FILED AP'{'I[fJf?7 Charles J. Hurliman, Chair cl:fSI Tim Josi, Vice Chair NT'YCLERK Mark Labhart, Commissioner MINUTES - TILLAMOOK COUNTY BOARD Of COMMISSIONERS' BOARD MEETING - Wednesday, September 7, 2011 Page 1 COMMISSIONERS PRESENT: WORKSHOP STAff PRESENT: Paul Levesque, Facilities, Fleet and Contracts Director STAff PRESENT fOR PORTIONS Of THE MEETING: Del Schleichert, Director, Parks Department; Mona Hamblen, Human Resources Department; Marlene Putman, Director, Health Department; Liane Welch, Director, Public Works; Deb Clark, Treasurer; Tassi O'Neil, Clerk; Valerie Soilihi, Director, Chris Chiola, Department of Community Development and Sue Becraft, Board Assistant. GUESTS: John Gettman, Colby and KaSandra Larson CALL TO ORDER: By Chair Hurliman at 8:33 a.m. in Commissioners' Meeting Room B. ITEM NO.1: WELCOME & REQUEST TO SIGN GUEST LIST: Chair Hurliman welcomed everyone and reminded them to sign the guest list. ITEM NO.2: PUBLIC COMMENTS - NON-AGENDA ITEMS: There were none at this time. ITEM NO.3: PUBLIC WORKS REPORT/LIANE WELCH a) DISCUSSION CONCERNING AN ORDER ASSESSING A REDUCED fEE ON EXISTING OR CHANGE Of USE ROAD APPROACH APPLICATIONS: Liane Welch distinguished workloads between existing and new approach roads. It would reduce by 50% the fees in certain circumstances where minimal staff time was involved. This item will be carried to the 10:00 a.m. meeting. ITEM NO.4: DISCUSSION CONCERNING AN ORDER APPOINTING VALERIE MAGEE AND KEVIN STOECKER AND RE-APPOINTING JENNifER PURCELL TO THE TILLAMOOK COUNTY PARKS AND RECREATION ADVISORY COMMITTEE: Vice Chair Josi said these are good candidates. Chair Hurliman described their backgrounds. This item will be carried to the 10:00 a.m. meeting. Del Schleichert said they have had lots of visitors. The numbers for this summer are up. ITEM NO.5: DISCUSSION AND CONSIDERATION Of OUT-Of-STATE TRAVEL REQUEST fOR ANNETTE PAMPUSH TO ATTEND THE fEDERAL EMERGENCY MANAGEMENT AGENCY ENVIRONMENTAL HEALTH TRAINING IN EMERGENCY
MINUTES - TILLAMOOK COUNTY BOARD Of COMMISSIONERS' BOARDMEETING - Wednesday, September 7, 2011Page 1
COMMISSIONERS PRESENT:
WORKSHOP
STAff PRESENT: Paul Levesque, Facilities, Fleet andContracts Director
STAff PRESENT fOR PORTIONS Of THE MEETING: Del Schleichert, Director,Parks Department; Mona Hamblen, Human Resources Department; Marlene Putman,Director, Health Department; Liane Welch, Director, Public Works; Deb Clark,Treasurer; Tassi O'Neil, Clerk; Valerie Soilihi, Director, Chris Chiola, Department ofCommunity Development and Sue Becraft, Board Assistant.
GUESTS: John Gettman, Colby and KaSandra Larson
CALL TO ORDER: By Chair Hurliman at 8:33 a.m. in Commissioners' Meeting RoomB.
ITEM NO.1: WELCOME & REQUEST TO SIGN GUEST LIST: Chair Hurlimanwelcomed everyone and reminded them to sign the guest list.
ITEM NO.2: PUBLIC COMMENTS - NON-AGENDA ITEMS: There were none at thistime.
ITEM NO.3: PUBLIC WORKS REPORT/LIANE WELCH a) DISCUSSIONCONCERNING AN ORDER ASSESSING A REDUCED fEE ON EXISTING ORCHANGE Of USE ROAD APPROACH APPLICATIONS: Liane Welch distinguishedworkloads between existing and new approach roads. It would reduce by 50% the feesin certain circumstances where minimal staff time was involved. This item will be carriedto the 10:00 a.m. meeting.
ITEM NO.4: DISCUSSION CONCERNING AN ORDER APPOINTING VALERIEMAGEE AND KEVIN STOECKER AND RE-APPOINTING JENNifER PURCELL TOTHE TILLAMOOK COUNTY PARKS AND RECREATION ADVISORY COMMITTEE:Vice Chair Josi said these are good candidates. Chair Hurliman described theirbackgrounds. This item will be carried to the 10:00 a.m. meeting.
Del Schleichert said they have had lots of visitors. The numbers for this summer are up.
ITEM NO.5: DISCUSSION AND CONSIDERATION Of OUT-Of-STATE TRAVELREQUEST fOR ANNETTE PAMPUSH TO ATTEND THE fEDERAL EMERGENCYMANAGEMENT AGENCY ENVIRONMENTAL HEALTH TRAINING IN EMERGENCY
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING· Wednesday, September 7,2011Page 2
RESPONSE IN ANNISTON, ALABAMA FROM SEPTEMBER 24·30,2011: MarlenePutman said this will provide 32 hours of training. We will only have to pay mileage toPortland.
A motion was made by Vice Chair Josi to approve the Out-of-State Travel Request forAnnette Pampush to attend the Federal Emergency Management AgencyEnvironmental Health Training in Emergency Response in Anniston, Alabama fromSeptember 24-30, 2011. The motion was seconded by Commissioner Labhart. Themotion carried with three aye votes. The chair signed the Out-of-State Travel Requestform.
ITEM NO.6: DISCUSSION CONCERNING INTERGOVERNMENTAL AGREEMENTWITH THE NEAH-KAH-NIE SCHOOL DISTRICT #56 FOR SCHOOL NURSINGSERVICES: Ms. Putman said there is an increase in the rates. Vice Chair Josi saidNestucca's contract was signed last week but there was a discussion about whether allcosts were covered. Ms. Putman said it did. Chair Hurliman said next year we shouldsee a breakdown. This item will be carried to the 10:00 a.m. meeting.
