.00 Total - Function DEBT

30.92 1,842,672.06 70,444.21 824,775.94 2,667,448.00 2,748,162.00 TOTAL Expenditures

100.00 (16,819.17)22,549.34 16,819.17 0.00 0.00 NET OF REVENUES & EXPENDITURES

30.92 1,842,672.06 70,444.21 824,775.94 2,667,448.00 2,748,162.00 TOTAL EXPENDITURES31.55 1,825,852.89 92,993.55 841,595.11 2,667,448.00 2,748,162.00 TOTAL REVENUES

Fund 370:

Attachment 4.b

Check #AmountInvoice DescriptionVendorInvoice Line DescGL Number

INVOICE GL DISTRIBUTION REPORT FOR CITY OF NORTHVILLE 1/2Page:

02/08/2011 02:00 PMUser: CWOODSDB: Northville POST DATES 01/01/2011 - 01/31/2011

BOTH JOURNALIZED AND UNJOURNALIZEDPAID

Fund 370 Downtown Development AuthorityDept 860 Business Mix Committee

73131445.00 BAP-CYCLE 3-2ND PAYOUT-110 N. CENTERORIN MAZZONI, JR.FACADE GRANT370-860-733.00073068232.80 CONTRACT SERVICESCMW SERVICES LLCContractual Services370-860-801.00073202288.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-860-801.00073454247.20 CONTRACT SERVICES- 1/16-1/30/11CATHERINE MARY-BROOKS WOODSContractual Services370-860-801.000

1,213.00 Total For Dept 860 Business Mix Committee

Dept 861 Design Committee731081,780.00 HOLIDAY DECORBEGONIA BROTHERS RETAILDOWNTOWN MATERIALS370-861-740.0507338716.48 ACCT 6035 3225 0243 3554HOME DEPOT CREDIT SERVICESDowntown Materials370-861-740.05073045329.95 WIFI-TOWNE SQUARETDS METROCOMWIFI TOWNE SQUARE370-861-801.00073068174.60 CONTRACT SERVICESCMW SERVICES LLCContractual Services370-861-801.00073202216.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-861-801.00073426325.00 WIFI-TOWNE SQ 1/22-2/21/11TDS METROCOMContractual Services370-861-801.00073454185.40 CONTRACT SERVICES- 1/16-1/30/11CATHERINE MARY-BROOKS WOODSContractual Services370-861-801.000730864,350.00 RESTROOM MAINTENANCEBUCKHAVE DEVELOPMENT, INC. RESTROOM PROGRAM370-861-801.1607309536.00 STREETSCAPE TESTING MCDOWELL & ASSOCIATESDOWNTOWN SIDEWALK & LANDSCAPE REPL. PROJ370-861-803.55073402395.19 PARKING SIGNS/BRACKETSDORNBOS SIGN & SAFETY, INC.Downtown Sidewalk & Landscape Repl. Proj370-861-803.5507345310,827.50 PROFESSIONAL SERVICES 11/22-12/19/10ANDERSON, ECKSTEIN AND WESTRICK INCDowntown Sidewalk & Landscape Repl. Proj370-861-803.550731541,998.00 WALKWAY PROJECT DESIGNCOOPER DESIGN INCDowntown Walk Through Project370-861-803.58073421139.26 DTE-ELECTRIC-TOWNE SQ 12/13-1/17/11DTE ENERGYELECTRIC POWER370-861-920.010

5000431,403.53 GAS USAGE FOR DEC 2010 - JAN 2011CONSUMERS ENERGYNatural Gas370-861-920.020

22,176.91 Total For Dept 861 Design Committee

Dept 862 Marketing73068407.40 CONTRACT SERVICESCMW SERVICES LLCContractual Services370-862-801.000731049,850.00 THEATRE RENTAL & ROYALITIESTHE MARQUIS THEATRECONTRACTUAL SERVICES370-862-801.000731475,000.00 PR SERVICES NOV/DEC-STREET MARKETINGSTREET MARKETING, INC.CONTRACTUAL SERVICES370-862-801.000731471,300.00 PRINT AD 11/18/10 & 12/2/10STREET MARKETING, INC.Contractual Services370-862-801.000731475,650.00 RADIO PROMO-NOV & DECSTREET MARKETING, INC.CONTRACTUAL SERVICES370-862-801.00073202504.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-862-801.000733936,490.27 DESIGN/PRINTING MOVIES PROMOSTREET MARKETING, INC.CONTRACTUAL SERVICES370-862-801.00073454432.60 CONTRACT SERVICES- 1/16-1/30/11CATHERINE MARY-BROOKS WOODSContractual Services370-862-801.0007306230.00 REIMBURSEMENT FOR MAILCHIMP MAIL SERVICELORI WARDCity Web Site370-862-801.340

29,664.27 Total For Dept 862 Marketing

Dept 863 Parking73068116.40 CONTRACT SERVICESCMW SERVICES LLCContractual Services370-863-801.00073202144.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-863-801.00073454123.60 CONTRACT SERVICES- 1/16-1/30/11CATHERINE MARY-BROOKS WOODSContractual Services370-863-801.000

384.00 Total For Dept 863 Parking

Dept 864 Organizational73081774.00 LAPTAP-LORI WARDSEHI COMPUTER PRODUCTSSupplies370-864-726.00073112213.16 TONER CARTRIDGESAMERICAN TONER COMPANYSupplies370-864-726.00073068232.80 CONTRACT SERVICESCMW SERVICES LLCContractual Services370-864-801.00073202288.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSCONTRACTUAL SERVICES370-864-801.00073454247.20 CONTRACT SERVICES- 1/16-1/30/11CATHERINE MARY-BROOKS WOODSContractual Services370-864-801.0007340759.95 INTERNET SERVICE-1/30-2/29/11COMCAST CORPORATIONCOMPUTER PROGRAM SERVICES370-864-801.19073037787.50 LEGAL FEES - GENERAL NOV 2010 (17.1)PLUNKETT COONEYLegal Services - General370-864-802.01073301500.00 LEGAL FEES - GENERAL DECEMBER 2010 (20.9PLUNKETT COONEYLegal Services - General370-864-802.010

