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Microsoft Access 2003 Microsoft Access 2003 Illustrated IntroductoryIllustrated Introductory
Using FormsUsing Forms
2Using Forms
Plan a formPlan a form Create a formCreate a form Move and resize controlsMove and resize controls Modify labelsModify labels
ObjectivesObjectives
3Using Forms
ObjectivesObjectives Use text boxes for calculationsUse text boxes for calculations Modify tab orderModify tab order Enter, edit, and print recordsEnter, edit, and print records Insert an imageInsert an image
4Using Forms
Planning a FormPlanning a Form
Gather the source documents used Gather the source documents used to design your formto design your form
Determine the best type of control to Determine the best type of control to use for each item on the formuse for each item on the form
Determine the underlying record Determine the underlying record sourcesource
Name the formName the form
5Using Forms
Types of ControlsTypes of Controls
BoundBound: display data from underlying : display data from underlying record source and used to edit and record source and used to edit and enter dataenter data
UnboundUnbound: do not change from : do not change from record to record and exist only to record to record and exist only to clarify and enhance the formclarify and enhance the form
6Using Forms
Types of ControlsTypes of Controls
7Using Forms
Types of ControlsTypes of Controls
Tab control
Text box
Combo box
Label
Option groupToggle buttonOption button
Bound object frame
8Using Forms
Types of ControlsTypes of Controls
Unbound object frame
List box
Command button
Rectangle
Check box
9Using Forms
Creating a FormCreating a Form
Methods:Methods:
Form Design ViewForm Design View Form WizardForm Wizard AutoFormAutoForm Chart WizardChart Wizard PivotTable WizardPivotTable Wizard
10Using Forms
Creating a FormCreating a Form
Label
Check box
Text box
11Using Forms
Moving and Resizing ControlsMoving and Resizing Controls
12Using Forms
Form Design View ElementsForm Design View Elements
Label
Field list
Vertical ruler
Toolbox toolbar
Field List button
Toolbox button
Object list box
13Using Forms
Modifying LabelsModifying Labels
Caption property
Selected label
14Using Forms
Selecting more than one Selecting more than one controlcontrol
Click, [Shift]+clickClick, [Shift]+click Drag a selection boxDrag a selection box Click in the rulerClick in the ruler Drag in the rulerDrag in the ruler
15Using Forms
Using Text Boxes for Using Text Boxes for CalculationsCalculations
Text Box Calculations start with Calculations start with
an equal signan equal sign Field names are Field names are
surrounded by surrounded by [square brackets][square brackets]
Example:Example:=[Retail]-[Wholesale]=[Retail]-[Wholesale]
16Using Forms
Modifying Tab OrderModifying Tab Order Use the View, Tab Order menu Use the View, Tab Order menu
optionoption
17Using Forms
Form SectionsForm Sections
18Using Forms
Entering, Editing, and Printing Entering, Editing, and Printing RecordsRecords
Form View Toolbar
NewRecord
DeleteRecord
FindRecord
UndoPrint allrecords
19Using Forms
Entering, Editing, and Printing Entering, Editing, and Printing RecordsRecords
Navigation Toolbar
Firstrecord Previous
record Currentrecord number
Nextrecord
Lastrecord
Newrecord
20Using Forms
Editing a RecordEditing a Record
Edit record symbol
21Using Forms
Inserting an ImageInserting an Image
Image
Bound object frame
Unbound object frame
Graphic imageGraphic image– LogoLogo– PicturePicture– Clip ArtClip Art
22Using Forms
SummarySummary Build forms to enter and edit dataBuild forms to enter and edit data Use Form Design View to build and Use Form Design View to build and
modify formsmodify forms Every item on a form is called a Every item on a form is called a
“control”“control” Bound controls display dataBound controls display data Unbound controls clarify informationUnbound controls clarify information