ITEM NO.7: DISCUSSION CONCERNING A MINI-GRANT APPLICATION TO THEOREGON ADULT IMMUNIZATION COALITION FOR ADULT IMMUNIZATIONEVENTS AND PROJECTS: Ms. Putman said it is $400-$2000 to pay for 67 patientadministrative fees for vaccines conceming whooping cough. It immunizes familymembers around young children. We are using staff time as match.
Chair Hurliman discussed the cost report on Coordinated Care Organizations (CCO)and requirements in 2014. He said we need to get ahead of the issue. Ms. Putman saidwe are participating in those conversations regarding mental health. This item will becarried to the 10:00 a.m. meeting.
ITEM NO.8: HUMAN RESOURCES REPORT: a) DISCUSSION ANDCONSIDERATION OF PERSONNEL REQUISITION TO REFILL A PARKS OFFICEMANAGER POSITION IN THE PARKS DEPARTMENT: Mona Hamblen said thatMelissa Harmon is departing on October 14. This will be an in-house recruitmentinitially.
A motion was made by Vice Chair Josi to approve the Personnel Requisition to refill aParks Office Manager position in the Parks Department. The motion was seconded byCommissioner Labhart. The motion carried with three aye votes.
Mr. Schleichert wants to fill the position before Ms. Harmon leaves.
b) DISCUSSION AND CONSIDERATION OF PERSONNEL REQUISITION TO REFILLA DEPUTY DISTRICT ATIORNEY 1 OR 2 POSITION IN THE DISTRICTATTORNEY'S OFFICE: Kayla Long is resigning on October 28. This prOVidesflexibility. Ms. Long is currently at Step 7.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, September 7,2011Page 3
A motion was made by Commissioner Labhart to approve the Personnel. Requisition torefill a Deputy District Attorney 1 or 2 position in the District Attorney's Office. Themotion was seconded by Vice Chair Josi. The motion carried with three aye votes.
c) DISCUSSION AND CONSIDERATION OF HIRING A REGISTERED NURSE 2 ATSTEP 4: They have recruited a registered nurse I who previously worked for us. Wewant to hire her at step 4.lt is a home visit nurse requiring high skills. This is a federalgrant funded position. It will implement a dental program. It is a 5-year grant.
A motion was made by Vice Chair Josi to approve hiring a Registered Nurse 2 at Step4. The motion was seconded by Commissioner Labhart. The motion carried with threeaye votes.
ITEM NO.9: DISCUSSION CONCERNING AN ORDER APPOINTING DENISEVANDECOEVERING TO FILL A VACANCY IN THE POSITION OF COUNTYASSESSOR AND TAX COLLECTOR: This item will be carried to the 10:00 a.m.meeting.
ITEM NO. 10: COMMUNITY DEVELOPMENT REPORT a) PERMIT REPORT; b)SANITATION REPORT; c) SHORT TERM RENTAL REPORT: Chris Chiolaintroduced Valorie Soilihi, who summarized her background. She said Mr. Chiola hasdone an admiral job. Ms. Soilihi will come back at 10:00 a.m.
d) DISCUSSION CONCERNING A RESOLUTION TO AUTHORIZE THE REQUESTOF A COASTAL ZONE MANAGEMENT GRANT FROM THE DEPARTMENT OFLAND CONSERVATION AND DEVELOPMENT FOR THE PERIOD OF JULY 1.2011TO JUNE 30, 2012: This used to supplement the salary of the coastal resource plannerbut now helps fund planning staff. It is the same amount as last year. The boardthanked Mr. Chiola. Commissioner Labhart expressed concern about the timeline on themultijurisdictional mitigation plan. Ms. Soilihi will meet with Vicki Goodman.
ITEM NO. 11: FLEET, FACILITIES AND CONTRACTS REPORT a) DISCUSSIONCONCERNING COMMENT TO OREGON GEOGRAPHIC NAMES BOARDREGARDING PROPOSAL TO NAME AN UNNAMED STREAM AS YOUNG CREEKVS. LARSON CREEK: Paul Levesque outlined the notice procedures followed byOregon Geographical Names Board (OGNB), the fact that here we have competingnames for this unnamed creek and the board options for responding to the currentrequest.
Vice Chair Josi summarized the Leo Adams research on the settlement of the area. Hesaid we either take no position, rescind our prior approval or indicate no approval. TheLarsons were present. Ms. Larson said her relatives, the Johnsons, were the firstowners. Vice Chair Josi felt we should take no position. Chair Hurliman said the boardshould reaffirm its earlier decision to support Larson Creek. Colby Larson talked about
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, September 7, 2011Page 4
the water rights dispute. He discussed the four generations. The board discussed thestatus of competing names before the OGNB. Commissioner Labhart felt we shouldtake no position because Mr. Adams was not present.
A motion was made by Vice Chair Josi to rescind the original letter concerning LarsonCreek and take no position on either name. The motion was seconded byCommissioner Labhart. The motion carried with two aye votes. Chair Hurliman votednay. Paul Levesque signed the letter.
b) DISCUSSION CONCERNING PERSONAL SERVICES AGREEMENT WITHBULLARD. SMITH. JERNSTEDT. WILSON FOR LABOR ATTORNEY SERVICES:There was no discussion
OTHER: Mr. Levesque said that in closing out the Oregon Community DevelopmentBlock Grant (ODBG) for the Hebo water system, the state is requiring the county toundertake an additional fair housing activity. He outlined a proposed training event tocover housing discrimination to be hosted by the county at the courthouse andconducted by the Fair Housing Council of Oregon on November 22. All health andhuman service providers will be invited.
ITEM NO. 12: STAFF REPORT a) SUGGESTION BOX: Sue Becraft said there wereno suggestions in the box this week.
ITEM NO. 13: BOARD CONCERNS - NON-AGENDA ITEMS: There were none atthis time.
ITEM NO. 14: PUBLIC COMMENTS: There were none at this time.
There being no further business Chair Hurliman adjourned the meeting at 9:24 a.m.
