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MEMORANDUM OF SOCIETY - :: IOCL Officers Welfare ...ioclows.org/download_const.php?filename=IOCLOWS...

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IOCL Officers Welfare Society Mukul Kumar Bijoy Kumar Sharma Jayant Kumar (President) (Secretary) (Treasurer) MEMORANDUM OF SOCIETY 1. NAME OF THE SOCIETY : The name of the society shall be : IOCL Officers Welfare Society 2. REGISTERED OFFICE: The Registered office of the society shall remain in the National Capital territory of Delhi, and at present it is at following Address: J-86/12, Top Floor, Dilshad Colony, Delhi 110095 The society shall have its activity all over the country for administrative conveniences the administrative office of the society may be changed from time to time. 3. AREA OF OPERATION : National Capital territory of Delhi 4. AIMS AND OBJECTS : Aims and object of the society, for which the same is established, are as under i. To establish and maintain diagnostic centre for poor peoples and charitable purpose. ii. To open and run, educational and vocational school or institutions to bring education within the reach of poor & backward children, in the National Capital Territory or Delhi. iii. To provide libraries, publish books on educational, cultural & social subjects, organize discussions & seminars to impart knowledge & understanding amongst the people. iv. To provide hostels & residential accommodation that may be considered necessary for the students & for each member of the society that may be made eligible for it. v. To establish & maintain institutions for the handicapped & for adult education, like vocational training in vocations of household industry, semi-skilled jobs for
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Page 1: MEMORANDUM OF SOCIETY - :: IOCL Officers Welfare ...ioclows.org/download_const.php?filename=IOCLOWS Bye Law.pdfgrounds, yoga training centers, Handicraft, Handloom, Training Centre,

IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

MEMORANDUM OF SOCIETY

1. NAME OF THE SOCIETY : The name of the society shall be : IOCL OfficersWelfare Society

2. REGISTERED OFFICE: The Registered office of the society shall remain in the

National Capital territory of Delhi, and at present it is at following

Address: J-86/12, Top Floor, Dilshad Colony, Delhi 110095

The society shall have its activity all over the country for administrative conveniences

the administrative office of the society may be changed from time to time.

3. AREA OF OPERATION : National Capital territory of Delhi

4. AIMS AND OBJECTS:

Aims and object of the society, for which the same is established, are as under

i. To establish and maintain diagnostic centre for poor peoples and charitable

purpose.

ii. To open and run, educational and vocational school or institutions to bring

education within the reach of poor & backward children, in the National Capital

Territory or Delhi.

iii. To provide libraries, publish books on educational, cultural & social subjects,

organize discussions & seminars to impart knowledge & understanding

amongst the people.

iv. To provide hostels & residential accommodation that may be considered

necessary for the students & for each member of the society that may be made

eligible for it.

v. To establish & maintain institutions for the handicapped & for adult education,

like vocational training in vocations of household industry, semi-skilled jobs for

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

self employment, short hand & type-writing, social science, languages, fine

arts, crafts, music, painting, modeling, physical training etc.

vi. To provide the best education available in some of the best schools in Delhi,

Emphasis would be on character building, self discipline & the development of

the creative & social faculties. The society aims at producing well informed &

well assured young children just the kind of children that our country needs.

vii. To strive to meet changing need of providing comprehensive and to impart

education to children on the most modern lines & provide an environment

congenial to growth & development of the children.

viii. To arrange & organize the social, cultural & educational programmes from time

to time.

ix. To provide free meals, clothes, medicines and other needy things to the poor

and needy, children of widows.

x. To provide Sanskrit Education, Computer Education and training for poor &

needy persons.

xi. To do best efforts the promotion of research and education on medical science

including surgery by running the various/different schools, colleges, and other

medical research and / or educational institutions.

xii. To provide all type of computer education & financial planning education

(Stock, Mutual Fund & Insurance etc.).

xiii. To arrange and organize various kinds of program, and / or activities relating to

family planning and defuse knowledge about the medicines, equipment’s

method used for family planning and also provide the family concealing

facilities.

