Page 1 of 7 METZ, SANCHEZ, ZAVALA MODERNIZATION PROJECT PHASE 1: BUILDING THE VISION FOR THE NEW MODERNIZED SCHOOL SUMMARY REPORT The primary charge of the Metz, Sanchez, Zavala Modernization Project planning team during Phase 1 was to determine which campus, Metz, Sanchez, or Zavala, would be recommended to the Superintendent for full modernization into a 21 st Century learning environment. Learning what is meant by a modernized campus was fundamental to making a recommendation. The Metz, Sanchez, Zavala Modernization Project planning team met eleven times to study pertinent data regarding demographics, campus conditions, neighborhood information, and the historical and cultural aspects of each campus to gain insight as to what a modernized campus could look like in this community. The planning team’s work was also informed by tours of a modernized campus and presentations by architectural/design professionals regarding the possible modernization of each site aligned to the Austin ISD Educational Specifications for Modern Learning Environments. Selection and Participation of the Planning Team Members Central to the process was ensuring the planning team included balanced representation from each campus, the community at large, and AISD. Principals from each of the campuses provided the district project lead with a list of potential members that included parents, community members, teachers, administrators, and support staff. The planning team includes: four to five staff members and two parents from Metz, Sanchez, and Zavala Elementary Schools; seven community members with connections to organizations that serve the communities in the Metz, Sanchez, and Zavala attendance zones; and two AISD central office representatives. Appendix A is the planning team membership list. This list includes the community engagement supervisor and the project lead assigned to the project. Community Engagement Prior to the official start of Phase 1 of the project, meetings were held with campus staff and Campus Advisory Committee members from Metz, Sanchez, and Zavala Elementary Schools. The purpose of these meetings was to provide information regarding the November 2017 Bond and the upcoming modernization engagement process. During Phase 1 of the Metz, Sanchez, Zavala Modernization Project, two community engagement meetings were held on April 17, 2018 and on July 19, 2018 at Martin Middle School. Outreach efforts included, community walks, public service announcements aired on KAZI 88.7 FM, social media postings, robo calls to the Metz, Sanchez, and Zavala school communities, announcements in local church bulletins, inclusion in the AISD Breaking Down the Barriers and Educa Austin programs, banner on AISD main webpage, Facebook event, and on-campus engagement encounters with parents at after-school pick-up and individual campus events. These efforts resulted in approximately 150 people in attendance at the April meeting and Attachment 1
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METZ, SANCHEZ, ZAVALA MODERNIZATION PROJECT PHASE 1: BUILDING THE VISION FOR THE NEW MODERNIZED SCHOOL
SUMMARY REPORT
The primary charge of the Metz, Sanchez, Zavala Modernization Project planning team during Phase 1 was to determine which campus, Metz, Sanchez, or Zavala, would be recommended to the Superintendent for full modernization into a 21st Century learning environment. Learning what is meant by a modernized campus was fundamental to making a recommendation.
The Metz, Sanchez, Zavala Modernization Project planning team met eleven times to study pertinent data regarding demographics, campus conditions, neighborhood information, and the historical and cultural aspects of each campus to gain insight as to what a modernized campus could look like in this community. The planning team’s work was also informed by tours of a modernized campus and presentations by architectural/design professionals regarding the possible modernization of each site aligned to the Austin ISD Educational Specifications for Modern Learning Environments.
Selection and Participation of the Planning Team Members
Central to the process was ensuring the planning team included balanced representation from each campus, the community at large, and AISD. Principals from each of the campuses provided the district project lead with a list of potential members that included parents, community members, teachers, administrators, and support staff. The planning team includes: four to five staff members and two parents from Metz, Sanchez, and Zavala Elementary Schools; seven community members with connections to organizations that serve the communities in the Metz, Sanchez, and Zavala attendance zones; and two AISD central office representatives. Appendix A is the planning team membership list. This list includes the community engagement supervisor and the project lead assigned to the project.
Community Engagement
Prior to the official start of Phase 1 of the project, meetings were held with campus staff and Campus Advisory Committee members from Metz, Sanchez, and Zavala Elementary Schools. The purpose of these meetings was to provide information regarding the November 2017 Bond and the upcoming modernization engagement process.