MEETING
COMMISSIONERS PRESENT:
STAFF PRESENT:
Charles J. Hurliman, ChairTim Josi, Vice ChairMark Labhart, Commissioner
Paul Levesque, Facilities, Fleet andContracts DirectorWilliam K. Sargent, County Counsel
STAFF PRESENT FOR PORTIONS OF THE MEETING: Denise Vandecoevering,Assessor; Abby Donowho, Rose Harris, Pattie Fisher, Eva Fletcher, Lorrie McKibbin,Tax & Assessment; Tassi O'Neil, Clerk; Marlene Putman, Director, Commission onChildren and Families and Administrator, Health Department; Valerie Soilihi, Directorand Chris Chiola, Department of Community Development.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, September 7,2011Page 5
GUESTS: John Gettman, Teresa Freeman, Oreee Vandecoevering, Helen M. Wright,Linda Dvorak, Betty Thomas, David Vandecoevering, Lorraine Vandecoevering, BeanJohns, Chellisa Vandecoevering, Tim and Bev Lutz.
CALL TO ORDER: By Chair Hurliman at 10:00 a.m. in Commissioners' Meeting RoomA.
ITEM NO.1: WELCOME & REQUEST TO SIGN GUEST LIST: Chair Hurlimanwelcomed everyone and reminded them to sign the guest list.
ITEM NO.2: PUBLIC COMMENTS - NON-AGENDA ITEMS: There were none at thistime.
ITEM NO.3: CONSIDERATION OF AN ORDER APPOINTING DENISEVANDECOEVERING TO FILL A VACANCY IN THE POSITION OF COUNTYASSESSOR AND TAX COLLECTOR: A motion was made by Vice Chair Josi toapprove an order appointing Denise Vandecoevering to fill a vacancy in the position ofCounty Assessor and Tax Collector. The motion was seconded by CommissionerLabhart. The motion carried with three aye votes. The board signed Order #11-069.
ITEM NO.4: ADMINISTRATION OF THE OATH OF OFFICE FOR THE TILLAMOOKCOUNTY ASSESSOR: Chair Hurliman administered the oath of office to DeniseVandecoevering. She thanked the board, Tim Lutz, her staff, friends and family.
Chair Hurliman recessed the meeting at 10:08 a.m. Chair Hurliman left for a dentalappointment at 10:09 a.m. Vice Chair Josi reconvened the meeting at 10:09 a.m.
OTHER: Vice Chair Josi introduced Valorie Soilihi and outlined her background. Ms.Soilihi said she was happy to be back and thanked the board.
TAKEN OUT OF ORDER ITEM NO.7: CONSIDERATION OF A RESOLUTION TOAUTHORIZE THE REQUEST OF A COASTAL ZONE MANAGEMENT GRANT FROMTHE DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT FOR THEPERIOD OF JULY 1,2011 TO JUNE 30, 2012: Chris Chiola said this will supplementthe salaries of planning staff.
A motion was made by Commissioner Labhart to approve a resolution to authorize therequest of a Coastal Zone Management Grant from the Department of LandConservation and Development for the period of July 1, 2011 to June 30, 2012. Themotion was seconded by Vice Chair Josi. The motion carried with two aye votes. Theboard signed Resolution #R11-016.
Commissioner Labhart spoke highly of Ms. Soilihi and the outstanding job she did inLincoln County. He also thanked Mr. Chiola.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, September 7,2011Page 6
ITEM NO.5: CONSIDERATION OF AN ORDER APPOINTING VALERIE MAGEEAND KEVIN STOECKER AND RE-APPOINTING JENNIFER PURCELL TO THETILLAMOOK COUNTY PARKS AND RECREATION ADVISORY COMMITTEE: ViceChair Josi said both had outstanding credentials which he described. He said they willbring new ideas and experience.
A motion was made by Commissioner Labhart to approve an order appointing ValerieMagee and Kevin Stoecker and re-appointing Jennifer Purcell to the Tillamook CountyParks and Recreation Advisory Committee. The motion was seconded by Vice ChairJosi. The motion carried with two aye votes. The board signed Order #11-070.
ITEM NO.6: CONSIDERATION OF AN ORDER ASSESSING A REDUCED FEE ONEXISTING OR CHANGE OF USE ROAD APPROACH APPLICATIONS: PaulLevesque described the county's ordinance dealing with road and driveway approachesonto county roads, the administration and permitting done by Public Works staff andthe provision for permit fees. The proposed order authorized the Public Works directorto collect only 50% of the fee when dealing with an existing approach road or otherapplication which involves only a minimal amount of staff resources. Vice Chair Josisaid this makes sense. Commissioner Labhart agreed and appreciates Ms. Welch'sleadership on this.
A motion was made by Commissioner Labhart to approve an order assessing a reducedFee on existing or Change of Use Road Approach applications. The motion wasseconded by Vice Chair Josi. The motion carried with two aye votes. The board signedOrder #11-071.
ITEM NO.8: CONSIDERATION OF INTERGOVERNMENTAL AGREEMENT WITHTHE NEAH-KAH-NIE SCHOOL DISTRICT #56 FOR SCHOOL NURSING SERVICES:Marlene Putman said they have done this for a number of years.
A motion was made by Commissioner Labhart to approve the IntergovernmentalAgreement with the Neah-Kah-Nie School District #56 for School Nursing Services. Themotion was seconded by Vice Chair Josi. The motion carried with two aye votes. Theboard signed the agreement.
ITEM NO.9: CONSIDERATION OF A MINI-GRANT APPLICATION TO THE OREGONADULT IMMUNIZATION COALITION FOR ADULT IMMUNIZATION EVENTS ANDPROJECTS: Ms. Putman said this will provide service to 67 patients to protect infantsfrom whooping cough that can be fatal to infants until they can be immunized. Itprovides for reduced costs for those who cannot afford the shots.
A motion was made by Commissioner Labhart to approve the mini-grant application tothe Oregon Adult Immunization Coalition for adult immunization events and projects.The motion was seconded by Vice Chair Josi. The motion carried with two aye votes.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING- Wednesday, September 7,2011Page 7
ITEM NO. 10: CONSIDERATION OF PERSONAL SERVICES AGREEMENT WITHBULLARD, SMITH, JERNSTEDT, WILSON FOR LABOR ATTORNEY SERVICES:Vice Chair Josi said this will allow us to provide the services of Aiken Blitz who hasprovided labor law services for a number of years now.
