meeting, seeing as he wasn’t present at the previous meeting ......2018/02/18 · (CCWR). He...

Pacific Area Civil War Reenactors

Minutes of the Saturday, February 24th, 2018 Meeting

Page 1 of 23

Meeting Information

Location: California State Railroad Museum, Old Sacramento, California

Date and Time: Saturday, 24 February, 2018 @ 1200 PST

Meeting Attendance

Based on information provided on Sign-in Sheet, contact information withheld; See Addendum 1

Name Title Organization Club Rep? Proxy?

Izabella Hunt Jones Vice President CCWR No N

Jack Eaves President CCWR Yes N

Michael Allgeier President BBCWR Yes No

Cindy Burke Secretary BBCWR No No

Dennis Main Member NCWA Yes No

Brendan Krepchin Secretary PACWR No Yes;

ACWA

Cynthia Main Spouse NCWA No No

Dan Baldwin Board Director RACW Yes No Yes;

RACW

Ian Wimmer RACW

Representative

RACW Yes No No

Ted Miljevich President CHAS Yes No

Scott Lee Spence PACWR Chair NCWA No No

Noah L. Jennings Commander NCWV Y N

Robert L. Burr Vice Commander NCWV N N

Hunter M. Ketchum Director of the Joint

Staff

NCWV N N

Total Present: 14

Meeting Minutes

Meeting called to order @ 1210 PST

Good of the Order

Mr. Spence distributed the brevet minutes from the previous meeting and asked if there

were any changes that needed to be made to them. Mr. Spence stated that he had a change he

wanted to make but was unable to determine where it was in the minutes. Mr. Allgeier stated

that he wanted to address the section regarding the authority of PACWR from the previous

meeting, seeing as he wasn’t present at the previous meeting and therefore, could not have

discussed that topic. Mr. Spence clarified that the topic was discussed because it had been tabled

at the meeting before that. Mr. Allgeier stated that he wanted to further clarify this issue based

on sections of the safety rules regarding PACWR authority, which he did not have on hand. Mr.



Page 2 of 23

Spence stated that the issue would be discussed under new business. Mr. Spence requested a

motion to approve the minutes as written. A motion was made by Mr. Eaves to approve the

minutes as written and was seconded by Mr. Main. Yea votes were given by Mr. Eaves, Mr.

Allgeier, Mr. Main, Mr. Krepchin, Mr. Baldwin, Mr. Miljevich and Mr. Jennings. No nay votes

were given. No abstention votes were given. The motion passed unanimously.

Mr. Spence distributed the agenda for the meeting and asked if there were any changes

that needed to be made to them (see Addendum 2). Mr. Allgeier requested restated that he

wanted to discuss the authority of PACWR and the topic was added to new business. Mr.

Spence stated that he wanted to discuss the future of black powder and the topic was added to

new business. Mr. Main stated that he wanted to discuss mounted cavalry rules and the topic

was added to new business. Mr. Baldwin stated that he wanted to discuss club insurance policies

and the topic was added to new business. Mr. Spence requested a motion to approve the agenda

as amended. Mr. Krepchin made a motion to approve the agenda as amended and was seconded

by Mr. Eaves. Yeas were given by Mr. Eaves, Mr. Allgeier, Mr. Main, Mr. Krepchin, Mr.

Baldwin, Mr. Miljevich and Mr. Jennings. No nay votes were given. No abstention votes were

given. The motion passed unanimously.

Mr. Spence acknowledged the proxies present at the meeting. Mr. Krepchin was serving

as the proxy for Gavin Iacono, ACWA President (see Addendum 3). Mr. Baldwin was serving

as the proxy for Craig Poundstone, RACW President (see Addendum 4).

Mr. Spence provided the board with his report as PACWR Chair. He stated he had

nothing new to report.

Mr. Krepchin provided the board with his report as PACWR Secretary. He stated that

Memorandums of Understanding were due at this meeting and that he had so far received MOUs

from the BBCWR by Michael Allgeier, the CCWR by Jack Eaves, the ACWA by Brendan

Krepchin and the NCWV by Noah Jennings. He stated that a sheet was going around for clubs

to note their events for the year (see Addendum 5).