During Phase 1 of the Metz, Sanchez, Zavala Modernization Project, two community engagement meetings were held on April 17, 2018 and on July 19, 2018 at Martin Middle School. Outreach efforts included, community walks, public service announcements aired on KAZI 88.7 FM, social media postings, robo calls to the Metz, Sanchez, and Zavala school communities, announcements in local church bulletins, inclusion in the AISD Breaking Down the Barriers and Educa Austin programs, banner on AISD main webpage, Facebook event, and on-campus engagement encounters with parents at after-school pick-up and individual campus events. These efforts resulted in approximately 150 people in attendance at the April meeting and
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60 people at the July meeting. Included in attendance were members from the Board of Trustees and Facility and Bond Planning Advisory Committee (FABPAC) members. Exit surveys from the July engagement indicate that 86% of attendees learned information at the meeting that they did not know prior to the meeting and 90% of attendees were satisfied with the opportunity to provide feedback and engage in the process.
Additionally, community engagement occurred at every planning team meeting through public comment and via informal meetings with parent groups, staff groups, and community members throughout Phase 1. (Refer to Appendix B for a complete list of touchpoints.)
Planning Team Meetings
The Metz, Sanchez, Zavala Modernization Project planning team began meeting in January 2018 and continued to meet through August 2018. The series of eleven meetings was intended to ensure that planning team members were equipped with data and information pertinent to making an informed recommendation for the Superintendent and the Board of Trustees regarding which school should be fully modernized. The meeting location was rotated among the three campuses to allow planning team members to become familiar with each site.
Attendance by members of the planning team at the planning team meetings ranged from 70% to 95%. Each meeting was open to community members and allowed for public comment at the start of each meeting. Planning team meetings were open to the public and the largest audience included up to 29 community members. All public comment spots (five) were filled at all but one meeting.
The data and information shared and discussed at the planning team meetings included presentations by district experts and outside consultants, in-person tours of a fully modernized elementary school and the three sites being considered for modernization, and presentations from representative campus groups from Metz, Sanchez, and Zavala Elementary Schools on the relevant historical and cultural aspects of each campus. The focus of each meeting of the planning team was as follows:
● January 11, 2018: Reviewed charge and concept of 21st Century Learning Campus; learned about the Educational Specifications for Modern Learning Environments
● February 13, 2018: Reviewed data considerations including current and projected enrollment and population trends, campus capacity, facility conditions and educational suitability, and transportation (Refer to Attachment 3 of the September 10, 2018 Board Work Session for Metz, Sanchez, and Zavala.)
● March 6, 2018: Toured Joe Lee Johnson Elementary School; reviewed charge and projected timeline; reviewed information on neighborhood characteristics, emerging projects, and surrounding charter schools
● March 22, 2018: Reviewed swing space options including campus capacity and projected enrollment; shared questions regarding staffing implications with the Chief Officer for Human Capital and team
● April 10, 2018: Reviewed information on site acreage, square footage of existing structures, and maintenance and operating costs for Metz, Sanchez, and Zavala; reviewed the criteria to consider when determining the optimal site for modernization and identified pros and cons of selecting each site
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● May 8, 2018: Debriefed on public comment received at April 17 Community Engagement meeting; developed vision for the modernized facility (Refer to Appendix C.); received update on the criteria to be considered in determining the optimal site for modernization as it related to the changes at Chalmers and Santa Rita Courts
● May 24, 2018: Reviewed the criteria to consider in determining the optimal site for modernization; grouped criteria into five categories; performed an initial ranking of criteria from most to least critical in determining the optimal site for modernization; participated in a preliminary poll regarding which campus - Metz, Sanchez, or Zavala - should be selected as the campus to recommend for full modernization
● May 31, 2018: Visited and toured each campus site - Metz, Sanchez, and Zavala
● June 7, 2018: Learned about the relevant historical and cultural aspects of each campus from representative campus groups
● June 19, 2018: Reviewed site limitations; reviewed Educational Specifications for Modern Learning Environments; continued to discuss the criteria to consider in determining the optimal site for modernization; finalized rank order of categories of criteria and assigned weights to each
● August 9, 2018: Viewed potential designs for the modernization of each site and discussed project costs and pros and cons for each site; participated in individual poll to determine which site would be recommended for full modernization; posted individual votes and calculated outcome based on weighted criteria
These foci were driven by queries from planning team members as they worked to fully understand the critical data, questions raised by community members during public comment and the community engagement meetings, and by the project lead and other AISD representatives working to ensure the planning team was fully informed prior to making a recommendation.
