What'snew

SupportforXMLdocuments

Improvedreadability

Supportforinkdevices

Improveddocumentprotection

Comparedocumentssidebyside

DocumentWorkspaces

InformationRightsManagement

Improvedinternationalfeatures

Morenewfeatures

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TurnonoroffTrustaccesstoVisualBasicProject1. OntheToolsmenu,pointtoMacro,andthenclickSecurity.2. OntheTrustedSourcestab,selectorcleartheTrustaccesstoVisual

BasicProjectcheckbox.

NoteByallowingthisaccess,macrosinanydocumentsthatyouopencanaccessthecoreVisualBasicobjects,methods,andproperties.Thisrepresentsapossiblesecurityhazard.

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GetHelpforVisualBasicforApplicationsinWordDooneofthefollowing:

GetgeneralMicrosoftVisualBasicHelp

1. OntheToolsmenu,pointtoMacro,andthenclickVisualBasicEditor.2. ClickMicrosoftVisualBasicHelp .3. IntheMicrosoftVisualBasicHelptaskpane,intheSearchtextbox,type

thesubjectforwhichyouneedhelp.4. ClickStartsearching .

Tip

TobrowsethroughalistofalltheVisualBasicmethods,properties,functions,andobjectsforaparticularMicrosoftOfficeprogramintheVisualBasicEditor,clickObjectBrowser .Inthelistoflibraries,clickthelibraryfortheprogramyouwant.

IfMicrosoftWorddisplaysamacroerror

Themacroerrormayhavebeencausedbyoneofthefollowing:

Anargumentcontainsavaluethatisnotvalid.Acommoncauseofthisproblemistryingtogainaccesstoanobjectthatdoesnotexist,forexampleDocuments(5)whenonlythreedocumentsareopen.Themethodcan'tbeusedintheappliedcontext.Forexample,someRangeobjectmethodsdonotworkiftherangedoesn'tcontainatable.Anexternalerrorhasoccurred,suchasafailuretoreadorwritefromafile.Amethodorpropertycan'tbeusedbecauseofsecuritysettings.Forexample,thepropertiesandmethodsoftheVBEobjectformanipulatingtheMicrosoftVisualBasicforApplicationscodestoredinadocumentareinaccessiblebydefault.

Formoreinformation,searchforthemethod,object,orpropertyinVisualBasicHelp.

IfWorddisplaysamessageaskingyoutoturnontrustedaccesstoVisualBasicprojects

TheappearanceofthismessageindicatesthatyourMicrosoftVisualBasicforApplicationsprojectdoesnothaveaccesstotheVisualBasicobjectmodel.Toallowthisaccess,usethefollowingprocedure.

1. OntheToolsmenu,pointtoMacro,andthenclickSecurity.2. OntheTrustedPublisherstab,selecttheTrustaccesstoVisualBasic

Projectcheckbox.

SecurityByallowingthisaccess,macrosinanydocumentsthatyouopencanaccessthecoreVisualBasicobjects,methods,andproperties.Thisrepresentsapossiblesecurityhazard.

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MacrosforchangingandtroubleshootingWordsettingsTheSupporttemplate,whichcomeswithMicrosoftWord,providesmacrosthatyoucanusetobackup,change,andtroubleshootsomeWordsettings.TolocatetheSupporttemplate,dothefollowing:

GotoWindowsExplorerandfollowthefolderpathto:

C:\ProgramFiles\MicrosoftOffice\Office11\Macros

andthenclicktoruntheSupport.dotfile.

NoteIfyoucannotlocatethisfolderorthesupporttemplate,runthesetupprogramagain.

How?

1. OntheFeaturestoInstallscreeninthesetupprogram,expandMicrosoftWord,andthenexpandWizardsandTemplates.

2. SelectMoreTemplatesandMacros,clickthearrownexttoyourselection,andthenselectRunfromMyComputer.

UsethefollowingmacrosfromtheSupporttemplatetohelpaddressaproblemifyoucontactMicrosoftProductSupportServices:

AutoCorrectBackup

ThismacrocreatesabackupfileofyourAutoCorrectlist.YoucanusethismacroifyouwanttocopyyourAutoCorrectsettingstoanothercomputer.

RegistryOptions

ThismacroenablesyoutochangesomeWordsettings,suchasthecolorsusedforwavyunderlinesandsmarttagsandthepathsforsomefilelocations.

TroubleshootUtility

Thismacroenablesyoutotroubleshootproblemsbyrestoringsomedefaultsettings.

Ifyoufindoneormoreofthesemacrosuseful,youcanloadthetemplateasaglobaltemplate,sothatyoucanusethemacroswhileworkingwithotherfiles.Youcanalsocopythemacrostoanothertemplateorassignthemtoatoolbarbutton,menuitem,orshortcutkey.

ImportantItisrecommendedthatyouusethesemacroscarefully,becausesomecanchangedefaultsettings.Incorrectlyeditingtheregistrymayseverelydamageyoursystem.Attheveryleast,youshouldbackupanyvalueddataonthecomputerbeforemakingchangestotheregistry.

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AboutaccessibilityforpeoplewithdisabilitiesMicrosoftiscommittedtomakingproductsthatareaccessibleandusablebyallpeople,includingthosewithdisabilities.

AccessibilityfeaturesinMicrosoftWord

ManyaccessibilityfeaturesarebuiltrightintoMicrosoftWord.Thesefeaturesareavailabletoeveryone,withouttheneedforadditionalaccessibilityaids.

Keyboardshortcuts

Manyfeaturesandcommandsareavailabledirectlyfromthekeyboard.Ifacommandyouwantdoesn'thaveashortcutkey,youcanassignonetoit.Youcanalsoviewandprintlistsofalltheshortcutkeysavailable.

Customizationoptions

YoucancustomizeWordtobettersuityourneeds:

SizeandzoomoptionsYoucanzoominonyourdocumenttomakeinformationmorereadableonthescreen.Youcanalsomaketoolbarbuttonslargersothatthey'reeasiertoseeanduse.SomeMicrosoftmousepointingdevicesallowyoutoscrollandzoomdirectlybyusingthemouseinsteadofclickingbuttonsonthescreen.Forexample,youcanzoominonoroutofadocumentbyholdingdownCTRLandrotatingthewheelforwardorbackward.Youcanalsousekeyboardshortcutstozoom.

ToolbarandmenuoptionsYoucancustomizetoolbarsandmenucommands—forexample,youmightcreateatoolbarthatcontainsonlythebuttonsandmenusyouusemostoften,orgrouptoolbarbuttonsandmenucommandstogetherinawaythatmeetsyourpersonalpreference.Youcanevencreateacustomtoolbarbuttonormenucommand.ColorandsoundoptionsYoucancustomizecolorandsoundoptions—forexample,youcanchangethecoloroftextandnumberstomakeadocumentmorereadable,andturnsoundsonoroffforbuttons,menus,andotherscreenelements.

Tipsforworkingmoreefficiently

Wordincludesfeaturesthatcanhelpyouautomaterepetitivetasksorworkmoreeffectively.Forexample,youcan:

ReducekeystrokesbyusingtheFormatPainter tooltocopyformattingfromoneobjectorparagraphtoanother.EnteralongerstringoftextbytypingjustafewcharactersbyusingAutoComplete.Storeandquicklyinserttext,graphics,andotheritemsthatyouusefrequentlybyusingAutoText.QuicklysetAutoCorrectoptionsandpasteoptionsbyusingtheAutoCorrectOptionsbutton andthePasteOptionsbutton ,whichappearinyourdocumentasyouwork.UsetheStylesandFormattingtaskpanetoquicklyformattext.Forexample,youcanselectallinstancesoftextwiththesameformatting.

Additionalresources

InformationontheWeb

IfyouhaveaccesstotheWorldWideWeb,youcanlearnmoreabouttheaccessibilityfeaturesincludedinMicrosoftproductsfromtheMicrosoftAccessibilityWebsite.TolearnaboutcreatingaccessiblecontentforyourWebpages,refertotheaccessibilitystandardsdevelopedbytheWorldWideWebConsortium.

PrintedinformationaboutMicrosoftservices

MoreinformationaboutMicrosoftservicesforpeoplewithdisabilitiesisavailableinanappendixinthebookDiscoveringMicrosoftOffice,whichcomeswithMicrosoftOffice.Forexample,you'llfindinformationabouthowpeoplewhoaredeaforhard-of-hearingcancontacttheMicrosoftSalesandInformationCenterortheMicrosoftSupportNetwork.You'llalsofindinformationaboutobtainingMicrosoftdocumentationfromRecordingfortheBlind,Inc.,forthosewhohavedifficultyreadingorhandlingprinteddocumentation.Theappendixalsodescribesthird-partyhardwareandsoftwareproductsthatmakepersonalcomputerseasiertouseforpeoplewithdisabilities,andlistsorganizationstocontactformoreinformation.

Systemaccessibilityoptions

IfyouownaMicrosoftWindows–basedcomputer,youcansetorchangesystemaccessibilityoptions.ManyoftheseoptionsaffectthewayyouworkinMicrosoftOfficeprograms.Forexample,theWindowsStickyKeysfeatureisdesignedforpeoplewhohavedifficultyholdingdowntwoormorekeysatatime.WhenashortcutinanOfficeprogramrequiresakeycombination,suchasCTRL+P,StickyKeysenablesyoutopressonekeyatatimeinsteadofpressingthekeyssimultaneously.

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AccessibilityfeaturesinWordMicrosoftWordincludesfeaturesthatmakethesoftwareaccessibletoawiderrangeofusers,includingthosewhohavelimiteddexterity,lowvision,orotherdisabilities.

Keyboardshortcuts

ShoworhideshortcutkeysinScreenTips

1. OntheToolsmenu,clickCustomize.

2. ClicktheOptionstab.

3. UnderOther,selectorcleartheShowScreenTipsontoolbarsandShowshortcutkeysinScreenTipscheckboxes.

NoteChangingeithersettingaffectsallofyourMicrosoftOfficeprograms.

Assignashortcutkeytoacommandorotheritem

Youcanassignashortcutkeytoacommand,macro,font,AutoTextentry,style,orcommonlyusedsymbol.

1. OntheToolsmenu,clickCustomize.2. ClickKeyboard.3. IntheSavechangesinbox,clickthecurrentdocumentnameortemplatein

whichyouwanttosavetheshortcutkeychanges.4. IntheCategoriesbox,clickthecategorythatcontainsthecommandor

otheritem.5. IntheCommandsbox,clickthenameofthecommandorotheritem.

AnyshortcutkeysthatarecurrentlyassignedappearintheCurrentkeysbox.

6. Dooneofthefollowing:

Assignashortcutkey

BeginshortcutkeycombinationswithCTRL,ALT,orafunctionkey.1. ClickthePressnewshortcutkeyboxandpresstheshortcutkey

combinationyouwanttoassign.Forexample,pressALTplusthedesiredkey.

2. LookatCurrentlyassignedtotoseeiftheshortcutkeycombination

isalreadyassignedtoacommandorotheritem.Ifso,selectanothercombination.