Mr. Krepchin provided the board with his report for the American Civil War Association

(ACWA). He stated that he had not received a number count in his proxy notice. He stated that

the ACWA will have the following events this year: Knights Ferry on March 17th

/18th

, Mariposa

on April 21st/22

nd with a school day on April 20

th, Roaring Camp on May 26

th/27

th/28

th, Kearney

Park on October 20th

/21st with two school days on October 18

th/19

th and Middletown on

November 3rd

/4th

.

Mr. Main provided the board with his report for the National Civil War Association

(NCWA). He stated that the NCWA had approx. 200 members. He stated that the NCWA will

have the following events this year: a Tactical on March 10th

/11th

, Angel Island on June 16th

/17th

and Tres Pinos on September 8th

/9th

.



Page 3 of 23

Mr. Allgeier provided the board with his report for the Battle Born Civil War Reenactors

(BBCWR). He stated that the BBCWR had approx. 57 members. He stated that the BBCWR

would have the following events this year: Arbuckle Confederate Memorial on April 21st, Fuller

Lake Training Camp on May 12th

, Nevada Cavalry Event for Disabled Children in the Spring

and Penn Valley on October 12th

/13th

/14th

.

Mr. Jennings provided the board with his report for the Nevada Civil War Volunteers

(NCWV). He stated that the NCWV has approx. 136 members. He stated that the NCWV

would have the following events this year: Mormon Station on April 14th

/15th

, Bowers Mansion

on May 19th

, Fort Churchill on May 25th

/26th

/27th

, the Nevada State Fair on June 7th

/8th

/9th

/10th

and the Reno Celtic Fest on October 6th

/7th

.

Mr. Miljevich provided the board with his report for the California Historical Artillery

Society (CHAS). He stated that the CHAS has approx. 34 members. He stated that the CHAS

would have the following events this year: Duncans Mills on July 14th

/15th

.

Mr. Baldwin provided the board with his report for the Reenactors of the American Civil

War (RACW). He stated that the RACW has approx. 172 members. He stated that the RACW

will have the following events this year: Dog Island on April 28th

/29th

, Yreka on May

18th

/19th

/20th

, a Memorial Day ceremony on May 28th

, Graeagle on June 30th

/July 1st, Marysville

on September 14th

/15th

/16th

and Penn Valley on October 12th

/13th

/14th

.

Mr. Eaves provided the board with his report for the Comstock Civil War Reenactors

(CCWR). He stated that the CCWR had 144 members. He stated that the CCWR would have

the following events this year: a Tactical on March 14th

, a “Know Your History Day” on August

31st, Virginia City on September 1

st/2

nd/3

rd, the NV Statehood Ball on October 20

th and a

Christmas Parade on December 1st.

The CWRS did not have a representative present. Charlie Henry provided Scott Spence with a

report after the meeting (see Addendum 6)

Old Business

Mr. Krepchin re-introduced the issue of the Use of Intoxicants that had been discussed at

the previous meeting. He distributed a copy of the proposal for the revised verbiage for the

safety rules (see Addendum 7). He stated that CA Proposition 64 aka the Adult Use of

Marijuana Act was passed in 2016 and legalized the use of recreational marijuana. As of

January 1st, 2018, the act had been added to CA Health and Safety Code under Section 11362.