A motion was made by Commissioner Labhart to approve the Personal ServicesAgreement with Bullard, Smith, Jemstedt, Wilson for Labor Attorney Services. Themotion was seconded by Vice Chair Josi. The motion carried with two aye votes. Theboard signed the agreement.
NOTE: The Board of Commissioners reserves the right to recess to Executive Session as may be requiredat any time during this meeting, pursuant to ORS 192.660(1).
NOTE: The Tillamook County Courthouse is accessible to persons with disabilities. If specialaccommodations are needed for persons with hearing, visual or manual impairments who wish to participatein the meeting, please contact (503) 842-3403 at least 24 hours prior to the meeting so that the appropriatecommunications assistance can be arranged.
AGENDA
WORKSHOP
CALL TO ORDER: Wednesday, September 7,2011 8:30 a.m.
1. Welcome & Request to Sign Guest List
2. Public Comment - Non-Agenda Items
3. Public Works Report/Liane Welcha. Discussion Concerning an Order Assessing a Reduced Fee on Existing or Change of Use
Road Approach Applications
4. Discussion Concerning an Order Appointing Valerie Magee and Kevin Stoecker and Re-AppointingJennifer Purcell to the Tillamook County Parks and Recreation Advisory CommitteelDel Schleichert
5. Discussion and Consideration of Out-of-State Travel Request for Annette Pampush to Attend theFederal Emergency Management Agency Environmental Health Training in Emergency Response inAnniston, Alabama from September 24-30, 2011/Marlene Putman
6. Discussion Concerning Intergovernmental Agreement with the Neah-Kah-Nie School District #56 forSchool Nursing Services/Marlene Putman
7. Discussion Concerning a Mini-Grant Application to The Oregon Adult Immunization Coalition for AdultImmunization Events and Projects/Marlene Putman
8. Human Resources Report/Mona Hamblena. Discussion and Consideration of Personnel Requisition to Refill a Parks Office Manager
Position in the Parks Departmentb. Discussion and Consideration of Personnel Requisition to Refill a Deputy District Attorney 1 or
2 Position in the District Attorney's Officec. Discussion and Consideration of Hiring a Registered Nurse 2 at Step 4
9. Discussion Concerning an Order Appointing Denise Vandecoevering to Fill a Vacancy in the Positionof County Assessor and Tax Collector/Charles Hurliman
10. Community Development ReportlValerie Soilihi, Chris Chiolaa. Permit Reportb. Sanitation Reportc. Short Term Rental Reportd. Discussion Concerning a Resolution to Authorize the Request of a Coastal Zone Management
Grant from the Department of Land Conservation and Development for the Period of July 1,2011 to June 30, 2012
11. Fleet, Facilities and Contracts Report/Paul Levesquea. Discussion Concerning Comment to Oregon Geographic Names Board Regarding Proposal to
Name an Unnamed Stream as Young Creek vs. Larson Creekb. Discussion Concerning Personal Services Agreement with Bullard, Smith, Jernstedt, Wilson for
Labor Attorney Services
12. Staff Report/Sue Becrafta. Suggestion Box
13. Board Concerns - Non-Agenda Items
14. Public Comments
ADJOURN
MEETING
CALL TO ORDER: Wednesday, September 7,2011 10:00 a.m.
1. Welcome & Request to Sign Guest List
2. Public Comment - Non-Agenda Items
LEGISLATIVE -ADMINISTRATIVE
3. Consideration of an Order Appointing Denise Vandecoevering to Fill a Vacancy in the Position ofCounty Assessor and Tax Collector/Charles Hurliman
4. Administration of the Oath of Office for the Tillamook County Assessor/Charles Hurliman
5. Consideration of an Order Appointing Valerie Magee and Kevin Stoecker and Re-Appointing JenniferPurcell to the Tillamook County Parks and Recreation Advisory CommitteelDel Schleichert
6. Consideration of an Order Assessing a Reduced Fee on Existing or Change of Use Road ApproachApplications/Liane Welch
7. Consideration of a Resolution to Authorize the Request of a Coastal Zone Management Grant fromthe Department of Land Conservation and Development for the Period of July 1, 2011 to June 30,2012/Chris Chiola
8. Consideration of Intergovernmental Agreement with the Neah-Kah-Nie School District #56 for SchoolNursing Services/Marlene Putman
9. Consideration of a Mini-Grant Application to The Oregon Adult Immunization Coalition for AdultImmunization Events and Projects/Marlene Putman
10. Consideration of Personal Services Agreement with BUllard, Smith, Jernstedt, Wilson for LaborAttorney Services/Mona Hamblen
LABOR DAY is an observed holiday for Tillamook County, as well as the Circuit Court. The TillamookLibrary, Tillamook County Public Works, Tillamook County Community Development, Tillamook CountyHealth Department, Tillamook County Courthouse, and administrative offices in the jail and justice facility willbe closed on Monday. September 5, 2011.
The commissioners will hold a workshop on Tuesday, September 6,2011 at 4:00 p.m. with departmentstaff and county counsel to discuss the short term rental ordinance. The workshop will be held in thecommissioners' meeting room B of the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook.
.The commissioners will hold a workshop On Tuesday, September 13, 2011 at 1:00 p.m. with auditors fromBoldt, Carlisle & Smith to receive and discuss information about the audit for the year ending June 30, 2011.The workshop will be held in the commissioners' meeting room A of the Tillamook County Courthouse, 201Laurel Avenue, Tillamook.
The commissioners will hold an executive session on Tuesday. September 13. 2011 at 2:00 p.m. pursuantto ORS 192.660 (2)(i) ) to conduct a performance evaluation. The executive session will be in thecommissioners' meeting room A of the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook. Theexecutive session is not open to the public.