Reassigningakeycombinationmeansthatyoucannolongerusethecombinationforitsoriginalpurpose.Forexample,pressingCTRL+Bchangesselectedtexttobold.IfyoureassignCTRL+Btoanewcommandorotheritem,youwillnotbeabletomaketextboldbypressingCTRL+Bunlessyourestoretheshortcutkeyassignmentstotheiroriginalsettings.

3. ClickAssign.

Removeashortcutkey

1. IntheCurrentkeysbox,clicktheshortcutkeyyouwanttodelete.2. ClickRemove.

NoteIfyouuseaprogrammablekeyboard,thekeycombinationCTRL+ALT+F8maybereservedforinitiatingkeyboardprogramming.

Printalistofshortcutkeys

1. OntheToolsmenu,pointtoMacro,andthenclickMacros.2. IntheMacrosinbox,clickWordcommands.3. IntheMacronamebox,clickListCommands.4. ClickRun.5. IntheListCommandsdialogbox,clickCurrentmenuandkeyboard

settings.6. ClickOK.7. OntheFilemenu,clickPrint.

Getmoreinformationaboutkeyboardshortcuts.

Sizeandzoomoptions

Zoominonoroutofadocument

Youcan"zoomin"togetaclose-upviewofyourdocumentor"zoomout"toseemoreofthepageatareducedsize.

1. ClickthearrownexttotheZoombox .2. Clickthezoomsettingyouwant.

ScrollandzoombyusingtheMicrosoftIntelliMouseorotherpointingdevice

Somemousedevicesandotherpointingdevices,suchastheMicrosoftIntelliMouse,havebuilt-inscrollingandzoomingcapabilities.Formoreinformation,seetheinstructionsforyourpointingdevice.

Usereadinglayoutview

Readinglayoutviewimprovestheresolutionanddisplayoftextforreadingonthescreen.

1. OntheStandardtoolbar,clickRead .2. Ifyouwanttoincreasethesizeofthetext,ontheReadingLayouttoolbar,

clickIncreaseTextSize .

Changethesizeofatoolbarbuttonordrop-downlistbox

Dooneofthefollowing:

Increasethesizeoftoolbarbuttons

1. OntheToolsmenu,clickCustomize.2. ClicktheOptionstab.3. SelecttheLargeiconscheckbox.

Changethewidthofadrop-downlistboxonatoolbar

1. Makesurethetoolbaryouwanttochangeisvisible.

How?

1. OntheViewmenu,pointtoToolbars.2. Dooneofthefollowing:

Clickthetoolbaryouwanttodisplay.Toviewmoretoolbars,clickCustomize.IntheCustomizedialogbox,clicktheToolbarstab,andthenselectthecheckboxforthetoolbaryouwanttodisplay.ClickClose.

2. OntheToolsmenu,clickCustomize.3. WiththeCustomizedialogboxopen,clickthelistboxyouwantto

change—forexample,theFont orFontSize boxontheFormattingtoolbar.

4. Pointtotheleftorrightedgeofthebox.Whenthepointerchangestoadouble-headedarrow,dragtheedgeoftheboxtochangeitswidth.

Toolbarandmenuoptions

Createacustomtoolbar

1. OntheToolsmenu,clickCustomize.2. ClicktheToolbarstab.3. ClickNew.4. IntheToolbarnamebox,typethenameyouwant,andthenclickOK.5. ClicktheCommandstab.6. Dooneofthefollowing:

Addabuttontothetoolbar

1. ClickacategoryintheCategoriesbox.2. DragthecommandyouwantfromtheCommandsboxtothe

displayedtoolbar.

Addabuilt-inmenutothetoolbar

1. IntheCategoriesbox,clickBuilt-inMenus.2. DragthemenuyouwantfromtheCommandsboxtothedisplayed

toolbar.7. Whenyouhaveaddedallthebuttonsandmenusyouwant,clickClose.

Grouprelatedbuttonsandmenusonatoolbar

Youcanaddaseparatorbarbeforethefirstandafterthelastiteminagrouptodistinguishthegroupfromotherbuttonsandmenusonatoolbar.

1. Makesurethetoolbaryouwanttochangeisvisible.

How?

1. OntheViewmenu,pointtoToolbars.2. Dooneofthefollowing:

Clickthetoolbaryouwanttodisplay.Toviewmoretoolbars,clickCustomize.IntheCustomizedialog

box,clicktheToolbarstab,andthenselectthecheckboxforthetoolbaryouwanttodisplay.ClickClose.

2. OntheToolsmenu,clickCustomize.3. Toaddaseparatorbar,keeptheCustomizedialogboxopen,right-clickthe

buttonyouwantonthetoolbar,andthenclickBeginaGroup.Aseparatorbarisaddedtotheleftofthebuttononahorizontaltoolbar,andaboveabuttononaverticaldockedtoolbar.

NoteToremoveaseparatorbarbetweentwobuttons,dragonebuttonclosertotheother.

Addabutton,menu,orcommand

Dooneorbothofthefollowing:

Addabutton,menu,orcommandtoatoolbar

1. Makesurethetoolbaryouwanttochangeisvisible.

How?

1. OntheViewmenu,pointtoToolbars.2. Dooneofthefollowing:

Clickthetoolbaryouwanttodisplay.Toviewmoretoolbars,clickCustomize.IntheCustomizedialogbox,clicktheToolbarstab,andthenselectthecheckboxforthetoolbaryouwanttodisplay.ClickClose.

2. OntheToolsmenu,clickCustomize.3. Dooneofthefollowing:

Addabutton

1. ClicktheCommandstab.2. IntheCategoriesbox,clickacategoryforthecommandyouwantthe

buttontoperform.3. DragthecommandormacroyouwantfromtheCommandsboxtothe

displayedtoolbar.

Addabuilt-inmenutoatoolbar

1. ClicktheCommandstab.

2. IntheCategoriesbox,clickBuilt-inMenus.

3. DragthemenuyouwantfromtheCommandsboxtothedisplayedtoolbar.

Addacustommenutoatoolbar

1. ClicktheCommandstab.

2. IntheCategoriesbox,clickNewMenu.

3. DragNewMenufromtheCommandsboxtothedisplayedtoolbar.

4. Right-clickthenewmenuonthetoolbar,typeanameintheNameboxontheshortcutmenu,andthenpressENTER.

4. OntheCustomizedialogbox,clickClose.

Addacommandtoamenu

1. Ifthemenuyouwanttochangeisonatoolbar,makesurethetoolbarisvisible.

How?

1. OntheViewmenu,pointtoToolbars.2. Dooneofthefollowing:

Clickthetoolbaryouwanttodisplay.Toviewmoretoolbars,clickCustomize.IntheCustomizedialogbox,clicktheToolbarstab,andthenselectthecheckboxforthetoolbaryouwanttodisplay.ClickClose.

2. OntheViewmenu,pointtoToolbars.3. ClickCustomize,andthenclicktheCommandstab.4. IntheCategoriesbox,clickacategoryforthecommand.5. DragthecommandyouwantfromtheCommandsboxand,without

releasingthemouse,restitoverthemenuyouwanttochange.Whenthemenuopens,pointtowhereyouwantthecommandtoappear,andthenreleasethemouse.

Colorandsoundoptions

Changethecoloroftext

1. Selectthetextyouwanttochange.2. Dooneofthefollowing:

Toapplythecolormostrecentlyusedfortext,clickFontColor ontheFormattingtoolbar.

Toapplyadifferentcolor,clickthearrownexttotheFontColorbutton,andthenselectthecoloryouwant.

Turnsoundsonoroffforbuttons,menus,andotherscreenelements

Dooneorbothofthefollowing:

Turnonoroffsound

1. OntheToolsmenu,clickOptions,andthenclicktheGeneraltab.2. SelectorcleartheProvidefeedbackwithsoundcheckbox.

NoteChangingthissettingwillaffectallofyourMicrosoftOfficeprograms.

Changesounds

Windows2000

1. ClickStart,pointtoSettings,andthenclickControlPanel.2. Double-clickSoundsandMultimedia.3. IntheSoundEventslist,clicktheeventyouwant.4. IntheNamebox,enterthesoundyouwant.

WindowsXP

1. ClickStart,andthenclickControlPanel.2. InMicrosoftWindowsControlPanel,clickSounds,Speech,andAudio

Devices,andthenclickSoundsandAudioDevices.3. OntheSoundstab,intheProgramEventslist,clicktheeventyouwant.4. IntheSoundsbox,enterthesoundyouwant.

Changethecolorofwavyunderlines

YoucanusethetemplateSupport.dottochangethecolorofwavyunderlines,suchasthoseusedtoflagpossiblespellingandgrammarproblems.

Optionsforautomatingtasks

UseAutoComplete

WhentheAutoCompletefeatureisturnedon,MicrosoftWordwilldisplayaScreenTipwhenyoutypethefirstfewcharactersofanAutoTextentry,atwhichpointyoucaninserttheentryorcontinuetyping.

1. OntheInsertmenu,pointtoAutoText,andthenclickAutoText.2. SelectorcleartheShowAutoCompletesuggestionscheckbox.

UseAutoTexttoinsertfrequentlyusedtextandgraphics

AutoTextentriesaredividedintocategoriessuchasClosingorSalutation.Whenyouaddentriesofyourown,AutoTextplacesthemintheNormalcategory.Checkthatcategoryforentriesyou'vecreatedunlessyouknowtheyarestoredunderanothercategory.

1. ClickinthedocumentwhereyouwanttoinserttheAutoTextentry.2. OntheInsertmenu,pointtoAutoText,pointtothecategorythatcontains

yourentry,andthenclicktheentry.

Tips

YoucanalsouseashortcuttoinsertanAutoTextentry.First,turnonAutoComplete(Insertmenu,AutoTextsubcommand,AutoTextcommand,AutoTexttab,ShowAutoCompleteoptionscheckbox).Inyourdocument,typethefirstfewcharactersintheAutoTextentry'sname.WhenMicrosoftWordsuggeststhecompleteAutoTextentry,pressENTERorF3toaccepttheentry.

TorejecttheAutoTextentry,keeptyping.

TheentriesinthelistsontheAutoTextmenuandtheAutoTexttoolbarcorrespondtothelanguageofthetextthatyourinsertionpointispositionedin.Forexample,ifyouaretypingFrenchintheEnglishversionofWord,theAutoTextentriesthatappearonthemenuandonthetoolbarlistwillbe

inFrench,buttheonesintheAutoCorrectdialogboxwillbeinEnglish.

ToinsertAutoTextentriesinthelanguageyou'retypingin,usetheAutoTextmenu(Insertmenu,AutoTextcommand)ortheAutoTexttoolbar.ToinsertAutoTextentriesinthelanguageversionofWordthatyouareusing,usetheAutoTexttabintheAutoCorrectdialogbox(Insertmenu,AutoTextcommand,AutoTextsubcommand).

AlsonotethatifyouinsertanAutoTextfieldbyusingtheFielddialogbox(Insertmenu,Fieldcommand),theFielddialogbox,liketheAutoTexttab,reflectsthelanguageversionofWordthatyouareusing,notthelanguageyouaretypingin.