Mr. Krepchin distributed copies of CA HSC 11362 subsections 11362.1 and 11362.3, which

concern the use of marijuana (see Addendums 8 & 9). He stated that there are still restrictions

about use of recreational marijuana including that it can’t be done in a public space, on a school

campus and that there are limits on amounts. Mr. Krepchin distributed copies of Section 1 of the

PACWR Safety Rulebook, which include the current rules about use of intoxicants (see

Addendum 10). He stated that the current rules within Section 1 that apply to intoxicants are



Page 4 of 23

rules 6, 7 and 8 and read the three rules aloud. Mr. Spence stated that proposed changes to the

rules as written on the proposal. Mr. Baldwin asked whether this rule would restrict possession

of intoxicants or use of intoxicants. Mr. Spence stated that the rule would prohibit both

possession and use. Mr. Allgeier stated that the rule should state that if a participant is impaired

at all, physically or mentally, that there are restricted from participating. Mr. Spence stated that

Mr. Allgeiers observation is true but that the rule needs to include the use of prescription

medications and that we cannot regulate people using their required medications. Mr. Allgeier

stated that any signs of impairment should warrant exclusion from participation. Ms. Hunt Jones

stated that we are all state and federal non-profits and that each club can make their own rules.

Mr. Jennings said that we are primarily federal non-profits. Mr. Spence stated that each club

must approve due to the change in laws and that PACWR sets the minimum safety standard. Mr.

Spence requested a motion to send the rules as written to the clubs for review. A motion was

made by Mr. Eaves to send the rules as written to the clubs for review and was seconded by Mr.

Krepchin. Yea votes were given by Mr. Eaves, Mr. Allgeier, Mr. Main, Mr. Krepchin, Mr.



Mr. Spence stated that he has repeatedly attempted to contact the American Civil War

Society (ACWS) since they inquired about rejoining PACWR and has included copies of

PACWR documents but has not received any replies. He does not expect a response.

Mr. Spence stated that he sent copies of the revised PACWR waiver (see Addendum 11)

to all board members. He stated that the waiver had been reviewed by both a lawyer in

California who had advised him to remove the words “California and Nevada” and the District

Attorney for the City & County of Carson, NV, who happens to be the step-father of Noah

Jennings, who stated that the jurisdiction where an incident takes place takes priority. Mr.

Spence requested a motion to discuss the topic. A motion was made by Mr. Krepchin to discuss

the topic and was seconded by Mr. Eaves. Yea votes were given by Mr. Eaves, Mr. Allgeier,

Mr. Main, Mr. Krepchin, Mr. Miljevich and Mr. Jennings. Nay votes were given by Mr.

Baldwin. No abstention votes were given. The motion passed. Mr. Baldwin stated that he had

not seen the waiver. Mr. Allgeier asked when the waiver was last edited. Mr. Spence clarified

that the waiver was lasted edited prior to the August 2017 meeting of the PACWR board. Ms.

Hunt Jones asked why the member organizations were listed on the waiver. Mr. Spence clarified

that the organizations are listed to provide clarification as to what organizations are protected

under the waiver. Ms. Hunt Jones stated that the board can’t vote to approve the new waiver

until each organization’s board reviews it. Mr. Allgeier seconded Ms. Hunt Jones’ remark. Mr.

Jennings stated that this isn’t a truly life altering decision. Ms. Hunt Jones asked if any club

names had been added or subtracted from the waiver. Mr. Spence stated that he had only

included the current members of PACWR on the current waiver. Ms. Hunt Jones stated that due

to the new change, it needed to be reviewed. Mr. Miljevich stated that the CHAS adds the names

of the property owners to a copy of the PACWR waiver that they have every participant sign



Page 5 of 23

upon entry to their event. Ms. Hunt Jones asked Mr. Miljevich if the land owners were listed on

the clubs insurance rider. Mr. Miljevich clarified that they are listed on the rider. Ms. Hunt

Jones stated that if they are listed on the rider than they are protected by the waiver. Mr.

Miljevich stated that he is aware of this but that they are listed per the land owners request. Mr.

Spence stated that all organizations must be listed on the waiver for reciprocity and the PACWR

is not forcing them to protect each other, but rather for the clubs to protect each other. Mr.

Spence requested a motion to send the most recent copy of the waiver including the changes

from both attorneys and the organizations listed back to the clubs for review. A motion was

made by Mr. Eaves to send the most recent copy of the waiver including the changes from both

attorneys and the organizations listed back to the clubs for review and was seconded by Mr.

Krepchin. Yea votes were given by Mr. Eaves, Mr. Allgeier, Mr. Main, Mr. Krepchin, Mr.

