Meeting of the DDA Board of Directors City Hall – Meeting Room A 215 West Main Street Tuesday, May 17, 2011 - 8:00 a.m. A G E N D A 1. Call to Order 2. Audience Comments 3. Approval of Agenda and Consent Agenda 4. Consent Agenda a. Minutes of DDA Meeting of April 18, 2011 (Attachment 4.a) b. DDA Financial Statement, April 2011 (Attachment 4.b) c. Invoice Report, April 2011 (Attachment 4.c) d. PR Updates, April 2011 (Attachment 4.d) 5. Committee Information and Updates a. Design Committee – Greg Presley i. Streetscape Update (Attachment 5.a.i) ii. East Main Street Walk Through Project b. Marketing Committee – Margene Buckhave i. DIA Inside/Out event (Attachment 5.b.i) ii. Art Walking Map c. Business Mix Committee – Mary Starring i. Tour the Town – June 28, 2011 ii. Business Seminars (Attachment 5.c.ii) d. Parking Committee – John Casey i. Parking Map (Hand out) ii. Electric Plug In Stations iii. Nissan Leaf – “drive electric tour” (Attachment 5.d.iii) e. Organizational Committee – Carolann Ayers 6. Future Meetings / Important Dates a. Farmers’ Market – Thursdays from 8:00am - 3:00pm b. Flower Sale – Friday, Saturday May 27 - 28 starting at 9:00am c. Memorial Day Parade – May 30 starting at 10:00am d. First Friday Experience (formerly Art Walk) June 3 at 6:00 pm e. Talent for the Title Finals – June 3 at 6:00pm In Town Square f. Northville Chamber Annual Golf Classic - Northville Hills - June 7 at 9:00am g. DDA Board Meeting - June 21, 2011 h. Tour the Town – June 28, 2011 7. Board and Staff Communications 8. Adjournment
Transcript
Meeting of the DDA Board of Directors
City Hall – Meeting Room A 215 West Main Street
Tuesday, May 17, 2011 - 8:00 a.m.
A G E N D A
1. Call to Order 2. Audience Comments
3. Approval of Agenda and Consent Agenda
4. Consent Agenda
a. Minutes of DDA Meeting of April 18, 2011 (Attachment 4.a) b. DDA Financial Statement, April 2011 (Attachment 4.b) c. Invoice Report, April 2011 (Attachment 4.c) d. PR Updates, April 2011 (Attachment 4.d)
5. Committee Information and Updates
a. Design Committee – Greg Presley i. Streetscape Update (Attachment 5.a.i) ii. East Main Street Walk Through Project
b. Marketing Committee – Margene Buckhave i. DIA Inside/Out event (Attachment 5.b.i) ii. Art Walking Map
c. Business Mix Committee – Mary Starring i. Tour the Town – June 28, 2011 ii. Business Seminars (Attachment 5.c.ii)
d. Parking Committee – John Casey i. Parking Map (Hand out) ii. Electric Plug In Stations iii. Nissan Leaf – “drive electric tour” (Attachment 5.d.iii)
e. Organizational Committee – Carolann Ayers
6. Future Meetings / Important Dates a. Farmers’ Market – Thursdays from 8:00am - 3:00pm b. Flower Sale – Friday, Saturday May 27 - 28 starting at 9:00am c. Memorial Day Parade – May 30 starting at 10:00am d. First Friday Experience (formerly Art Walk) June 3 at 6:00 pm e. Talent for the Title Finals – June 3 at 6:00pm In Town Square f. Northville Chamber Annual Golf Classic - Northville Hills - June 7 at 9:00am g. DDA Board Meeting - June 21, 2011 h. Tour the Town – June 28, 2011
7. Board and Staff Communications 8. Adjournment
DOWNTOWN DEVELOPMENT AUTHORITY
Regular Meeting of April 19, 2011 Meeting Room – 8:00 AM
Present: Chair Greg Presley, John Casey, Christopher Johnson, Margene Buckhave, Jim Long, Shawn
Riley. Carolann Ayers Absent: Lynda Heaton, Mary Starring, excused Also Present: City Manager/Patrick Sullivan, DDA Director/Lori Ward, Secretary/Catherine Woods, Northville Record/Lonnie Huhman, Northville Patch/Nancy Kelsey
AUDIENCE COMMENTS None APPROVAL OF AGENDA AND CONSENT AGENDA Consent agenda as follows:
- Minutes of DDA Meeting of March 15, 2011 - Financial Statement of March 2011 - Weekly Invoices for March 2011 - March 2011 PR Summary
Motion Buckhave, seconded Riley to approve the agenda and consent agenda as presented. Motion carried unanimously. STREETSCAPE ENHANCEMENT PROJECT Impact to project budget and contingency as outlined in Attachment 5a. Concrete additions/changes are not part of the contingency amounts. Additional funds were allotted for these changes and they were approved by the Design Committee and the City Council. Project contingency funds update. The contingency amount for project was set at $167,820. Amount spent to date is $2,533. Project is 40% complete. Additional costs are anticipated.