xiv. To provide information and education / useful knowledge and the medical

advice to general public regarding the vices of the society like drugs, use of

alcohol, smoking, AIDS etc. through holding awareness camps for medication

and also organize the lectures by export terms of doctors, generalists, lawyers,

professionals and other learned persons.

xv. To establish & maintain Degree College, Management College, Law College,

Engineering College, Medical College etc.

xvi. To establish & maintain schools up to 12th standard.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

xvii. To establish residential institute for development of special children (like

mentally handicapped, physical handicapped, blind, deaf & dump, Autistic

learning disabled, slow Lerner, curable palsy etc).

xviii. To promote welfare rehabilitation , vocational training to special children.

xix. To establish special school diagnostic and counseling clinic, Teacher training

centre and sheltered work shop for special children and also to undertake

different projects relevant these fields.

xx. AIDs (To establish medical centre, school, and hostle for HIV infected children).

xxi. To establish School + Hostel+ Vocational training centre for Street Children.

xxii. To establish, maintain & Run Hostel for working women.

xxiii. To make arrangements for mobile emergency Vans/ambulance for the victim of

road accidents, to provide help to pregnant ladies to shift them to nearby

hospitals, and also to provide assistance to the old people for the emergency.

xxiv. To provide nursing aid to the needy people Especially for the old age men and

women, orphan ill etc.

xxv. To awarded appropriate certificate or diplomas in respect of educational,

vocational or technical training courses & all type of Computer courses.

xxvi. To organize regular computer coaching in the field of career guidance to

unemployed youth.

xxvii. To establish, run, maintain, finance, promote, and Support the computer

training centers & institutes.

xxviii. To create a sense of belonging, Co-operation, mutual harmony love and

affection amongst the member and general public.

xxix. To take up effective but legal and lawful steps for the eradication of social evils

such as dowry system, child marriage, child labour.

xxx. To stop/ work against the ills prevailing in the society as superstition, hunger

and death due to starvation, bonded labour & child labour (Bal Majdoori).

xxxi. To make the productive use of the vast unused land through massive programs

of forestation and tree plantation.

xxxii. To encourage the conservation of environment and spread the motto of ‘Green

Earth’ by growing more plants.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

xxxiii. To bring under productive use of then waste Land through a massive programs

of forestation and tree plantation & agriculture.

xxxiv. To provide legal medical aid, social economic help andassistance to the

farmers.

xxxv. To Organise Free Eye Checkup & Eye care Camps.

xxxvi. To spread Education (Basic, Higher, Technical, Vastu, Astrology etc.) by

opening Educational Institutions and Centres.

xxxvii. To conduct education as a process of systematic institution, training and

development of knowledge, skill, mind and character through quality in

contents and standards of its presentation for raising physical, material, moral,

cultural, ethical, spiritual, intellectual, economic and social conditions of the

community in general.

xxxviii. To provide for research and for the advancement of and dissemination of

knowledge under extra moral studies, expansion programs and filled out-reach

activities to contribute to the development of society.

xxxix. To provide the low cost housing to the society members at no profit and no loss

basis

xl. To Arrange Awarding scholarships and fellowship to the students for the

purpose of undertaking, prospecting and encouraging higher education and

research work in any branch of engineering technology, electric therapy,

radiology and bacteriology, medical science or any other branch or branches of

modern applied science in its wides and more comprehensive Sense.

xli. To act on Establishing or rendering helps to any institution for the alleviation of

human suffering.

xlii. To promote the cause of National Integration and unity of India and to fight

against the forces of separatism in India.

xliii. To render services to the women, children and youth of the country for their

actual moral, social and rights.

xliv. To create awareness through print media & Electronic media among farmers,

villagers, cottage Industries owners and mass of the people at micro level

about policies, programmes and development initiates being carried/taken on

by government at centre and state level.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

xlv. To promote literacy, cultural and other social activities by awareness

Programmes. Adult Education classes, Lecturers, Essay Competitions,

Exhibitions, Symposium, Cultural Programmes, Press Conference and

seminars.

