METU Technopolis

MetutechInformation Management System

byOğuz Yılmaz

&Emre Şahin

YD Software Ltd. Ankara Turkey

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Contents

● METU Technopolis● Managerial Tasks

– Admission (Applications, Scientific Jury ...)

– Supervising (Activity Reports, Surveys ...)

– Tech Transfer (Matching, Keywords, ...)

– Collecting Stats (Personnel, R&D, Finance ...)

– Human Resources Information Pool (CV List ...)

– Organizing Events (Mails, Hall Renting, Competitions ...)

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METUTECH● Established 1998● First & Largest Technopolis in Turkey● 95.000m2 office space, 1.150.000m2 total● 195 companies (75% SME) ● 2200 RTD personnel (75% Engineers)● 550-600 Projects at a time ● 178 M$ Turnover, 30M$ Export (2006)● Tax Exemption for personnel & companies

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YD Software

● Established 2003 as incubator in KOSGEB● Focus: TQM, MIS System● Work for: 4 universities, several

government agencies, SMEs● Turnover: 1M$, Capital: 0.35M$ (2006)● System for incubation center:

– Collect data, generating managerial & governmental reports, monitoring projects, matchmaking for technology transfer ...

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Contents

● METU Technopolis● Managerial Tasks

– Admission (Applications, Scientific Jury ...)

– Supervising (Activity Reports, Surveys ...)

– Tech Transfer (Matching, Keywords, ...)

– Collecting Stats (Personnel, R&D, Finance ...)

– Human Resources Information Pool (CV List ...)

– Organizing Events (Mails, Hall Renting, Competitions ...)

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Management Tasks

● Maintaining a fair admission process● Supervising companies for R&D● Facilitating Technology Transfer● Collecting Statistics● Organizing Events● Repository for Human Resource

Information

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Admission

● Preliminary Application● Preliminary Evaluation● Request for Project Reports● Scientific Jury Formation● Evaluation● Result

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Example: Applying Companies

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Example: Application Confirmation

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Contents

● METU Technopolis● Managerial Tasks

– Admission (Applications, Scientific Jury ...)

– Supervising (Activity Reports, Surveys ...)

– Tech Transfer (Matching, Keywords, ...)

– Collecting Stats (Personnel, R&D, Finance ...)

– Human Resources Information Pool (CV List ...)

– Organizing Events (Mails, Hall Renting, Competitions ...)

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Supervising Companies

● Activity Reports (per 3 months)

● Personnel Attendance Monitoring

● Making Surveys

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Contents

● METU Technopolis● Managerial Tasks

– Admission (Applications, Scientific Jury ...)

– Supervising (Activity Reports, Surveys ...)

– Tech Transfer (Matching, Keywords, ...)

– Collecting Stats (Personnel, R&D, Finance ...)

– Human Resources Information Pool (CV List ...)

– Organizing Events (Mails, Hall Renting, Competitions ...)

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Facilitating Tech Transfer

● Matching companies– Keywords to describe company profiles– Ability to search on demand– A repository of collaboration requests

● Enabling University Collaboration– Professors – Masters & Ph.D. students

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Contents

● METU Technopolis● Managerial Tasks

– Admission (Applications, Scientific Jury ...)

– Supervising (Activity Reports, Surveys ...)

– Tech Transfer (Matching, Keywords, ...)

– Collecting Stats (Personnel, R&D, Finance ...)

– Human Resources Information Pool (CV List ...)

– Organizing Events (Mails, Hall Renting, Competitions ...)

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Collecting Statistics

● Aid for Government Reports

● Personnel– Profession, Education, Tax Exemption ...

● R&D– Projects, Expenditures, Keywords ...

● Company– Turnover, Export, Tax Exemption, Building ...

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Contents

● METU Technopolis● Managerial Tasks

– Admission (Applications, Scientific Jury ...)

– Supervising (Activity Reports, Surveys ...)

– Tech Transfer (Matching, Keywords, ...)

– Collecting Stats (Personnel, R&D, Finance ...)

– Human Resources Information Pool (CV List ...)

– Organizing Events (Mails, Hall Renting, Competitions ...)

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CV Repository

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Contents

● METU Technopolis● Managerial Tasks

– Admission (Applications, Scientific Jury ...)

– Supervising (Activity Reports, Surveys ...)

– Tech Transfer (Matching, Keywords, ...)

– Collecting Stats (Personnel, R&D, Finance ...)

– Human Resources Information Pool (CV List ...)

– Organizing Events (Mails, Hall Renting, Competitions ...)

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Organizing Events

● Sending Mass E-mail

~25000 recipients

● Renting Organization Facilities

Conference halls can be reserved & rent

● Making Competitions

annual YFYİ (New Ideas New Business) competition

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Example: Reservation

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Example: Hall Renting Prices

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Example: Coffee Breaks

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Example: YFYİ 2007 Finalists

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Summary

● METU Technopolis● Managerial Tasks

– Admission (Applications, Scientific Jury ...)

– Supervising (Activity Reports, Surveys ...)

– Tech Transfer (Matching, Keywords, ...)

– Collecting Stats (Personnel, R&D, Finance ...)

– Human Resources Information Pool (CV List ...)

– Organizing Events (Mails, Hall Renting, Competitions ...)