Mentoring Program: 10/11/2019 OrientationOffice of the Senior Vice President for Academic Affairs

Barbara A. Lee

Senior Vice President

for Academic Affairs

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20- Second Introductions

◼ Number (refer to spreadsheet)

◼ Name

◼ Title/Position

◼ Department and School

◼ Research Area

◼ Who You’re Interested in Connecting With

**Star at least 2 people you want to meet**

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2019-20 RCNMP Participants

66 Participants, 33 pairings

• 57 Faculty | 9 Postdocs

• 27 Mentees, 27 Mentors, 12 Peer-Mentors

University-Wide

• 20 different schools | 49 different departments

• 6 RU – Camden

• 24 RU – New Brunswick

• 4 RU – Newark

• 2 RU Business School – Newark and New Brunswick

• 30 RBHS4

2019-20 Mentoring Executive CommitteeName Title

Doreen BadhekaProgram Director for Special Projects

School of Graduate Studies-Newark

Sam Rabinowitz

Professor of Management

School of Business

RU-Camden

Charles Senteio

Assistant Professor of Library and

Information Sciences

School of Communication and Information

RU-New Brunswick

Tracy TranAssociate Professor of Biological Sciences

Faculty of Arts and Sciences

RU-Newark

Tynisha ColemanDirector of Special Projects, RBHS Office of

Faculty Affairs

Role of Mentoring Executive Committee

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Today’s Goals

Morning

• Get to know your partner (and others); program overview

• Articulate vision - where you want to be in a year from now

• Determine a goal areas that aligns with your vision

• Share strategies for effective mentoring, by role

Afternoon

• Learn best practices for maximizing your mentoring partnership

• Complete partnership pledge and schedule monthly meetings

• Meet 1:1 with your mentoring partner, if able, from 2-3 p.m.

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Agenda

9:00Welcome

9:15 Group Introductions, Breakfast with Partners, & Program Overview

10:30

Getting Started: Mentoring Partner Exercises

• Your Vision & Goal Setting

• Your Mentoring Network: Mosaic of Mentors Map

11:45 Breakout Sessions

• By role

12:30 Lunch & Networking

1:15

Making the Most of Your Mentoring Partnership

• Monthly Mentoring Meetings

• Goals / Progress Making

• Mentoring Across Difference

• Partnership Agreement & Scheduling

2:00-

3:00Mentoring Pairs Meet / Continue Networking 8

Breakfast with Partner

◼ Introduce yourselves

◼ Take turns to both share:

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Why did you

apply to the

program?

What do you

hope to get

out of it?

RCN Mentoring Program Overview

Program Goal: Advance a Culture of Mentoring at Rutgers

Program Design:

provide the infrastructure, training, and facilitation to

enable effective faculty-to-faculty

mentoring

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support intra/inter-disciplinary collaborations

Program Design

Based on philosophy that people benefit

from a mosaic of mentors.

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complement (not replace) departmental mentoring

Inside/Outside Departmental

Mentoring

Potential Pros: Departmental

Mentor

Potential Pros: Outside of the

Department Mentor

Subject matter expertise A fresh, new, wider perspective

Understanding of departmental

culture and politics

Objective unbiased opinion and

feedback; neutral to politics

Knowledge re: expectations for

tenure and/or promotion in

department

Broader scope/understanding of how

Rutgers works beyond your

department/school

Insights on expectations for

research, teaching, and service in

the field

Insight on expectations for research,

teaching, training, and service at

Rutgers

Connections with people in the

field/same area of expertise

Connections with people in

complementary fields/areas of expertise13

Outside of Department Mentoring

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More focused on helping you

problem-solve then giving you advice

Asks questions to understand

Promotes self-reflection and mind

clarity

Advance a Culture of Mentoring

◼ The Ripple Effect

RCN Mentoring Options

Traditional Hierarchical Mentoring (mentee/mentor)

• More experienced mentor w/ less experienced mentee

• Focused on advancing goals of mentee

Mutual Mentoring (peer-mentor)

• Usually, but not always, at similar career stages

• Focused on advancing the goals of both partners

• Peer-mentors take turns being mentor and mentee - within same relationship

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Program Schedule: Fall

October 11, 2019 Program Orientation*

December 10 or

December 12

Strength-Based Mentoring Skills

Workshops*

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Program Schedule: Spring

February 13

February TBD

February 20

Networking Events

(New Brunswick, Camden, Newark)

January 13-14

March 12 - 13

March 16 - 17

Rutgers Writing Retreats

(Camden, Newark, New Brunswick)

June 5, 2019 Recognition Luncheon*

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Program Schedule: On-going

October ‘19 – August ’20 Monthly Mentoring Meetings w/Partner

January 15-minute Check-in Calls

Monthly Monthly Newsletter (via email from Yvonne)

academicaffairs.rutgers.edu/rcn

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Questions?

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5-minute Break

https://www.youtube.com/watch?v=MxQWLbdGLfE

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Your Vision◼ Where do you want to be in one year from now?

◼ In one year from now (by October 2020), I will

be/have completed/feel…

Consider Areas:

◼ Summarize What One Thing…

➢ Teaching

➢ Research

➢ Writing

➢ Service

➢ Clinical

➢ Advising

➢ Grants

➢ Managing Time

➢ Personal Life

➢ Health/Wellness

➢ What else?

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What One Thing…2018-19

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What One Thing…2017-2018

Questions

What are you doing really well to help

yourself get there?

◼ In what ways can you do those things

even more?

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Questions

What are you not doing well that might

potentially be preventing you from getting

there?

◼What do you need to stop doing?

◼Do less of? Delegate?

◼What will you say NO to?

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Brainstorm

What will you do different to achieve your vision?