xlvi. To carry on community development programs/activities and also construct and

develop the Community Halls, Club, Old Age Home, Day care centre Charitable

Dispensaries, Orphanages, Physiotherapy & Rehabilitation Centre, Hospital,

Libraries, Reading Rooms, give the food to poor and needy persons, Play

grounds, yoga training centers, Handicraft, Handloom, Training Centre, Drama

Stage and other training and research institute for the attainment of Aims and

objects of the society.

xlvii. To make adequate arrangements and start/run the rehabilitation centers for

destitute, widows, old men & women, poor, Torture Victims, handicapped, and

for mentally retarded persons for their social upliftment.

xlviii. To open the institutes & hostels for the handicapped, deaf, dumb, blind, girls &

women etc.

xlix. To take-up effective, reasonable and lawful steps for the solution of the

problems relating to the blind, handicapped, mentally retarded, deaf, dumb and

other disabled, by providing them all required facilities.

l. To start various programs against child labour and take-up effective but

reasonable and lawful steps in this connection for the welfare of children.

li. To provide free legal, medical and socio-economic help/assistance to the poor

and needy persons.

lii. To conduct training and research programs for control of the pollution, polluted

diseases and to maintain/secure the Herbs, forests, Environment, Species of

Animals, Bird, Wild life etc.

liii. To help people in the pre-retirement stage to prepare for life after retirement.

liv. To establish & manage various kinds of educational, cultural, social and

welfare, vocational training centers in the field of industrial Scientific, medical,

technical, agricultural research training institutes to introduce and develop

professional courses. Handicraft and Handloom ,centers and courses.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

lv. To establish and run orphanage centers crèches for the children and working

women and hostels for working women.

lvi. To provide and help/assistance to the physically handicapped people/children

in respect of artificial limbs and to give them vocational training on different

technical/non-technical/professional/industrial and on the other subjects/fields

which will make them independent

lvii. To prepare the awareness generation kits posters, banners, Audio-video

Cassette, puppet shows, skits, documentaries etc regarding various social

issues and for the attainment of the aims and objects of the above society.

lviii. To publish Books, Charts, illustrations, Journals, Magazines, periodicals, News

Letters/papers and other publications on the different subjects and in different

languages for the promotion of above Aims and objects of the above society.

lix. To approach the concerned authority/authorities regarding the solution of the

problems of the members of the society.

lx. To assist and co-operate the other Association, Societies, Trusts in their

work/activities whose aims are same like this society

lxi. To arrange and manage the training institutions in typing, short-hand,

Computer, Fine Arts, Crafts, Music, Painting, Modelling, Dancing, Yoga,

Physical Education and in other professional training subjects.

lxii. To make best efforts and organise various kinds of programs and/or activities

relating to Family planning and to diffuse the useful knowledge about the

medicines, equipment, method used for family planning also provide the Family

Counselling facilities.

lxiii. To give, provide and/or render monetary and/or other help and assistance for

the relief of persons and animals affected by natural and other calamities such

as flood, fire, famine, cyclone, earth quake, storm, accident, pestilence,

drought, epidemic, unbearable cost of living and the like, to give donations,

subscriptions or contributions to institutions, establishments, centres or persons

doing relief work on such occasion.

lxiv. To make arrangement for mobile emergency VAN/AMBULANCE for the victims

of road accidents (including dead bodies), to provide help to pregnant ladies to

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

shift them to near by hospital, also to provide assistance to the old people for

the emergency.

lxv. To arrange welfare and research programs for the Indian public and also

provide necessary help/assistance.

lxvi. To open, found, establish promote, set-up, run and maintain and set up of eye-

donation camps and blood donation camps, eye banks, Blood Banks,

dispensaries, hospitals and other forms of organization to promote eye

donation and blood donation.

lxvii. To establish, support, and grant aid and other financial assistance to Medical

Institution, Hospitals, Research laboratories and other research centers or and

other scientific research institutes for development of the knowledge of human

being in subject.