The final Phase I planning team meeting was held on August 9, 2018. Twenty-one planning team members were present: three members represented the community at large; two members were AISD representatives; five members were from the Metz school community; six members were from the Sanchez school community; and five members were from the Zavala school community. All members present participated in the decision-making process included in the agenda. Also in attendance were 30 observers, including parents, community members, staff members from Metz, Sanchez, and Zavala, AISD district-level representatives, FABPAC members, and a member of the Board of Trustees.
During the August 9, 2018 planning team meeting, members were engaged in the following exercises:
▪ Assessing the pros and cons associated with the modernization of each site ▪ Reviewing the criteria to consider in determining the optimal site for modernization and
asking for final clarifications ▪ Determining which campus – Metz, Sanchez, or Zavala – was best suited for
modernization when considering each of the five data categories: ✓ Space ✓ Facilities & Operating Costs ✓ Population & Enrollment Trends ✓ Neighborhood: Present & Future
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✓ Transportation ▪ Posting individual votes and participating in the calculation of raw votes and votes using
the weighted criteria
Assessing the Pros and Cons Associated with the Modernization of Each Site
The planning team received a presentation from the design firm DLR Group that detailed the possible modernization of each site and presented the advantages and challenges associated with each.
The information shared with the planning team for each campus is shown in the charts below.
Metz PROS CONS
• Newer building • Square footages are close to Ed Specs • Windows (size + number meet Ed Specs) • Central to neighborhood • Existing courtyard • Zoned for after-hours access • Existing solar panels on roof
• Impervious cover limitations • Existing storm water main bisects site • Windows face east/west, lots of glare • Shared bus and parent drop-off
Sanchez PROS CONS
• Converts easily to Ed Specs • Close to lake • Minimal additions needed • Separate parent and bus traffic • Existing outdoor spaces
• Less central to neighborhood • Windows do not currently meet Ed Specs
Zavala PROS CONS
• Historic building, community ties• Central to neighborhood • Historic building windows meet Ed Specs • Wildlife area and garden
• Historic designation limits types of changes
• Very small and constrained site • Protected wildlife • Pan Am Rec Center
• Insufficient parking • Shared bus, service and car traffic
Planning team members were provided with the built-out comparisons below as a summary of the presentation. (Refer to Attachment 3 of the September 10, 2018 Board Work Session for Metz, Sanchez, and Zavala for the full presentation.)
• Meets Ed Specs • Collaboration • PLC • Small Group Spaces
• Multiple spaces will not meet Ed Specs
• Added parking to meet district standards
• Added bus loop for better traffic circulation
• Added parking to meet district standards
• Existing separate bus and parent loops
• Budget and site constraints do not allow improvements to site such as parking and circulation.
Reviewing the Criteria to Consider in Determining the Optimal Site for Modernization
Planning team members were asked to review the “Criteria to Consider in Determining the Optimal Site for Modernization.” After whole-group discussion and clarifications regarding any of the data points or information included in the criteria, group members then moved to small groups to analyze the data a final time prior to moving into independent polling.
Criteria was grouped into five categories and had been ranked in order of importance by the team at a previous meeting. Additionally, the planning team had agreed to assign weight to each category based on the level of importance assigned to that group of data. The chart below shows the rank order of each category, the data included in each category, and the assigned weight given to each data category.
Data Category Data Included Weight Assigned Space ▪ Building permanent capacity
and percent of permanent capacity (building usage)
▪ Swing space needed ▪ Site acreage and building area
Transportation ▪ Transportation and distance 12.5%
Individual Polling by Planning Team Members
Planning team members were asked to individually record their decisions regarding which campus they believed would be optimal for modernization when considering each of the five data categories. Planning team members then posted their votes. The raw results are noted in the table below.
Refer to Appendix D for a visual representation of the votes.