Attachment 4.c

Check #AmountInvoice DescriptionVendorInvoice Line DescGL Number

INVOICE GL DISTRIBUTION REPORT FOR CITY OF NORTHVILLE 2/2Page:

02/08/2011 02:00 PMUser: CWOODSDB: Northville POST DATES 01/01/2011 - 01/31/2011

BOTH JOURNALIZED AND UNJOURNALIZEDPAID

Fund 370 Downtown Development AuthorityDept 864 Organizational

7316720.00 TELEPHONE SERVICE 12/5 - 1/4/11AT&T Utilities370-864-920.000

3,122.61 Total For Dept 864 Organizational

56,560.79 Total For Fund 370 Downtown Development Authority

56,560.79 Fund 370 Downtown Development AuthorityFund Totals:

56,560.79 Total For All Funds:

Attachment 4.c

DOWNTOWN NORTHVILLE PR/ADVERTISING SUMMARY (January 2011)

PUBLICITY TO DATE: Northville Events posted on Media Calendar Websites WDIV WXZY FOX 2 WMGC WWJ WJR WDET Michigan Radio NPR WYCD 107.1 FM Ann Arbor The River Observer & Eccentric Newspapers WNIC The Tribune Newspapers Metro Parent MetroMix The Examiner Pure Michigan Metro Times The Detroit News The Detroit Free Press

List of events posted: Movies at the Marquis: Funny Face MM Tootsie MM Sunset Boulevard MM It Happened One Night MM Love Story MM Guess Who's Coming to Dinner? MM West Side Story MM The Sting MM American Graffitti Art from the Attic Fundraiser Press coverage receive to date-includes highlights of press hits receive through January 2011

January 5, 2011: Upcoming Events (Detroit Free Press)

January 6, 2011: Movies at the Marquis (Hometown Life)

Attachment 4.d

January 10, 2011: Zahra fills State Supreme Court (102+ Articles)

January 20, 2011: Main Street Walkway Development (MetroMode)

January 25, 2011: Northville close to obtaining 'certified local' status (Hometown Life)

January 27, 2011: Art from the Attic (Hometown Life)

January 28, 2011: Scream 4 resumes shooting (Detroit Free Press +others)

January 2011: Upcoming Events (Metro Parent)

January 2011: Spring Art Show-Handcrafters (Pure Michigan)

January 2011: Upcoming Events (Oakland County Moms)

PAID ADVERTISING:

Advertising placed:

PRINT

¼ page ad in Northville Record & Novi News on 1/3

¼ page ad in Western Wayne county O & E Newspapers and Northville Record & Novi News on 1/20

RADIO

Recorded spots on WDVD week of January 17th

Live reads with Blaine Fowler on WDVD week of January 10th

Blaine Brain Busters gift certificate giveaways on WDVD week of January 3rd

Attachment 4.d

DDA Communications To: DDA Board of Directors From: Lori Ward, DDA Director Re: Parking Recommendations Date: February 15, 2011 Background: Last May, following the reconstruction of the Marquis Parking Lot, the City removed the posted time-limits for each of the downtown parking lots. The City felt that the parking occupancy counts in each of the lots had fallen to a level where no restrictions were needed. A letter was sent out informing the merchants and property owners of this move. The letter requested the merchants to continue to park away from customer/client close-in parking on a voluntary basis. The letter also stressed that if the voluntary compliance was not successful, the City would review the need to reinstate the posted time limits. Analysis: Recently, at the request of several downtown merchants, the City evaluated the parking system to determine if there were ample spaces in each of the lots for short term, customer/client parking. The answer was no. The spaces in the parking lots have filled up with employees and owners, arriving early and parking all day. The Parking Committee met recently and discussed the issue thoroughly and voted to recommend several actions to the DDA Board of Directors:

• Reinstall the signage in the Old Church Square Parking lot indicated short term, 3-hr. parking in the close-in spots, and long term parking in the perimeter of the lot.

• Request the City’s Police Department to enforce the posted time limits.

• Send a letter to the downtown merchants and property owners letting them know of the changes to the Old Church Square lot and urging them to comply with the posted time restrictions.

• Revise the “parked over legal limit” fee from the graduated fine system to a flat $10 fee. The hand held piece of equipment purchased by the DDA to track the license plate numbers and aid the police in issuing the graduated tickets, was found to be too complicated and time consuming to use, and was sent back.

Attachment 5

Budget: No direct impact on the DDA budget. Recommendation: DDA staff and the DDA’s Parking Committee recommends that the DDA Board of Directors adopt the Committee’s recommendations outlined above and forward to City Council the request to revise the ticket amount for “parked over legal limit” to a flat fee of $10 per ticket.

Account # Classification & Description 2009-10

Actual 2010-11 Projected

2011-12 Proposed

2012-13 Proposed

2013-14 Proposed

2014-15 Proposed

REVENUES370-000-403 Captured Property Taxes 833,135 766,129 766,129 766,129 766,129 766,129 370-000-403.01 DDA Operating Levy 71,357 68,759 68,759 68,759 68,759 68,759 370-000-417 Delinquent Personal Prop Taxes 473 300 300 300 300 300 307-000-418.00 Property Taxes - Other (119,800) (75,000) (30,000) (30,000) (30,000) (30,000) 370-000-476.09 Newspaper Rack Registration 1,412 648 648 648 648 648 370-000-586.00 Private Donations/Contributions - 126,377 - - - - 370-000-586.02 Sponsorships 11,950 11,400 11,400 11,400 11,400 11,400 370-0000-659.11 Town Square Rental 100 100 100 100 100 100 370-000-660.06 Federal Grants - 457,253 228,627 - - - 370-000-666 Miscellaneous 9,185 7,500 7,500 7,500 7,500 7,500 370-000-666.09 Façade Grant Program 150 250 200 200 200 200 370-000-699.new Operating Transfer from

Downtown Development Construction Fund 151,359 1,155,836 663,962 - - - 370-000-664 Interest from Investments 12,469 7,000 7,000 7,000 7,000 7,000 Total 971,790 2,526,552 1,724,625 832,036 832,036 832,036