lxviii. To promote, advance and encourage and or aid in helping the common man

from the abuse of drugs and formulate the schemes for ameliorating the drug

addicts from the deadly mean of drugs.

lxix. Grant of medical help to the poor, and grant of medical help to persons effected

during famine, floor, earthquake or any calamity or war of warlike operations.

lxx. To Start and maintain infact, children, homes, welfare centres and maternity

homes for general welfare.

lxxi. To provide seeds/fertilizers to the farmer/agriculturists for growing the good-

grins/flower etc and provide the same on competitive rates to the members.

lxxii. To encourage games, sports, yoga, Naturopath and alternative therapies and

other games for the improvement of health amongst youth and children on the

whole by providing playground, sports clubs, yoga training centers and also

organize the tournament, yoga & sport competitions on block district level. To

promote awareness program in the general public regarding ROAD SAFETY.

lxxiii. Society will invest its money and funds according to section 11(5) of the

Income Tax Act of 1961.

lxxiv. To receive financial and non-financial assistance from Govt./Non-Government

organization, international bodies, Bank, Company and any other legal entity or

individual for attainment the objective of the organization and to fulfill the needs

of the people.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

lxxv. To accept donations, grant presents, gifts and other offerings in the shape of

movable or immovable properties and the same shall be utilized for the

promotion of Aims and objects of the above society.

lxxvi. To make survey for collection of data for the attainment of any objects of the

society.

lxxvii. To collect notices, notifications, policies, information from the Govt., Semi-

Govt., NGO and other National/International agencies and provide the same to

the members of the society and the general public.

lxxviii. The aims and objects of the society shall be purely for ‘CHARITABLE

PURPOSE’ which includes relief of the poor, educational, social, medical relief

and the advancement of any other objects of general public utility.

lxxix. To erect, construct, alter, maintain improve, develop, manage and control all or

any part of the property or the building of the above society, necessary or

convenient for the purpose of the attainment of the aims and object of the

society.

lxxx. To purchase/acquire the land and/or building in the name of the society for the

upliftment and fulfillment of the aims and objects of the society and also to

enter into an agreement with the consortium of societies with the same aim and

objects.

lxxxi. To do such other things/acts/activities which are necessary and which may be

incidental or conducive to the attainment of any of the object of the society.

Also to start multifunctional institution to train/provide HEALTH, SAFETY, and

ENVIRONMENTAL AND SECURITY services.

lxxxii. All the income, earnings, movable or immovable properties of the society shall

be solely utilized and applied towards the promotion of its aims and objects

only as set forth in the Memorandum of the society and no profit thereof shall

be paid or transferred directly or indirectly by way of dividends, bonus, profits or

in any manner whatsoever to the present or the past members of the society or

to any person claiming through any one or more of the present or the past

members No members of the society shall have any personal claim on any

movable or immovable properties of the society or make any profit, whatsoever,

by virtue of this membership.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

5. GOVERNING BODY:

The name, address, occupation and designation of the present members of the Governing

Body for the first tenure of 5 Years to whom the management of society is entrusted as

required under section 2 of the “Societies Registration Act. Of 1860” as applicable to the

National Capital Territory of Delhi, are as under:-

S. No. Name & Address Occupation Designation

I. Shri Mukul Kumar

H 601, Indian Oil apartments, C5

8/23, Sector-62, Noida-201301

Serving in Govt.

of India

Undertaking

President

II. Shri Alok Kumar Roy

804, Prangan, B 9/10, Sector-62,

Noida-201301

Serving in Govt.

of India

Undertaking

Vice-President

III. Shri Bijoy Kumar Sharma

C-28, Indian Oil Nagar Site-II,

Sector-55, Noida-201301

Serving in Govt.

of India

Undertaking

Secretary

IV. Shri Jayant Kumar

Flat No. : DM-103, Amrapali Village,

Nyaya Khand-2, Indirapuram,

Ghaziabad, (U.P)

Serving in Govt.