The commissioners wili interview applicants for the Tillamook County Board of Appeals for the Abatement ofDangerous Buildings on Wednesday. September 14,2011 from 2:00 p.m. to 3:00 p.m. in conference roomB in the Courthouse, 201 Laurel Avenue, Tillamook.
The commissioners will hold an executive session on Monday. September 19, 2011 at 10:00 a.m. pursuantto ORS 192.660 (2)(d) ) to conduct deliberations with persons designated by the governing body to carry onlabor negotiations. The executive session will be in the commissioners' meeting room A of the TillamookCounty Courthouse, 201 Laurel Avenue, Tillamook. The executive session is not open to the public.
The Commissioners' evening meeting schedule will resume in the fall as follows:
Kiawanda Community CenterCounty CourthouseManzanita City HallKiawanda Community CenterCounty CourthouseManzanita City HallKiawanda Community CenterCounty Courthouse
BOARD OF COMMISSIONERS'WORKSHOP
Wednesday, September 7, 2011
Mark LabhartTim Josi
Present Absent Present Absentv Charles Hurliman v........- Paul Levesque ..........-
PLEASE PRINTName Address Item ofInterest
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BOARD OF COMMISSIONERS'MEETING
Wednesday, September 7, 2011
Mark LabhartTim JosiBill Sargent
PLEASE PRINTName
Present Absent--/../"
V
Address
Present AbsentCharles Hurliman vPaul Levesque V7
Item of Interest-JO#1Ib£:7hy4/f
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APPENDIX B
ITILLAMOOK COUNTY OUT-OF-STATE TRAVEL AUTHORIZATION
Please complete this form and obtain the Board of Commissioner's approval before traveling,
1. Name ofEmployee: annette pampush 12, Dale, 8/31111
3. Training Related/Conference (ifyes, attach Agenda): 4, Car Rental:
~Yes o No $
5, Itinerary: see attached 6, Lodging Rate,
Destination (City, State): anniston, al Amount per Night: $ 0
Est. Departure Date/Time: 9/24111 7:00 I'M Tax per Night: $ 0
Est. Return Date/Time: 9/30111 746 P Total per Night: $ 0
Number of Nights: X 0
Total $ 0
7. Miscellaneous Expenses: (Identify Specific Expenses,' Taxis, Shuttles, Phone, Etc.)a, $ parking at airport 60,00
b, $c, $d, $
8, Meals: 9, Estimated Cost orTrip,'
Rate # Meals Total MealS/Lodging: $165,00
Breakfast $2,00 $26.40 Airfare/Railfare: $0,00
Lunch $2.00 $39.60 Personal Car Miles: $94.46
Dinner $3.00 $99,00 Car Rental: $0.00
Miscellaneous: $60.00Total: $319.46
10, Purpose ofTrip (Be Specific):
TO ATTEND ENVIRONMENTAL HEALTH TRAINING IN EMERGENCY RESPONSE
REQUEST APPROVAL FORM TO UTILIZE EMPLOYEE/AGENTPRIVATE VEHICLE FOR COUNTY BUSINESS
APPROVAL REQUIRED PRIOR TO USAGE OF PRIVATE VEHICLE
Destinations:
To: -"'-P""D~X'""'A...IRP""'_'O"_'R""T'__~ ~__FROM:___""'T...IL==L""'A""M=.>O""O~K"'___--_--
I request approval to use my private vehicle on _-"9,,,/2=::4,,-/~1 ~l tobusiness plllpose of:
DRIVE TO AIRPORT
Reason for using private vs. COlUlty owned vehicle is:
9/30/11 for Tillamook Cmmty
LEAVE CO VEHICLE FOR OTHER EMPLOYEE. CONFERENCE HOSTWILL REIMBURSE MILEAGE AND PARKING
I am (X ) am not ( ) requesting mileage reimbursement. Insurance terms remain the same whether or notmileage payment is requested. This form must accompany the reimbursement request
Personal or Private Vehicle Liability. If you authorize your employees/agents to use a personal or private vehicle onCounty business, he/she is responsible to cmT)' the minimum liability insurance required by law (must provide proof beforedeparlmenl' head/designee approval). If empioyees operate a personal or plovate vehicle on County business, their personal liabilityinsurance policy is pl1mary and County coverage is excess. If the amount ofhability to third parties exceeds their private policylimits, the County wiJI provide excess liability coverage.
The County does not covel' collision or comprehensive insurance for personal vebicles. Wben utilizing a personal vehicle fol' Countypurposes, the employee/agent is 100% responsible for collision or comprehensive damage incurred to the vehicle.
The rationale of having County employees/agents complete a vehicle usage form is for their own knowledge pertaining to Countyvehicle coverage, and liability protection from the County, Pius, the signed form may give their department head/designee a heads upas to who will be using their own veWele on County business and committing depmtment funds when claiming reimbursement forpersonal vehicle mile.ge. The signing of the personal vehicle usage document will inform the County employee/agent that tbeirinsurance is the first to be used in the event of a vehicle accident. Each depat1ment should keep a copy of the signed fonn Oll file.
lfinvolved in an accident while on official County business, I wHl advise the Human Resources Department within twenty-four (24)honrs by calling 503-842-3418.
Employee:~~ C0- Date:->8"'-3""I--'-I""I _y
Department Head/Designee Date: _
P:\travelfunns\ALABAMA2.doc91112011 ·2:44:39 PM
• CQP..tiQm~
• ~~n.LTrillJlJ.ng
• Course Schedules
• Trainino OY. Program Letter
• 5
Program S (EHTER)
. .
Course Name
E~vironmentalHealth Training In Emergency Response {EHTER)
Target Audience/Disciplines
The target audience for the Environmenti'll Health Training in Emergency Response course Includes environmental health specialistsand sanJtarians who are seeking to gain a broader understanding of the role of environmental health In emergency response.