Applying Raw Voting Results to the Weighted Criteria
Once all planning team members recorded their votes, the raw vote count was applied to the agreed-upon weighted formula previously described. The results below were calculated live to ensure accuracy and agreement from all planning team members and community stakeholders.
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Based on both the raw and the weighted results, the planning team agreed that Sanchez Elementary School would be recommended to the Superintendent as the site for modernization to a 21st Century Learning Space.
Next Steps
The input from the planning team is provided to the Austin ISD Superintendent, Dr. Paul Cruz, so that he and the AISD Board of Trustees can make an informed decision regarding which campus, Metz, Sanchez, or Zavala, should be fully modernized. At the September 10, 2018 Board Work Session, the Board of Trustees and public will be provided more information regarding the recommendation development process and the specific information regarding the modernization of each site. At the September 24, 2018 Regular Board Meeting, the administration will include the modernization recommendation on the consent agenda for consideration by the Trustees. This will begin Phase 2 of the work, which includes the planning team making a recommendation regarding which of the sites will be used as swing space. Additionally, a Campus Architectural Team (CAT) will be formed. This team will work closely with the chosen architectural firm throughout Phase 2 to provide input regarding academic programming that will inform design.
The construction process at the campus to be modernized will begin in January of 2020, with August of 2021 being the anticipated date for the opening of the new modernized school.
List of Appendix Appendix A – Metz, Sanchez, Zavala Planning Team Members Appendix B – Metz, Sanchez, Zavala Touchpoints Appendix C – Ideas for a Modernized School Appendix D – Visual Representation of Planning Team Votes
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Appendix A ‐ Metz‐Sanchez‐Zavala Modernization Project Planning Team
Name & Contact Info Name & Contact Info Name & Contact Info
Mary Ellen Alsobrook, Teacher Stephanie Cortinas, Teacher Mayra Lopez, Teacher
Odemaris Pozos, Teacher Jose Luis Perales, Teacher Holly Lauber, Teacher
Laura Ferrer, Counselor Leyraliz Hernandez, Teacher Angela Bissereth, Teacher
Martha Castillo, Principal Azucena Garcia, Principal Jose Mejia, Principal
Roxanna Rodriguez, AP
Parents
Name & Contact Info Name & Contact Info Name & Contact Info
Nathan Ward Leslie D. Inman Brenda Garza
Valerie Estorga Reyna Osorio Silvar April Serrano
Community Members
Name & Contact Info
Milly Hernandez Site Supervisor, Metz Recreation Center
Kathy Vasquez La Fuente Learning Center
Dr. Angela Valenzuela Mexican American Cultural Center (MACC)
Marina Islas MACC
Dr. Haydeé Rodríguez Assistant Professor, Department of Curriculum and Instruction/Bilingual/Bicultural Studies
University of Texas at Austin
Aaron Reyes, Pastor Church of the Violet Crown
Anthony Martinez Academia Cuauhtli Coordinator
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Appendix A ‐ Metz‐Sanchez‐Zavala Modernization Project Planning Team
02/20/18
Planning Team Members
Central Office Staff
Ryan O’Donnell – STEM Specialist
Dr. Rosa Pena – Dir. of Leadership Development
Community Engagement Supervisor – Non Voting Member
Jocelyn Connell – Community Engagement Coordinator
Project Team Lead – Non Voting Member
Monica E. Gonzalez, Director for Area 1 Elementary Schools