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Goal Setting:

4 Systems for Success

Ruthlessly Eliminate

Align Your Environment

Habit Stacking

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Goal Setting:

4 Systems for Success

Write Them! Be Specific and Realistic

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During the month of November, I will partake in at

least 20 minutes of uninterrupted writing on [day] at

[time of day] at/in [place].”

◼ Specific – what exactly should be realized?

◼ Measureable – How will I measure achievement?

◼ Achievable – Is it feasible? Do I have control/influence

over it?

◼ Relevant – Is this goal relevant to my life right now?

◼ Time-bound – What is a realistic deadline?

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S.M.A.R.T. Goals

1. Draft one S.M.A.R.T. Goal;

2. Add Achieve by Date

3. Add One Step to Achieve It

Share with Your Partner

◼ Are your S.M.A.R.T. goals really S.M.A.R.T.?

◼ Specific – what exactly should be realized?

◼ Measureable – How will I measure achievement?

◼ Achievable – Is it feasible? Do I have control/influence over it?

◼ Relevant – Is this goal relevant to my life right now?

◼ Time-bound – What is a realistic timeframe?

◼ Revise as needed32

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Your Mentoring Network

How could your mentoring partner help you

achieve your goals?

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Potential Mentoring Areas of Need

Grants

Teaching

Writing

Health & Wellness

Accountability

Support & Encouragement

External Mentor

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Mosaic of Mentors

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Breakout Sessions

Mentors: Room B (Sam & Charles)

Mentees: Room C (Tracy & Tynisha)

Peer-Mentors: Room D (Carmen & Lynne)

Postdoc Mentees: Room E (Itza & Doreen)

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12:30 – 1:15 PM

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Maximizing Your Partnership:

3 Tips for Success

Structured Monthly

Mentoring Meetings

Continued Progress

Making/Checking

Mindfulness of Mentoring Across

Difference

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Structured Monthly Meetings

Fall

October

November

December

Spring

February

March

April

May

Summer

June

July -??

August - ??

January -??

8-10 times over the year, for 1 hour

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Structured Monthly Meetings

Mentees responsibility to:

• schedule and run meetings

• pick a neutral location | Go “dutch”

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Structured Monthly Meetings

Mentees responsibility to:

• Create and send agenda and summary before meeting

✓24-hours in advance → what you want to get out of time?

• Send summary after meeting

✓Within 72 hours → main issues discussed, key discoveries, agreed action items

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Common Themes of Mentoring Sessions

Difficult People

• Dealing with demanding and difficult colleagues, patients, collaborators

Balance and Health

• Managing family and home commitments

Progressing Towards Goals

• Building networks, allies, advocates

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Reasonable Objectives for First Meeting

45% spent Building Rapport

(25-30 minutes)

45% spent Progress

Making/Checking

(25-30 minutes)

10% wrapping up & next steps

(5-10 minutes)

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Maximizing Your Partnership:

3 Tips for Success

Structured Monthly Mentoring

Meetings

Continued Progress

Making/Checking

Mindfulness of Mentoring Across

Difference

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Continued Progress Making/Checking

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Continued Progress Making/CheckingG.R.O.W. Coaching Questions for Mentors

Continued Progress Making/Checking

G Mentoring Partnerships: Monthly Goals Check-inGoal:What do you want to achieve? Is this goal realistic? Is it still relevant?• Evaluate and confirm

goal

Goal #1: Goal #2: Goal #3:

R Reality: Where are you now? What is the reality?• Ask for self-assessment• Get feedback

0Options:What can you do to bridge the gap? What are the options? Who can help you? What do you need?• Brainstorm• Mosaic of Mentors

WWay Forward:What are the actions?What are the next steps?• Commit to action and

specify deadline

Strengths: What strength(s) will you lean into as you move forward? Are there any strengths that you need to lean away from moving forward?

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Maximizing Your Partnership:

3 Tips for Success

Structured Monthly

Mentoring Meetings

Continued Progress

Making/Checking

Mindfulness of Mentoring

Across Difference

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Mentoring Across Difference

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Stay Open

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Wrapping Up

Schedule Monthly Mentoring Meetings

Complete Partnership Agreement

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Mentoring Partnership Agreement • Who is responsible for scheduling meetings?

• What preparation should be done for our

monthly meetings?

• What type of in-between follow-up would be

helpful?

• Where and how will we meet (in-person/virtual)?

• How will we handle a meeting cancellation?

• How will we provide feedback to each other?

Expectations: What does success look like

For Peer-Mentors: How will we balance time and

focus on advancing both of our goals?54

THANK YOU,

MENTORS!

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University-wide Faculty Development

Cohort Programs

• Rutgers Connection Network (RCN) Mentoring Program

• OASIS Leadership and Professional Development

• Program for Early Career Excellence (PECE)

Faculty Development Support

• Writing Support

• Writing Support Groups

• Writing Retreats

• Common Interest Groups

• Individual Mentoring & Coaching Sessions

Visit: http://academicaffairs.rutgers.edu/faculty-development

https://wisem.rutgers.edu/

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National Center for Faculty Development

and Diversity

◼ Weekly Monday motivator

◼ Monthly Core Curriculum Webinars

◼ Monthly Guest Expert Webinars

◼ Access to Multi-Week Courses

◼ Private Discussion Forum: peer-mentoring & problem-

solving

◼ Monthly Accountability Buddy Matches

◼ Access to 14-Day Writing Challenges

◼ Access to the Member Library that includes past webinar

materials, referrals and readings

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Thank You!Yvonne Gonzalez

Carmen Castro

Itzamarie Chévere-Torres

Lynne Frumkin

Jillian Hanna

academicaffairs.rutgers.edu/rcn 59