Mekong River Commission 1 I. General 1. Project Information The MRC has established a unit named the Project Coordination and Monitoring Unit (PCMU) at the Planning Division of the MRCS. The responsibilities of the PCMU would be: (i) implementing Component 1, including coordination with the relevant programs and section(s) of the MRC, and (ii) serving as a secretariat to the RPSC to compile an overall progress report and organize RPSC meetings. The World Bank will support the Component 1 that would complement the current regional component of the Mekong Integrated Water Resources Management Project (M- IWRMP), being financed by the AusAID, which supports: (i) upgrading of the regional trans- boundary datasets and linked modeling; (ii) finalizing the water utilization procedures and guidelines initiated by the WUP; and (iii) supporting technical cooperation with China including developing a unified trans-boundary dataset and respective models, and publishing a joint report on the current basin status. The Component 1 of Regional Water Resources Management (estimated cost: US$7.2 million) will be financed by the WB under the APL1 for the MRCS to implement the following objectives that is to increase dialogue, cooperation and understanding on IWRM principles among the LMB countries. Implemented through MRC, the component would support: (1-1) Regional Support for Trans-boundary IWRM Dialogue. This subcomponent aims to facilitate dialogue and implementation of pilot activities that address acute trans- boundary issues involving more than one country (e.g., wetland management, Mekong Delta water resource management, water quality monitoring, and fisheries management) through engagement of the MRC. The activities would be jointly implemented by the respective concerned countries and the Mekong River Commission Secretariat (MRCS); (1-2) Support for Establishing an Approach for Environment Impact Risk and Disaster Risk Assessment in the LMB. This subcomponent supports the following two activities: (i) establishing an approach to identifying the areas vulnerable to impacts from water resources development; and (ii) starting preparation for establishing a regional database for disaster risk exposure and requirements for regional risk modelling; (1-3) (1-3) Communication Outreach. This subcomponent facilitates dialogue on and communication of IWRM principles to different stakeholders – including governments, private sector, civil society and local communities – using a range of different and adapted communications strategies; and (1-4) Project Monitoring, Facilitation and Oversight. This subcomponent includes coordination and implementation of Component 1 as well as coordination and facilitation of Components 2 and 3 to maintain the coherence and consistency of the activities in Lao PDR and Cambodia and to ensure the achievement of the overall project objective. 73673 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized
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Mekong River Commission
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I. General
1. Project Information
The MRC has established a unit named the Project Coordination and Monitoring Unit (PCMU) at
the Planning Division of the MRCS. The responsibilities of the PCMU would be: (i) implementing
Component 1, including coordination with the relevant programs and section(s) of the MRC, and
(ii) serving as a secretariat to the RPSC to compile an overall progress report and organize RPSC
meetings. The World Bank will support the Component 1 that would complement the current
regional component of the Mekong Integrated Water Resources Management Project (M-
IWRMP), being financed by the AusAID, which supports: (i) upgrading of the regional trans-
boundary datasets and linked modeling; (ii) finalizing the water utilization procedures and
guidelines initiated by the WUP; and (iii) supporting technical cooperation with China including
developing a unified trans-boundary dataset and respective models, and publishing a joint
report on the current basin status.
The Component 1 of Regional Water Resources Management (estimated cost: US$7.2 million) will be financed by the WB under the APL1 for the MRCS to implement the following objectives that is to increase dialogue, cooperation and understanding on IWRM principles among the LMB countries. Implemented through MRC, the component would support:
(1-1) Regional Support for Trans-boundary IWRM Dialogue. This subcomponent aims to
facilitate dialogue and implementation of pilot activities that address acute trans-boundary issues involving more than one country (e.g., wetland management, Mekong Delta water resource management, water quality monitoring, and fisheries management) through engagement of the MRC. The activities would be jointly implemented by the respective concerned countries and the Mekong River Commission Secretariat (MRCS);
(1-2) Support for Establishing an Approach for Environment Impact Risk and Disaster Risk Assessment in the LMB. This subcomponent supports the following two activities: (i) establishing an approach to identifying the areas vulnerable to impacts from water resources development; and (ii) starting preparation for establishing a regional database for disaster risk exposure and requirements for regional risk modelling;
(1-3) (1-3) Communication Outreach. This subcomponent facilitates dialogue on and communication of IWRM principles to different stakeholders – including governments, private sector, civil society and local communities – using a range of different and adapted communications strategies; and
(1-4) Project Monitoring, Facilitation and Oversight. This subcomponent includes coordination and implementation of Component 1 as well as coordination and facilitation of Components 2 and 3 to maintain the coherence and consistency of the activities in Lao PDR and Cambodia and to ensure the achievement of the overall project objective.
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2. Date of General Procurement Notice:
To be advertised in 1st Quarter of 2011.
3. Period covered by this procurement plan: From 2011 to 2016
II. Goods and Works and non-consulting services.
1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.]
Procurement Method Prior Review Threshold
US$
Comments
1. ICB and LIB (Goods) [1] Above US$ 500,000 All
2. NCB (Goods) [1] Above US$ 100,000 First contract
3. ICB (Works) [1] Above US$ 15 million All
4. NCB (Works) [1] Above US$ 5 million All
5. (Non-Consultant Services) [1] Below US$ 100,000 First contract
[Add other methods if necessary]
[1] None expected under this project
2. Prequalification.
Not applicable.