Collectandpasteamongprograms

Collectitemstopaste

1. MakesurethattheMicrosoftOfficeClipboardisdisplayedinthetaskpaneofanyopenOfficeprogramortheCollectWithoutShowingOfficeClipboardoptionisturnedon.

IfyouwanttodisplaytheOfficeClipboardintheactiveprogram,clickOfficeClipboardontheEditmenu.

IfyouwanttochecktheCollectWithoutShowingOfficeClipboardoption,displaytheOfficeClipboard,clickOptions,andthenmakesuretheCollectWithoutShowingOfficeClipboardoptionischecked.

2. Selectthefirstitemyouwanttocopy.

3. OntheStandardtoolbar,clickCopy .

4. ContinuecopyingitemsfromdocumentsinanyOfficeprogramuntilyouhavecollectedalloftheitemsyouwant(upto24).

NoteInsomecasessuchasUnicodetext,theimagedisplayedinthegallerywilllookslightlyaltered.ThisisbecausetextisalwaysdisplayedinthegalleryusingtheTahomafont.However,thecorrectformattingandfontinformationis

restoredwhentheitemispastedfromthegallery.

Pastecollecteditems

1. IftheMicrosoftOfficeClipboardisnotdisplayedinthetaskpane,clickOfficeClipboardontheEditmenu.

NoteIftheOfficeClipboardisnotavailable,youareinaprogramorviewthatdoesn'tsupportshowingorpastingmultipleitemsfromtheOfficeClipboard.

2. Clickwhereyouwanttheitemstobepasted.YoucanpastecollecteditemsintoanyMicrosoftOfficeprogram.

3. Dooneofthefollowing:

Topasteitemsoneatatime,ontheOfficeClipboard,clicktheeachitemyouwanttopaste.

Topastealltheitemsyoucopied,clickPasteAll ontheOfficeClipboardtaskpane.

UseClickandTypetoinsertandformattextandgraphics

1. SwitchtoprintlayoutvieworWeblayoutview.2. Inthedocument,movethepointertoablankareawhereyouwanttoinsert

text,graphics,oratable.Then,clicktoenabletheClickandTypepointer.

Thepointershapeindicateshowtheitemwillbeformatted.Forexample,ifyoupointtothecenterofthepage,thepointershape indicatesthattheitemwillbecentered.

3. Double-click,andthenstarttypingtextorinsertanitemasusual.

Notes

Ifyoudon'tseetheClickandTypepointershapes,theClickandTypefeaturemaynotbeturnedon.Toturniton,clickOptionsontheToolsmenu,clicktheEdittab,selecttheEnableclickandtypecheckbox,and

thenclickOK.

Ifyoudon'twanttoinsertanitemwhereyoudouble-clicked,justdouble-clickinanotherarea.Ifyou'vealreadyinsertedanitem,youcanundotheinsertion.

QuicklysetAutoCorrectandpasteoptions

QuicklysetAutoCorrectoptionsandpasteoptionsbyusingtheAutoCorrectOptionsbutton andthePasteOptionsbutton ,whichappearinyourdocumentasyouwork.

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AboutshortcutkeysYoucanquicklyaccomplishtasksyouperformfrequentlybyusingshortcutkeys—oneormorekeysyoupressonthekeyboardtocompleteatask.

Forexample,pressingCTRL+Bchangestheselectedtexttobold,justasclickingBold ontheFormattingtoolbarorselectingBoldintheFontdialogbox(Formatmenu)changestheselectedtexttobold.

Printingalistofshortcutkeys

IfyoufrequentlyrefertotheHelptopicsthatlistshortcutkeys,youmayfindithelpfultokeepaprintedcopyofthosetopics.InHelp,locatethetopicyouwant,andthenclickPrint .

Youcanalsorunamacrothatcreatesalistofthecurrentshortcutkeyassignments,andthenprintthelist.

1. OntheToolsmenu,pointtoMacro,andthenclickMacros.2. IntheMacrosinbox,clickWordcommands.3. IntheMacronamebox,clickListCommands.4. ClickRun.5. IntheListCommandsdialogbox,clickCurrentmenuandkeyboard

settings.6. ClickOK.7. OntheFilemenu,clickPrint.

Customizingshortcutkeys

YoucancustomizeshortcutkeysinMicrosoftWordbyassigningshortcutkeystocommandsthatdonotalreadyhavethemorbyremovingshortcutkeysyoudon'twant.Ifyoudon'tlikethechangesyoumake,youcanreturntothedefaultshortcutkeysettingsatanytime.

UsingshortcutkeyswithdifferentkeyboardlayoutsorWordasyoure-maileditor

ShortcutkeysmentionedintheHelptopics,menus,anddialogboxesrefertotheU.S.keyboardlayout.KeysonotherlayoutsmaynotcorrespondexactlytothekeysonaU.S.keyboard.Ifthelanguageofthekeyboardlayoutyouareusingdoesn'tmatchthelanguageyousetforMicrosoftWordorWordHelp,youmayhavetomakeadjustmentswhenusingshortcutkeysorchangeyourkeyboardlayout.

IfyouareusingWordasyoure-maileditor,someoftheshortcutkeyslistedmaynotbeavailableormayproducedifferentresults.

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KeyboardshortcutsTheshortcutkeysdescribedinthisHelptopicrefertotheU.S.keyboardlayout.KeysonotherlayoutsmaynotcorrespondexactlytothekeysonaU.S.keyboard.

Forkeyboardshortcutsinwhichyoupresstwoormorekeyssimultaneously,thekeystopressareseparatedbyaplussign(+)inMicrosoftWordHelp.Forkeyboardshortcutsinwhichyoupressonekeyimmediatelyfollowedbyanotherkey,thekeystopressareseparatedbyacomma(,).

Toprintthistopic,pressTABtoselectShowAll,pressENTER,andthenpressCTRL+P.

HelptaskpaneandHelpwindow

UsingtheHelptaskpaneandHelpwindow

TheHelptaskpaneprovidesaccesstoallOfficeHelpcontentandappearsaspartofMicrosoftWord.TheHelpwindowdisplaystopicsandotherHelpcontentandappearsasawindownextto,butseparatefrom,Word.

IntheHelptaskpane

F1DisplaytheHelptaskpane.

F6SwitchbetweentheHelptaskpaneandWord.

TABSelectthenextitemintheHelptaskpane.

SHIFT+TABSelectthepreviousitemintheHelptaskpane.

ENTERPerformtheactionfortheselecteditem.

DOWNARROWandUPARROWInatableofcontents,selectthenextandpreviousitem,respectively.

RIGHTARROWandLEFTARROWInatableofcontents,expandandcollapsetheselecteditem,respectively.

ALT+LEFTARROWMovebacktotheprevioustaskpane.

ALT+RIGHTARROWMoveforwardtothenexttaskpane.

CTRL+SPACEBAROpenthemenuoftaskpanes.

CTRL+F1Closeandreopenthecurrenttaskpane.

RIGHTARROWExpanda+/-list.

LEFTARROWCollapsea+/-list.

IntheHelpwindow

TABSelectthenexthiddentextorhyperlink,orShowAllorHideAllatthetopofatopic.

SHIFT+TABSelecttheprevioushiddentextorhyperlink,ortheBrowserViewbuttonatthetopofaMicrosoftOfficeWebsitearticle.

ENTERPerformtheactionfortheselectedShowAll,HideAll,hiddentext,orhyperlink.

ALT+LEFTARROWMovebacktothepreviousHelptopic.

ALT+RIGHTARROWMoveforwardtothenextHelptopic.

CONTROL+PPrintthecurrentHelptopic.

UPARROWANDDOWNARROWScrollsmallamountsupanddown,respectively,withinthecurrentlydisplayedHelptopic.

PAGEUPANDPAGEDOWNScrolllargeramountsupanddown,respectively,withinthecurrentlydisplayedHelptopic.

ALT+UChangetheHelpwindowfrombeingseparatefrom(untiled)toconnectedto(tiled)Word.

SHIFT+F10DisplayamenuofcommandsfortheHelpwindow;requiresthattheHelpwindowhaveactivefocus(clickanitemintheHelpwindow).

Menus,toolbars,taskpanes,anddialogboxes

Accessandusemenusandtoolbars

F10orALTSelectthemenubar,orcloseanopenmenuandsubmenuatthesametime.

CTRL+TABorCTRL+SHIFT+TAB

SelectataskpaneortoolbarafterpressingF10orALTtoselectthemenubar.Pressingthekeysrepeatedlymovesthefocusamongtheopentoolbars,menubars,andtaskpane.

TABorSHIFT+TABWhenatoolbarormenubarisselected,selectthenextorpreviousbuttonormenu.

ENTEROpentheselectedmenu,orperformtheactionfortheselectedbuttonorcommand.

SHIFT+F10Displaytheshortcutmenufortheselecteditem.

ALT+SPACEBARDisplaythetitlebarshortcutmenu.

DOWNARROWorUPARROWWhenamenuorsubmenuisopen,selectthenextorpreviouscommand.

LEFTARROWorRIGHTARROWSelectthemenutotheleftorright.Whenasubmenuisopen,switchbetweenthemainmenuandthesubmenu.

HOMEorENDSelectthefirstorlastcommandonthemenuorsubmenu.

ESCCloseanopenmenu.Whenasubmenuisopen,closeonlythesubmenu.

SHIFT+DOWNARROWOpentheselectedmenu.

CTRL+DOWNARROWWhenashortenedmenuisopen,displaythefullsetofcommands.

ALT+CTRL+=(equalsign)Addatoolbarbuttontoamenu.Whenyoutypethisshortcutkeyandthenclickatoolbarbutton,MicrosoftWordaddsthebuttontotheappropriatemenu.Forexample,clickBullets ontheFormattingtoolbartoaddtheBulletscommandtotheFormatmenu.

ALT+CTRL+-(dashkey)Removeacommandfromamenu.Whenyoutypethisshortcutkeyandthenselectamenucommand,thecommandisremoved.Youcanaddthemenucommandbacktothemenuifyouchangeyourmind.

ALT+CTRL++(pluskeyonnumerickeypad)Customizetheshortcutkeyforamenucommand.Whenyoutypethisshortcutkeyandthenselectamenucommand,theCustomizeKeyboarddialogboxopenssoyoucanadd,change,orremovetheshortcutkey.

NoteYoucanusethekeyboardtoselectanymenucommandonthemenubar.PressALTtoselectthemenubar.Presstheletterthatisunderlinedinthemenunamethatcontainsthecommandyouwant.Inthemenuthatappears,presstheletterunderlinedinthecommandnamethatyouwant.

Accessandusetaskpanes

CTRL+F1Openthetaskpaneorhidethecurrenttaskpane.

F6Movetoataskpanefromanotherpaneintheprogramwindow.(YoumayneedtopressF6morethanonce.)NoteIfpressingF6doesn'tdisplaythetaskpaneyouwant,trypressingALTtoplacefocusonthemenubar,andthenpressingCTRL+TABtomovetothetaskpane.Inaddition,ifyouopenadialogboxfromtheRevealFormattingtaskpane,thefocusmaybeinyourdocumentafteryouclosethedialogbox,ratherthaninthetaskpane.YoucanuseF6orCTRL+TABtoreturntothetaskpane.