DPW SERVICES370-753-706 Wages and Salaries - 6,480 6,515 6,515 6,515 6,515 370-753-707 Wages and Salaries - Overtime - 290 - - - - 370-753-939 Automotive Service - - 500 500 500 500 370-753-943 Equipment Rental - 8,000 8,000 8,160 8,325 8,495 370-753-967 Fringe Benefits - 7,490 8,040 8,435 8,870 9,355

- 22,260 23,055 23,610 24,210 24,865 BUSINESS MIX370-860-706 Wages and Salaries 16,278 16,465 16,475 16,490 16,500 16,510 370-860-726 Supplies 30 150 150 150 150 150 370-860-733 Façade Grant 33,186 32,755 27,000 27,000 27,000 27,000 370-860-785 Retention Program 7,992 5,950 6,250 6,350 6,250 6,250 370-860-801 Contracted Support Staff 8,349 7,380 7,500 7,500 7,500 7,500 370-860-967 Fringe Benefits 9,092 9,575 10,835 11,615 12,475 13,425

74,927 72,275 68,210 69,105 69,875 70,835 DESIGN COMMITTEE370-861-706 Wages and Salaries 27,352 20,580 20,595 20,610 20,625 20,640 370-861-707 Wages - Overtime (DPW) 142 - - - - - 370-861-710 Wages and Salaries - Part time 7,686 9,680 12,640 12,640 12,640 12,640 370-861-726 Supplies 628 700 650 650 650 650 370-861-740.05 Downtown Materials 10,577 7,200 35,100 6,350 10,800 6,350 370-861-801 Contracted Support Staff 23,905 17,167 37,277 12,277 12,277 12,277 370-861-801.16 Public Restroom Program 17,714 18,090 18,090 18,090 18,090 18,090 370-861-803.20 Planning & Design Studies - - - - - - 370-861-803.49 Town Square Project 31,748 - - - - - 370-861-803.55 Streetscape Project 151,359 1,348,484 679,316 - - - 370-861-803.58 Downtown Cut Through 11,098 335,602 402,446 - - - 370-861-803.59 Signage & Markers Projects (4,309) 14,383 125,000 - - - 370-861-850 Landscape Maintenance & Materials 17,340 28,000 76,000 32,500 32,500 32,500 370-861-920.01 Electrical Service - Town Square 1,771 3,800 3,800 3,800 3,800 4,800 370-861-920.02 Natural Gas Service - Town Square 3,567 5,000 5,000 5,000 5,000 5,000 370-861-920.03 Water & Sewer Service 4,434 5,250 5,250 5,250 5,250 5,250 370-861-943 Equipment Rental 7,454 - - - - - 370-861-950.01 O/T to DDA Construction Fund 33,000 - - - - - 370-861-950.22 O/T to Major Streets - 19,188 70,000 - - - 370-861-967 Fringe Benefits (1) 19,635 12,938 14,804 15,784 16,864 18,044 370-861-976.01 Street Furnishings 1,317 11,693 1,693 3,693 3,693 3,693

366,418 1,857,755 1,507,661 136,644 142,189 139,934

City of Northville Downtown Development AuthoritySummary - Line Item Budget Worksheet Proposed Long Term Plan through 2015

R:\DDA Standing Committees\Organizational Committee\DDA Board\2011 DDA Board Packets\February 15, 2011\DDA 2011 Budget.xls 2/11/2011 4:16 PM

Attachment 6.a

Account # Classification & Description 2009-10

Actual 2010-11 Projected

2011-12 Proposed

2012-13 Proposed

2013-14 Proposed

2014-15 Proposed

City of Northville Downtown Development AuthoritySummary - Line Item Budget Worksheet Proposed Long Term Plan through 2015

MARKETING370-862-706 Wages and Salaries 16,668 16,465 16,475 16,490 16,500 16,510 370-862-726 Supplies - 200 200 200 200 200 370-862-784 Downtown Programming & Promotions 13,587 24,450 24,450 24,450 24,450 24,450 370-862-784.10 Construction Marketing - 3,250 2,350 - - - 370-862-801 Contractual services 94,682 112,065 117,590 117,590 117,590 117,590 370-862-801.34 Web Site 6,630 1,100 1,070 1,070 1,070 1,070 370-862-950.05 O/T to Parks & Recreation 23,000 18,000 18,000 18,000 18,000 18,000 370-862-967 Fringe Benefits (1) 9,369 9,575 10,835 11,615 12,475 13,423

163,936 185,105 190,970 189,415 190,285 191,243

PARKING370-863-706 Wages and Salaries 5,764 6,860 6,865 6,870 6,875 6,880 370-863-726 Supplies - 50 50 50 50 50 370-863-786 Downtown Parking Program - 900 50 50 50 50 370-863-801 Contracted Support Staff 4,258 3,695 3,750 3,750 3,750 3,750 370-863-801.93 Parking Structure Maintenance 740 1,480 3,980 1,480 1,480 1,480 370-863-950.21 O/T to General Fund 68,452 70,387 70,387 70,387 70,387 70,387 370-863-967 Fringe Benefits (1) 3,511 3,990 4,515 4,840 5,200 5,595 370-863-977.16 Parking Expansion 2 - 50,000 - - -

82,727 87,362 139,597 87,427 87,792 88,192

ORGANIZATIONAL370-864-706 Wages and Salaries 8,786 8,235 8,240 8,245 8,250 8,255 370-864-710 Wages & Salaries - Part Time - 2,000 2,000 2,000 2,000 2,000 370-864-726 Supplies 1,663 2,850 1,575 1,075 1,075 1,075 370-864-731 Publications 99 62 32 32 32 32 370-864-801 Contracted Support Staff 8,515 7,380 7,500 7,500 7,500 7,500 370-864-801.19 Computer Program Services 1,985 2,010 1,640 1,640 1,640 1,640 370-864-801.45 DDA Boundary Expansion 1,188 8,313 - - - - 370-864-802.01 Legal Services 2,913 2,500 2,500 2,500 2,500 2,500 370-864-805 Auditing Services 2,633 4,310 4,380 4,380 4,470 4,560 370-864-900 Printing & Publishing 1,021 1,381 1,381 1,381 1,381 1,381 370-864-910 Insurance - MMRMA 6,286 6,938 7,150 7,360 7,580 7,810 370-864-920 Utilities 755 714 830 830 830 830 370-864-950.33 O/T to MMRMA Retention Fund 790 270 270 270 270 270 370-864-956 Contingencies - - - - 1,635 3,285 370-864-958 Memberships & Dues 1,085 1,166 1,166 1,166 1,166 1,166 370-864-960 Education & Training 1,147 2,865 2,645 2,645 2,645 2,645 370-864-967 Fringe Benefits (1) 4,376 4,790 5,415 5,810 6,240 6,715 370-864-967.02 Overhead 7,430 7,800 8,190 8,600 9,030 9,480

