Mexico | MC 2013-2014 Job Descriptions

Job Descriptions

13 14

“La Catrina” – Mexican Folklore

Member Committee

in

Member Committee President 13.14 The main role of the President is to facilitate the implementa3on of Global Direc3on towards the achievement of the AIESEC 2015 Vision leading the MC Team in order to achieve planned results by the end of the term. Work with the LCP Team, involve them and encourage them to have a proac3ve role in implemen3ng the Na3onal Direc3on. Represent AIESEC Mexico in the external environment, the interna3onal network and AIESEC Interna3onal, to increase the credibility and posi3oning of AIESEC in Mexico. Manage and control the financial sustainability and legality of our opera3ons.

Competencies Developed Little

evidence Some

evidence Regular evidence

Strong evidence

Global Mindset X Entrepreneurial Outlook X Social Responsibility X Emo3onal Intelligence X Proac3ve Learning X

Technical Competencies – Skills Basic Average Good Excellent

Project Management X Conference Management X Partnership Development X

Management of Exchange Process X People Development X

Strategic Planning and Change management X Evalua3on and Measurement Systems X

Facilita3ng and Training X Leadership X

Financial Management -‐ Budget, cash flow, etc. X Team Management X

MyAIESEC.net usage and Management X

Main Functions and Responsibilities as MCP

Internal

External Managing LCPs Commission | Internal Representa3on | MC Team Management | Country Management

Public Rela3ons and Networking | External Bodies Management | Account Management and Sales

Measure of Success

•  % Realiza3on of the Na3onal plan •  No. and Growth of all ELD Programs •  Quality/NPS Score of all ELD Programs •  Legality of AIESEC in Mexico opera3ons

Subordination levels

•  Subordinates to: AIESEC Interna3onal •  Subordinates for: LCPs, MCVPs •  Cooperates with: MCPs, LCPs, MCVPs, BoA, Supervisory Group.

Member Vice-Committee President ��Talent Management 13.14

The main role of MCVP TM is to ensure the quan3ty and quality of AIESEC Experiences to our members and deliver rights tools for learning, development, and increased produc3vity. The MCVP TM needs to focus the organiza3on culture towards increasing their impact as well as build opportuni3es for partnerships to provide more learning opportuni3es for members. Also, MCVP TM is responsible for the development of Local Commi]ees through the focus on of improving the membership experience (integrated experiences, pipeline management, member reten3on, personal and professional development) and membership effec3veness (membership educa3on and skills development, results-‐orienta3on, development of exchange culture, quality HR capacity to increase opera3ons)


evidence Some


Strong evidence









Measure of Success

•  % of Plan Realiza3on •  Growth and Quan3ty of TMP / TLP Experiences •  Reten3on rate •  Number of Integrated Experiences •  Membership Efficiency Ra3o


•  Subordinates to: MCP •  Subordinates for: LCVPs TM, NST •  Cooperates with: MC Team, LCPs, AI.

TM Force Management

•  TM Process Management and Implementa3on •  TM NSTs Management •  LCVPs TM Educa3on, Coaching and Tracking Administrator

Mexico – Talent Management WIKI •  Promote opportuni3es for members –Conferences, Leadership

Roles in other countries etc. •  Develop and manage na3onal programs, campaigns and

ini3a3ves.

•  Ensure Competency Model Management and implementa3on at local and na3onal level. •  Ensure with MCVP LCD, leadership development at local level

(transi3on, selec3on for leadership, leadership prepara3on). •  TMP & TLP Management

Membership Development

•  Crea3ng and Implemen3ng Members’ Educa3on Cycle aligned with TMP&TLP including func3onal, organiza3onal knowledge as well as ensuring hard and sog skills development.

•  Track and coach the performance of the LTT (Local Training Teams), in order to deliver quality educa3on and training process.

•  Work with the MCVP External Rela3ons to establish na3onal learning partnerships and coordinate with them the topics to train the membership.