Baldwin and Mr. Miljevich. Nay votes were given by Mr. Jennings. No abstention votes were

given. The motion passed.

Mr. Spence stated that he recently paid $18 to re-instate the PACWR.net domain name

for 2018. He stated that he plans to keep the site on a free server and has no problem paying for

the site out of pocket.

Mr. Krepchin re-introduced the issue of requirements to sit on the PACWR board that

had been discussed at the previous meeting. He distributed the proposal for the verbiage to be

added to the Memorandum of Understanding (see Addendum 12). Mr. Spence requested a

motion to discuss the topic. A motion was made by Mr. Krepchin to discuss the topic and was

seconded by Mr. Main. Yea votes were given by Mr. Eaves, Mr. Allgeier, Mr. Main, Mr.

Krepchin, Mr. Baldwin, Mr. Miljevich and Mr. Jennings. No nay votes were given. No

abstention votes were given. The motion passed unanimously. Mr. Krepchin stated that there is

no current verbiage regarding requirements to sit on the PACWR board as the Chair, the

Secretary or as a representative in the MOU or the Safety Rules. He then stated the proposed

verbiage for the position of Chair. Mr. Spence stated the proposed verbiage for the position of

PACWR Representative. He stated that this verbiage is not meant to encumber the board but

instead is meant to provide clarity to settle rumors and misconceptions as well as the proposal

pros and cons. Mr. Main asked why it is necessary to limit who can serve as a representative.

Mr. Spence clarified that we are not limiting but instead setting the minimum standard. Mr.

Main asked what was wrong with the current method of choosing board members. Ms. Hunt

Jones stated that there is no current writing about who can serve on the board. Mr. Miljevich

stated that the original intention of the board was to have the clubs rotate each year to allow

another club to be in charge. Mr. Spence stated that if the clubs wished to return to that method

later, they may elect to do so. He then stated that all clubs must review the proposal. Mr.

Krepchin stated the proposed verbiage for the positions of Secretary, Aides and Representatives.

Mr. Jennings stated that PACWR cannot engage in contracting with third parties due to not being

a 501c. Mr. Krepchin asked about Mr. Spences status as Webmaster and the agreement he

signed with the board. Mr. Spence clarified that the agreement only states that he will be the



Page 6 of 23

holder of the PACWR website and will relinquish it if asked to do so. Mr. Eaves asked about the

exception for last minute proxies who are not appointed by their club. Mr. Krepchin clarified

that there is an emergency exception, but a proxy notice must be sent by the club after the fact.

Mr. Spence stated that the aides section should struck from the proposal and clarified the

Secretary idea that he had forgot to discuss at the last meeting. He clarified the first Chair

proposal. Mr. Allgeier stated that the Chair requirements should include being a club President

or Vice President. Ms. Hunt Jones asked if club board members should be included in the

requirements to be Chair. Mr. Allgeier stated that military members make up most of each club

and that should be a requirement as well. He stated that upper leadership of each club would

have the most knowledge. Mr. Main asked why the requirements should limit who can become a

board member. Mr. Spence clarified by addressing the second proposal for Chair. He stated that

the PACWR board members would ultimately decide who becomes Chair. Ms. Hunt Jones

stated that PACWR representatives should be included in those that can become Chair. Mr.

Spence requested a motion to take a 15 minute break. A motion was made by Mr. Main to take a

15 minute break and was seconded by Mr. Jennings. Yea votes were given by Mr. Eaves, Mr.

Allgeier, Mr. Main, Mr. Krepchin, Mr. Baldwin, Mr. Miljevich and Mr. Jennings. No nay votes

were given. No abstention votes were given. The motion passed unanimously.