50,672 63,584 54,914 55,434 58,244 61,144

DEBT370-945-950.49 Transfer to DDA Debt Service Fund 2,654 166,900 172,713 171,637 174,535 172,039 370-945-990.02 Interest Expense - GF Loan 14,850 13,200 11,550 9,900 8,250 6,600 370-945-990.04 Principal Expense - GF Loan 30,000 30,000 30,000 30,000 30,000 30,000

Total Expenditures 786,184 2,498,441 2,198,670 773,172 785,380 784,852

Revenues Over/<Under> Expenditures 185,606 28,111 (474,045) 58,864 46,656 47,184

Beginning Fund Balance 847,290 1,032,896 1,061,007 586,962 645,826 692,482

Ending Fund Balance 1,032,896 1,061,007 586,962 645,826 692,482 739,666

R:\DDA Standing Committees\Organizational Committee\DDA Board\2011 DDA Board Packets\February 15, 2011\DDA 2011 Budget.xls 2/11/2011 4:16 PM

Department: Downtown Development Authority Account Number

Activity: Revenues Fund # Activity #Prepared By: Lori Ward 370 Revenues

Account # Classification & Description Amount Total Amount Total Amount Total Amount Total Amount Total Amount Total 370-000-403 Current Property Taxes - 833,135 766,129 766,129 766,129 766,129 766,129

Formulas are on main budget document (NET) 833,135 766,129 766,129 766,129 766,129 766,129 FY12 thru FY15 still to be calculated

370-000-403.01 DDA Operating Levy 71,357 68,759 68,759 68,759 68,759 68,759 Formulas are on main budget document 71,357 68,759 68,759 68,759 68,759 68,759 projected boundary expansion revenue

370-000-417 Delinquent Personal Prop Taxes 473 300 300 300 300 300 473 300 300 300 300 300

370-000-418 Property Taxes - Other (119,800) (75,000) (30,000) (30,000) (30,000) (30,000) Reserve - Tax Appeals (119,800) (75,000) (30,000) (30,000) (30,000) (30,000)

370-000-476.09 Newspaper Rack Registration Fees 1,412 648 648 648 648 648 24 @ $27 each 1,412 648 648 648 648 648

370-000-586.00 Private Donations/Contributions - 126,377 - - - - Northville ADC - Walkway Project - 126,377 - - - -

370-000-586.02 Sponsorships 11,950 11,400 11,400 11,400 11,400 11,400 Movies at the Marquis 11,950 11,400 11,400 11,400 11,400 11,400

370-000-659.11 Rent Revenue 100 100 100 100 100 100 Rental of Town Square 100 100 100 100 100 100

370-000-660.06 Federal Grants ($685,880 total) - 457,253 228,627 - - - MDOT Grant - Streetscape - 457,253 228,627 - -

370-000-664 Interest from Investments 12,469 7,000 7,000 7,000 7,000 7,000 12,469 7,000 7,000 7,000 7,000 7,000

370-000-666 Misc Revenue 9,185 7,500 7,500 7,500 7,500 7,500 Ticket Sales for the Movies at the Marquis 9,185 7,500 7,500 7,500 7,500 7,500

370-000-666.09 Façade Grant Program Application Fee 150 250 200 200 200 200 $25 per application 150 250 200 200 200 200

370-000-699.250 Operating transfer from Downtown Development Construction Fund 151,359 1,155,836 663,962 - - - Remaining Bond Proceeds 6/30/10=$1,819,798Streetscape Project 151,359 946,611 623,936 - - Walkway Project - 209,225 40,026

370-000-699.03 Operating transfer from Public Improvement Fund - -

370-000-699.00 Use of Fund Balance 185,606 185,606 28,111 28,111 (474,045) (474,045) 58,864 58,864 46,656 46,656 47,184 47,184 -

Total 1,157,396 1,157,396 2,554,663 2,554,663 1,250,580 1,250,580 890,900 890,900 878,692 878,692 879,220 879,220 Difference (should be zero) - - - - - - % Variance from prior year 0.00% -51.05% -28.76% -1.37% 0.06%

2013-14 Proposed

City of NorthvilleLine Item Budget Worksheet - Details of Supplies, Services and Charges

FY2012 Budget

2009-10 Actual 2010-11 Projected 2011-12 Proposed 2012-13 Proposed 2013-14 Proposed

Fund 370 Line Item Detai FY12.xls 2/11/2011 4:18 PM

Attachment 6.b


Activity: DPW Services Fund # Activity #

Prepared By: Lori Ward 370 753

Account # Classification & Description Amount Total Amount Total Amount Total Amount Total Amount Total Amount Total 370-753-706 Wages and Salaries - Full Time (1) - - 6,480 6,515 6,515 6,515 6,515

DPW Staff (full time) - 6,480 6,515 6,515 6,515 6,515

370-753-707 Wages - Regular Overtime (DPW) - - 290 - - - - - 290 - - - -

370-753-939 Automotive Service 500 500 500 500 Vehicle Repair - 500 500 500 500

370-753-943 Equipment Rental - - 8,000 8,000 8,160 8,325 8,495 DPW Equipment - 8,000 8,000 8,160 8,325 8,495

370-753-967 Fringe Benefits (1) - 7,490 8,040 8,435 8,870 9,355 DPW - 7,490 8,040 8,435 8,870 9,355

- - - - -

Total - - 22,260 22,260 23,055 23,055 23,610 23,610 24,210 24,210 24,865 24,865 Difference (should be zero) - - - - - - % Variance from prior year 3.57% 2.41% 2.54% 2.71%