• Electrical upgrades are scheduled. Four additional distribution points are being added to accommodate electrical needs during special events. Placeholder in budget for electrical improvements were $25,000. Modification costs came in at $19,800. There was an additional electrical credit for $3,200. A total estimated cost for electrical work is $16,600 including credit.
• Placeholder for heat melt system issues. Sidewalk will be torn up to install a fourth, large tree planter near Town Square.
• Inspection, staking, and surveying fees will rise due to additional work. Projected remainder in the contingency budget after these changes is estimated at $51,487. THIRD QUARTER BUDGET AMENDMENTS Presented by Lori Ward Revised DDA Budget and Third Quarter Amendments are outlined in Attachments 6a and 6b. Budget amendments-6.b Year- end adjustments are outlined and proposed figures for next year’s budget are shown. Finance Department prepares the projected numbers that have already been approved by the DDA. Design Committee Two items that have changed. One was the additional scope of work in the Streetscape Project involving concrete improvement work. The budget shows the DDA increasing dollar amount of the project instead of classifying as a contingency item. Costs split between proposed for this year and projected costs for 2011-12 budget. Parking fund was also amended. Operating transfer to General Fund has been added to budget.
Attachment 4.a
Downtown Development Authority – April 19, 2011 – Page 2 New line item has been added, Street Lighting and Parking Lot electrical. Starting in 2012-13, electrical costs will be shared by DDA for lighting in parking lots in the Downtown. This contribution is being phased in to help the city balance their budget in 2013. Questions and comments
• Purpose of this new DDA contribution is to help the city balance their budget. Budget is balanced for 2011-12, and 2012-13. This contribution would begin in 2013 if needed.
• Costs may decrease with new induction lighting which is much more energy efficient. These projected costs were figured with the old system, therefore amount may be amended.
• Downtown lights will be metered separately. Savings will be apparent after new system is installed and operating.
• Will the rest of the city be changing to new induction lighting? Not yet but under consideration. Motion Ayers, seconded Casey to approve amended budget prior to City Council’s consideration at their next meeting on April 26th. Motion carries unanimously. DESIGN COMMITTEE: LORI WARD Streetscape Project Informative construction coffees are now taking place on Monday mornings at Great Harvest Bread Company. Road closures are in effect this week on Main Street traveling between Center and Hutton Streets. Saw cuttings have begun. Concrete is scheduled to be poured next week. Electric Plug-ins The DDA was unable to reach an agreement with DTE regarding the electric plug-in stations. The agreement with DTE with the Department of Energy’s grant called for DTE to own the stations for two years, install them and maintain them, but they did not want to have responsibility of them. This agreement was not satisfactory for the City’s attorneys or the Executive Committee so the DDA will not go forward with the Department of Energy’s grant. Questions and comments
• Continuant and bases are already installed. The DDA could then receive the pumps from a different source and own the charging stations outright.