of India

Undertaking

Treasurer

V. Shri Shyamal Kumar

J-86/12, Dilshad Colony, Delhi-110095

Advocate MC Member

VI. Shri Atul K. Joshi

Flat No. 10, Tower No. III, Sangam

Apartment, A-273B, Chattarpur

Enclave, Phase II, New Delhi-110074

Serving in Govt.

of India

Undertaking

MC Member

VII. Shri Vivek Kumar

Flat No. 23, Block-K, DDA Flats, Sarita

Vihar, New Delhi-110076

Serving in Govt.

of India

Undertaking

MC Member

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

6. DESIROUS PERSON

We the undersigned are desirous of person of a forming a society named IOCL EmployeesWelfare Society Named under the “Societies Registration Act, 1860” as applicable to the

National Capital Territory of Delhi in pursuance of this Memorandum of Society

S. No. Name & Address Occupation Designation

i. Shri Mukul Kumar

H 601, Indian Oil apartments,

C5 8/23, Sector-62, Noida-201301

Serving in Govt.

of India

Undertaking

President

ii. Shri Alok Kumar Roy

804, Prangan, B 9/10, Sector-62,

Noida-201301

Serving in Govt.

of India

Undertaking

Vice-President

iii. Shri Bijoy Kumar Sharma

C-28, Indian Oil Nagar Site-II,

Sector-55, Noida-201301

Serving in Govt.

of India

Undertaking

Secretary

iv. Shri Jayant Kumar

Flat No. : DM-103, Amrapali Village,

Nyaya Khand-2, Indirapuram,

Ghaziabad, (U.P)

Serving in Govt.

of India

Undertaking

Treasurer

v. Shri Shyamal Kumar

J-86/12, Dilshad Colony, Delhi-

110095

Advocate MC Member

vi. Shri Atul K. Joshi

Flat No. 10, Tower No. III, Sangam

Apartment, A-273B, Chattarpur

Enclave, Phase II, New Delhi-110074

Serving in Govt.

of India

Undertaking

MC Member

vii. Shri Vivek Kumar

Flat No. 23, Block-K, DDA Flats,

Sarita Vihar, New Delhi-110076

Serving in Govt.

of India

Undertaking

MC Member

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

RULES AND REGULATIONS

7. NAME OF THE SOCIETY: The name of the society shall be:IOCL EMPLOYEESWELFARE SOCIETY

8. MEMBERSHIP: The membership of the society is open to any person who has

attained the age of majority and fulfil the terms and conditions of the society,

without discrimination of the religion, caste, colour and creed but subject to the

approval of the Governing body of the society. Anyone who is not less than 18

years including person having government jobs can also become the member.

9. REFUSAL: If the membership is not approved by the Governing body of the

society, the reason of refusal shall be communicated to the person/applicant

concerned

10. ADMISSION FEE & SUBSCRIPTION : The Share Money and the subscription

shall be as under unless otherwise revised by the Governing body of the

society.:-

(i) Value of one share is Rs100/-

(ii) Subscription Rs. 5000/-

11. TERMINATION OF MEMBERSHIP: The Governing body of the society shall

have the powers to expel/ terminate a member or/and members, from the

membership of the society, on the following grounds:-

i. On death.

ii. On written resignation

iii. If found to be involved in any anti social activities.

iv. If adjudged by any court of law to be a criminal offender.

v. If found guilty by means of and propaganda of the Aims and objects of the

society.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

vi. If fails to pay the subscription or contribution for three months.

vii. If disregards Rules and regulations or disobey the decisions of the

Governing Body.

12. APPEALS:

All the appeals should be referred to the General body of the society, The decision of

the General body shall be final. The reason for rejection shall be communicated to the

member concerned.

13.RE-ADMISSIONIn case of member is expelled by the Governing Body, the same can be readmitted,

provided the member concerned pays all upto date dues. The decision of Governing

Body in this regards shall be final.

14. GENERAL BODY :

All the members of the society will constitute the General body of the society.