Membership Education

•  Work with MCVP OGX GIP & GCDP and MCVP COMM&IM to ensure Programmes Based Recruitment Implementa3on at local

level. •  Work with the MCVP LCD to ensure strategic planning to enhance

LC capacity. •  Provide educa3on and support to LCs to ensure high quality

recruitment. •  Co-‐ordinate with MCVP OGX GIP & GCDP to deliver pocket

recruitments to meet exchange goals.

Programmes Based

Recruitment

Talent Tracking and Pipeline Management

•  Manage the pipeline of the MC with the MCP. •  Educate LCs on how to manage the talent pipeline •  Support LCs on how to conduct the AIESEC XP packaging to

increase results. •  Myaiesec.net management and audit with TMP & TLP.

Main Functions and Responsibilities as MVCP Talent Management

Member Vice-Committee President ��Outgoing Exchange ��

Global Internship Programme 13.14 Ensure the growth and strategic development of the GIP on the outgoing side at na3onal level. Take into account interna3onal and na3onal policies and procedures, downscale strategy and direc3on from na3onal office, lead to growth in quality and quan3ty by developing and delivering tools, process and exchange-‐based product. Together with MC VPOGX GCDP, MC VPICX GIP and MC VPICX GCDP is responsible for the maintenance of the exchange system and for building the interna3onal rela3on of AIESEC in Mexico allowing the na3onal organiza3on to connect with the AIESEC network.


evidence Some


Strong evidence









Measure of Success

•  Number of GIP EPs realized •  Market segmenta3on and focused Raising by LCs •  Absolute/rela3ve growth of GIP •  No. of days decreased in GIP Delivery •  Cleaning of GIP Pipeline •  Quality/NPS Score from GIP EPs


•  Subordinates to: MCP •  Subordinates for: NST OGX GIP, LCVPs OGX GIP •  Cooperates with: MC Team, Global MCVPs, AI

Exchange strategy

•  Support GIP raising through internal analysis •  GIP interna3onal coopera3on •  Aligning and implemen3ng global GIP strategies at na3onal level •  Focused Raising of GIP EPs based on LC Reali3es

•  Internal audit and quality training •  Implement and track servicing and support to exchange

par3cipant •  Track delivery and servicing to all the stakeholders

Exchange quality

management

•  Local outgoing prepara3on seminar guidance and coordina3on •  Na3onal, regional and local conference •  Together with all the MCVPXs, ensure the educa3on of exchange

system

Conference management

•  Develop GIP product for student market, meet the trends and needs

•  Marke3ng and selling strategy for GIP product •  Build up the campus rela3on and the brand in student market

ER strategy

LC coach •  Coach and track LC in planning and implementa3on of LC strategy •  Coach, train and track LC VPs OGX GIP

Main Functions and Responsibilities as MVCP OGX GIP

•  OGX GIP member development •  Market Analysis of new areas and educa3on backgrounds to tap

into. Educa3on

Member Vice-Committee President ��Outgoing Exchange ��

Global Community Development Programme 13.14 Ensure the growth and strategic development of the GCDP on the outgoing side at na3onal level. Take into account interna3onal and na3onal policies and procedures, downscale strategy and direc3on from na3onal office, lead to growth in quality and quan3ty by developing and delivering tools, process and exchange-‐based product. Together with MC VPOGX GIP, MC VPICX GIP and MC VPICX GCDP is responsible for the maintenance of the exchange system and for building the interna3onal rela3on of AIESEC in Mexico allowing the na3onal organiza3on to connect with the AIESEC network.


evidence Some


Strong evidence









Measure of Success

•  Number of GCDP EP realized •  Realiza3on Rate •  X+L realized (both L+X and X+L) •  Absolute/rela3ve growth of GCDP •  Quality/NPS Score from GCDP EPs


•  Subordinates to: MCP •  Subordinates for: NST OGX GCDP, LCVPs OGX GCDP •  Cooperates with: MC Team, Global MCVPs, AI

Exchange strategy

•  Support GCDP raising through internal analysis •  GCDP Interna3onal coopera3on •  Aligning and implemen3ng global GCDP strategies at na3onal

level

•  Internal audit and quality training •  Implement and track servicing and support to exchange

par3cipant •  Track delivery and servicing to all the stakeholders

Exchange quality

management

•  Local outgoing prepara3on seminar guidance and coordina3on •  Together with all the MCVPXs, ensure the educa3on of exchange

system Conference

management

•  Develop GCDP product for student market, meet the trends and needs

•  Marke3ng and selling strategy for GCDP product •  Build up the campus rela3on and the brand in student market

