Information TechnologyMichael Marcinkevicz

Director

IT MissionProvide reliable & secure IT systems for the

business units of ASC, Increase operating efficiencies with new

technology and processes, and Partner to Deliver

In-Field Support & ProjectsTitan Shops

Maintenance and daily support of merchandise and text sales including opening, closing and posting for point of sale system, inventory, reporting for six locations:main storebaseball trailerThe Empori-YumThe Brief Irvine storeOnline: www.titanbookstore.com

Addition of direct database access for textbook management staff

Reviewing how to develop additional capabilities to automate labor intensive text entry tasks

Install and maintain desktops and Point of Sale Registers, event support for commencement, textbook buy-backs

In-Field Support & Projects Food Service & Cateringnew Starbucks merchant and point of sale setup in Pollak LibraryAcquisitions of computer, phones, expediting orders, POS training, gift card

setups and changes, etc.Daily support of 19 registers, sales posting and pricing changes and

promotions, coordination with campus for TitanCard, networkig, register screen setups, and csuffood.com website

Catering Catertrax quoting/work order system (Jan ‘13, in-use Jul ‘13) Enhanced information sharing, ordering capabilities, order tracking, payment and credit card processing abilities for web-based operation. Menu and Configurations completed and updated. Credit card processing moved off-site to close audit finding

Event support for commencement and concessions food sales point of sale and credit processing

In-Field Support & Projects Sponsored ProgramsGrants Management module, Goals:Automatic charging based on per project setups by grant

administratorsUsing new job ledgers for grant categorizationsNew auto-indirect cost (IDC) calculations on a per project

per object code basisUnified reporting effort with Grants Pre-Award, and CSFPF

Progress:Multiple group discussions and consultations Testing in job ledger, inception-to-date accumulators, and

reporting

In-Field Support & Projects Finance & Administration

Web Reporting reworked for Sponsored Programs & Campus ProgramsPayroll and HR continued setup and cleanup of dataVarious HR reporting configurations and periodic reports

• Employee Online, Applicant Online, Workflow• Documents Online (online receipt & “backup” images)

Phase 2 Finance Reporting setup (Sep-Oct 2013) on reporting system including report conversions

Reporting Update from Orange County Sungard Users Group (Aug 14/15 (this week))

In-Field Support & Projects Finance & Administration (cont’d)Benefits: Ability to reduce labor and generate cost savings and shorter

effort through process reengineering, automated workflows, document archiving to reduce ongoing storage costs and labor associated with frequent document searches

Current software pain points mostly related to insufficient testing and freeze periods to due audits

The ASC teams diligently worked on over 140 issues to bring us to go-live status.

Upcoming Milestones 2013/14Oct ‘13 - New Cognos Reporting system, ASC TEST environment installationAug ‘13 - Employee Online and Applicant Online launchedAug ‘13 - Final HR data purge process to assist in external reportingAug ‘13 - Coordinating / collaborating with CSFPF in its use of Advance and

OneSolution to reduce redundant data entry laborAug ‘13 - Begin Document scanning and scanned documents drill-down so receipts

and forms are viewableSep ‘13 - upgrade Finance TEST to 11.11 (from 11.10) and complete testingDec ‘13 /Jan ’14 - Upgrade food service Point of Sale registers and new server

hardware for Dec install, final upgrade by early JanuaryOct ‘13 - begin Finance Phase 2 training on New Cognos reporting and automated

formsOct ‘13 - with green light on test results, upgrade Finance production to new version Jan ‘14 - Move HR docs into OneSolution for ease of useNov ‘13-May ‘14 - Bookstore system evaluations