15. FUNCTIONS OF THE GENERAL BODY.

i. To consider any business brought forwards by the Governing body.

ii. General body meeting shall be held once in every year.

iii. The quorum of General body meeting shall be 2/3rd of the total strength of the

General body meeting of the society. In case of failure to meeting the Quorum,

the General Body Meeting may be extended by one Hour and the requirement

of Quorum for such extended General body meeting be 1/5th of total strength of

the Society.

iv. The General Body Meeting be called by Secretary at Minimum ‘15’ days prior

notice to the members, enclosing agenda to be discussed specifying date, time

and place.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

16. RIGHT & PRIVILEGES OF MEMBERS:

All and every member of the society shall be entitled to participate in meetings,

cultural/educational functions and other lawful gatherings, called/arranged by the

society. Have right to collect the identity card after depositing the required prescribed

fee (fixed by the Governing body of the society from time to time.)

17. DUTIES OF THE MEMBERS :

i. Elect the Governing body of the society.

ii. Attend the General body meeting regularly.

iii. Give the necessary information to the society, pertaining to any matter which is

necessary to be known by the society, Not to indulge in activities which are

prejudicial to the aims and objects and/or the Rules and Regulations of the

society.

18. GOVERNING BODY

i. The strength of the Governing body (including office bearers and executive

member) shall not be less then 7 and not more than 21.

ii. Minimum 7 days notice shall be required for every Governing body meeting of

the society but urgent governing body meeting can be called by 24 hours

notice.

iii. Quorum of every governing body meeting shall be 2/3rd of the total strength of

the governing body and all decision be taken by simple majority.

iv. Governing body meeting shall be held once in three/six months regularly, or as

and when the Governing body of the society may decide from time to time.

19. EMERGENCY MEETINGS:

The Emergency meeting of the governing body may be called at the 24 hrs notice but the

quorum for the same urgent governing body meeting shall be 2/3rd of the total strength of

the governing body.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

20. FUNCTIONS & POWERS OF THE GOVERNING BODY :

Governing body shall be responsible for the management and administration of the

society, and is also authorised to appoint office bearers/executive members to look after

any particular activity further.

i. All the decisions shall be taken by the majority votes.

ii. The governing body shall have the powers as are the powers of these rules

and regulation.

iii. To prepare plans, project and programmes towards the achievement of aims

and objects of the society including the initiation of appropriate steps towards

erection, construction, alteration, maintenance, improvement, development,

management and control all or any part of the property or the building of the

above society, necessary or convenient for the purpose of the attainment of the

aims and object of the society.

iv. To purchase/acquire the land and/or building in the name of the society for the

upliftment and fulfillment of the aims and objects of the society and also to

enter into appropriate agreement with the consortium of societies with the

same aim and objects, if required.

v. To appoint Election Officer and his/her power.

21. COMPOSITION OF THE GOVERING BODY :-

The Composition of the Governing Body shall be as under

i. President ONE

ii. Vice President ONE

iii. General Secretary ONE

iv. Treasurer ONE

v. Other Executive Members FROM 5 TO 7

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

22. POWERS AND DUTIES OF OFFICE BEARERS :-

A. Presidenti. President shall preside all the meeting of the society.

ii. At the voting on any matter subject (except Election) if the total votes, Of the

Groups, of member happen to be equal in number, the President has the powers

to cast an extra vote to decide the matter/subject.

iii. President shall have the powers to allow inclusion of any subject/matter in the

agenda for the discussion in the course of proceeding/meeting.

iv. President will sign all the papers/letters, on behalf of the society, to Conduct its

correspondence.

v. President shall have the power to call Emergency meetings of the Executive.

Committee or General Body at any time at short notice.

vi. President shall have the power to call for explanation of any member of executive.

Committee and general body whose conduct is affecting interest and reputation of

the society and if his explanation is not found satisfactory, he could suspend such

member and the same will be subject to ratification of the governing body within a

period of one month.

B. VICE- PRESIDENT :-i. Vice President enjoy all powers of President in absence of President.

ii. The vice-president shall be the authorized signatory in the bank account of the

society as well as in the admission of new members jointly with treasurer and

Secretary.

