INTRODUCTION

- Can be found at 3rd floor Farmers Plaza Cubao, Quezon City.

SYSTEM IDENTIFICATIONThe system used by Melvin Clothings Inc. is Manual Recording which means to record all the business activities in the BIR certified Ledger manually.

OBJECTIVE OF THE SYSTEM The objective is to record the day to day activities of the business.

COMPONENTS OF THE SYSTEM

Main Branch

-The main branch supplies the good to the other Branch.

BIR CERTIFIED LEDGER

-Contain day to day records of different business transaction.

CUBAO BRANCH

-Receives goods item from the main branch and uses manual recording system.

CUSTOMER

-Buys goods to Melvin Clothing Inc.

CASHIER

-Receives payments from the customer and record the sales to the ledger at the end of the day.

FLOW OF THE SYSTEM

The main branch of Melvin Clothings Inc. supplies the clothes to its branch in Farmers Plaza then the supplied clothes will be recorded in the branchs ledger after recording, it will be available for sale. As the customer buys clothes in the store he will pay it to the cashier then, In the end of the day, all sales will be recorded in stores ledger.

PROBLEMS IDENTIFIED IN THE SYSTEM Can be subject to discrepancies such as overstatement or understatement in the General Ledger. Time Consuming No multiple copies / backup Performing Searches

Candidate Proposals

1. This feature creates excellent User-friendly environment. Table creation for database management is easily done here. That is direct interaction with tables created and editing is possible. Table creation is done directly by typing its name, property, etc., this leads to easy operation whereas other have complex syntaxes for creating these. There is no need for the user to have high programming knowledge for using MS-Access. So, users with basic computer knowledge can use it.

Microsoft project Software is an application which is produced by Microsoft. It is project management software that is mainly used to create plans, monitor progress, analysis workloads, designate resources to tasks and manage budgets. The software also helps in establishing critical path schedules and may also be helpful in formulating critical chain and event chain methodology using third party add-ons. It also helps in enable schedules to be resource leveled while the chains are displayed in Gantt chart. Also, the ability to view and retrieve information is decided by the user's class. Other users are able to access information such as views, calendars, filters and fields, and tables.

2.

3.

3.This feature creates excellent User-friendly environment. Table creation for database management is easily done here. That is direct interaction with tables created and editing are possible. Table creation is done directly by typing its name, property, etc., this leads to easy operation whereas other have complex syntaxes for creating these. There is no need for the user to have high programming knowledge for using MS-Access. So, users with basic computer knowledge can use it.

PROPOSED SYSTEMMS-Access has very easy operating procedure compared to other database management tools that are available. Also this is fairly cheaper and can be installed in most of the computers. Another advantage is, it provides excellent graphical user interface (GUI) whereas most database management tools provide console operating interface (CUI). This feature creates excellent User-friendly environment. Table creation for database management is easily done here. That is direct interaction with tables created and editing are possible. Table creation is done directly by typing its name, property, etc., this leads to easy operation whereas other have complex syntaxes for creating these. There is no need for the user to have high programming knowledge for using MS-Access. So, users with basic computer knowledge can use it..

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Proposed System System Proposal

As we compare all the candidate systems, weve concluded that MS Access is the best system for the Melvin Clothings Inc. because this system is user friendly which means that anyone can use it unlike the MS Project that is complicated.

OBJECTIVES OF THE PROPOSED SYSTEM To input less error data. To record day to day business activities in a faster way. To produce multiple copies To search files easily

COMPONENTS OF THE PROPOSED SYSTEM

1.

-Because of the new system, the main branch supplies goods faster.

2.

-Receives payment from the customer and send the sale electronically.

3. -The one who buys the goods.

4.

-Receives goods from the main branch and now using compute based recording system

5. -Computer based system which contains all the business transactions.

FLOW OF THE PROPOSED SYSTEM

FLOW OF THE NEW SYSTEM

The main branch of Melvin Clothing Inc. supplies the goods to its branch in Cubao, all the data are transferred using the new system then it will be available for sale. As the customer buys a good he/she will pay it to the cahier and at the end of the day, all transaction will be transferred to the new system.