2014-15 Proposed


FY2012 Budget


R:\DDA Standing Committees\Organizational Committee\DDA Board\2011 DDA Board Packets\February 15, 2011\Fund 370 Line Item Detai FY12.xls 2/11/2011 4:18 PM


Activity: Business Mix Fund # Activity #


Account # Classification & Description Amount Total Amount Total Amount Total Amount Total Amount Total Amount Total 370-860-706 Wages and Salaries - Full Time (1) 16,278 16,465 16,475 16,490 16,500 16,510

Director 24% 16,278 16,465 16,475 16,490 16,500 16,510

370-860-726 Supplies 30 150 150 150 150 150 Paper, folders, meeting supplies 30 150 150 150 150 150

370-860-733 Incentive Programs 33,186 32,755 27,000 27,000 27,000 27,000 Façade Grant Program (Cycles 1-4) 33,186 19,755 - - - - 5th grant cycle (Spring 2011) - Facades - 12,500 - - - - 5th grant cycle (Spring 2011) - Tech Assist. - 500 - - - - New grant cycles - Facades 25,000 25,000 25,000 25,000 New grant cycles - Tech Assist. 2,000 2,000 2,000 2,000

370-860-785 Business Retention Program 7,992 5,950 6,250 6,350 6,250 6,250 Recruitment Meeting/Lunch - 100 - - - - Walking Map 2,015 1,750 1,750 1,750 1,750 1,750 Recruitment Package 1,658 500 500 500 500 500 Speakers/Seminars - 2,500 2,500 2,500 2,500 2,500 Recruitment Ads 2,250 - - - - - Table top display 618 100 100 Tour the Town 1,451 1,000 1,500 1,500 1,500 1,500

370-860-801.00 Contractual Services 8,349 7,380 7,500 7,500 7,500 7,500 R&C Services 8,349 1,245 - - - - - CMW Services (20%) 6,135 7,500 7,500 7,500 7,500

370-860-967 Fringe Benefits (1) 9,092 9,575 10,835 11,615 12,475 13,425 Per Finance Department 9,092 9,575 10,835 11,615 12,475 13,425

Total 74,927 74,927 72,275 72,275 68,210 68,210 69,105 69,105 69,875 69,875 70,835 70,835 Difference (should be zero) - - - - - - % Variance from prior year -3.54% -5.62% 1.31% 1.11% 1.37%

2014-15 Proposed


FY2012 Budget



Department: Downtown Development Authority

Activity: Design Fund # Activity #


Account # Classification & Description Amount Total Amount Total Amount Total Amount Total Amount Total Amount Total 370-861-706 Wages and Salaries - Full Time (1) - 27,352 20,580 20,595 20,610 20,625 20,640

Director (30%) (FY10 includes DPW) 27,352 20,580 20,595 20,610 20,625 20,640

370-861-707 Wages - Regular Overtime (DPW) 142 142 - - - - - moved to Dept 753

370-861-710 Wages and Salaries - Part Time 7,686 9,680 12,640 12,640 12,640 12,640 FY 2009 Starts 3/30/09 ($10x13x20) - FY 2011 May, Mid-Aug - Oct (4x3x$10x12) 7,686 5,280 1,440 1,440 1,440 1,440

FY 2011 May - Aug (2 x 8 x 5 x $10 x 14) 4,400 11,200 11,200 11,200 11,200

370-861-726 Supplies 628 700 650 650 650 650 Meeting supplies 520 200 150 150 150 150 Reproduction 32 100 100 100 100 100 Catering 58 100 100 100 100 100 Printing - 50 50 50 50 50 Misc 18 - - - - - Ambassadors 250 250 250 250 250

370-861-740.05 Downtown Materials 10,577 - 7,200 - 35,100 - 6,350 - 10,800 - 6,350 Downtown Greenery (Lafer's) 1,760 2,600 1,750 1,750 1,750 1,750 Holiday Bows (Garden Club) - 600 600 600 600 600 LED Tree lights and installation 183 1,000 5,000 550 5,000 550 Decorations in Town Square 8,634 2,500 1,750 1,750 1,750 1,750 LED Lights for new Light Poles 1,000 200 200 200 Banner brackets & installation - 500 - - - - Downtown Holiday Lighting 25,000 1,500 1,500 1,500

370-861-801.00 Contractual Services 23,905 17,167 37,277 12,277 12,277 12,277 R&C Services 4,077 935 - - - - CMW Services (15%) 4,600 5,700 5,700 5,700 5,700 Container Plantings (Beautification comm) 2,415 2,415 2,415 2,415 2,415 Sizzling Sticks - Town Square - - WIFI Service - TDS ($325/month) 3,910 3,900 3,900 3,900 3,900 3,900 WIFI - Repair & Maintenance 235 Electrical Repairs 2,220 Pavillior Repair to Scrollwork 1,690 New Hire Physicals ($81/hire) 318 81 162 162 162 162 Irrigation Repairs 3,935 3,311 Survey/Title Work 1,419 Scroll Repairs 1,775 Umbrella Repairs 790 100 100 100 100 Contracted Staffing 2,475 Utilities 2,951 Graphic Design 35 - - - - - Installation of Sound System in Town Square 25,000

2014-15 Proposed


FY2012 Budget


Account Number





Account # Classification & Description Amount Total Amount Total Amount Total Amount Total Amount Total Amount Total 2014-15 Proposed


FY2012 Budget


Account Number

370-861-801.16 Public Restroom Program - 17,714 18,090 18,090 18,090 18,090 18,090 Rent/Maintenance ($3,975/quarter) 17,525 17,700 17,700 17,700 17,700 17,700 Water ($66/bi-monthly) 189 390 390 390 390 390

- - - - - 370-861-803.20 Planning & Design Studies - - - - - -

Planning - - - - - -

370-861-803.49 Town Square Project - 31,748 - - - - - McCarthy & Smith - Final 30,698 Door - Sizzling Sticks 1,050

370-861-803.55 Sidewalk & Landscape Replacement - 151,359 1,348,484 679,316 - Construction Project (TBD) 1,046,334 591,230 Design 123,185 30,484 12,706

Construction Management 2,114 157,590 17,500 Testing - 2,500 Easements and Recording Easements 26,010 Construction Contingency 112,440 55,380 Structural Engineer 1,575 Misc 50 61