C. SECRETARY :-i. Secretary will summon and attend the meeting of the Governing Body and the

General Body.

ii. Secretary will prepare the Membership Register as well as the proceeding

Register to record the minutes of the proceeding of the Governing Body

Meeting and the General Body Meeting and have them duly signed by the

members who attend the meeting.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

iii. The Secretary shall be the authorized signatory in the bank account of the

society as well as in the admission of new members jointly with vice-president

and treasurer.

D. TREASURER:i. All funds of society shall remain under the care and management of Treasurer.

ii. Treasurer shall maintain the accounts of all money which is received and/or

paid by him/her on behalf of the society.

iii. Treasurer shall make disbursement in accordance with the direction of the

Governing body.

iv. All funds will be transferred by the joint signature of the Vice-President,

Secretary and Treasurer.

23. EXPANSION OF GOVERNING BODY:

The total strength of Governing Body may be increased to upto 21, by the Resolution

passed by the governing body, and such appointments shall be confirmed by the

General body in its forth coming General body meeting.

24. FILLING UP CASUAL VACANCIES:

Any casual vacancy amongst the Governing Body shall be filled by the Resolution

passed by the governing body, such appointments shall be confirmed by the General

body in its coming General body meeting.

25. ELECTION :

General body will elect all office bearers and also the Executive members of the

Governing body after ever five years by the secret ballot papers or by show of hands as

the election officer may decide.

26. SOURCES OF INCOME:

All the income of the society shall be utilized only for the promotion and upliftment of the

aims and objects of the society. Sources of income of the society are as under:

a. Share money.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

b. Annual Subscription

c. Donation

d. Grant in Aid

27. FINANCIAL YEAR :

Financial year of the society shall be from 1st April to 31st March every year.

28. AUDIT

The accounts of society shall be audited annually by a firm of Chartered Accountants,

appointed by General Body.

29. MANAGEMENT OF FUNDS & ACCOUNTS OPERATION:

Bank Account shall be operated by Joint Signatures of TREASURER, VICE-

PRESIDENT and SECRETARY.

30. ANNUAL LIST OF GOVERNING BODY:

Once in every year a list of the office bearers and the executive members of the

governing body shall be filed in the office of the Registrar of Societies Delhi, as it is

required under SECTION-‘4’ of the “SOCIETIES REGISTRATION ACT, 1860”, as

applicable in National Capital Territory of Delhi.

31. DISSOLUTION :

In the event of dissolution of the society, the entire society funds shall be realized and

first be used for payment of liabilities of the society. The assets left if any, shall be

disbursed, after obtaining prior approval of the Commissioner of Income-Tax (Exemption)

New Delhi, to other societies having similar objectives and who have been granted

registration u/s 12AA of The Income Tax Act, 1961. In no circumstances it shall be

distributed in any manner, to any member of the Managing committee of the Societyor their relatives or related concerns.

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IOCL Officers Welfare Society

Mukul Kumar Bijoy Kumar Sharma Jayant Kumar(President) (Secretary) (Treasurer)

32. LEGAL PROCEEDINGS :

Society may sue and/or be sued in the name of the President as per provisions laid

down under SECTION-‘6’ of the “SOCIETIES REGISTRATION ACT, 1860”, as

applicable in National Capital Territory of Delhi

33. AMENDMENT :

Any amendment in Memorandum, Rules and Regulations will be carried out in

accordance with SECTION 12 & 12A, of the “SOCIETIES REGISTRATION ACT 1860”,

as applicable in National Capital Territory of Delhi.

34. THE SOCIETY OBTAIN

12 A/80G, FCRA, 35 AC, REGISTRATION,( As per Government Rule)

35. APPLICATION OF THE ACT:

All the provisions under all the sections of the SOCIETIES REGISTRATION ACT, 1860,

as applicable in National Capital Territory of Delhi, shall be applicable to this Society.

36. ESSENTIAL CERTIFICATE:

Certified that this is the true copy of the Rules and Regulations of the Society.


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