CTRL+TABWhenamenuortoolbarisactive,movetoataskpane.(YoumayneedtopressCTRL+TABmorethanonce.)

CTRL+SPACEBAROpenthemenuoftaskpanes.

ALT+HOMEGototheGettingStartedtaskpane.

ALT+LEFTARROWReversethesequenceoftaskpanesyouopened.

ALT+RIGHTARROWRepeatthesequenceoftaskpanesyouopened.

ESCCloseamenuifoneiscurrentlyopen,orgobacktothedocument.

TABorSHIFT+TABWhenataskpaneisactive,selectthenextorpreviousoptioninthetaskpane.

DOWNARROWorUPARROWMoveamongchoicesinaselectedsubmenu;moveamongcertainoptionsinagroupofoptions.

SPACEBARorENTEROpentheselectedmenu,orperformtheactionassignedtotheselected

button.SHIFT+F10

Openashortcutmenuinadocument;openadrop-downmenufortheselectedgalleryitem.

HOMEorENDWhenamenuorsubmenuisvisible,selectthefirstorlastcommandonthemenuorsubmenu.

PAGEUPorPAGEDOWNScrollupordownintheselectedgallerylist.

CTRL+RIGHTARROWorCTRL+LEFTARROWExpandorcollapseacollapsibleiteminthegallerylist.

CTRL+HOMEorCTRL+ENDMovetothetoporbottomoftheselectedgallerylist.

Resizeandmovetoolbars,menus,andtaskpanes

1. PressALTtoselectthemenubar.2. PressCTRL+TABrepeatedlytoselectatoolbarorthetaskpane.3. Dooneofthefollowing:

Resizeatoolbar

1. Inthetoolbar,pressCTRL+SPACEBARtodisplaytheToolbarOptionsmenu.

2. SelecttheSizecommand,andthenpressENTER.3. Usethearrowkeystoresizethetoolbar.PressCTRL+thearrowkeys

toresizeonepixelatatime.

Moveatoolbar

1. Inthetoolbar,pressCTRL+SPACEBARtodisplaytheToolbarOptionsmenu.

2. SelecttheMovecommand,andthenpressENTER.3. Usethearrowkeystopositionthetoolbar.PressCTRL+thearrow

keystomoveonepixelatatime.Toundockthetoolbar,pressDOWNARROWrepeatedly.Todockthetoolbarverticallyontheleftorrightside,pressLEFTARROWorRIGHTARROWrespectivelywhenthetoolbarisallthewaytotheleftorrightside.

Resizeataskpane

1. Inthetaskpane,pressCTRL+SPACEBARtodisplayamenuofadditionalcommands.

2. UsetheDOWNARROWkeytoselecttheSizecommand,andthenpressENTER.

3. Usethearrowkeystoresizethetaskpane.UseCTRL+thearrowkeystoresizebyonepixelatatime.

Moveataskpane

1. Inthetaskpane,pressCTRL+SPACEBARtodisplayamenuofadditionalcommands.

2. UsetheDOWNARROWkeytoselecttheMovecommand,andthenpressENTER.

3. Usethearrowkeystopositionthetaskpane.UseCTRL+thearrowkeystomoveonepixelatatime.

NoteIfyoumovethetaskpaneupintothetoolbarsordownintothestatusbar,thepaneattachesitselftothebarsandreorientsitselfhorizontally.Toreturnthetaskpanetoitsverticalposition,usethearrowkeystomoveitawayfromthebars.

4. Whenyouarefinishedmovingorresizing,pressESCorENTER.

Usedialogboxes

ALT+F6MovefromanopendialogboxbacktothedocumentfordialogboxessuchasFindandReplacethatsupportthisbehavior.

TABMovetothenextoptionoroptiongroup.

SHIFT+TABMovetothepreviousoptionoroptiongroup.

CTRL+TABSwitchtothenexttabinadialogbox.

CTRL+SHIFT+TABSwitchtotheprevioustabinadialogbox.

Arrowkeys

Movebetweenoptionsinanopendrop-downlist,orbetweenoptionsinagroupofoptions.

SPACEBARPerformtheactionassignedtotheselectedbutton;checkorcleartheselectedcheckbox.

Firstletterofanoptioninadrop-downlistOpenthelistifitisclosedandmovetothatoptioninthelist.

ALT+theletterunderlinedinanoptionSelectanoption;selectorclearacheckbox.

ALT+DOWNARROWOpenaselecteddrop-downlist.

ESCCloseaselecteddrop-downlist;cancelacommandandcloseadialogbox.

ENTERRuntheselectedcommand.

Useeditboxeswithindialogboxes

Aneditboxisablankinwhichyoutypeorpasteanentry,suchasyourusernameorthepathtoafolder.

HOMEMovetothebeginningoftheentry.

ENDMovetotheendoftheentry.

LEFTARROWorRIGHTARROWMoveonecharactertotheleftorright.

CTRL+LEFTARROWMoveonewordtotheleft.

CTRL+RIGHTARROWMoveonewordtotheright.

SHIFT+LEFTARROWSelectorunselectonecharactertotheleft.

SHIFT+RIGHTARROWSelectorunselectonecharactertotheright.

CTRL+SHIFT+LEFTARROWSelectorunselectonewordtotheleft.

CTRL+SHIFT+RIGHTARROWSelectorunselectonewordtotheright.

SHIFT+HOMESelectfromtheinsertionpointtothebeginningoftheentry.

SHIFT+ENDSelectfromtheinsertionpointtotheendoftheentry.

UsetheOpen,SaveAs,andInsertPicturedialogboxes

CTRL+F12DisplaytheOpendialogbox.

F12DisplaytheSaveAsdialogbox.

ALT+1Gotothepreviousfolder( ).

ALT+2Openthefolderuponelevelfromtheopenfolder(UpOneLevelbutton).

ALT+3ClosethedialogboxandopenyourWorldWideWebsearchpage(SearchtheWebbutton ).

ALT+4Deletetheselectedfolderorfile(Deletebutton ).

ALT+5Createanewsubfolderintheopenfolder(CreateNewFolderbutton ).

ALT+6SwitchbetweenList,Details,Properties,PreviewThumbnails,Tiles,andIconsviews(clickthearrownexttoViews ).

ALT+7orALT+LShowtheToolsmenu(Toolsbutton).

SHIFT+F10Displayashortcutmenuforaselecteditemsuchasafolderorfile.

TABMovebetweenoptionsorareasinthedialogbox.

F4orALT+IOpentheLookinorSaveinlist.

F5UpdatethefilesvisibleintheOpenorSaveAsdialogbox(Filemenu).

Quickreference

CommontasksdoneinaMicrosoftWorddocument

CTRL+SHIFT+SPACEBARCreateanonbreakingspace.

CTRL+HYPHENCreateanonbreakinghyphen.

CTRL+BMakelettersbold.

CTRL+IMakelettersitalic.

CTRL+UMakelettersunderline.

CTRL+SHIFT+<Decreasefontsize.

CTRL+SHIFT+>Increasefontsize.

CTRL+SPACEBARRemoveparagraphorcharacterformatting.

CTRL+CCopytheselectedtextorobject.

CTRL+XCuttheselectedtextorobject.

CTRL+VPastetextoranobject.

CTRL+ZUndothelastaction.

CTRL+YRedothelastaction.

Languagebar

Speechandhandwritingrecognition

LeftALT+SHIFTSwitchbetweenlanguagesorkeyboardlayouts.

+VSwitchmicrophoneonoroff.

+TSwitchbetweenVoiceCommandmodeandDictationmode.

+CDisplayalistofcorrectionalternatives.

+HTurnhandwritingonoroff.

ALT+~TurnJapaneseInputMethodEditor(IME)on101keyboardonoroff.

RightALTTurnKoreanIMEon101keyboardonoroff.

CTRL+SPACEBARTurnChineseIMEon101keyboardonoroff.

Notes

YoucansetthekeycombinationforswitchingbetweenlanguagesorkeyboardlayoutsintheAdvancedKeySettingdialogbox.ToopentheAdvancedKeySettingdialogbox,right-clicktheLanguagebar,andthenclickSettings.UnderPreferences,clickKeySettings.TheWindowslogokey( )isavailableonthebottomrowofkeysonmostkeyboards.

E-mail

Sendinge-mailmessages

Usethefollowingkeys(ifyouaree-mailingadocumentoramessage)whentheinsertionpointisinthee-mailheader.Tomovetheinsertionpointintothee-mailheader,pressSHIFT+TAB.

ALT+SSendtheactivedocumentormessage.

CTRL+SHIFT+BOpentheAddressBook.

ALT+K,CTRL+KWhentheinsertionpointisinthemessageheader,checkthenamesontheTo,Cc,andBcclinesagainsttheAddressBook.

ALT+.(period)OpentheAddressBookintheTofield.

ALT+CWhentheinsertionpointisinthemessageheader,opentheAddressBookintheCcfield.

ALT+BIftheBccfieldisvisible,opentheAddressBookintheBccfield.TodisplaytheBccfield,opentheAddressBookforanyfield,andinsertortypeanameintheBccbox.

ALT+JGototheSubjectfield.

ALT+POpentheMicrosoftOutlookMessageOptionsdialogbox.

CTRL+SHIFT+GCreateamessageflag.

TABWhentheinsertionpointisinthemessageheader,movetothenextboxinthee-mailheader.Whenthelastboxinthee-mailheaderisactive,TABmovestheinsertionpointtothebodyofthedocumentormessage.

SHIFT+TABSelectthepreviousfieldorbuttoninthee-mailheader.

CTRL+TABWhentheinsertionpointisinthemessageheader,selecttheSendbutton.Youcanthenusethearrowkeystomovetotheotherbuttons.Toperformtheactionfortheselectedbuttonorcommand,pressENTER.

WorkingwithdocumentsandWebpages

Create,view,andsavedocuments

CTRL+NCreateanewdocumentofthesametypeasthecurrentormostrecentdocument.

CTRL+OOpenadocument.

CTRL+WCloseadocument.

ALT+CTRL+S

Splitthedocumentwindow.ALT+SHIFT+C

Removethedocumentwindowsplit.CTRL+S

Saveadocument.

Find,replace,andbrowsethroughtext

CTRL+FFindtext,formatting,andspecialitems.

ALT+CTRL+YRepeatfind(afterclosingFindandReplacewindow).

CTRL+HReplacetext,specificformatting,andspecialitems.

CTRL+GGotoapage,bookmark,footnote,table,comment,graphic,orotherlocation.

ALT+CTRL+ZSwitchbetweendocumentsorsectionsofadocument,andbetweenadocumentandanopene-mailmessageifyouuseWordasyoure-maileditor.

ALT+CTRL+HOMEOpenalistofbrowseoptions;usethearrowkeystoselectanoption,andthenpressENTERtobrowsethroughadocumentbyusingtheselectedoption.

Undoandredoactions

ESCCancelanaction.

CTRL+ZUndoanaction.

CTRL+YRedoorrepeatanaction.

Switchtoanotherview

ALT+CTRL+P

Switchtoprintlayoutview.ALT+CTRL+O

Switchtooutlineview.ALT+CTRL+N

Switchtonormalview.ALT+R

SwitchtoReadingView.CTRL+\

Expandorcollapsesubdocumentsinamasterdocument.