Break @ 1324 PST

Meeting resumed @ 1339 PST

Mr. Spence asked which option should be sent to the clubs for review. He asked whether

to include a requirement for being a military member. Mr. Krepchin stated that no military

service requirement was necessary. Mr. Main stated that there is no need to restrict positions to

military members. Mr. Baldwin seconded Mr. Mains remark. Mr. Spence asked which option

should be sent to the clubs for review. Mr. Jennings made a motion to send the 2nd

chair

proposal as written to the clubs for review and was seconded by Mr. Baldwin. Yea votes were

given by Mr. Eaves, Mr. Main, Mr. Krepchin, Mr. Baldwin, Mr. Miljevich and Mr. Jennings.

Nay votes were given by Mr. Allgeier. No abstention votes were given. The motion passed.

Mr. Spence requested a motion to send the Secretary proposal as written to the clubs for review.

A motion was made by Mr. Jennings to send the Secretary proposal as written to the clubs for

review and was seconded by Mr. Eaves. Yea votes were given by Mr. Eaves, Mr. Allgeier, Mr.

Main, Mr. Krepchin, Mr. Baldwin, Mr. Miljevich and Mr. Jennings. No nay votes were given.

No abstention votes were given. The motion passed unanimously. Mr. Spence requested a

motion to strike the Aides section from the proposal. A motion was made by Mr. Jennings to

strike the Aides section from the proposal and was seconded by Mr. Eaves. Yea votes were

given by Mr. Eaves, Mr. Allgeier, Mr. Main, Mr. Krepchin, Mr. Baldwin, Mr. Miljevich and Mr.

Jennings. No nay votes were given. No abstention votes were given. The motion passed

unanimously. Mr. Spence requested a motion to send the Representatives proposal as written to



Page 7 of 23

the clubs for review. A motion was made by Mr. Jennings to send the Representatives proposal

as written to the clubs for review and was seconded by Mr. Baldwin. Yea votes were given by

Mr. Allgeier, Mr. Main, Mr. Krepchin, Mr. Baldwin, Mr. Miljevich and Mr. Jennings. Nay votes

were given by Mr. Eaves. No abstention votes were given. The motion passed.

Old Business

Mr. Spence stated that the PACWR waiver must include the member organizations.

Mr. Krepchin stated that due to recent legislation and debate regarding firearms and

ammunition, living historians must be proactive in preparing for the inevitable debate around

black powder and the potential legislation surrounding it. Ms. Hunt Jones stated that PACWR

members will be pivotal in this debate. Mr. Krepchin stated that PACWR sets the standard for

many clubs and will be looked to when the debate occurs. Mr. Spence stated that reenactors

must help to ensure that our hobby isn’t jeopardized by any potential legislation or debate. Mr.

Jennings clarified that as 501c’s, we cannot take stances on issues but we can lobby for our

cause. Mr. Spence stated that all reenactors must do their part. Mr. Krepchin stated that

PACWR members will be key in changing the tide of the debate.

Mr. Allgeier stated that it is the responsibility of the clubs to enforce the safety rules. He

stated that PACWR cannot enforce them and that it should be stated and clarified. Mr. Spence

stated that any proposal must be discussed. He encouraged Mr. Allgeier to do so. Mr. Allgeier

stated that PACWR distancing itself from enforcement would assist its credibility and that he

will write up his proposal and present it at the next meeting. Mr. Spence acknowledged that Mr.

Allgeier would formulate his proposal and present it at the next meeting. He stated that until

then, the issue is tabled.

Mr. Main stated that the Equine Coordinator for the NCWA had voiced his concerns for

the lack of mounted cavalry rules within the PACWR Safety Rulebook and test questions within

the PACWR Safety Test. He stated that there used to be an equine safety test. Mr. Jennings

stated that mounted cavalry rules have been discussed and should continue to be discussed due to

a lack of rules within the PACWR Safety Rulebook. Ms. Hunt Jones asked if the rules prepared

by Gavin Iacono and approved by the board were implemented. Mr. Jennings clarified that the

rules that are published are in use. Mr. Allgeier stated that BBCWR uses their extensive rules

for mounted cavalry. Mr. Krepchin stated that the rules prepared by Gavin Iacono and approved

by the board were written into the PACWR Safety Rulebook. He stated that any further

proposals must be written and discussed. Mr. Miljevich asked if new rules were necessary. Mr.