Candidates include federal, state, local, and trIbal environmental health professionals
• with limited emergency response experience
• seeking exposure to different areas of enVironmental health emergency response
• needing a revlew of the belSics of environmental health emergency response
• Who are new to the field of environmental health
The course ls also applicable to other responders, such as emergency management, Incldemt Commanders, Members of National
Guard response teams (CiVil SuppoltTeamr Chemical Enhances Response Force-Package, Domestic AI1~Hazard Response Team,
Homeland Response Force-Package), and other partners, who seek to gain a better understanding of the role of environmental
health in responding to emergencies and disasters.
urse Description
Environmental Healtn Training in Emergency Response 15 a 32-hoUf introductory training course that focuses on key enVironmental
health bJpics and how they relate to the Issues and challenges faced during an emergency response, The intent of this course is to
address the need for increased emergency preparedness and response educatIon and training among environmental healthpractitioners, ThiS .course discusses leading enVironmental health topIcs including disaster management, responder safetYI bunding
assessment, potable water/ wastewater management, solid waste and hazardolls materials, food safety, vector control and pest
management/ shelters, and radiation and environmental health response. The course cqncludes with a tabletop re-entry and re-occupancy exercISe to illustrate the relevance of these topics during a disaster. "
Add itional Quallfic.ati ons/ Certifications
While there are no mandatory prereqUiSites to attend the Environmental Health Training In Emergency Response course, It is
recommended that students have successfully completed the following: ,
• LS..::!ill!J:!£_lotroductjQD_.l&.th.e.lrn;;i!ient Command System
• 15.:2QD ..h,~:. lCS for SID.rJ1e..Re.s.o.IJ[Cf~and lnltial Actioo Incident:!
.. FS-7Q0f7QQ.a: NgJ&nallnciPent ManagementSv~..(NlM5) an lntroductiw:l
August 26, 2011 .Annette Pampush19656 Alder CoveRd WTillamook, OR, 97141
Dear Ms. Pampush
You have been selected to attend training from 9/25/2011 through 9/30/2011 at the Center forDomestic Preparedness in Anniston, Alabama.
You will be traveling on Federal Emergency Management Agency (FEMA) lnvitational TravelOrders. This is authorized for persons serving in a capacity that is related to, or is in connectionwith, an official FEMA activity. FEMA will reimburse allowable transportation costs to and fromyour airport terminal.
Upon arrival at the Center for Domestic Preparedness, you will complete a travel worksheet toassist with the reimbursement process. Upon completion oftravel, a voucher for reimbursement ofauthorized expenses will need to be signed and returned to the CDP TravelSection in order for youto receive reimbursement.
You may be reimbursed 75% of the per diem rate for travel days (unless meals are provided) andthe incidental rate for all other days. You are eligible for reimbursement ofbaggage fee for onechecked bag each way, round trip mileage from your residence to the airport, and parking at theairport. All lodging and meals will be provided by the CDP at no cost to you.
The total reimbursement for travel to and from the airport including parking will be based on a costcomparison ofa privately owned vehicle (POV) and commercial transportation. You are required touse the most cost effective means of travel and parking. !fyou choose to drive to the CDP, a costcomparison ofthe POV mileage and airfare will be completed and you will be reimbursed at thelesser rate.
Student Copy
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Annette PampushAugust 26, 2011Page 2
You are responsible for faxing copies ofyour airport parking and baggage fee receipts within threebusiness days to the Center for Domestic Preparedness travel office at 256-847-1975/256-847-1973for reimbursement. CDP provided air travel tickets will be paid separately by the government anddo not require submission of receipts.
Should you be scheduled for training that requires you to stay at the CDP over a weekend, a rentalcar (for those traveling to the CDP via air travel) and per diem for meals is authorized.Reimbursement for those costs will require presentation ofall receipts for the rental car and gas.
Sincerely,
-1l':' l ..f~Jjj""Richard DicksonAssistant Director, Training Delivery
Student Copy
9/1/2011Dept. of Community Development - Building Section
Week Plan Structural Mechanical M.D. Mileage for Electrical Plumbing Short Term Rental Investigate Citations Stop Work CourtEnding Review Inspections Inspections insp. Inspectors Inspections Inspections Inspections Proj. check Issued Orders Hours
07/06/11 16 38 14 2 1410 34 21 7 0 0 0 0
07/13/11 12 56 10 0 1638 43 18 3 3 0 0 0
07/20/11 7 34 13 1 1565 42 16 1 4 0 3 0
07/27/11 10 61 13 1 1353 51 16 1 3 0 1 0
08/03/11 12 68 10 1 1313 8 16 6 1 0 0 0
08/10/11 11 41 12 0 1200 44 18 4 1 0 1 0
08117111 7 49 2 0 1263 28 22 1 0 3 1 0
08/24/11 10 48 14 2 1580 45 25 1 3 0 0 0
08/31/11 9 55 13 1 1682 35 20 2 4 0 0 0
Total
YTD 303 1324 415 28 45254 1363 577 223 92 4 8 0
2Short Term Rental Application was received; 0 Short Term Rental Permits Issued.
3 Rental Permits renewed. As of 07/22/11 ·544 Short Term Rental Permits have been approved since November 1, 2009.
For the week ending August 31,2011Submitted By: Roberta Bettis
Sanitation Permit Intake: June 13th- September 2"'1,2011
Note: SE= site evaluation (location)Week Pennit # Type rec'd field apv'd reason held08/29-09/02 11-2491-8 Major Repair 08/31 08129
11-2482-8 Major Alteration 08/3111-2476-8 Tank Replacement 08/31 08/3111-2450-8 SE (Cape Meares) 08129 08/3111-2444-8 Major Repair 08129
08/22-08126 11-2430-8 Permit to Construct 08125 0810511-2424-8 SE (Bay Ocean Rd) 08125 08/2611-2423-8 SE (Bay Ocean Rd) 08125 09/0211-2389-8 Tank Replacement 08123
08/15-08/19 11-2344-8 Authorization Notice 08/18 0811811-2329-8 Authorization Notice 08/17 08/24 08/2611-2327-8 Major Repair 08/17 08/16 08/2311-2321-8 Major Repair 0811711-2320-8 Tank Replacement 08/17 08/19 08/1911-2300-8 Tank Replacement 08/15 08/04 08/22
08108-08112 11-2274-8 SE (Neilson Rd) 08/10 08/1911-2265-8 Permit to Construct 08/09 08/10 08/1911-2246-8 Major Repair 08/08 08/05
08101-08/0507125-07/29 11-2148-8 Major Repair 07/27 08/03 08/04
The Honorable Tim JosiTillamook County Commissioner201 LaurelTillamook OR 97141
Dear Commissioner Josi:
The names proposals listed below have been received by the Oregon Geographic Names Board. Thiswill serve as official notification to the Oregon Tribes who may have an interest in or an objection tothe following:
Young Creek, Tillamook County: This proposal is for a new commemorative name for an unnamedfeature in Tillamook County (4S 0 26'28.49S8"N, 123°43'4.8S34"W) Sec. 30 & 31, T1S, R8W, USGS map:The Peninsula. The proponent states that the majority of this 3000 foot long year round stream islocated on the Young homestead. In addition, Young was the first man to work this piece of land andwas a pioneering logging family in the early development ofTiliamook County. This is in directcompletion with the earlier Larson Creek proposal.