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Appendix B - Metz, Sanchez, Zavala TouchpointsDate Month-Yr Project Venue Type of Meeting # in Attendance Time Spent Meeting Location Meeting Point of Contact CE Representatitve(s)
1/18/2018 Jan-18 Metz, Sanchez, Zavala Community Community Leader < 5 1-2 hrs Community Meeting:Church of the Violet Crown Starbuck's Mueller Pastor Aaron Reyes JC
1/18/2018 Jan-18 Metz, Sanchez, Zavala Off Campus Campus Staff 21-50 1-2 hrs PSS PD - Modernization Update Allan Center Leonor Vargas CB3, JC
1/19/2018 Jan-18 Metz, Sanchez, Zavala Central Office AISD Admin 11-20 1-2 hrs Modernization Project Work Group A-450 South Monica Gonzalez JC
1/29/2018 Jan-18 Metz, Sanchez, Zavala Central Office AISD Admin 5-10 1-2 hrs Engagement Alignment Meeting A-450 West JC JC
2/2/2018 Feb-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Human Capital Alignment A-426 Monica Gonzalez JC
2/5/2018 Feb-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 < 1 hr Prep for 2/13 Community Meeting A-426 Monica Gonzalez JC
2/11/2018 Feb-18 Metz, Sanchez, Zavala Community Community Leader 21-50 1-2 hrs Community Conversation: Church of the Violet Crown Church of the Violet Crown (Zavala) Pastor Aaron Reyes JC
2/13/2018 Feb-18 Metz, Sanchez, Zavala On-Campus Campus Parent/ Community 21-50 1-2 hrs Planning Team Meeting Sanchez Elementary School Monica Gonzalez JC
2/21/2018 Feb-18 Metz, Sanchez, Zavala Community General Community 11-20 1-2 hrs East Cesar Chavez Neighborhood Plan Contact Team Terrazas Public Library ECCNPCT JC
3/6/2018 Mar-18 Metz, Sanchez, Zavala Community Campus Parent/ Community 21-50 1-2 hrs Visit Joe Lee Johnson Elementary School JLJ ES - RRISD Monica Gonzalez JC
3/6/2018 Mar-18 Metz, Sanchez, Zavala On-Campus Campus Parent/ Community 21-50 1-2 hrs Project Planning Team Meeting Zavala Elementary School Monica Gonzalez JC
3/7/2018 Mar-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Planning for March 22nd Meeting CAC - Monica's Office Monica Gonzalez JC
3/7/2018 Mar-18 Metz, Sanchez, Zavala Central Office Project Team Support (Non-AISD) < 5 < 1 hr Meeting with Buie Bond Program Communications CAC - Reyne's Office Reyne Telles JC
3/8/2018 Mar-18 Metz, Sanchez, Zavala Community Campus Staff < 5 1-2 hrs Community Engagement Preprepation Martin MS Fideila Coutino, Admin Assistant to the Principal SS
3/9/2018 Mar-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Planning meeting for April 17th Community Engagement Meeting CAC - Monica's Office Monica Gonzalez JC, SS
3/8/2018 Mar-18 Metz, Sanchez, Zavala Phone Project Team Support (Non-AISD) 5-10 1-2 hrs Meeting with AISD, AECOM, Buie - Bond Program Communications Phone Chelsea Burkett JC, CB3
3/20/2018 Mar-18 Metz, Sanchez, Zavala Community Campus Staff < 5 < 1 hr Community Engagement Preprepation Follow up Martin MS Fideila Coutino, Admin Assistant to the Principal SS3/22/2018 Mar-18 Metz, Sanchez, Zavala On-Campus Project Team Support (Non-AISD) 21-50 1-2 hrs Planning Team Meeting with Human Capital Metz Monica Gonzalez JC3/23/2018 Mar-18 Metz, Sanchez, Zavala Central Office Project Team Support (Non-AISD) < 5 < 1 hr Meeting with Adisa Communications A-230 Celso Baez JC, SS3/23/2018 Mar-18 Metz, Sanchez, Zavala Community Community Leader < 5 1-2 hrs Commissioner Gomez Preparation Meeting CAC - Monica's Office Monica Gonzalez SS 3/26/2018 Mar-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 < 1 hr Bond Implementation Planning CAC - Monica's Office Monica Gonzalez JC, SS3/30/2018 Mar-18 Metz, Sanchez, Zavala On-Campus AISD Admin < 5 1-2 hrs Planning for Community Meeting Martin MS Monica Gonzalez SS4/3/2018 Apr-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Planning for Community Meeting CAC - Monica's Office Monica Gonzalez JC, SS