Outlineview

Inoutlineview,press

ALT+SHIFT+LEFTARROWPromoteaparagraph.

ALT+SHIFT+RIGHTARROWDemoteaparagraph.

CTRL+SHIFT+NDemotetobodytext.

ALT+SHIFT+UPARROWMoveselectedparagraphsup.

ALT+SHIFT+DOWNARROWMoveselectedparagraphsdown.

ALT+SHIFT+PLUSSIGNExpandtextunderaheading.

ALT+SHIFT+MINUSSIGNCollapsetextunderaheading.

ALT+SHIFT+AExpandorcollapsealltextorheadings.

Theslash(/)keyonthenumerickeypadHideordisplaycharacterformatting.

ALT+SHIFT+LShowthefirstlineofbodytextorallbodytext.

ALT+SHIFT+1ShowallheadingswiththeHeading1style.

ALT+SHIFT+nShowallheadingsuptoHeadingn.

CTRL+TABInsertatabcharacter.

Printingandpreviewingdocuments

CTRL+PPrintadocument.

ALT+CTRL+ISwitchinoroutofprintpreview.

ArrowkeysMovearoundthepreviewpagewhenzoomedin.

PAGEUPorPAGEDOWNMovebyonepreviewpagewhenzoomedout.

CTRL+HOMEMovetothefirstpreviewpagewhenzoomedout.

CTRL+ENDMovetothelastpreviewpagewhenzoomedout.

Reviewingdocuments

ALT+CTRL+MInsertacomment.

CTRL+SHIFT+ETurntrackchangesonoroff.

ALT+SHIFT+CClosetheReviewingPaneifitisopen.

Readinglayoutview

HOMEGotobeginningofdocument.

ENDGotoendofdocument.

Number,thenENTERGotopagenumber.

CTRL+]Increasethesizeofselectedtextbyonepoint.

CTRL+[

Decreasethesizeofselectedtextbyonepoint.ESC

Exitreadinglayoutview.

References,footnotes,andendnotes

ALT+SHIFT+OMarkatableofcontentsentry.

ALT+SHIFT+IMarkatableofauthoritiesentry(citation).

ALT+SHIFT+XMarkanindexentry.

ALT+CTRL+FInsertafootnote.

ALT+CTRL+DInsertanendnote.

WorkingwithWebpages

CTRL+KInsertahyperlink.

ALT+LEFTARROWGobackonepage.

ALT+RIGHTARROWGoforwardonepage.

F9Refresh.

NoteTousekeystogobackorforwardonepageortorefreshapage,theWebtoolbarmustbeshowing.IftheWebtoolbarisnotshowing,pressALT,pressV,pressT,usethearrowkeystoselectWeb,andthenpressENTER.

Editingandmovingtextandgraphics

Deletetextandgraphics

BACKSPACEDeleteonecharactertotheleft.

CTRL+BACKSPACEDeleteonewordtotheleft.

DELETEDeleteonecharactertotheright.

CTRL+DELETEDeleteonewordtotheright.

CTRL+XCutselectedtexttotheOfficeClipboard.

CTRL+ZUndothelastaction.

CTRL+F3CuttotheSpike.

Copyandmovetextandgraphics

CTRL+CCopytextorgraphics.

CTRL+C,CTRL+CDisplaytheOfficeClipboard.

F2(thenmovetheinsertionpointandpressENTER)Movetextorgraphics.

ALT+F3CreateAutoText.

CTRL+VPastetheOfficeClipboardcontents.

CTRL+SHIFT+F3PastetheSpikecontents.

ALT+SHIFT+RCopytheheaderorfooterusedintheprevioussectionofthedocument.

Insertspecialcharacters

CTRL+F9Afield

ENTER(aftertypingthefirstfewcharactersoftheAutoTextentrynameandwhentheScreenTipappears)

AnAutoTextentrySHIFT+ENTER

AlinebreakCTRL+ENTER

ApagebreakCTRL+SHIFT+ENTER

AsectionbreakALT+CTRL+MINUSSIGN

AnemdashCTRL+MINUSSIGN

AnendashCTRL+HYPHEN

AnoptionalhyphenCTRL+SHIFT+HYPHEN

AnonbreakinghyphenCTRL+SHIFT+SPACEBAR

AnonbreakingspaceALT+CTRL+C

ThecopyrightsymbolALT+CTRL+R

TheregisteredtrademarksymbolALT+CTRL+T

ThetrademarksymbolALT+CTRL+PERIOD

AnellipsisCTRL+`,`

AsingleopeningquotationmarkCTRL+','

AsingleclosingquotationmarkCTRL+`,SHIFT+'

DoubleopeningquotationmarksCTRL+',SHIFT+'

Doubleclosingquotationmarks

Insertcharactersbyusingcharactercodes

Thecharactercode,ALT+XTheUnicodecharacterforthespecifiedUnicode(hexadecimal)charactercode.Forexample,toinserttheeurocurrencysymbol( ),type20AC,andthenholddowntheALTkeyandpressX.

ALT+thecharactercode(onthenumerickeypad)

TheANSIcharacterforthespecifiedANSI(decimal)charactercode.Forexample,toinserttheeurocurrencysymbol,holddowntheALTkeyandpress0128onthenumerickeypad.

Selecttextandgraphics

SelecttextbyholdingdownSHIFTandpressingthekeythatmovestheinsertionpoint.

Selectmultipleareasthataren'tnexttoeachother

Aftermakingyourfirstselection,holddownCTRL,andthenselectanyotheritemsyouwant.

Extendaselection

F8Turnextendmodeon.

F8,andthenpressLEFTARROWorRIGHTARROWSelectthenearestcharacter.

F8(pressoncetoselectaword,twicetoselectasentence,andsoon)Increasethesizeofaselection.

SHIFT+F8Reducethesizeofaselection.

ESCTurnextendmodeoff.

SHIFT+RIGHTARROWOnecharactertotheright

SHIFT+LEFTARROWOnecharactertotheleft

CTRL+SHIFT+RIGHTARROWTotheendofaword

CTRL+SHIFT+LEFTARROWTothebeginningofaword

SHIFT+ENDTotheendofaline

SHIFT+HOMETothebeginningofaline

SHIFT+DOWNARROWOnelinedown

SHIFT+UPARROWOnelineup

CTRL+SHIFT+DOWNARROWTotheendofaparagraph

CTRL+SHIFT+UPARROWTothebeginningofaparagraph

SHIFT+PAGEDOWNOnescreendown

SHIFT+PAGEUPOnescreenup

CTRL+SHIFT+HOMETothebeginningofadocument

CTRL+SHIFT+ENDTotheendofadocument

ALT+CTRL+SHIFT+PAGEDOWNTotheendofawindow

CTRL+AToincludetheentiredocument

CTRL+SHIFT+F8,andthenusethearrowkeys;pressESCtocancelselectionmode

AverticalblockoftextF8+arrowkeys;pressESCtocancelselectionmode

Toaspecificlocationinadocument

Tip

Ifyouknowthekeycombinationtomovetheinsertionpoint,youcangenerallyselectthetextbyusingthesamekeycombinationwhileholdingdownSHIFT.Forexample,CTRL+RIGHTARROWmovestheinsertionpointtothenextword,andCTRL+SHIFT+RIGHTARROWselectsthetextfromtheinsertionpointtothebeginningofthenextword.

Selecttextandgraphicsinatable

TABSelectthenextcell'scontents.

SHIFT+TABSelecttheprecedingcell'scontents.

HolddownSHIFTandpressanarrowkeyrepeatedlyExtendaselectiontoadjacentcells.

Clickinthecolumn'stoporbottomcell.HolddownSHIFTandpresstheUPARROWorDOWNARROWkeyrepeatedly

Selectacolumn.CTRL+SHIFT+F8,andthenusethearrowkeys;pressESCtocancelselectionmode

Extendaselection(orblock).SHIFT+F8

Removetheselection.ALT+5onthenumerickeypad(withNUMLOCKoff)

Selectanentiretable.

Movetheinsertionpoint

LEFTARROWOnecharactertotheleft

RIGHTARROWOnecharactertotheright

CTRL+LEFTARROWOnewordtotheleft

CTRL+RIGHTARROWOnewordtotheright

CTRL+UPARROWOneparagraphup

CTRL+DOWNARROWOneparagraphdown

SHIFT+TABOnecelltotheleft(inatable)

TABOnecelltotheright(inatable)

UPARROWUponeline

DOWNARROWDownoneline

ENDTotheendofaline

HOMETothebeginningofaline

ALT+CTRL+PAGEUPTothetopofthewindow

ALT+CTRL+PAGEDOWNTotheendofthewindow

PAGEUPUponescreen(scrolling)

PAGEDOWNDownonescreen(scrolling)

CTRL+PAGEDOWNTothetopofthenextpage

CTRL+PAGEUPTothetopofthepreviouspage

CTRL+ENDTotheendofadocument

CTRL+HOMETothebeginningofadocument

SHIFT+F5Toapreviousrevision

SHIFT+F5Afteropeningadocument,tothelocationitwasinwhenthedocumentwaslastclosed

Movearoundinatable

TABNextcellinarow

SHIFT+TABPreviouscellinarow

ALT+HOMEFirstcellinarow

ALT+ENDLastcellinarow

ALT+PAGEUPFirstcellinacolumn

ALT+PAGEDOWNLastcellinacolumn

UPARROW

PreviousrowDOWNARROW

Nextrow

Insertparagraphsandtabcharactersinatable

ENTERNewparagraphsinacell

CTRL+TABTabcharactersinacell

Characterandparagraphformatting

Copyformatting

CTRL+SHIFT+CCopyformattingfromtext.

CTRL+SHIFT+VApplycopiedformattingtotext.

Changeorresizethefont

CTRL+SHIFT+FChangethefont.

CTRL+SHIFT+PChangethefontsize.

CTRL+SHIFT+>Increasethefontsize.

CTRL+SHIFT+<Decreasethefontsize.

CTRL+]Increasethefontsizeby1point.

CTRL+[Decreasethefontsizeby1point.

Applycharacterformats

CTRL+D

Changetheformattingofcharacters(Fontcommand,Formatmenu).SHIFT+F3

Changethecaseofletters.CTRL+SHIFT+A

Formatlettersasallcapitals.CTRL+B

Applyboldformatting.CTRL+U

Applyanunderline.CTRL+SHIFT+W

Underlinewordsbutnotspaces.CTRL+SHIFT+D

Double-underlinetext.CTRL+SHIFT+H

Applyhiddentextformatting.CTRL+I

Applyitalicformatting.CTRL+SHIFT+K

Formatlettersassmallcapitals.CTRL+EQUALSIGN

Applysubscriptformatting(automaticspacing).CTRL+SHIFT+PLUSSIGN

Applysuperscriptformatting(automaticspacing).CTRL+SPACEBAR

Removemanualcharacterformatting.CTRL+SHIFT+Q

ChangetheselectiontotheSymbolfont.

Viewandcopytextformats

CTRL+SHIFT+*(asterisk)Displaynonprintingcharacters.