Little Elk Creek, Jackson County: This proposal is for a new name for an unnamed feature in JacksonCounty (42°22'18.8"N, -122°S3'3S.6"W) Sec. 2, 137S, R2W, USGS Map: Medford West. This is anintermittentstream that flows northerly about 6 miles on the west side of the City of Medford.Proponent statesthat Elk Creek is in current local usage.
Schooner Rocks,lincoln County: This proposal is for a new name for an unnamed feature in LincolnCounty (Latitude 44.68896 N, Longitude 124.0723 W). This is a cluster of unnamed rocks about Y, mileoffshore from Schooner Point and near the mouth of Schooner Creek. As these rocks do not rise abovethe mean high water level of the Pacific Ocean, they are not federal land and therefore are not with theOregon Islands National Wildlife Refuge or the wilderness area. In addition, since they are within threenautical miles of the coastline, they are considered submerged land owned by the State of Oregon.
The OGNB would like to discuss these proposals at the next scheduled board meeting to be held inNovember 5, 2011 in Gresham, Oregon. The OGNB requests your comments within 60 days of thisnotice. If no comments are received the OGNB will assume the tribes have no opinion. If anyadditional information is required to further assist you please contact:
c/o Oregon Historical Society1200 SW Park AvenuePortland, Oregon 97205
Respectfully submitted:Malissa Minthorn Winks
Collections & Research ManagerTamastslikt Cultural InstituteConfederated Tribes of the Umatilla Indian Reservation47106 Wildhorse Blvd.Pendleton, OR 97801(541)429-7721
Tillamook CountyDEPARTMENT OF COMMUNITY DEVELOPMENT
BUILDING, PLANNING & ON-SITE SANITATION SECTIONS
Land ofCheese, Trees and Ocean Breeze
July 29, 2011
Department of Land Conservation and DevelopmentAttn: Diana Evans635 Capitol Street NE Suite 150Salem, OR 97301
Re: Coastal Management Grant CZM-11-031
Dear Diana,
1510-8 Third StreetTillamook, Oregon 97141
Building (503)842-3407Planning (503)842-3408
en-Sila Sanitation (503)842-3409FAX (503)842-1819
Toll Free 1 (800)488-8280
Attached you will find the Tillamook County Semi·Annual Report for theperiod of January 1, 2011 - June 30, 2011 and the Request for Reimbursement. As you may know, the Tillamook County Department ofCommunity Development has had significant personnel changes in thepast year. In the interim, Tillamook County is dedicated to providingthe services requested as we fill our vacant positions. Due to differentpersonnel performing significant duties in our coastal managementprogram I have estimated the costs. I have also attached the workreports requested.
Please contact me at (503) 842-3409 for any additional comments orquestions.
Sincerely,Tilla.mookc~y Department of Community Development
~Y4Chris ChiolaInterim Director/Environmental Program Manager
AN EQUAL OPPORTUNITY EMPLOYER
GRANT WORKSHEET FY 2011/2013 BUDGETLJ:lease check here if no salaries are < ••••.•..•• <
fC~~~ .. ii
i<i>< <ifunded by this grant. If the grant is •••<•••••••••••.••••••.•.•.•.••..•.•. ii ........iiii·:iifunding all or part of an employees salary:
.... ii<. '7'~<COMPLETE PAGE 2 OF THIS WORKSHEET ii ''''/Jii ·.ii < .......
County Fund & Dept Receiving Grant I Award Period:
Health Department I Begin: 9/21/2011
End: 12/3112011
ICommon Name IFonmal Name I
10AIC Mini-grant I OAIC Immunization Mini-Grant for Adult Immunization Event/ProjectEveryday name used within your department Complete formal name given to grant by funding source
PLEASE ATIACH COPY OF GRANT AWARD
Source of Funds Grant Number:Where did the funding come from? If Federal Grant: CFDA Number
Did fhe funds come directly to the county from the federal government? If State Grant: Number assigned by
Did the funds pass through the State of Oregon or anotherorganization before arriving at the county? state funding source
o Direct, federal government, dept of CFDA:
~ Indirect, federal government, dept of CFDA: Unknown
and State of Oregon, dept/division of Immunization Program
Olndirect, federal govemment, dept of CFDA:
and another entity or organization
o Direct, State of Oregon, dept/division of
o Indirect, State of Oregon, dept/division of
via another entity or organization
o ather
I Total Amount of Award: $
Is this a new orant? Match Reauirement Amount Is this a multivear orant?
p Yes t:fs I YesNo x No x J No
How Much:
Payment Method: $ IF Yes:
=:J Advance t:J~ard Dollar Match Amount Applicable toReimbursement x In-Kind (IDENTIFY below) Current Budoet Year:
Staff time and vaccine supplies
Reporting Cycle $
- Monthly
I--Quarterly Grant Administrator: Robin Watts
'xSemi-AnnualAnnual Aooounting Contact: Blain West
GRANT DATA
OAIC Immunization Mini-Grants for Adult Immunization Events and Projects
Funding AnnouncementTotal available: $14,000, maximum single award: $2,000, minimum award: $400
Our Mission:The Oregon Adult Immunization Coalition, a statewide network ofhealth andcommunity partners promotes prevention and control ofvaccine-preventable diseasethrough the immunization ofadults in Oregon and Southwest Washington.