4/3/2018 Apr-18 Metz, Sanchez, Zavala Community Community Leader 21-50 1-2 hrs Baptist Minister Union Austin Mt Zion Church Rev. Derick Horton SS4/8/2018 Apr-18 Metz, Sanchez, Zavala On-Campus AISD Admin < 5 < 1 hr Community Engagement Martin Campus Visit Martin MS Monica Gonzalez SS4/8/2018 Apr-18 Metz, Sanchez, Zavala On-Campus Campus Parent/ Community 11-20 1-2 hrs Metz-Sanchez-Zavala Modernization Project Planning Team Meeting Zavala Monica Gonzalez JC, SS4/9/2018 Apr-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Plannig Meeting with McKissack & McKissack CAC - Monica's Office Monica Gonzalez SS
4/10/2018 Apr-18 Metz, Sanchez, Zavala Community Campus Parent/ Community > 50 1-2 hrs Community Walk for Metz, Sanchez, Zavala: conversations with 113 families Sanchez Middle School Jocelyn Connell JC, AG4/10/2018 Apr-18 Metz, Sanchez, Zavala On-Campus Campus Parent/ Community 21-50 1-2 hrs Project Planning Team Meeting Sanchez Middle School Monica Gonzalez JC4/11/2018 Apr-18 Metz, Sanchez, Zavala Community AISD Admin < 5 1-2 hrs Community Engagement Planning Meeting CAC - 420 Monica Gonzalez JC, SS4/12/2018 Apr-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 < 1 hr Poster Demo CAC - Monica's Office Monica Gonzalez SS4/12/2018 Apr-18 Metz, Sanchez, Zavala Central Office AISD Admin 5-10 1-2 hrs Community Engagement Planning Meeting CAC - A400 Monica Gonzalez JC, SS4/13/2018 Apr-18 Metz, Sanchez, Zavala Community Campus Parent/ Community 11-20 < 1 hr Parent Coffee Meeting Sanchez ES Azucena Garcia, Principal SS4/16/2018 Apr-18 Metz, Sanchez, Zavala On-Campus Campus Staff < 5 < 1 hr Community Engagement Preprepation Follow up Martin MS Fideila Coutino, Admin Assistant to the Principal SS4/16/2018 Apr-18 Metz, Sanchez, Zavala On-Campus AISD Admin < 5 < 1 hr Community Engagement Preprepation Follow up Martin MS Carol Parton SS4/16/2018 Apr-18 Metz, Sanchez, Zavala Community AISD Admin < 5 < 1 hr Community Engagement Preprepation Review CAC - Monica's Office Monica Gonzalez SS4/17/2018 Apr-18 Metz, Sanchez, Zavala Community AISD Admin < 5 1-2 hrs Community Engagement Meeting Preprepation Martin MS Monica Gonzalez JC,SS4/17/2018 Apr-18 Metz, Sanchez, Zavala Community Campus Parent/ Community > 50 1-2 hrs Modernization Project Community Meeting (150 attendance) Martin MS Monica Gonzalez JC, SS, CB34/17/2018 Apr-18 Metz, Sanchez, Zavala Community Community Leader < 5 < 1 hr TV Interviews: Spectrum and Univision Martin MS Jocelyn Connell JC4/18/2018 Apr-18 Metz, Sanchez, Zavala Community Community Leader < 5 < 1 hr Radio Interview KLBJ Jocelyn Connell JC4/18/2018 Apr-18 Metz, Sanchez, Zavala On-Campus Campus Staff < 5 < 1 hr Community Engagement Meeting Preprepation Martin MS Fideila Coutino, Admin Assistant to the Principal SS4/20/2018 Apr-18 Metz, Sanchez, Zavala Community Elected Officals 5-10 1-2 hrs City Council District 3 Briefing with Council Member Renteria City Council Celso Baez JC, CB34/22/2018 Apr-18 Metz, Sanchez, Zavala On-Campus Campus Parent/ Community 21-50 1-2 hrs Metz-Sanchez-Zavala Modernization Project Planning Team Meeting Metz Monica Gonzalez JC, SS4/23/2018 Apr-18 Metz, Sanchez, Zavala Central Office AISD Admin 5-10 1-2 hrs Community Engagement Debrief Meeting CAC - A450 West Monica Gonzalez JC, SS4/26/2018 Apr-18 Metz, Sanchez, Zavala On-Campus Campus Staff 11-20 1-2 hrs Staff meeting to answer questions Metz Monica Gonzalez JC5/2/2018 May-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Planning for May 8th meeting (Asha and Adam Gelfand (M&M) in attendance CAC A-450 South Monica Gonzalez JC5/3/2018 May-18 Metz, Sanchez, Zavala Community Community Leader 21-50 1-2 hrs Save East Austin Schools Community Meeting MACC Monica Gonzalez JC5/8/2018 May-18 Metz, Sanchez, Zavala On-Campus General Community 21-50 1-2 hrs Project Plannng Team Zavala ES Monica Gonzalez JC, SS