Sample of the System

Using the MS Access the Melvin Clothing Inc. can now easily add new goods from the supplier, search goods if it is available or not and delete goods if wrong input.

This is the sample inventory system of the Melvin Clothing Inc. after searching the goods, this will be the output, as you can see in the last column, it informs the Data Encoder if the goods are available or not.

DIFFERENT COST OF THE PROPOSED SYSTEM

DEVELOPMENTAL COST- For the license of the new system- Wage of the Data Encoder who will use the new system- A computer is needed to install the new system.

TANGIBLE OR INTANGIBLE COST AND BENEFIT MELVIN CLOTHING INC. System Proposal 2

BSA31KB3

TANGIBLE COST purchase of the new system new computer salary of Data Encoder

INTANGIBLE COST Occasional breakdown of the system

TANGIBLE BENEFIT Producing output which error free is.

INTANGIBLE BENEFIT The Customers are now more satisfied now how the Melvin Clothing handle its customers Improve company status

COSTSMONTH1MONTH2MONTH3

Hardware3,400.00

Software23,500.00

Personnel10,000.0010,000.0010,000.00

Maintenance5,000.005,000.005,000.00

Cost at month end41,900.0015,000.0015,000.00

Cumulative costs41,900.0056,900.0071,900.00

COST AND BENEFIT ANALYSIS

COST FOR THE PROPOSED SYSTEM

COST AND BENEFIT ANALYSISBENEFITS FOR THE PROPOSED SYSTEM

BENEFITSMONTH1MONTH2MONTH 3

Increase in sales 10,000.00 10,000.00 10,000.00

Benefits at month end 10,000.00 10,000.00 10,000.00

Cumulative benefits 10,000.00 20,000.00 30,000.00

BREAKDOWN OF COSTS

COSTCOST PER UNITQUANTITYTOTAL COST

SOFTWARE

Windows XP Professional10,000.00110,000.00

MS Access Software25,000.00125,000.00

HARDWARE

Computer

Development5,000.0015,000.00

Data Encoder50,000.00150,000.00

Developer5,000.0015,000.00

TOTAL COST

115,000.00

Benefits Expected increase in sales: 10,000 a monthSales earned in a month: 15,000 + 10,000 = 25,000For three months: 25,000 x 3 = 75,000

Now using net present valueNet present value75,000 115,000

Loss %-32% in three months

Fact Finding Techniques

ON SITE OBSERVATION

We, the analysts wanted to know how the Melvin Clothing Inc. functions. So we visited and observed how the staff record their inventories and we found out that they only use Ledger which is certified by BIR.From site visit, our group had a good understanding on how the said business functions. After that, we also performed some personal interview to have more knowledge about business

INTERVIEWANALYSTS INTERVIEW WITH OICAnalyst : Good day mam!, we are from Technological Institute of the Philippines Quezon City and we are conducting a study about the system that used in a business, so can we ask you some questions about the system that you used here? Dont worry mam this is for academic purposes only.OIC : Sure! Do come in.Analyst : are you using any kind of system in recording day to day business activities? OIC : we are not using any computer-based system, we do it manually by using the ledger which is certified by BIR. Analyst : have you encountered any problem in recording ? OIC : yes we've encountered problems , like discrepancies.Analyst : do you have any back- up files or copies in case of fortuitous events ? OIC : none , we dont anticipate such events .Analyst : are you open in using computer-based system if it will be implemented ? Analyst : of course we are .

FACT FINDING TECHNIQUEAfter the interview with the OIC of Melvin Clothings Inc. weve decided to propose a computer based inventory system to record their day to day business activities.

DE C I S I ON

DECISION TREE

DECISION TREE

12

Shaw BranchYN

Cubao BranchYN

Type of ClothesXN

SupplierXN

12

Main BranchYN

MS AccessYN

Branches who sent requestX

No RequestX

12

Different BranchesYY

SalesXX

Sold GoodsX

Unsold GoodsX

MS AccessY

RemainY

Main BranchX

Graphical DataX