SHIFT+F1(thenclickthetextwhoseformattingyouwanttoreview)Reviewtextformatting.

CTRL+SHIFT+CCopyformats.

CTRL+SHIFT+VPasteformats.

Setlinespacing

CTRL+1Single-spacelines

CTRL+2Double-spacelines

CTRL+5Set1.5-linespacing

CTRL+0(zero)Addorremoveonelinespaceprecedingaparagraph

Alignparagraphs

CTRL+ECenteraparagraph.

CTRL+JJustifyaparagraph.

CTRL+LLeftalignaparagraph.

CTRL+RRightalignaparagraph.

CTRL+MIndentaparagraphfromtheleft.

CTRL+SHIFT+MRemoveaparagraphindentfromtheleft.

CTRL+TCreateahangingindent.

CTRL+SHIFT+TReduceahangingindent.

CTRL+QRemoveparagraphformatting.

Applyparagraphstyles

CTRL+SHIFT+SApplyastyle.

ALT+CTRL+KStartAutoFormat.

CTRL+SHIFT+NApplytheNormalstyle.

ALT+CTRL+1ApplytheHeading1style.

ALT+CTRL+2ApplytheHeading2style.

ALT+CTRL+3ApplytheHeading3style.

CTRL+SHIFT+LApplytheListstyle.

Drawingobjectsandotherobjects

Insertingandeditingobjects

Insertanobjectbyusingthekeyboard.

1. UsethekeyboardtoopentheObjectdialogbox(Insertmenu).2. UsetheDOWNARROWkeytoselectanobject,andthentabtoOK,and

pressENTER.

Editanobjectbyusingthekeyboard.

1. Withtheinsertionpointtotheleftoftheobjectinyourdocument,selecttheobjectbypressingSHIFT+RIGHTARROW.

2. PressSHIFT+F10.3. TabtoObjectnameObject,pressENTER,andthenpressENTERagain.

Insertingandselectingdrawingobjects

InsertanAutoShapebyusingthekeyboard.

1. UsethekeyboardtoshowtheDrawingtoolbarifitisnotshowing.2. PressALT+UtochooseAutoShapeontheDrawingtoolbar.3. UsethearrowkeystomovethroughthecategoriesofAutoShapesand

selecttheAutoShapeyouwant.4. PressCTRL+ENTER.

NoteToedittheAutoShape,selecttheAutoShape,andthenusethekeyboardto

chooseAutoShapeontheFormatmenu.Selecttheoptionsyouwantontheavailabletabs.

Insertatextboxbyusingthekeyboard

1. UsethekeyboardtoselectTextBoxontheInsertmenu.2. Usetherightarrowkeytoopenthesubmenu,selecteitherHorizontalor

Vertical,andthenpressCTRL+ENTER.3. Typethetextyouwantinthetextbox.4. Whenyouarefinishedtypingandwanttoswitchbacktoeditingtextin

yourdocument,pressSHIFT+F10,chooseExitEditTextontheshortcutmenu,andthenpressESC.

NoteToformatthetextbox(addafillcolororchangethesize,forexample),selectthetextbox,chooseTextBoxontheFormatmenu,andthenselecttheoptionsyouwantontheavailabletabs.

InsertaWordArtdrawingobjectbyusingthekeyboard

1. UsethekeyboardtochooseWordArt(Insertmenu,Picturesubmenu).2. UsethearrowkeystoselecttheWordArtstyleyouwant,andthenpress

ENTER.3. Typethetextyouwant,andthenusetheTABkeytoselectotheroptionsin

thedialogbox.4. PressENTERtoinserttheWordArtdrawingobject.

NoteToedittheWordArtdrawingobject,selecttheobject,chooseWordArtontheFormatmenu,andthenselecttheoptionsyouwantontheavailabletabs.

Selectadrawingobjectbyusingthekeyboard

Iftheinsertionpointiswithintextinyourdocument,dothefollowing:

1. PressF10tomakethemenubaractive.2. PressCTRL+TABuntiltheDrawingtoolbarisactive.3. PresstheRIGHTARROWkeytochooseSelectObjects .4. PressCTRL+ENTERtoselectthefirstdrawingobject.5. PresstheTABkeytocycleforward(orSHIFT+TABtocyclebackward)

throughtheobjectsuntilsizinghandlesappearontheobjectyouwanttoselect.

Iftheinsertionpointiswithintextinadrawingobject,dothefollowing:

1. PressSHIFT+F10,andthenusethekeyboardtochooseExitEditTextontheshortcutmenu.

2. PresstheTABkeytocycleforward(orSHIFT+TABtocyclebackward)throughtheobjectsuntilsizinghandlesappearontheobjectyouwanttoselect.

NoteToswitchfromselectingobjectsbacktoeditingtextinyourdocument,pressESC.

Editingdrawingobjects

Rotateadrawingobjectbyusingthekeyboard

1. Selectthedrawingobjectyouwanttorotate.2. Usethekeyboardtochoosethecommandforthetypeofobjectyou

selected—forexample,ontheFormatmenu,chooseAutoShapeorTextBox—andthenselecttheSizetab.

3. UnderSizeandrotate,usetheTABkeytoselectRotation,andthentypetheamountofrotationyouwant.

Changethepositionofadrawingobjectonapagebyusingthekeyboard

1. Selectthedrawingobjectyouwanttochange.2. Usethekeyboardtochoosethecommandforthetypeofobjectyou

selected—forexample,ontheFormatmenu,chooseAutoShapeorTextBox—andthenselecttheLayouttab.

3. Selecttheoptionsyouwant.

Tip

Youcannudgetheselectedobjectup,down,left,orrightbyholdingdownCTRLandpressingarrowkeys.

Changethesizeofadrawingobjectbyusingthekeyboard

1. Selectthedrawingobjectyouwanttochange.2. Usethekeyboardtochoosethecommandforthetypeofobjectyou

selected—forexample,ontheFormatmenu,chooseAutoShapeorTextBox—andthenselecttheSizetab.

3. Selecttheoptionsyouwant.

Copytheattributesofadrawingobjectbyusingthekeyboard

1. Selectthedrawingobjectwiththeattributesyouwanttocopy.

IfyouselectanAutoShapewithattachedtext,youcopythelookandstyleofthetextaswellastheattributesoftheAutoShape.

2. PressCTRL+SHIFT+Ctocopytheobjectattributes.3. PresstheTABkeyorSHIFT+TABtoselecttheobjectyouwanttocopythe

attributesto.4. PressCTRL+SHIFT+V.

Mailmergeandfields

Performingamailmerge

NoteYoumuststarttheMailMergetaskpane(Toolsmenu,LettersandMailingscommand,MailMergesubcommand)beforeyoucanusethesecommands.

ALT+SHIFT+KPreviewamailmerge.

ALT+SHIFT+NMergeadocument.

ALT+SHIFT+MPrintthemergeddocument.

ALT+SHIFT+EEditamail-mergedatadocument.

ALT+SHIFT+FInsertamergefield.

Workingwithfields

ALT+SHIFT+DInsertaDATEfield.

ALT+CTRL+LInsertaLISTNUMfield.

ALT+SHIFT+PInsertaPAGEfield.

ALT+SHIFT+TInsertaTIMEfield.

CTRL+F9Insertanemptyfield.

CTRL+SHIFT+F7UpdatelinkedinformationinaMicrosoftWordsourcedocument.

F9Updateselectedfields.

CTRL+SHIFT+F9Unlinkafield.

SHIFT+F9Switchbetweenaselectedfieldcodeanditsresult.

ALT+F9Switchbetweenallfieldcodesandtheirresults.

ALT+SHIFT+F9RunGOTOBUTTONorMACROBUTTONfromthefieldthatdisplaysthefieldresults.

F11Gotothenextfield.

SHIFT+F11Gotothepreviousfield.

CTRL+F11Lockafield.

CTRL+SHIFT+F11Unlockafield.

Keycombinations

Functionkeys

F1GetHelporvisitMicrosoftOfficeOnline.

F2Movetextorgraphics.

F3InsertanAutoTextentry(afterMicrosoftWorddisplaystheentry).

F4Repeatthelastaction.

F5ChoosetheGoTocommand(Editmenu).

F6Gotothenextpaneorframe.

F7ChoosetheSpellingcommand(Toolsmenu).

F8Extendaselection.

F9Updateselectedfields.

F10Activatethemenubar.

F11Gotothenextfield.

F12ChoosetheSaveAscommand(Filemenu).

SHIFT+Functionkey

SHIFT+F1Startcontext-sensitiveHelporrevealformatting.

SHIFT+F2Copytext.

SHIFT+F3Changethecaseofletters.

SHIFT+F4RepeataFindorGoToaction.

SHIFT+F5Movetothelastchange.

SHIFT+F6Gotothepreviouspaneorframe.

SHIFT+F7ChoosetheThesauruscommand(Toolsmenu,Languagesubmenu).

SHIFT+F8Shrinkaselection.

SHIFT+F9Switchbetweenafieldcodeanditsresult.

SHIFT+F10Displayashortcutmenu.

SHIFT+F11Gotothepreviousfield.

SHIFT+F12ChoosetheSavecommand(Filemenu).

CTRL+Functionkey

CTRL+F2ChoosethePrintPreviewcommand(Filemenu).

CTRL+F3CuttotheSpike.

CTRL+F4Closethewindow.

CTRL+F5Restorethedocumentwindowsize(forexample,aftermaximizingit).

CTRL+F6Gotothenextwindow.

CTRL+F7ChoosetheMovecommand(titlebarshortcutmenu).

CTRL+F8ChoosetheSizecommand(titlebarshortcutmenu).

CTRL+F9Insertanemptyfield.

CTRL+F10Maximizethedocumentwindow.

CTRL+F11Lockafield.

CTRL+F12ChoosetheOpencommand(Filemenu).

CTRL+SHIFT+Functionkey

CTRL+SHIFT+F3InsertthecontentsoftheSpike.

CTRL+SHIFT+F5Editabookmark.

CTRL+SHIFT+F6Gotothepreviouswindow.

CTRL+SHIFT+F7UpdatelinkedinformationinaMicrosoftWordsourcedocument.

CTRL+SHIFT+F8Extendaselectionorblock(thenpressanarrowkey).

CTRL+SHIFT+F9Unlinkafield.

CTRL+SHIFT+F11Unlockafield.

CTRL+SHIFT+F12ChoosethePrintcommand(Filemenu).

ALT+Functionkey

ALT+F1Gotothenextfield.

ALT+F3CreateanAutoTextentry.

ALT+F4QuitMicrosoftWord.

ALT+F5Restoretheprogramwindowsize.

ALT+F6MovefromanopendialogboxbacktothedocumentfordialogboxessuchasFindandReplacethatsupportthisbehavior.

ALT+F7Findthenextmisspellingorgrammaticalerror.TheCheckspellingasyoutypecheckboxmustbeselected(Toolsmenu,Optionsdialogbox,Spelling&Grammartab).

ALT+F8Runamacro.

ALT+F9Switchbetweenallfieldcodesandtheirresults.

ALT+F10Maximizetheprogramwindow.