ER strategy

LC coach •  Coach and track LC in planning and implementa3on of LC strategy •  Coach, train and track LC VPs OGX GCDP

Main Functions and Responsibilities as MVCP OGX GCDP

•  OGX GCDP member development Education

Member Vice-Committee President ��Incoming Exchange ��

Global Internship Programme 13.14 The main role of MCVP ICX GIP is to ensure the development of sales strategy at na3onal level in order to increase the number and quality of incoming exchanges. Build and maintain the rela3onships with partners and all AIESEC network, manage the Mexican legality in front of migra3on office and ensure the local commi]ees legality. Also, MCVP ICX GIP has to track the LCVPs ICX GIP and manage the Na3onal Support Team.


evidence Some


Strong evidence









Measure of Success

•  % Plan Realiza3on •  Number of TNs realized •  Number of corporate projects run •  Realiza3on rate in the ICX GIP •  Absolute growth in ICX GIP •  Quality/NPS Score of GIP TNs


•  Subordinates to: MCP •  Subordinates for: LCVPs ICX GIP, NST ICX GIP •  Cooperates with: MC Team, AI and AIESEC Network

ICX and Sales

•  Support to all LCVPs ICX GIP •  Increase Incoming Exchanges through internal and external

analysis •  Develop products based on exchange

•  Exchange Pipeline Management •  AIESEC in Mexico’s Interna3onal Coopera3ons •  External market segmenta3on and research •  Develop and implement local sales strategy

•  Work with the MCVP ER at na3onal level to increase partnerships. •  Delivery and account management

Strategy Management

•  Manage rela3onship with Na3onal Migra3on office. •  Legal representa3ve with TN takers •  Manage legal status of AIESEC Mexico trainees •  Migra3on processes management

Legal representation

•  Deliver quality Exchange Management to our partners sand trainees

•  Ensure a quality service to our partnerships and trainees

Quality management

Main Functions and Responsibilities as MVCP ICX GIP

Member Vice-Committee President ��Incoming Exchange ��

Global Community Development Programme 13.14 The MCVP ICX GCDP role is to develop, downscale and implement the na3onal direc3on of ICX GCDP area. Educate, coach and track the local VPs ICX GCDP and the respec3ve Na3onal Support Team. Ensure the interna3onal representa3on of Mexico and maintain the local en33es updated with the interna3onal direc3on and strategies. Also, is responsible of making sure of the quality of the internships offered and the implementa3on of the labor and immigra3on laws of the country.


evidence Some


Strong evidence









Measure of Success

•  # of Realized GCDP TNs •  Absolute growth •  Realiza3on rate of GCDP TNs •  # of na3onal and local GCDP projects implemented •  Quality/NPS Score of GCDP TNs


•  Subordinates to: MCP •  Subordinates for: LCVPs ICX GCDP, NST ICX GCDP •  Cooperates with: MC Team, AI •  Interna3onal Network

ICX GCDP National Strategy

•  Assess, develop and implement na3onal projects •  Run market research and analysis and supply and demand

analysis •  Exchange area management •  Provide guidance, tools and materials to downscale the na3onal

strategy of the area •  Interna3onal coopera3on management

•  Drive the sales strategy of ICX GCDP area at local level •  Educate, coach and track LCs in terms of local projects

implementa3on •  Design campaigns and ini3a3ves for local projects implementa3on •  Cooperate with MCVP ER for the na3onal sales strategy execu3on

•  Assist local chapters to map external opportuni3es for social community development programs

Sales and project

management

•  Ensure the knowledge and implementa3on of the Exchange Program Policies in all the en33es

•  Develop and implement the na3onal exchange policies •  Ensure the knowledge for a qualita3ve delivery of the exchange

program for all the en33es involved in the process at any level. •  Quality and impact control of the projects implemented

Exchange quality

management

•  Downscale the na3onal ICX GCDP policies regarding the labor and immigra3on laws of the country