Jennings stated that the current rules are lacking. He stated that they are worth reviewing. Mr.

Main stated that PACWR equine rules need to be reinstated and reevaluated. Ms. Hunt Jones

stated that she may have a copy of the rules and tests provided by Gavin Iacono. Mr. Jennings

stated that he would create a proposal for the next meeting. Mr. Wimmer asked if the problem

was that the rules were lacking or if poor training and lack of knowledge was an issue. Mr. Main

stated that the rules are lacking according to the NCWA Equine Coordinator. He stated that the



Page 8 of 23

previous rules had disappeared. Mr. Spence stated that this may be due to a lack of institutional

memory within PACWR. He stated that the issue was tabled until the next meeting.

Mr. Baldwin stated that some cities where events are being held are requiring clubs to

provide an increased insurance policy of two million dollars. He stated that no company that he

has spoken to offers a two-million-dollar policy. He asked if any other club has faced this

dilemma. Ms. Hunt Jones asked if Mr. Baldwin had reached out to other clubs insurance

providers to ask if they have such a policy. Mr. Baldwin stated that he had and has been unable

to find a company with such a policy. Mr. Spence stated that the NCWA has a two-million

dollar policy and that he has discussed it with Craig Poundstone, RACW President. He stated

that he would put the two parties in contact. Mr. Allgeier stated that this is only the beginning

and that the requests for increased coverage would only get worse. Mr. Spence stated that clubs

should continue to work with cities to discuss this increased coverage. Ms. Hunt Jones stated

that some clubs are partnered with the National Rifle Association. She stated that they can help

in situations like this. Mr. Spence asked if the RACW has reviewed its insurance policy. Mr.

Baldwin stated that he hasn’t but that the Secretary is reviewing the policy. Mr. Spence stated

that each club should review its insurance policy regularly to ensure that no changes have been

made.

Mr. Spence stated that a date needed to be set for the next PACWR board meeting. Mr.

Spence requested a motion to hold the next PACWR board meeting on Saturday, August 11th

,

2018 @ 1200 at the California State Railroad Museum in Old Sacramento, CA. A motion was

made by Mr. Krepchin to hold the next PACWR board meeting on Saturday, August 11th

, 2018

@ 1200 at the California State Railroad Museum in Old Sacramento, CA and was seconded by

Mr. Eaves. Yea votes were given by Mr. Eaves, Mr. Allgeier, Mr. Main, Mr. Krepchin, Mr.



Mr. Spence requested a motion to close the meeting. A motion was made by Mr.

Krepchin to close the meeting and was seconded by Mr. Jennings. Yea votes were given by Mr.

Eaves, Mr. Allgeier, Mr. Main, Mr. Krepchin, Mr. Baldwin, Mr. Miljevich and Mr. Jennings.

No nay votes were given. No abstention votes were given. The motion passed unanimously.

Meeting closed @ 1424 PST



Page 9 of 23

Addendum 1: Sign In Sheet (Contact Information Withheld)



Page 10 of 23

Addendum 2: Agenda



Page 11 of 23

Addendum 3: Proxy Notice – Brendan Krepchin for Gavin Iacono



Page 12 of 23

Addendum 4: Proxy Notice – Dan Baldwin for Craig Poundstone



Page 13 of 23

Addendum 5: 2018 Events List



Page 14 of 23

Addendum 6: CWRS Statement from Charlie Henry



Page 15 of 23

Addendum 7: Proposal – Use of Intoxicants



Page 16 of 23



Page 17 of 23

Addendum 8: California Health and Safety Code Section 11362.1



Page 18 of 23

Addendum 9: California Health and Safety Code Section 11362.3



Page 19 of 23



Page 20 of 23

Addendum 10: Excerpt from PACWR Safety Rulebook, Section 1: General Safety



Page 21 of 23

Addendum 11: Proposed PACWR Waiver



Page 22 of 23

Addendum 12: Proposal – Board Requirements



Page 23 of 23

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