370-861-803.58 Downtown Cut Through - 11,098 335,602 402,446 Construction Costs 293,864 402,446 Cooper Design 8,291 39,395 Survey Costs 2,700 2,343 Misc. 15 O & E 92

370-861-803.59 Signage and Markers Projects - (4,309) 14,383 125,000 - - - MDOT signage (4,309) 14,383 Downtown signage - - 75,000 Historic Markers Project 50,000

370-861-850 Landscape Maintenance & Materials 17,340 28,000 76,000 32,500 32,500 32,500 Bulb Planting - 7,000 5,000 7,000 7,000 7,000 Annuals & perennials 15,310 18,000 20,000 20,000 20,000 20,000 Landscape Replacement 1,746 - 2,500 2,500 2,500 Tree Replacement - 2,000 20,000 2,000 2,000 2,000 Other 284 1,000 1,000 1,000 1,000 1,000 Landscaping on Hutton Dulap Curve, MAC - 30,000 - - -

370-861-920.01 Electrical Service 1,771 3,800 3,800 3,800 3,800 4,800 Electrical Service - Town Square 1,771 3,800 3,800 3,800 3,800 4,800 Cable -







FY2012 Budget


Account Number

370-861-920.02 Natural Gas Service 3,567 5,000 5,000 5,000 5,000 5,000 Heat Melt System & Fire Pits - Town Square 3,567 5,000 5,000 5,000 5,000 5,000 Boiler License -

370-861-920.030 Water and Sewer Service - 4,434 5,250 5,250 5,250 5,250 5,250 Irrigation - 120 West Main Street 750 200 200 200 200 200 Irrigation - Town Square 3,500 5,000 5,000 5,000 5,000 5,000 Irrigation - Hutton Park 184 50 50 50 50 50

370-861-943 Equipment Rental - 7,454 - - - - - DPW (moved to Dept 753) 7,454 - - - - -

- - - - - 370-861-950.01 O/T to DDA Construction Fund 33,000 - - - - -

Issuer Equity Transfer Required for BAB 33,000 -

370-861-950.22 O/T to Major Streets - 19,188 70,000 - - - Beal St Bridge Sidewalks & Decorative Lighting 19,188 Center Street Resurfacing 70,000

370-861-967 Fringe Benefits (1) 19,635 12,938 14,804 15,784 16,864 18,044 Director - (FY10 includes DPW) 19,635 11,970 13,540 14,520 15,600 16,780 Part-time maintenace (10% of above) 968 1,264 1,264 1,264 1,264

370-861-976.01 Street Furnishings 1,317 11,693 1,693 3,693 3,693 3,693 Newsrack decals 59 143 143 143 143 143 Signage - Directory 985 1,300 1,300 1,300 1,300 1,300 Light Fixtures - 10,000 2,000 2,000 2,000 Umbrella Parts 72 250 250 250 250 250 Restoom Signage 201

Total 366,418 366,418 1,857,755 1,857,755 1,507,661 1,507,661 136,644 136,644 142,189 142,189 139,934 139,934 Difference (should be zero) - - - - - - % Variance from prior year 407.00% -18.85% -90.94% 4.06% -1.59%



Activity: Marketing Fund # Activity #



Director - 24% 16,668 16,465 16,475 16,490 16,500 16,510

370-862-726 Supplies - 200 200 200 200 200 Meeting Supplies 150 150 150 150 150 Meeting Catering - 50 50 50 50 50

370-862-784 Downtown Programming & Promotions 13,587 24,450 24,450 24,450 24,450 24,450 Downtown Promotions - 8,000 8,000 8,000 8,000 8,000 Port-a-potty ($150 * 3) 334 450 450 450 450 450 Other Promotional Events 182 1,000 1,000 1,000 1,000 1,000 Northville Chamber of Commerce 11,200 7,500 7,500 7,500 7,500 7,500 Buy Michigan Now Festival 5,000 5,000 5,000 5,000 5,000 NCBA 1,871 2,500 2,500 2,500 2,500 2,500

370-862-784-01 Construction Marketing - 3,250 2,350 - - - Construction Tool Kit - 250 250 Hard Hats - - 100 Adverstising 3,000 2,000

370-862-801.00 Contractual Services 94,682 112,065 117,590 117,590 117,590 117,590 R & C Services 14,922 2,180 - - - - CMW Services (35%) 10,735 13,440 13,440 13,440 13,440 Graphic Design 8,075 10,000 10,000 10,000 10,000 10,000 PR Services 26,000 30,000 30,000 30,000 30,000 30,000 Movies at the Marquis 13,250 12,150 12,150 12,150 12,150 12,150 Advertising - misc - 2,500 Radio 12,100 15,000 30,000 30,000 30,000 30,000 Print 7,635 10,000 10,000 10,000 10,000 10,000 Direct Mail 12,700 17,000 7,000 7,000 7,000 7,000 Internet 2,500 2,500 2,500 2,500 2,500 Cable 2,500 2,500 2,500 2,500

370-862-801.34 Web Site 6,630 1,100 1,070 1,070 1,070 1,070 Municipal Web Services 1,385 - - - - Accunet 1,045 385 355 355 355 355 Mail Chimp 150 360 360 360 360 360 New Moon-Redesign 2,175 Film Firendly Web Site 1,875 355 355 355 355 355

370-862-950.05 O/T to Parks & Recreation - 23,000 18,000 18,000 18,000 18,000 18,000 Tunes on Tuesday 6,000 6,000 6,000 6,000 6,000 6,000 Friday Night Concerts 17,000 12,000 12,000 12,000 12,000 12,000


2014-15 Proposed


FY2012 Budget

2010-11 Projected 2011-12 Proposed 2012-13 Proposed 2013-14 Proposed2009-10 Actual



Activity: Marketing Fund # Activity #




FY2012 Budget

2010-11 Projected 2011-12 Proposed 2012-13 Proposed 2013-14 Proposed2009-10 Actual

Total 163,936 163,936 185,105 185,105 190,970 190,970 189,415 189,415 190,285 190,285 191,243 191,243 Difference (should be zero) - - - - - % Variance from prior year 12.91% 3.17% -0.81% 0.46% 0.50%