• Additional costs would be for installation only. • What does GM have in mind for promotional roll out for Volt? DDA could partner with them to showcase
the charging stations. • Could DDA put together a comprehensive plan for stations? Possible partnerships, promo ideas and
signage costs should be explored. Develop budget for project, including operational costs. Marketing Committee: May Press Releases are geared towards green efforts and outdoor activities. Radio spots are during the traffic reports, informing customers that all shops are open during construction. Miniature Art Hunt- This is a new event to take place on June 3-5th. The NCBA is sponsoring this event and it involves going online to retrieve clues to find ten hidden miniature art pieces hidden in parks around town. Awarding prizes for winners and an artist meet and greet will be held at The Art House on the 5th. Art in Town- Explore the idea of developing a walking map showing all of the public art in the city. Also, the DIA wants to partner and have the city display 5-7 pieces of art in the Downtown next summer. Relay for Life-Merchants will be participating by having piggy banks at their point of purchase to collect donations. On Saturday, May 14th, participates will donate 10% of the days sales to the American Cancer Society.
Downtown Development Authority – April 19, 2011 – Page 3 New postcards made listing spring and summer events in town. We will have them available to merchants to give to customers. Newspaper ads will be created from the same template. Open Flags for stores to signify that they are open for First Friday events and on Sundays when not every merchant is open. DDA will have to get HDC approval for flags. The DDA is considering a possible second promo commercial to be created for run during the Cash & Cari show in the 2nd season. Costs to run commercial in three districts are minimal but very effective. First commercial is being aired during reruns now at no cost to the DDA. Questions & Comments Stores are not all open the same hour/days. Advertising is difficult because not all merchants keep the same hours. Business Mix Committee: No report Parking Committee: Parking maps have been updated and a new parking brochure has been created to distribute to the downtown businesses. This will help people who work downtown in finding long term parking so plenty of close up parking will be available for customers rather than workers. Brochure printing is scheduled for this month. Organizational Committee: No report Board and Staff Communications: Last DDA Board Meeting there was discussion about who is overseeing the Streetscape construction besides the DDA. The City Manager stated that AEW is supervising the project along with the DDA. The Rauhorn group has a new supervisor on the Streetscape Project who understands our expectations and communication is much more evident. The DDA will keep a close eye on project and monitor work as well as AEW. No MDOT personal onsite during the project. DDA and City Manager are confident that project is going well and problems from last phase have been addressed and corrected. Meeting adjourned at 9:03am Respectfully submitted, Catherine Woods Catherine Woods DDA Secretary
APRIL 2011 BENCHMARK 83%
REVENUE AND EXPENDITURE REPORT FOR CITY OF NORTHVILLE 1/4Page: 05/06/2011 11:59 AMUser: mwymanDB: Northville PERIOD ENDING 04/30/2011
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 04/30/2011
INCR (DECR)
YTD BALANCE04/30/2011
NORM (ABNORM)2010-11
AMENDED BUDGET2010-11
ORIGINAL BUDGETDESCRIPTIONGL NUMBER
Fund 370 - Downtown Development AuthorityRevenuesDept 000PROPERTY TAXES