•  Legal representa3ve of the organiza3on in front of the Na3onal Immigra3on Office

•  Legal representa3ve of the organiza3on in front of the TN Takers •  Final responsible of the legal stay of the interns in Mexico

Education, sustainability

and knowledge management

Main Functions and Responsibilities as MVCP ICX GCDP

Legality

•  Downscale the na3onal ICX GCDP policies regarding the labor and immigra3on laws of the country

•  Legal representa3ve of the organiza3on in front of the Na3onal Immigra3on Office

•  Legal representa3ve of the organiza3on in front of the TN Takers •  Final responsible of the legal stay of the interns in Mexico

Member Vice-Committee President ��Finance & Legal 13.14

The MCVP Finance & Legal is responsible for managing the Finance way to support the term goals and increase the long-‐term sustainability; accoun3ng, smart use of the resources. In addi3on, he/she is responsible of the legal management of the na3onal en3ty by solving all legal issues and giving support for LC level (contracts, status, and conferences). He/she has to also manage the Na3onal Finance Team and the Internal Auditors, and educate the Local Finance Directors and members.


evidence Some


Strong evidence









Measure of Success

•  % of Plan realiza3on •  No. of AIESEC en33es who have at least 3 months of

their opera3ng budget as a reserve •  External Audit Report as Posi3ve •  Less that 30% of the Budget covered by non-‐

exchange products •  No. of months of reserves at Na3onal Level.


•  Subordinates to: MCP •  Subordinates for: NST, LCVPs Finance & Legal •  Cooperates with: LCPs, GST, AI

Financial Subsystems

Implementation

•  Ensuring the development and implementa3on of all the financial system.

•  NST Finance Management. •  Educate and coach the LCVPs Finance & Legal on financial process

implementa3on.

•  Manage the Mexico – Finance WIKI •  Gather and promote Good Case Prac3ces from interna3onal and

na3onal level of learning ac3vi3es and financial processes or any other tools.

•  Promote opportuni3es for members. •  Develop and manage na3onal programs and campaigns.

•  Administra3ng, upda3ng, and improving the Finance Corner

Managing Virtual Spaces

•  Legisla3on & Administra3on •  Internal Audits management. •  Legal Compliance

Legal Issues

•  Accoun3ng Management •  Tax Returns (Declaraciones informa3vas)

•  Deduc3ble emission and tracking (Deducibilidad) •  Fiscal Compliance

Fiscal Issues

Main Functions and Responsibilities as MVCP Finance & Legal

Banking Management

MC Members and general payments. Interna3onal and na3onal transfers. Banking rela3on management.

•  Campaigns development about performance sales at na3onal level.

•  Costs Systems Management •  Financial Models Implementa3on to increase the organiza3onal

goals

Financial Monitoring

Banking Management

MC Members and general payments. Interna3onal and na3onal transfers. Banking rela3on management.

Member Vice-Committee President��Organizational Development 13.14

The MCVP OD role is to support the na3onal gradual advancement towards the organiza3onal objec3ves through a driving LC Development services, ensuring the achievement of 2012-‐2013 organiza3onal goals and the sustainability of AIESEC in Mexico beyond the term. He/she is responsible of managing the Planning, Transi3on and Tracking processes, and of the implementa3on of Coaching, Clustering and CEED strategy, and overseeing local university management from a na3onal perspec3ve. Measurement systems such as SONA, Demographic surveys, sta3s3cal analysis and interna3onal benchmarking, are also his responsibility. Also he’s responsible for coordina3on of organiza3onal structure and managing regionaliza3on or centraliza3on ini3a3ves. Quality measurement and feedback from stakeholders must be overseen by MCVP OD in coordina3on with the program managers. Among other du3es developing an integral growth model Other du3es are overseeing the alignment with the interna3onal direc3on, and managing the strategies of expansion to new en33es. The MCVP OD supports the Extension Groups to become Local Commi]ees.


evidence Some


Strong evidence









Measure of Success

•  % of Plan realiza3on •  No. of AIESEC en33es who have

at least 3 months of their opera3ng budget as a reserve

•  External Audit Report as Posi3ve

•  Less that 30% of the Budget covered by non-‐exchange products

•  No. of months of reserves at Na3onal Level.


