15.04.2023 1www.helsinki.fi/yliopisto

Reviewing Data Management Plans for

Horizon 2020 Grant Proposals

Case Helsinki University Library

Mari Elisa Kuusniemi, Research services, Helsinki University Library, Finland

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Structure of this presentation

How we prepared

ourselves for the DMP service?

How do we give the DMP service?

Our future plans?

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• 40,000 students and staff members

• Helsinki University Library‒ across 4 campuses

‒ 240 staff members

• University of Helsinki research data policy, accepted in February 2015

Figures - University of Helsinki

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• In-house training since 2012• DMP education in January 2015 by expert from

the Finnish Social Science Data Archive

• Networking with other service providers in the University of Helsinki• IT, Lawyers, Research funding services, Advisory

Board on Research Integrity, etc.

How we prepared ourselves for the DMP service? (1/2)

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• Workshops for the library’s research data service team

• We explored all the Horizon 2020 guidance* we found

• We explored all the guidance about DMPs we thought we’ll need

* The official Guidelines on Data Management in Horizon 2020, http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-data-mgt_en.pdf

How we prepared ourselves for the DMP service? (2/2)

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Examples of workshops for research data service team

Themes of Workshops• ”Why DMP consultation is so

intimidating?”

• ”How can we improve our expertise of DMPs by self-learning?”

• ”How we should team up to survive Horizon 2020 reviewing?”

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• Research funding services asks the Horizon 2020 applicants to send DMPs to library for reviewing and consultation.

• We use LibAnswers-tool as service desk.

• We have a DMP consultancy team of 5 people (RDM is 20-50% of their job)

How do we give the DMP service?

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• We read DMPs

• We have a meeting with DMP consultancy team,

‒ if we can’t figure out what to do by ourselves

‒ If we need a second opinion

• We ask help from other service providers if needed.‒ IT center, Lawyers of university, Research funding services,

Advisory Board on Research Integrity, Data Archive providers in Finland and internationally, etc.

• We ask researchers to further define the DMP.

• We give consultancy and advice.

How do we give the DMP service?

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• If the empirical part is conducted in Italy – where will the data be collected and processed at that stage?

• How is your data protected during project?

• What does ER's computer actually mean? Is it your personal or E****** Laboratory's computer?  So do you mean a computer that is taken care of by the University of Helsinki IT Service? 

Examples of our questions to researchers

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QUESTION: Should or shouldn’t I mention my external drive in the DMP?

ANSWER: You can’t use external hard drives for sensitive data. Our information security officer would not recommend that. You can use the network drive instead.

Examples of advice (1/2)

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QUESTION: Isn't there a contradiction that only the researcher can access the data during the research project, but the anonymized data will be available for public consultation at the Finnish Data Archive?

ANSWER: No. It’s very important that data is well protected during the project, because your data contains sensitive material. After anonymization data can be available for public. By anonymization you protect privacy of your study participants. (See: http://en.wikipedia.org/wiki/Data_anonymization)

Examples of advice (2/2)

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• We need to improve the process, so that all significant grant applications will be reviewed by library

‒ There is no control system now

• We need to offer better guidance

‒ Now we know better than before what kind of guidance is needed (like vocabulary of basic concepts)

• We need a DMP tool of some kind

‒ National DMP tool project (Tuuli) started January 2015.

Our future plans? (1/2)

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• We need to get all Liaison Librarians involved.

• We need a multi-professional team for the DMP service.

‒ IT experts

‒ Lawyers

‒ Research funding consultants,

‒ Archivist

‒ Information specialists.

• The multi-professional team will start in the Autumn 2015

Our future plans? (2/2)

Thank you!Mari Elisa (MEK) Kuusniemi

Science Information Specialist

Research services

Terkko: http://www.terkko.helsinki.fi/

Helsinki University Library

Tel/Mobile: + 358 (0)2941 40273

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