100.00 15.11 0.00 766,113.89 766,129.00 766,395.00 Current Property Taxes370-000-403.00089.88 6,945.05 0.00 61,649.95 68,595.00 69,115.00 DDA Operating Levy370-000-403.0100.00 0.00 0.00 0.00 0.00 0.00 Capture Reduction due to 2604 State Rpt370-000-403.020
0.00 43,269.00 0.00 0.00 43,269.00 479,680.00 FUND BALANCE RESERVECONTRIBUTIONS FROM OTHER FUNDS
0.00 0.00 0.00 0.00 0.00 250,000.00 Oper Tsfr From Public Improv370-000-699.0300.00 896,694.00 0.00 0.00 896,694.00 1,180,674.00 O/T from Downtown Dev Construction Fund370-000-699.250
Attachment 4.b
APRIL 2011 BENCHMARK 83%
REVENUE AND EXPENDITURE REPORT FOR CITY OF NORTHVILLE 2/4Page: 05/06/2011 11:59 AMUser: mwymanDB: Northville PERIOD ENDING 04/30/2011
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 04/30/2011
INCR (DECR)
YTD BALANCE04/30/2011
NORM (ABNORM)2010-11
AMENDED BUDGET2010-11
ORIGINAL BUDGETDESCRIPTIONGL NUMBER
Fund 370 - Downtown Development AuthorityRevenues
0.00 896,694.00 0.00 0.00 896,694.00 1,430,674.00 CONTRIBUTIONS FROM OTHER FUNDS
37.77 1,400,335.33 692.37 850,070.67 2,250,406.00 2,748,162.00 Total Dept 000
37.77 1,400,335.33 692.37 850,070.67 2,250,406.00 2,748,162.00 TOTAL Revenues
ExpendituresFunction: PARK MAINTENANCE & DEVELOPMENTDept 753-DPW Services
REVENUE AND EXPENDITURE REPORT FOR CITY OF NORTHVILLE 3/4Page: 05/06/2011 11:59 AMUser: mwymanDB: Northville PERIOD ENDING 04/30/2011
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 04/30/2011
INCR (DECR)
YTD BALANCE04/30/2011
NORM (ABNORM)2010-11
AMENDED BUDGET2010-11
ORIGINAL BUDGETDESCRIPTIONGL NUMBER
Fund 370 - Downtown Development AuthorityExpenditures
0.00 0.00 0.00 0.00 0.00 0.00 O/T to DDA Construction Fund370-861-950.0100.00 19,188.00 0.00 0.00 19,188.00 19,188.00 Oper Tfr To Major Street Fund370-861-950.220
500051863.41 GAS USAGE FOR FEB 2011-MAR 2011CONSUMERS ENERGYNatural Gas370-861-920.020500054182.60 GAS USAGE FOR MAR 2011 TO APR 2011CONSUMERS ENERGYNatural Gas370-861-920.020
6,870.58 Total For Dept 861 Design Committee
Dept 862 Marketing7433435.35 28571763 HEAVY WEIGHT PAPER FOR TOOLKITSOFFICE DEPOTConstruction Marketing370-862-784.010740772,575.00 MEDIA PLACEMENT-3/11STREET MARKETING, INC.CONTRACTUAL SERVICES370-862-801.0007408375.00 DESIGN EVENT POSTCARDSUSANNE DUDZIK DEYOUNGContractual Services370-862-801.00074134400.00 ILLUSTRATIONS-MAP OF FAIRY DOORSPEGGY TRABALKAContractual Services370-862-801.00074169600.00 PRODUCTION OF CABLE SPOTSTREET MARKETING, INC.CONTRACTUAL SERVICES370-862-801.00074169252.00 MEDIA PLACE COMCAST TV ADS-3/19 & 3/26STREET MARKETING, INC.Contractual Services370-862-801.000741692,500.00 MONTHLY PR FEES-CONTRACT SERVICESSTREET MARKETING, INC.Contractual Services370-862-801.00074169386.00 O & E AD-MARCH 2011STREET MARKETING, INC.Contractual Services370-862-801.00074219504.00 CONTRACT SERV WEEKS ENDING 4/2/ &4/9/11CATHERINE MARY-BROOKS WOODSCONTRACTUAL SERVICES370-862-801.0007464650.00 UPDATE FAIRY DOOR MAPPEGGY TRABALKAContractual Services370-862-801.00074474504.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-862-801.000
PUBLICITY TO DATE: Northville Events posted on Media Calendar Websites WDIV WXZY FOX 2 WMGC WWJ WJR WDET Michigan Radio NPR WYCD 107.1 FM Ann Arbor The River Observer & Eccentric Newspapers WNIC The Tribune Newspapers Metro Parent MetroMix The Examiner Pure Michigan Metro Times The Detroit News The Detroit Free Press
POSTED EVENTS First Friday Experience April and May Polish Easter Tea Spring Fling Craft Show Fairy Door Photo Hunt Farmers Market May dates Relay for Life Flower Sale
Attachment 4.d
PAID ADVERTISING:
RADIO
Week of 4/4/11- Blaine Brain Buster Tag: Brought to you by Northville’s First Friday Experience. Where
art comes alive in Downtown Northville. Timeless. Period.