•  Subordinates to: MCP •  Subordinates for: LC coaches,

NST, MST, LCs coachees •  Cooperates with: LCPs, LCs, MC

Team

Strategic Data

Analysis

•  Evaluate the effec3veness of using the internal tools like SONA, and provide recommenda3on on how to create clear communica3on around them.

•  Evaluate na3onal direc3on of the organiza3on: o  Iden3fy bo]lenecks/key issues in the na3onal network and recommend strategic

alterna3ves to solve them. o  Iden3fy key drivers for growth in the na3onal network and outline how to

capitalize on them. o  Prepare quarterly analysis about the performance and health of AIESEC in Mexico. o  Evaluate the state of the actual organiza3onal culture and provide inputs for

culture reshaping.

•  Drive the medium/long term organiza3onal vision development together with the MCP. •  Adjust the na3onal planning framework, facilitate and track its implementa3on at

na3onal and local level. •  Oversee the alignment with global direc3on.

Planning and

Tracking

•  Develop quarterly qualita3ve and quan3ta3ve analy3cal report related to organiza3onal strategy-‐for internal and external use.

•  Generate Demographic Surveys and provide output to the MC •  Develop sta3s3cal benchmarking comparing Mexico to other AIESEC en33es.

Periodical Reporting

Coaching: •  Adjust and support the implementa3on of a customized coaching strategy. •  Planning and track the implementa3on of LC growth strategies. •  Iden3fy external opportuni3es to increase growth of LCs. •  Provide educa3on and training on na3onal LC growth strategies. •  Oversee the alignment in the communica3on channels. Growth Model: •  Develop a framework of behaviours and KPI’s that model the development

of a typical mexican LC to base Planning, SONA and Tracking around it. Resources: •  Update the online library of resources with tools/guides related to OD to

support strategies implementa3on at LC level. CEED: •  Responsible of CEED strategy con3nuity LC Transi3on: •  Responsible for LC transi3on methodology development

Organizational Development

Services

Main Functions and Responsibilities as MVCP OD

Expansion

•  Support and coordinate ini3a3ve groups and expansions

•  Manage expansion strategy •  Manage expansion team and expansion summits.

•  Responsible to support LCs in Structure Development or Adjustment

•  Strategic Development team selec3on and management.

LC Structure &

NST

Reward & Recognition

•  Responsible for Reward and recogni3on strategy in rela3on with LCs Performance

Member Vice-Committee President ��Information Management & Communications 13.14 The main role of the MCVP Informa3on Management & Communica3ons is to manage and give maintenance and develop the Informa3on Systems and applica3ons of AIESEC in Mexico, and all the social media in which we are present (Facebook, Twi]er, YouTube, LinkedIn, Flickr) in order to ensure proper informa3on use in the en3ty, as well as developing the needed strategy and tools to propi3ate effec3ve internal and external communica3on at local and na3onal level to all our stakeholders. If needed MCVP IM&COMM is in charge of developing new strategies and tools to support the performance of other areas.


evidence Some


Strong evidence









Measure of Success •  % Of plan Realiza3on

•  Number of LCs with an effec3ve Internal Communica3ons Plan. •  % Of media appearances aligned to AIESEC brand.

•  % Of the total membership properly using myaiesec.net •  % Of growth in unique visitors in our Na3onal Website.

•  % Of Growth of Page/Visits •  Time of average visits dura3on.

•  % Of Growth in Social Media traffic. •  % Of events that AIESEC is invited because of their youth leadership programs.


•  Subordinates to: MCP •  Subordinates for: LCVPS

COMM&IM, NST •  Cooperates with: MC Team,

Interna3onal Network

Public Relations

and External

Positioning

•  Ensure the crea3on and execu3on of AIESEC Mexico’s Public Rela3ons plan. •  A]end Events, forums and mee3ngs that guarantee a correct posi3oning of AIESEC

Mexico in target markets. •  Manage all the media partners at na3onal level, ensuring Brand presence with all

current and poten3al stakeholders. •  Come up with strategy on new markets to target virtually. •  Work with External Rela3ons Area to improve material and External image of AIESEC.