ALT+F11DisplayMicrosoftVisualBasiccode.

ALT+SHIFT+Functionkey

ALT+SHIFT+F1Gotothepreviousfield.

ALT+SHIFT+F2ChoosetheSavecommand(Filemenu).

ALT+SHIFT+F9RunGOTOBUTTONorMACROBUTTONfromthefieldthatdisplaysthefieldresults.

ALT+SHIFT+F10Displaythemenuormessageforasmarttag.Ifmorethanonesmarttagispresent,switchtothenextsmarttaganddisplayitsmenuormessage.

ALT+SHIFT+F11StarttheMicrosoftScriptEditor.

CTRL+ALT+Functionkey

CTRL+ALT+F1DisplayMicrosoftSystemInformation.

CTRL+ALT+F2Opencommand(Filemenu).

ShowAll

AssignorremoveashortcutkeyYoucanassignashortcutkeytoacommand,macro,font,AutoTextentry,style,orcommonlyusedsymbol.

1. OntheToolsmenu,clickCustomize.2. ClickKeyboard.3. IntheSavechangesinbox,clickthecurrentdocumentnameortemplatein

whichyouwanttosavetheshortcutkeychanges.4. IntheCategoriesbox,clickthecategorythatcontainsthecommandor

otheritem.5. IntheCommandsbox,clickthenameofthecommandorotheritem.

AnyshortcutkeysthatarecurrentlyassignedappearintheCurrentkeysbox.

6. Dooneofthefollowing:

Assignashortcutkey

BeginshortcutkeycombinationswithCTRL,ALT,orafunctionkey.1. ClickthePressnewshortcutkeyboxandpresstheshortcutkey

combinationyouwanttoassign.Forexample,pressALTplusthedesiredkey.

2. LookatCurrentlyassignedtotoseeiftheshortcutkeycombinationisalreadyassignedtoacommandorotheritem.Ifso,selectanothercombination.

Reassigningakeycombinationmeansthatyoucannolongerusethecombinationforitsoriginalpurpose.Forexample,pressingCTRL+Bchangesselectedtexttobold.IfyoureassignCTRL+Btoanewcommandorotheritem,youwillnotbeabletomaketextboldbypressingCTRL+Bunlessyourestoretheshortcutkeyassignmentstotheiroriginalsettings.

3. ClickAssign.

Removeashortcutkey

1. IntheCurrentkeysbox,clicktheshortcutkeyyouwanttodelete.2. ClickRemove.

NoteIfyouuseaprogrammablekeyboard,thekeycombinationCTRL+ALT+F8maybereservedforinitiatingkeyboardprogramming.

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AssignakeyboardshortcuttoastyleYoucanapplyshortcutkeystoneworexistingstyles.

1. OntheFormatmenu,clickStylesandFormatting.2. Dooneofthefollowing:

Applyakeyboardshortcuttoanexistingstyle

BeginshortcutkeycombinationswithCTRL,ALT,orafunctionkey.1. InthePickformattingtoapplybox,clickthestyletowhichyouwant

toaddashortcut.2. ClickthedownarrownexttothestyleandclickModifyorModify

Style.3. ClickFormat,andthenclickShortcutkey.4. ClickthePressnewshortcutkeyboxandthenpresstheshortcutkey

combinationyouwanttoassign.Forexample,pressALTplusthedesiredkey.

5. LookatCurrentlyassignedtotoseeiftheshortcutkeycombinationisalreadyassigned.Ifso,selectanothercombination.

6. ClickAssign,andthenclickClose.

NoteBydefault,Worddoesnotdisplaycustomkeyboardshortcuts.Youmustremembertheshortcutsthatyouapplytostyles.

Applyakeyboardshortcuttoanewstyle

BeginshortcutkeycombinationswithCTRL,ALT,orafunctionkey.1. IntheStylesandFormattingtaskpane,clickNewStyle.2. UsetheoptionsintheNewStyledialogboxtodefinethenameofand

formattingforthenewstyle.3. ClickFormat,andthenclickShortcutkey.4. ClickthePressnewshortcutkeyboxandthenpresstheshortcutkey

combinationyouwanttoassign.Forexample,pressALTplusthedesiredkey.

5. LookatCurrentlyassignedtotoseeiftheshortcutkeycombination

isalreadyassigned.Ifso,selectanothercombination.6. ClickAssign,andthenclickClose.

NoteBydefault,Worddoesnotdisplaycustomkeyboardshortcuts.Youmustremembertheshortcutsthatyouapplytostyles.

NoteIfyouuseaprogrammablekeyboard,thekeycombinationCTRL+ALT+F8maybereservedforinitiatingkeyboardprogramming.

Printalistofshortcutkeys1. OntheToolsmenu,pointtoMacro,andthenclickMacros.2. IntheMacrosinbox,clickWordcommands.3. IntheMacronamebox,clickListCommands.4. ClickRun.5. IntheListCommandsdialogbox,clickCurrentmenuandkeyboard

settings.6. ClickOK.7. OntheFilemenu,clickPrint.

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KeyboardshortcutsforinternationalcharactersForkeyboardshortcutsinwhichyoupresstwoormorekeyssimultaneously,thekeystopressareseparatedbyaplussign(+)inMicrosoftWordHelp.Forkeyboardshortcutsinwhichyoupressonekeyimmediatelyfollowedbyanotherkey,thekeystopressareseparatedbyacomma(,).TotypealowercasecharacterusingakeycombinationthatincludestheSHIFTkey,holddowntheCTRL+SHIFT+symbolkeyssimultaneously,andthenreleasethembeforetypingtheletter.

Press

CTRL+`(ACCENTGRAVE),theletterà,è,ì,ò,ù,À,È,Ì,Ò,Ù

CTRL+'(APOSTROPHE),theletterá,é,í,ó,ú,ýÁ,É,Í,Ó,Ú,Ý

CTRL+SHIFT+^(CARET),theletterâ,ê,î,ô,ûÂ,Ê,Î,Ô,Û

CTRL+SHIFT+~(TILDE),theletterã,ñ,õÃ,Ñ,Õ

CTRL+SHIFT+:(COLON),theletterä,ë,ï,ö,ü,ÿ,Ä,Ë,Ï,Ö,Ü,Ÿ

CTRL+SHIFT+@,aorAå,Å

CTRL+SHIFT+&,aorAæ,Æ

CTRL+SHIFT+&,oorOœ,Œ

CTRL+,(COMMA),corCç,Ç

CTRL+'(APOSTROPHE),dorDð,Ð

CTRL+/,oorOø,Ø

ALT+CTRL+SHIFT+?¿

ALT+CTRL+SHIFT+!¡

CTRL+SHIFT+&,sß

Thecharactercode,ALT+XTheUnicodecharacterforthespecifiedUnicode(hexadecimal)character

code.Forexample,toinserttheeurocurrencysymbol( ),type20AC,andthenholddowntheALTkeyandpressX.

ALT+thecharactercode(onthenumerickeypad)TheANSIcharacterforthespecifiedANSI(decimal)charactercode.Forexample,toinserttheeurocurrencysymbol,holddowntheALTkeyandpress0128onthenumerickeypad.

NoteIfyoutypeextensivelyinanotherlanguage,youmayprefertoswitchtoadifferentkeyboardinstead.

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ALTGRkeysTheALTGRkeyisontherightsideofthekeyboardonsomenon-U.S.keyboardlayouts.ALTGRisequivalenttotheCTRL+ALTkeycombination,andyoucanuseitwithotherkeystoenteradditionalcharactersasshowninthefollowinglistofkeyboardlanguages.MicrosoftWordcandifferentiatebetweentheleftandrightALTkeyssothatyoucanuseCTRL+ALTandALTGRkeycombinations.

Toprintthistopic,pressCTRL+P.

Keyboardlayouts

UnitedKingdom

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ¦ 4 E é ÉU ú ÚI í ÍO ó ÓA á Á

Canadianmultilingual

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` | –1 ¡ ¹2 ²3 £ ³4 ¤ ¼5 ½

6 ¾ 7 { 8 } 9 [ ±0 ] - ¿= ¸ R ® Y ¥ O ø ØP þ Þ[ ` °] ~ ¯A æ ÆS ß §D ð ÐF ª ; ´ °' ` Z « X » C ¢ ©M µ º, < ×. > ÷/ ´

Croatian

U.S.keyequivalent ALTGR+key1 ~23 ^

45 °67 `8 •9 ´0- ¨= ¸Q \W |E[ ÷] ×\ ¤F [G ]KL' ßV @B {N }M §, <. >

CzechandCzech-QWERTY

U.S.keyequivalent ALTGR+key1 ~23 ^

45 °67 `8 •9 ´0- ¨= ¸Q \W |EY >(Czech-QWERTYonly)[ ÷] ×\ ¤SD ÐF [G ]KL; $' ßZ >(Czechonly)X #C &V @B {N }, <. >/ *

Danish

U.S.keyequivalent ALTGR+key2 @3 £4 $57 {8 [9 ]0 }= |E] ~M µ

Dutch

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` 1 ¹ 2 ² 3 ³ 4 ¼ 5 ½ 6 ¾ 7 £ 8 { 9 } - \ = ¸ ¸E R

S ß Z « X » C ¢ M µ . •

Estonian

U.S.keyequivalent ALTGR+key2 @3 £4 $57 {8 [9 ]0 }- \E] §\ ½' ^

FinnishandSwedish

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key2 @ 3 £ 4 $ 5 7 { 8 [ 9 ]

0 } - \ E ] ~ ~M µ

French

U.S.keyequivalent ALTGR+key2 ~3 #4 {5 [6 |7 `8 \9 ^0 @- ]= }E] ¤

French(Belgian)

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 | 2 @ 3 # 6 ^ 9 { 0 } E [ [

] ] ' ´ ´\ ` `/ ~ ~

French(Canadian)

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` \ 1 ± 2 @ 3 £ 4 ¢ 5 ¤ 6 7 ¦ 8 ² 9 ³ 0 ¼ - ½ = ¾ O § P [ [ ] ] \ } ; ~ ' { M µ , ¯ . - / ´ ´

German

U.S.keyequivalent ALTGR+key2 ²3 ³7 {8 [9 ]0 }- \Q @] ~EM µ

Greek

U.S.keyequivalent ALTGR+key2 ²3 ³4 £5 §6 8 ¤9 ¦0 °- ±= ½ER ®Y ¥[ «] »

;\ C ©

GreekIBM220and319

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` \(IBM220only) |(IBM220only)E \ #(IBM220only) @(IBM220only); (IBM319only) / –(IBM319only) –(IBM319only)

GreekLatin

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key12 ² 3 ³ 4 ¤ £5 6 7 ½ 8 9 ‘ 0 ’ - ¥ = Χ χQ δ ΔW ε ΕE ι ΙR ® TY ó

U ï ÏI ν ΝO σ ΣP φ Φ[ « ] » \ ¦A α ΑS §D π ΠL ψ Ψ; °' ´ ¨Z ζ ΖC ©N ρ ΡM µ , η Η/

GreekLatinIBM220and319

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ½ ±W ~ ~E ] } {\ § °; ´ `'

