18
Michigan Department of Education Cash Management System Craig Thurman Office of Financial Management July 30, 2008
Michigan Department of Education
Cash Management System
Craig ThurmanOffice of Financial Management
July 30, 2008
2
Cash Management System
CMS replaces the Grants Cash Management and Reporting System (GCMRS)
•New technology•Increased functionality•Improved usability•Integration with MEGS•Improved security•Fiscal monitoring tools•New accounting procedures
3
Functions for Recipients
•Request funds
•Certify fund requests
•Report and certify final expenditures
•View data
•Control access
4
Functions for MDE
•Monitor and control cash disbursements
•Authorize disbursements to recipients via MAIN
5
CMS: Accessing the Website
https://mdoe.state.mi.us/cms
6
Security Level Access and Options
Number 1-Recipient Certify
• Request funds for a project
• Certify funds requests
• Report final expenditures
• View data
• Control access
• Maintain business contacts
• Certify final expenditures
7
Number 2-Recipient Enter
• Request funds
• Report final expenditures
• View data
• Maintain business contacts
Security Level Access and Options
8
Number 3-Recipient View
• View data
• Maintain business contacts
Security Level Access and Options
9
Requesting Funds for a Project
• Active projects are listed
• Click column headers to sort the list
• Select the project
10
• Enter Interim Cumulative Expenditures
• Enter Advance Amount, click “30 Day Advance”, if applicable
• Save. CMS calculates Current Total Cash Request.
• Navigate: List, Previous, Next
Requesting Funds for a Project
11
Viewing Data
• View your CMS data
• Payment Ledger
• Disbursements
•Export to spreadsheet
12
Payment Ledger
13
Disbursements
14
Controlling Access
• Control users with Recipient Enter and Recipient View access
• E-mail Contact? Will also receive copies of automated CMS e-mails
15
Maintaining Business Contact
• Business Contact will receive CMS automated e-mail notices
16
• Final Expenditure Report due
• Final Expenditure Report delinquent
• Overpayment
• Reopened Final Expenditure Report
• Disbursements
CMS System Generated Notices
17
FINAL EXPENDITURE REPORTS
18
Contact Information
CMS: Debby Roberts at (517) 335-0534
CMS Security: Janet Brown at (517) 335-0550
Email [email protected]
Website https://www.mdoe.state.mi.us/cms/