Activity: Parking Fund # Activity #



Director - 10% 5,764 6,860 6,865 6,870 6,875 6,880

370-863-726 Supplies - 50 50 50 50 50 Meeting Supplies 50 50 50 50 50

370-863-786 Downtown Parking Program - 900 50 50 50 50 Tickets - Complaints - 50 50 50 50 50 Brochures and Maps 850 - - - PR for Electric Plug In Project (hold) -

370-863-801.00 Contractual Services 4,258 3,695 3,750 3,750 3,750 3,750 R&C Services 4,258 625 - - - - CMW Services (10%) 3,070 3,750 3,750 3,750 3,750

370-863-801.93 Parking Structure Maintenance 740 1,480 3,980 1,480 1,480 1,480 Painting 2,500 Window Washing 740 1,480 1,480 1,480 1,480 1,480

370-863-950.21 O/T to General Fund - 68,452 - 70,387 - 70,387 - 70,387 - 70,387 - 70,387 Parking Deck Maintenance 64,452 66,387 66,387 66,387 66,387 66,387 Snow Removal (to keep parking spaces open) 4,000 4,000 4,000 4,000 4,000 4,000

370-863-967 Fringe Benefits (1) 3,511 3,511 3,990 4,515 4,840 5,200 5,595 Per Finance Department - 3,990 4,515 4,840 5,200 5,595

370-863-977.16 Parking Expansion 2 2 - 50,000 - - - Marquis Parking Lot Site Improvements 50,000

Total 82,727 82,727 87,362 87,362 139,597 139,597 87,427 87,427 87,792 87,792 88,192 88,192 Difference (should be zero) - - - - - - % Variance from prior year 5.60% 59.79% -37.37% 0.42% 0.46%

2014-15 Proposed


FY2012 Budget




Activity: Organizational Fund # Activity #



Director - 12% 8,786 8,235 8,240 8,245 8,250 8,255

370-864-710 Wages and Salaries - Part Time - - 2,000 2,000 2,000 2,000 2,000 Intern(s) Stipend(s) - 2,000 2,000 2,000 2,000 2,000

370-864-726 Supplies 1,663 2,850 1,575 1,075 1,075 1,075 Meeting Supplies 66 50 50 50 50 50 Misc Equipment < $1,000 804 650 650 650 650 650 Computer Software 52 125 125 125 125 125 Computer Upgrades/Supplies 230 250 250 250 250 250 New PC - (Lori FY10; Catherine FY11) 469 1,000 - - - - Laptop 775 - - - - Office Furniture - 500 Meetings Catering 42

370-864-731 Publications 99 62 32 32 32 32 Crain's 30 30 - - - Northville Record 69 32 32 32 32 32

370-864-801.00 Contractual Services 8,515 7,380 7,500 7,500 7,500 7,500 R&C Services 8,515 1,245 - - - - CMW Services (20%) 6,135 7,500 7,500 7,500 7,500

370-864-801.19 Computer Program Services 1,985 - 2,010 - 1,640 - 1,640 - 1,640 - 1,640 Computer Repair Service 594 270 270 270 270 270 Comcast DSL ($60/monthly) 824 900 720 720 720 720 Gracon Assistance w/ pc's ($95/hr) 92 500 300 300 300 300 Gracon Annual Support - Servers 475 340 350 350 350 350

370-864-801.45 DDA Boundary Expansion 1,188 8,313 - - - - Amended and restated plan 1,188 3,313 - - - - Legal & Consulting fees 4,500 - - - - Printing, Publishing, Notice Fees - 500

370-864-802.01 Legal Services 2,913 2,500 2,500 2,500 2,500 2,500 General Legal Fees 2,913 2,500 2,500 2,500 2,500 2,500

370-864-805 Auditing Services 2,633 4,310 4,380 4,380 4,470 4,560 Plante & Moran - Per Finance Department 2,633 4,310 4,380 4,380 4,470 4,560

370-864-900 Printing & Publishing 1,021 1,381 1,381 1,381 1,381 1,381 Notecards/Envelopes/Labels 687 1,000 1,000 1,000 1,000 1,000 DDA Annual Report in Newspaper 334 335 335 335 335 335 Slide and Photo Processing - 46 46 46 46 46

2014-15 Proposed

FY2010 BudgetLine Item Budget Worksheet - Details of Supplies, Services and Charges

FY2012 Budget

2009-10 Actual 2010-11 Proposed 2011-12 Proposed 2012-13 Proposed 2013-14 Proposed



Activity: Organizational Fund # Activity #



FY2010 BudgetLine Item Budget Worksheet - Details of Supplies, Services and Charges

FY2012 Budget


Bid Notices - -

370-864-910 Insurance - MMRMA 6,286 6,938 7,150 7,360 7,580 7,810 Per Schedule 6,286 6,938 7,150 7,360 7,580 7,810

370-864-920 Utilities 755 714 830 830 830 830 $30 mo reimbursement via payroll 150 360 360 360 360 360 Verizon Wireless 365 AT&T phone & fax lines ($39/month ) 240 354 470 470 470 470 Allied (Phone programming)

370-864-950.33 O/T to MMRMA Retention Fund 790 270 270 270 270 270 Per Finance Department 790 270 270 270 270 270

370-864-956 Contingencies - - - - - 1,635 3,285 Wage Adjustments - Per Finance Department - - - - 1,250 2,510 CMW Services - - - 385 775

370-864-958 Memberships & Dues 1,085 1,166 1,166 1,166 1,166 1,166 APA 210 251 251 251 251 251 MDFA 400 400 400 400 400 400 NCBA - 50 50 50 50 50 Chamber of Commerce 225 215 215 215 215 215 NTHP - National Main Street Center 250 250 250 250 250 250

370-864-960 Education & Training - 1,147 2,865 2,645 2,645 2,645 2,645 Travel - mileage and parking 435 600 600 600 600 600 Meals 61 200 200 200 200 200 Conference Fees 260 845 845 845 845 845 Chamber Luncheon 70 70 Hotel Expenses 321 1,150 1,000 1,000 1,000 1,000