Week of 4/11/11- Recorded Spot see attached.
Week of 4/18/11- Blaine Brain Buster Tag: Brought to you by Northville’s First Friday Experience. Where
art comes alive in Downtown Northville. Timeless. Period.
Week of 4/25/11- Blaine Live Read Copy Points
COMCAST
Cable spot in HGTV Cash & Cari Show
Northville Streetscape May 13, 2011
South Main work underway Nearly all the work on the north side of Main Street from Center Street to Hutton is complete. Traffic control has been switched to allow westbound traffic only and provide the contractor access to the south side of Main Street. Sidewalk removal from Center to Town Square is being completed. Utility construction and curb placement from Center to Town Square is expected to be complete by midweek next week. Sidewalk on this section is expected to be placed by the end of next week. Sidewalk removal from Town Square to Hutton is expected to begin midweek next week. Utility and curb work will begin once the sidewalk is removed in this area. Temporary pedestrian access will be provided for businesses from Center to Hutton. There will be minimal impact to pedestrian traffic from Town Square to Hutton until the sidewalk is removed. Throughout the project, the contractor and the City’s Department of Public Works will make every effort to keep the area clean and traffic moving smoothly. Despite months of careful planning, however, situations may arise that were not expected. For this reason, an AEW on-site inspector, Mike Smith, is available by mobile phone to respond to business and residential concerns at any time during construction hours. He is your best resource for up-to-the-moment information and problem resolution. His number is listed below. Mike Smith AEW On-Site Inspector (586) 709-8463
You are invited to an informational
Coffee Gathering
9 a.m. every Monday during construction at Great Harvest Bread Company
Attachment 5.a.i
PARTICIPATION AGREEMENT
Please return the information below to Michelle Hauske by May 12, 2011, via email at [email protected] or fax at 313.832.0075. Questions? 313‐833‐9786 LOCATION: ______________________________________________________________
ON SITE CURATOR: ________________________________________________________
Northville Downtown Development Authority Lori M. Ward, Director
215 W. Main Street Northville, MI 48167
Ph: 248-349-0345 www.downtownnorthville.com
May 10, 2011 You’re Invited! The Northville Downtown Development Authority is pleased to host a business seminar featuring keynote speaker and entrepreneurial consultant, Lisa Diggs of The Catalyst Company. The Catalyst Company will present workshops in Downtown Northville on June 1 and June 14 on the subject of how to use special events and marketing strategies to grow your profits. Please be our guest at one of these outstanding business seminars. The complimentary seminars will be held on two different dates for your convenience. It is open to all merchants, business and property owners of Downtown Northville. Be our guest at one of the two sessions and learn tips and ideas of how to make the most out of our busy schedule of events all year.
Session 1-June 1st 5:30 – 8:30 p.m.
Pizza and refreshments will be served
Session 2-June 14th 8:00 a.m. – 10:30 a.m.
Continental breakfast will be served
Making Community Events Pay Off for your Business Events drive people into town, but are you driving them into your business? Are you driving them back once the event has ended? This interactive session will guide you on how to make the most of community events. Learn marketing strategies that will help you connect with customers, before, during, and after an event. We’ll tap into your creativity, and that of your colleagues, and you’ll leave with actual ideas you can implement to help your business grow.