•  Responsible of the development, execu3on and tracking to generate effec3ve internal communica3on programs at na3onal and local level.

•  Responsible for maintaining and developing strategies and tools and training needed to ensure the internal communica3on in the whole en3ty.

Internal Communication

•  Increase the effec3ve usage of our internal system. •  Providing the training to the members about myaiesec.net and the tools we use. •  Develop effec3ve structures / rules and policies, within myaiesec.net to ensure a

proper distribu3on of AIESEC Mexico’s informa3on. •  Technical Support of myaiesec.net to members. •  Technical Support of our domain accounts (aiesec.org.mx). •  Administra3on of our server/host and informa3on manager there. •  Provide space to our server if need it (LC level).

Information Systems

•  Responsible for the technical maintenance of the na3onal website, providing and developing the needed tools in order to deliver an effec3ve message to the

external market. •  Improve/Maintenance of Official Website (www.aiesec.org.mx) and training to

VPs about managing their websites. •  If needed and based on the Google Analy3cs and SEO results, MCVP IM&COMM

must coordinate the branding of the website’s strategy. •  Technical Support with Official websites (congresses, groups, events, etc.).

•  Develop new applica3ons or tools to improve AIESEC in Mexico’s performance.

Information Technology

Main Functions and Responsibilities as MVCP IM&COMM

Additional Areas

Responsible for the payment of the Google app, host and domain. Provides Support to our MCVP ER regarding the maintenance of our social Network services & External Focus. Provides support to our MCVP TM and MCVP OGX in Recruitment based opera3ons.

Member Vice-Committee President ��External Relations & Alumni 13.14

To fulfill the core objec3ves the MCVP ER has to develop a strategic plan that includes external events, product development and delivering na3onal account management and the Na3onal ER team. The main role of the MC VP ER is to ensure the financial sustainability of the MC and the LCs, by developing Non Exchange Products that generate financial resources on short and long term; managing the Na3onal and local partnerships, and suppor3ng MC and LCs to generate new ones. This role involves suppor3ng and coaching local commi]ees, in order to boost their performance in diversifica3on of the local Product Poroolio and genera3on of incomes.


evidence Some


Strong evidence









Measure of Success

•  Number of new Na3onal Partnerships signed •  Reten3on Rate of Na3onal Partnerships •  At least 30% of the MC Budget covered by Na3onal

Partnerships incomes. •  Number of Alumni contribu3ng the AIESEC


•  Subordinates to: MCP •  Subordinates for: ER Manager, NST, NPCs, LCVPs

Alumni •  Cooperates with: MC Team, LCs, AI

Current National Partnerships

•  Oversee all contractual agreements and re-‐signing 3melines of all Na3onal partners and nego3ate contracts as needed.

•  Ensure engagement and presence of all partners at all events and virtual plaoorms (website, MyAIESEC.net and publica3ons).

•  Look for opportuni3es to expand the current rela3onship to larger MC partnerships, as well as work together and decentralize to the LC level.

•  Pursue mature or emerging markets for ER in high growth industries.

•  Collaborate with LCs to iden3fy new opportuni3es for na3onal and local partnerships and ensure implementa3on of the Na3onal

ER Policies. •  Sign new partnerships for AIESEC in México cover over 30% of the

MC budget each year.

New Partnerships & AIESEC Branding

•  Co-‐ordinate the ER team and markets strategy. •  Provide support to MC ER team in sales, delivery and partnership

management. •  Provide input and support to MC’s communica3on plan. •  Work closely with MCVP Finance to monitor progress towards

securing fundraising target for current and following years budget

Coordination of ER Team and

Plan

•  Iden3fy the different strategies for alumni rela3ons and make a plan for each one: Sales, Coaching, In-‐kind Sponsorships.

•  Develop and track the Na3onal Alumni Strategy •  Direct and coach the LCVPs Alumni

Alumni Management

Main Functions and Responsibilities as MVCP ER & AL

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Mexico | MC 2013-2014 Job Descriptions

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