5/10/2018 May-18 Metz, Sanchez, Zavala On-Campus Campus Staff 11-20 1-2 hrs Sanchez Elementary Staff Meeting to answer questions Sanchez Monica Gonzalez JC5/11/2018 May-18 Metz, Sanchez, Zavala On-Campus Campus Parent/ Community 21-50 > 2 hrs Sanchez Parent Coffee to answer questions Sanchez Monica Gonzalez JC5/24/2018 May-18 Metz, Sanchez, Zavala On-Campus Campus Parent/ Community 11-20 1-2 hrs Sanchez Parent Coffee to answer questions Sanchez Monica Gonzalez JC5/24/2018 May-18 Metz, Sanchez, Zavala On-Campus Project Team Support (Non-AISD) 21-50 1-2 hrs Planning team re: criteria for optimal site Metz Monica Gonzalez JC5/31/2018 May-18 Metz, Sanchez, Zavala Community Campus Parent/ Community 5-10 1-2 hrs Metz, Sanchez, Zavala Campus Tours Metz, Sanchez, Zavala Monica Gonzalez6/5/2018 Jun-18 Metz, Sanchez, Zavala Central Office Project Team Support (Non-AISD) < 5 < 1 hr Meet with Adisa Conference Call Jocelyn Connell JC, SS6/7/2018 Jun-18 Metz, Sanchez, Zavala On-Campus Campus Parent/ Community > 50 1-2 hrs Project Planning Team Sanchez ES Monica Gonzalez JC, LD
6/12/2018 Jun-18 Metz, Sanchez, Zavala Central Office Project Team Support (Non-AISD) < 5 < 1 hr Meet with Adisa Conference Call Jocelyn Connell JC, SS6/13/2018 Jun-18 Metz, Sanchez, Zavala Off Campus Project Team Support (Non-AISD) 5-10 1-2 hrs Bond Communications Meeting with Buie & Co. Buie & Co. Offices Jocelyn Connell JC6/14/2018 Jun-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Planning for June 19th Meeting CAC - Monica's Office Monica Gonzalez JC6/19/2018 Jun-18 Metz, Sanchez, Zavala On-Campus General Community 21-50 1-2 hrs Project Planning Team Metz Monica Gonzalez JC6/20/2018 Jun-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Planning for Community Engagement Meeting CAC - Monica's Office Monica Gonzalez JC
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7/9/2018 Jul-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Planning for Community Engagement Meeting CAC A-426 Monica Gonzalez JC7/11/2018 Jul-18 Metz, Sanchez, Zavala Community General Community 21-50 1-2 hrs Flier distribution at Martin (Buford the Book Bus) Chalmers and Santa Rita Martin MS + Community Jocelyn Connell JC7/11/2018 Jul-18 Metz, Sanchez, Zavala Central Office AISD Admin 5-10 1-2 hrs Planning for Community Engagement Meeting (Facilitator Training) CAC A-450 West Monica Gonzalez JC7/11/2018 Jul-18 Metz, Sanchez, Zavala Community General Community 21-50 1-2 hrs Flier distribution at Zaragoza Recreation Center Zaragoza Recreation TA Vasquez7/12/2018 Jul-18 Metz, Sanchez, Zavala Central Office Project Team Support (Non-AISD) 21-50 1-2 hrs Facilitator Training for Community Engagement Meeting Board Auditorium Monica Gonzalez JC, SS7/13/2018 Jul-18 Metz, Sanchez, Zavala Central Office General Community > 50 < 1 hr Flier distribution Santa Julia Catholic Church Santa Julia Catholic Church Shechem Sauls7/13/2018 Jul-18 Metz, Sanchez, Zavala Central Office General Community > 50 < 1 hr Flier distribution Cristo Rey Church Cristo Rey Catholic Church Shechem Sauls7/17/2018 Jul-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Planning for Community