The OAIC Immunization Mini-Grants Project is intended to support adultimmunization projects and activities. Grants will support the development andenhancement of local immunization and health coalitions; the raising ofpublic andprovider awareness ofvaccine preventable diseases; supporting influenza activities;and increasing adult immunization rates. Grants may be used to fund localvaccination events, educational projects, promotional materials, and other activitiesdesigned to reduce barriers to adult vaccinations. See the application page forspecific grant focal areas.
Who can apply?
Any agency or clinic (public or private) that provides/promotes or would like toprovide/promote adult immunizations in Oregon, including but not limited to:
• Local health departments, delegate agencies, F.Q.H.C.s, or tribal clinics• Local health councils, clinics, or groups with an interest in immunizations• Local health care providers or other community groups that would like to
hold an adult immunization improvement activity or begin providing adultimmunizations
• Agencies with immunization ofhealth care workers as a priority concern• Agencies that serve marginalized or underserved adult groups as defined by
the OAIC (for example: homeless populations, immigrants and refugees, nonEnglish speakers, sexual and racial minorities, and others that may not haveaccess to vaccination)
What immunization activities, projects, and/or purchases ilIJ}. allowable?
• Coalition development (planning, facilitation, development)• Promotional or educational materials related to adult immunization• Vaccination incentives for providers or patients• Special events that are vaccination-related (facility costs, meals, AIV equip,
What Immunization activities/projects/purchases are NOT allowable?
• Research projects• On-going operational costs (rent, nonnal staffing, liability coverage, etc)• Vaccine purchases. Vaccine can not be purchased with these funds.• Travel expenses and per diem costs• Gift certificates• Educational Scholarships for individuals (though staff training is allowed)
How much money is available?
There is a total of $14,000 available for the' 11-'12 cycle ofImmunization Mini-Grants.Individual awards will not exceed $2,000. Applicants are asked to identify in-kindcontributions or matching funds in support of each request. Agencies that identify in-kindcontributions, matching funds, or other partnerships will be given priority. Agencies maysubmit more than one grant application, but may only submit one application per specificactivity.
What is the application process?
Applications must be received electronically or via postal service by Thursday September8th at 5pm. Late or incomplete applications will be rejected.
Applications Should Include:
1. Completed application fonn2. Proposed project budget3. Signed W-9 fonn with Tax ID#4. Any supporting infonnation you wish to share. Please indicate supporting infonnation
being sent in the narrative section of the application.5. All materials (whether emailed or postal mailed) should be sent together. Do not send
any materials separately from your application.
** The DAIC and its Steering Committee are committed to equal treatment of allOregonians. The OAIC does not discriminate against any group on any basis,including: racial, tribal, or ethnic identification, non-English language speakers,political or religious affIliation (or lack thereof), education or literacy level, income,gender or gender identity, sexual orientation, age, geographic location, unlawful statusor criminal history, documentation or citizenship status, disability, health insurancestatus, or any other group.**
Please Note:• See examples of acceptable proposals in Appendix A• See the OAIC Grant Review Tips for hints on writing a successful proposal• Applicants must address each of the sections of the application (within the space
provided or in attached pages) and include a project budget.• If funding exceeds requests, applications received after initial deadline and those
not granted during the initial rounds will be reevaluated on a case-by-case basis.• Confirmations will be sent to all applicants by fax or mail about a week after
receipt. Please do not call to check on application status until more than a weekafter your application was received.
• We will not respond to Letters of Inquiry, please check eligibility requirementsclosely before applying.
Grantee Commitment:• Funds must be spent by grantee no later than December 30, 2011.• All Recipients are required to submit a final two-page narrative to OAIC describing
the outcome of the funded project. This report is due sixty days after completionof the grant activity, no later than April 25, 2012.
• Grantees will be listed on the OAIC website, announced to the OAIC Membership,and named in the OAIC Annual Report to the Community.
• Grant activities may be highlighted in OAIC publications, on the OAIC website, inthe Annual Report and at OAlC events.
Funding Announcement, applications acceptedApplication due dateGrantee recipients notifiedGrant funds disbursedGrant funds must be spentGrant Activity Outcome Report due
How will applications be evaluated?Applications must demonstrate how proposed projects will strengthen existing or developnew local immunization projects, and/or demonstrate how they will improve immunizationrates among Oregon adults.
Scoring: Applications will be scored and ranked by OAIC Steering Committee as follows:• Relevance ofproposed activity to OAIC Mission: 20%• Demonstration of community engagementJpartnerships/in kind: 20%• Proposed Activity Description: 40%• Project Budget and evidence of other resources: 20%
OAIC Grant Review Tips
This is the fourth year OAle will offer small grants to local organizations to promote andsupport adult immunization efforts. During our last cycle of this project, we received manywonderful proposals. We only had funding to award seven out of the thirty that weresubmitted. Although we were not able to sit down with everyone who sent in a proposal, wewould like to give some ideas of common themes we encountered.
The following tips have been developed to help you write the best proposal possible:• Description of Need- Who are you serving with your project? Who are the clients of
your agency? Why do the clients you serve depend on you? Give us some data orstatistics to support your statements.
• Budget Details- Ifyou are asking for $1000, be sure you have a project budget thatuses up $1000. We want to see how our money is being used. Don't get too detailed,but put forth some anticipated line items and costs.
• Mini Grant Requirements- Does your project fall within our scope ofwork? We arelooking to promote or enhance adult immunizations in Oregon. Tell us how yourproposal will raise rates or reach underserved adults. Proposals should increaseimmunization rates, not support your agency in immunizations already being provided.
• These grants are not intended to supplant existing funding. Show in your proposalhow funding will expand or increase your immunization activities.
• In kind donations and other partnerships look great on an application. What is yourorganization pitching in? Have you asked other organizations to contribute?
• Grant writing can be challenging, yet rewarding. To learn more about grant writing,visit: http://www.philanthropvnw.org/grant/tips.htm
**Ifyou need this information in another format, such as Braille, or you know someonewho does, please contact 971-673-0300**
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