370-864-967.02 Overhead 7,430 7,800 8,190 8,600 9,030 9,480 Per Finance Department 7,430 7,800 8,190 8,600 9,030 9,480

Total 50,672 50,672 63,584 63,584 54,914 54,914 55,434 55,434 58,244 58,244 61,144 61,144 Difference (should be zero) - - - - - - % Variance from prior year 25.48% -13.64% 0.95% 5.07% 4.98%



Activity: Debt Fund # Activity #Prepared By: Lori Ward 370 945

Account # Classification & Description Amount Total Amount Total Amount Total Amount Total Amount Total Amount Total

370-945-950.49 O/T to DDA Debt Service Fund 2,654 166,900 172,713 171,637 174,535 172,039 2010 DDA Development Bond Debt Service 2,654 166,900 172,713 171,637 174,535 172,039

370-945-990.02 Interest Expense 14,850 13,200 11,550 9,900 8,250 6,600 $300,000 Loan from General Fund 14,850 13,200 11,550 9,900 8,250 6,600

370-945-990.04 Principal Expense 30,000 30,000 30,000 30,000 30,000 30,000 $300,000 Loan from General Fund 30,000 30,000 30,000 30,000 30,000 30,000

Total 47,504 47,504 210,100 210,100 214,263 214,263 211,537 211,537 212,785 212,785 208,639 208,639 Difference (should be zero) - - - - - - % Variance from prior year 342.28% 1.98% -1.27% 0.59% -1.95%

2014-15 Proposed


FY2012 Budget




Activity: Reserves Fund # Activity #Prepared By: Lori Ward 370 999

Account # Classification & Description Amount Total Amount Total Amount Total Amount Total Amount Total Amount Total

370-999-956.00 Contingencies - - - - - - - - - - - - General - - - - -

370-999-999 Unallocated Reserve

Total - - - - - - - - - - - - Difference (should be zero) - - - - - - % Variance from prior year #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

2014-15 Proposed


FY2012 Budget



Northville DDA FY 2011-12 Proposed DDA Budget

Budget Explanations

2nd Quarter Classification Description of Amendment Amount

Revenue 370-000-000.00 Property Taxes TIF revenues are estimated to drop by $67,006 or 8% of 2009-10 revenues ($67,006)370-000-403.01 Operating Levy The DDA’s 2 mill levy is estimated to drop by 3.6% ($2,598)370-000-418.00 Property Taxes $30,000 of revenue has been set aside for property tax appeals. ($30,000)370-000-660.06 Federal Grant MDOT Enhancement Grant show over two years. Total $665,880 $226,627370-000-666.00 Misc. Revenue Movies at the Marquis ticket sales down over previous years. ($4,500)370-000-699.25 O/T Construction Transfer remaining bond revenue for Streetscape and Walkway Projects $663,962370-000-699.00 O/T Fund Balance Transfer from Fund Balance for Walkway Project DPW Newly created Classification that consolidates all DPW expenditures. Business Mix 370-860-733.00 BAP Reduced Cycle 5 amount in current budget to reflect grant requests received. ($42,000)370-860-733.00 BAP Reduced amount of 2011 – 12 Cycle based on 2010 response. $27,000370-860-785.00 Tour the Town Only one event scheduled for this year in June 2011, instead of 2 events ($500.00) Design 370-861-726.00 Wages–part time Increase in seasonal wages to replace the need for DPW hours at higher cost. $2,960.00370-861-740.00 Dtown Materials Need to replace LED lights every 2-3 years. $5,000370-861-740.00 Dtown Materials New Project. Meeting to explore outlining all downtown buildings with lights. $25,000370-861-801.00 Cont. Services Installation of Sound system for Town Square, replace need for live music. $25,000370-861-803.55 Streetscape Prjt. Completion of Streetscape Project $679,316370-861-803.58 Walkway Project Completion of Walkway Project $402,446370-861-803.59 Signage Downtown Signage Project consolidated in one year. $75,000370-861-803.59 Signage Historic Markers Project for Walkway and Downtown $50,000370-861-850.00 Landscape Tree Installation from Streetscape Project, not funded by MDOT $20,000

Attachment 6.c

Northville DDA FY 2011-12 Proposed DDA Budget

Budget Explanations

2nd Quarter Classification Description of Amendment Amount

370-861-850.00 Landscape Landscaping on Hutton/Dunlap Curve and Mary Alexander Court $30,000370-861-920.01 Electrical Reduced electrical budget by $1,000 to reflect previous years use. ($1,000)370-861-920.02 Natural Gas Reduced gas budget by $4,000 to reflect previous years use. ($4,000)370-861-950.22 O/T Major Streets Transfer to DPW for Center Street Resurfacing Project $70,000 Marketing 370-862-784.01 Construction Mkt. Reduction in two years of Marketing Construction by $10,000 ($10,000)370-862-801.00 Contractual Serv. Addition of Cable Advertising $2,500370-862-801.00 Contractual Serv. Reallocation of Marketing Budget to reflect adopted plan by Marketing Comm. 0 Parking 370-863-801.93 Structure Mainte. Budget for needed paint and repair $2,500370-863-977.00 Parkg Expansion Marquis Parking Lot Improvements to correspond with DPW resurfacing

project and construction of Walkway $50,000

Organization 370-864-920.00 Utilities Increase in monthly phone charges by City from $24 to $58/month $450370-864-967.00 Overhead Increase in annual Overhead charged by City by 5% $390 Reserve 370-999-956.00 Contingencies Eliminated Contingencies that are duplicated in project budgets ($53,240)

Streetscape - Mary Alexander Court Streetscape - South Center StreetMary Alexander Court Road Resurfacing Electric Plug In Project Streetscape - Main Street Streetscape - North Center StreetCenter Street Road Resurfacing Northville Square Parking lot ResurfacingMain Street Road Resurfacing Marquise Parking Lot Resurfacing Additional Downtown Streetscape Work Downtown Walkway Project

Streetscape ProjectsElectric Plug In ProjectsRoad Resurfacing Project Downtown Walkway Project

Completed

December 20112011

September October November August 2011 2011 20112011

CompletedCompleted

March Downtown Development Authority

April 2011 2011

May June July 2011 2011

Attachment 7.a.iii

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