Registration required ~ An R.S.V.P. is requested no later than close of business on May 25, 2011 to Catherine Woods in the DDA office by phone (248-349-0345) or e-mail ([email protected]). Please include the following information: Name, business name or property address, phone, e-mail, number of guests attending and session(s) you wish to attend. For more information on The Catalyst Company including a bio on Lisa, please visit their website at www.contactcatalyst.com. We look forward to seeing you in June. If you have questions, please contact the DDA office at 248-349-0345 or [email protected] Sincerely, Lori Ward, AICP Director, Northville Downtown Development Authority
Attachment 5.c.ii
Nissan LEAF™‘drive electric tour’
Be a part of the 100% Electric Zero Emissions Vehicle tour!Be a part of the 100% Electric Zero Emissions Vehicle tour!
The 2011 “the drive electric tour sponsored by the 100% electric Nissan LEAF™” takes it’s second lap around America with an historic ride and drive event: an influential and educational experience delivering the opportunity to live in a bigger / greener space.
We are very excited to have the opportunity to work with you as a partner in supporting the launch of this revolutionary vehicle. The Nissan LEAF™ is a remarkable new entry in the automotive industry - the first all electric vehicle available to the masses. Don’t miss this opportunity to positively impact the future of your community’s transportation options.
About the Nissan LEAF:Nissan LEAF™, is a 'new car' in every sense of the word and redefines the driving experience, setting new standards in handling, acceleration and comfort in its class. Nissan is the leader in electric-vehicle technology and will be introducing the NissanNissan is the leader in electric vehicle technology and will be introducing the Nissan LEAF™, the first affordable all-electric vehicle designed for the mass market. The Nissan LEAF™, a five-passenger vehicle, runs on pure electricity, uses no gas and creates zero emissions. With a tested range of 100 miles on a single charge, the Nissan LEAF™ is designed to meet the daily driving needs of the majority of U.S. drivers• 100% Electric. 0 Emissions• Price: As low as $25,280 net, after tax savings (MSRP: $32,780 with federal tax saving ranging from 0 to $7,500) incentives by zip code are available at Nissan USA.com/leaf• Top Speed – 90MPH• Battery Range – 100 Miles• No tailpipe = no emissions• 5 passenger, 5 doors• Nissan Navigation System
About the Experience:About the Experience:• The Nissan LEAF™ Experience will encourage attendees to make purchase decisions that will impact their environment and community in a positive manner and change the way they view commuting.• The Nissan LEAF™ Experience will impact your event / venue and even city by showcasing they are a city who cares about the environment and their community and provide additional funding for environmental and beautification programs within the city.• For more information on the Nissan LEAF and its impact on the environment and your community, please visit: www.NissanUSA.com/leaf
Attachment 5.d.iii
Nissan LEAF™‘drive electric tour’
Display Elements:Display Elements:The Nissan LEAF™ Experience - Mobile Tour is executed based on the below logistics:
Breakdown of Space Needs• Requested Space: 300’x300’ includes display, closed course test drive and bone yard • Display & Street Drive & Bone Yard Only:
• 95’x95’ flat, level footprint / 25ft height clearance (space required to be a complete open square with no obstructions)• 100’x100’ staging area for a street drive course• 40’x40’ for bone yard area and charging trailer
• TOTAL Space = 90,000 sq ft of space ideal / 20,625 sq ft minimum
Parking for Support Vehicles (can be off-site):• (7) Tractor Trailers (3 haulers, 1 semi-trailers, 3 flatbeds) • (1) 24 Foot Box Trucks• (6) Smaller Chase Vehicles• (6) Smaller Chase Vehicles
Additional Production Elements:• Approval to utilize forklifts• Display Containers weight 9,000 lbs each x 3 = 27,000 lbs• No tent stakes; 250 lb plates will be used to weigh all materials down.
Staffing:• 16 Touring Staff & 25 Local Staff will build and manage the experience making it turn key (credentials needed for 45 staff)
Nissan LEAF™‘drive electric tour’
Display Creative: *display subject to change based on revised creativeDisplay Creative: display subject to change based on revised creative