3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines:
Not applicable
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4. Reference to (if any) Project Operational/Procurement Manual: The Joint Committee has endorsed the use of this manual and its basic policies. Application and interpretation of this manual within the approved policies are the responsibility of the CEO under delegated authority from the Joint Committee. In the interests of efficiency, procedures may be reviewed and updated by the Secretariat on the approval of the CEO if developments or work requirements so demand. Where a policy revision is required, the approval from the JC will be obtained prior to implementation. The procurement is handled by HRS (Personnel Unit) for services offered by individual consultants and by Procurement Unit (FAS) for services offered by firms. For both type of services open and competitive recruitment is the norm. There are however exceptions possible and these are summarized below. More details are available in the Procurement Manual of the MRCS. Below are summary of the procurement. Services offered by firms: recruitment request (Purchase requisition form) is sent to FAS. Procurement method:
- Procurement Unit will obtain minimum of 3 quotations. - Procurement Unit will identify a minimum of 5 potential suppliers. - Procurement Unit will follow international tendering procedures.
Waiver of competitive bidding or above methods is possible in exceptional cases. The waiver request should be addressed to:
- CEO for all services exceeding US$ 20,000 to be submitted through Chief, FAS. - Chief, FAS for services from US$ 2,000 up to US$ 20,000. - Procurement and Contract officer for services up to US$ 2,000.
Note that if an individual consultant offers its services through a firm the procurement will be conducted according to the above methods and procedures. Services offered by individual consultants: recruitment request is sent to HRS Procurement method:
- Short term services of less than one month: single sourcing may be applied. - Short term services between one month and three months: a. Value less than US$ 1,500 per month: single sourcing may be applied. b. Value more than US$ 1,500 per month: comparison of at least three qualified
candidates is required. The candidates may be identified directly by the divisions,
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sections or programmes, from the MRC roster or through anannouncement on MRC’s website.
- Services of more than three months: open and competitive recruitment. Waiver of competitive bidding or above methods is possible in exceptional cases. The waiver request should be addressed to:
- CEO for all services exceeding SU$ 20,000 to be submitted through Chief, FAS. - Chief, FAS for services from US$ 2,000 up to US$ 20,000. - Personnel Officer for services up to US$ 2,000.
5. Any Other Special Procurement Arrangements:
Unless otherwise agreed between the Recipient (MRCS/M-IWRMP) and the World Bank, the
MRCS will apply the MRCS internal procurement rule and regulation which is match almost
perfectly with the World Bank’s procurement manual. Some retroactive procurement can only
be carry out in prior agreement with the World Bank. Some activities are envisaged to hire
consultant to kick start the APL2 from now on which will required seed money from the world
Bank.
6. Summary of the Procurement Packages planned during the first 18
months after project effectiveness ( including those that are subject to
retroactive financing and advanced procurement)
1 2 4 5 6 7
Ref. No.
Description
Packages
Domesti
c
Preferen
ce
(yes/no)
Review
by Bank
(Prior /
Post)
Comments
A1-1-2 Demonstration
materials under
Fisheries (Lao-
Cam)
1Y=40,000
& TBD for
Year 2
Shopping
A1-1-3 Demonstration
materials under
1Y=30,000 Shopping
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WRM
Sesan/Srepok
(Cam-VN)
& TBD for
Year 2
onwards
A1-1-4 Demonstration
materials under
wetland
management
(Lao-Thai)
1Y=30,000
& TBD for
Year 2
onwards
Shopping
A1-1-5 Demonstration
materials under
delta WRM
(Cam-VN)
1Y=30,000
& TBD for
Year 2
onwards
Shopping
B1-2-1-2 Demonstration
equipment
&mapping
analysis of
country level
assessment
1Y=30,000
& TBD for
Year 2
Shopping
D1-3-1a Computer Shopping
D1-3-1b Printing for
disseminating
information kits
on knowledge
acquired by MRC
to local
stakeholder
1Y=30,000
& TBD
onwards
Shopping
D1-3-1c Printing of
simplified kits for
member
countries
Shopping
D1-3-2 Printing
brochure
Shopping
D1-3-3a Printing of
extremely event
1Y=30,000
& TBD
Shopping
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onwards
D1-3-3b Camera
equipment
Shopping
D1-3-3c Airtime purchase 1Y=30,000
& TBD for
year 2
onwards
Shopping
E1 Office
equipment
Shopping
III. Selection of Consultants
1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants:
Selection Method Prior Review Threshold Comments
1. Competitive Methods (Firms) Above US$ 100,000
2. Single Source (Firms) All
3. Individual Above US$ 50,000
2. Short list comprising entirely of national consultants: Short list of consultants
for services, estimated to cost less than $_300,000_equivalent per contract, may
comprise entirely of national consultants in accordance with the provisions of
paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and
retroactive financing, if applicable or delete if not applicable]
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4. Consultancy Assignments with Selection Methods and Time Schedule