Engagement Meeting CAC - Monica's Office Monica Gonzalez JC, SS7/18/2018 Jul-18 Metz, Sanchez, Zavala Central Office AISD Admin < 5 1-2 hrs Planning for Community Engagement Meeting CAC - Monica's Office Monica Gonzalez JC, SS7/18/2018 Jul-18 Metz, Sanchez, Zavala Community General Community 21-50 1-2 hrs Community Walk for Metz, Sanchez, Zavala: conversations with 26 families 78702 Shechem Sauls7/19/2018 Jul-18 Metz, Sanchez, Zavala Community General Community > 50 1-2 hrs Modernization Project Community Meeting (60 attendance) Martin MS Monica Gonzalez JC, SS7/30/2018 Jul-18 Metz, Sanchez, Zavala Central Office AISD Admin 5-10 1-2 hrs Community Meeting Debrief and Planning CAC - Monica's Office Monica Gonzalez JC8/9/2018 Aug-18 Metz, Sanchez, Zavala Central Office Project Team Support (Non-AISD) 5-10 1-2 hrs Meeting with DLR: Test Fits CAC B-320 Monica Gonzalez8/9/2018 Aug-18 Metz, Sanchez, Zavala Central Office Project Team Support (Non-AISD) 5-10 1-2 hrs Meeting with DLR: Test Fits CAC B-320 Monica Gonzalez8/9/2018 Aug-18 Metz, Sanchez, Zavala Central Office Project Team Support (Non-AISD) 21-50 1-2 hrs Project Planning Team Meeting Metz Monica Gonzalez JC, SS, CB3
8/15/2018 Aug-18 Metz, Sanchez, Zavala Community Project Team Support (Non-AISD) 5-10 1-2 hrs Invited to present: Save East Austin Schools Meeting MACC Monica Gonzalez JC
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STRUCTURAL PROGRAMMING / ACADEMICS
Collaborative Spaces / Flexible Spaces
Community Hub / Dedicated space for community members
STEAM Room / Media Broadcast Room
Outdoor Amphitheater / Outdoor Spaces
Gardens / School Garden with Farmer’s Market
Performance Spaces
Green Spaces w/trees and shade
Clean Air
Quiet Room
Glass Walls and Movable Walls / Spaces with Natural Light
Safe Rooms
After School Facilities
Daycare Facilities for Staff
Easy Access for Drop-off and Pick-up
Spaces dedicated to after-school programming
Ample Parking
Space that Honors Community Histories
Giant/Interactive build-your own play structure
Instructional Coaching for all content areas
2-Way Dual Language
Bilingual Education
Performing Arts
SEL Support
STEAM Room / Media Broadcast Room
A facility that includes programming from all three campuses
Family support to include: parent classes, GED programs,
Seedlings mentorship, recreation center
Afterschool programs: sports, classes, extended care, tutoring,
homework help
Integration of 3D printers, Touch Screens/Tablets into
instruction
Updated Technology
Attachment 1
Appendix D ‐ Metz, Sanchez, Zavala Modernization Project Planning Team Votes – August 9, 2018
SPACE: Building Permanent Capacity & Percent of Permanent Capacity (Building Usage) Swing Space Needed Site Acreage and Building Square Footage
Elementary Schools
Votes by Planning Team Members
Attachment 1
Appendix D ‐ Metz, Sanchez, Zavala Modernization Project Planning Team Votes – August 9, 2018
FACILITIES & OPERATING COSTS: Facility Condition Assessment (FCA) Educational Suitability Assessment (ESA) Cost to Address Campus Deficiencies Maintenance and Operation Costs and Per Pupil Costs
Elementary Schools
Votes by Planning Team Members
Attachment 1
Appendix D ‐ Metz, Sanchez, Zavala Modernization Project Planning Team Votes – August 9, 2018
POPULATION & ENROLLMENT TRENDS:
Historical, Current and Projected Population Trends Historical, Current and Projected Enrollment Trends Surrounding Charter Schools and 2016-2017 Enrollment
Elementary Schools
Votes by Planning Team Members
Attachment 1
Appendix D ‐ Metz, Sanchez, Zavala Modernization Project Planning Team Votes – August 9, 2018