Hungarian

U.S.keyequivalent ALTGR+key

1 ~23 ^45 °67 `8 •9 ´0- ¨= ¸Q \W |UI Í[ ÷] ×\ ¤SD ÐF [G ]J íKL; $' ßZ >X #C &V @B {

N }M <, ;. >/ *

Icelandic

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ° ¨5 7 { {8 [ [9 ] ]0 } }- \ \Q @ @E ] ~ ~\ ` `' ^ ^M µ µ

Irish

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ¦ ¦4 E é ÉU ú ÚI í ÍO ó ÓA á Á' ´ ´

Italian

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key5 E [ [ {] ] }; @ ' #

LatinAmerican

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` 1 Û2 Ü3 »4 Þ5 ¿6 |7 18 29 30 4- \ \Q @ @W (E )R =T ?Y ¡U QI W

O EP R] ~ ~\ ` `A IS OD PF ¨G *H ]J AK SL D' ^ ^Z HX JC KV LB ÑN [M Z

Latvian

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 « 2 @3 #4 $5 " ~6 ' ^7 ±8 :

- – —= = ;Q q QWE RT w WY y Y[ [ {] ] }' ´ ¨X x XVN õ Õ, < . >

Latvian-Latin

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` - 2 « 3 » 4 §5 °6 ' 7 ±8 ×- – —ERUI

O õ ÕAS š ŠGKL' ´ ¨ZCN

Norwegian

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key2 @ 3 £ 4 $ 5 7 { 8 [ 9 ] 0 } = ´ ´E ] ~ ~M µ

Polish,Slovak,Slovak-QWERTY,andSlovenian

U.S.keyequivalent ALTGR+key1 ~23 ^4

5 °67 `8 •9 ´0- ¨= ¸Q \W |E (exceptPolish)U (Polishonly)[ ÷] ×\ ¤(exceptPolish)S (exceptSlovenian)D Ð(exceptSlovenian)F [G ]K (exceptPolish)L (exceptPolish); $(exceptSlovenian)' ßZ >(exceptPolishandSlovenian)X #(exceptPolishandSlovenian)C &(exceptPolishandSlovenian)V @B {N }M §(PolishandSlovenianonly), <. >/ *(exceptPolishandSlovenian)

Portuguese

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key2 @ 3 £ 4 § 5 7 { 8 [ 9 ] 0 } E [ ¨ ¨] ]

Portuguese(Brazil)-ABNT2

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 ¹ ¹2 ² ²3 ³ ³4 £ £5 ¢ ¢6 = § §Q / /W ? ?E ° °] ª ª\ º º

Romanian

U.S.keyequivalent ALTGR+key

1 ~23 ^45 °67 `8 •9 ´0- ¨= ¸Q \W |[ ÷] ×SD ÐKL; $' ßV @B {N }M §, <. >

Russian

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ~ ~

2 @ @4 $ $6 ^ ^7 & &[ [ {] ] }; ; :' ' "\ \ |, , <. . >/ / ?

Serbian-Latin

U.S.keyequivalent ALTGR+keyE, <. >

Spanish(TraditionalSort)-Spain

U.S.keyequivalent ALTGR+keyandSHIFT+ALTGR+key` \1 |2 @3 #4 ~56 E[ [] ]\ }

' {

SwissFrenchandSwissGerman

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 ¦ 2 @ 3 # 4 ° 5 § 6 7 | 8 ¢ - ´ ´= ~ ~E [ [ ] ] \ } ' {

Turkish-FType

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` 1 ¹ 2 ² 3 # 4 ¼ 5 ½ 6 ¾ 7 { 8 [ 9 ]

0 } - \ Q @ E R Y ¥ O º P £ [ ¨ ] ~ \ ` A æ ÆS ß ; ´ ' # Z « X » C ¢ M µ , × . ÷

Turkish-QType

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key3 # 4 $ 7 { 8 [ 9 ] 0 } - \ Q @

E I ¡ I[ ¨ ] ~ \ ` A æ ÆS ß ; ´

UnitedStates-International

U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 ¡ ¹2 ² 3 ³ 4 ¤ £5 6 ¼ 7 ½ 8 ¾ 9 ' 0 ' - ¥ = × ÷Q ä ÄW å ÅE é ÉR ® T þ ÞY ü ÜU ú ÚI í ÍO ó Ó

P ö Ö[ « ] » \ ¦A á ÁS ß §D ð ÐL ø Ø; °' ´ ¨Z æ ÆC © ¢N ñ ÑM µ , ç Ç/ ¿

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Restoreshortcutkeystotheiroriginalsettings1. OntheToolsmenu,clickCustomize.2. ClickKeyboard.3. IntheSavechangesinbox,clickthecurrentdocumentnameortemplate

thatcontainstheshortcutkeyassignmentsyouwanttorestore.4. ClickResetAll.

NoteResetAllremovesyourcustomizedshortcutkeyassignmentsandrestorestheoriginalMicrosoftWordshortcutkeyassignmentsintheselectedtemplateordocument.

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ShoworhideScreenTipsWhenyourestyourmousepointeronsomeitemsinMicrosoftWordsuchasacomments,trackedchanges,hyperlinks,ortoolbarbuttons,youcanviewinformationabouttheminScreenTips.

1. OntheToolsmenu,clickOptions,andthenclicktheViewtab.

2. UnderShow,selectorcleartheScreenTipscheckbox.

Fortoolbarbuttons

1. OntheToolsmenu,clickCustomize,andthenclicktheOptionstab.

2. SelectorcleartheShowScreenTipsontoolbarscheckbox.

Tip

Youcanalsodisplayashortcutkeycombinationforthetoolbarbutton.Todothis,selecttheShowshortcutkeysinScreenTipscheckbox.

ForAutoComplete

WhentheAutoCompletefeatureisturnedon,MicrosoftWordwilldisplayaScreenTipwhenyoutypethefirstfewcharactersofanAutoTextentry,atwhichpointyoucaninserttheentryorcontinuetyping.

1. OntheInsertmenu,pointtoAutoText,andthenclickAutoText.2. SelectorcleartheShowAutoCompletesuggestionscheckbox.

ShoworhidethelistofrecentlyuseddocumentsontheFilemenu1. OntheToolsmenu,clickOptions,andthenclicktheGeneraltab.2. SelectorcleartheRecentlyusedfilelistcheckbox.

WhentheRecentlyusedfilelistcheckboxisselected,youcanspecifythenumberofrecentlyusedfilesthatappearontheFilemenu.

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CustomizehowWordstartsTomodifyhowMicrosoftWordstartsonaone-timebasis,youcanaddswitchestotheMicrosoftWindowsRuncommand(Startmenu).Ifyouplantouseamodifiedstartupmethodfrequently,youcancreateashortcutontheWindowsdesktop.

AddswitchestotheRuncommand

1. OntheWindowsStartmenu,clickRun.2. EnterthepathtoWord,suchasC:\ProgramFiles\Microsoft

Office\Office\Winword.exe,orclickBrowsetolocateit.3. Attheendofthepath,typeaspace,andthentypeastartupswitch.

Createadesktopshortcut

1. Right-clicktheWindowsdesktop,pointtoNew,andthenclickShortcut.2. IntheTypethelocationoftheitembox,enterthepathtoWord,suchas

C:\ProgramFiles\MicrosoftOffice\Office\Winword.exe,orclickBrowsetolocateit.

3. Attheendofthepath,typeaspace,andthentypeastartupswitch.

Startupswitches

/safeStartWordinOfficeSafeMode.

/ttemplatenameStartWordwithanewdocumentbasedonatemplateotherthantheNormaltemplate.Example:/tMyfax.dot

NoteIfthefilenamehasspacesinit,enclosethecompletenameinquotationmarks—forexample,/t"ElegantReport.dot"

SecurityBecausetemplatescanstoremacroviruses,becarefulaboutopeningthemorcreatingfilesbasedonnewtemplates.Takethefollowingprecautions:runup-to-dateantivirussoftwareonyourcomputer,setyour

macrosecurityleveltohigh,cleartheTrustallinstalledadd-insandtemplatescheckbox,usedigitalsignatures,andmaintainalistoftrustedsources.

/pxsltStartWordwithanewXMLdocumentbasedonthespecifiedExtensibleStylesheetLanguageTransformation(XSLT).Example:/p:c:\MyTransform.xsl

/aStartWordandpreventadd-insandglobaltemplates(includingtheNormaltemplate)frombeingloadedautomatically.The/aswitchalsolocksthesettingfiles.

/laddinpathStartWordandthenloadaspecificWordadd-in.Example:/lSales.dll

SecurityUsecautionwhenrunningexecutablefilesorcodeinmacrosorapplications.Executablefilesorcodecanbeusedtocarryoutactionsthatmightcompromisethesecurityofyourcomputeranddata.

/mStartWordwithoutrunninganyAutoExecmacros.

/mmacronameStartWordandthenrunaspecificmacro.The/mswitchalsopreventsWordfromrunninganyAutoExecmacros.Example:/mSalelead

SecurityBecausemacroscancontainviruses,becarefulaboutrunningthem.Takethefollowingprecautions:runup-to-dateantivirussoftwareonyourcomputer;setyourmacrosecurityleveltohigh;cleartheTrustallinstalledadd-insandtemplatescheckbox;usedigitalsignatures;maintainalistoftrustedpublishers.

/nStartanewinstanceofWordwithnodocumentopen.DocumentsopenedineachinstanceofWordwillnotappearaschoicesintheWindowmenuofotherinstances.

/wStartanewinstanceofWordwithablankdocument.DocumentsopenedineachinstanceofWordwillnotappearaschoicesintheWindowmenuoftheotherinstances.

NoteTosuppressautomaticmacroswithoutusingswitches,holddownSHIFTwhileyoustartWord.

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ItemsthatappearinthestatusbarThestatusbar,whichisahorizontalareaatthebottomofthedocumentwindowinMicrosoftWord,providesinformationaboutthecurrentstateofwhatyouareviewinginthewindowandanyothercontextualinformation.

Todisplaythestatusbar,clickOptionsontheToolsmenu,clicktheViewtab,andthenselecttheStatusbarcheckboxunderShow.

PagenumberShowsthepagenumber.

SecnumberShowsthesectionnumberofthepageshowninthewindow.

Number/numberShowsthepagenumberandthetotalnumberofpagesbasedonthephysicalpagecountinthedocument.

AtmeasurementShowsthedistancefromthetopofthepagetoyourinsertionpoint.Nomeasurementisdisplayediftheinsertionpointisnotinthewindow.

LnnumberShowsthelineoftextwheretheinsertionpointislocated.Nomeasurementisdisplayediftheinsertionpointisnotinthewindow.

ColnumberShowsthedistance,innumberofcharacters,fromtheleftmargintotheinsertionpoint.Nomeasurementisdisplayediftheinsertionpointisnotinthewindow.

RECShowsthemacrorecorderstatus.Double-clickRECtoturnthemacrorecorderonoroff.Whentherecorderisoff,RECappearsdimmed.

TRKShowsthetrackchangesstatus.Double-clickTRKtoturntheTrackChangesfeatureonoroff.Whenchangesarenotbeingtracked,TRKappearsdimmed.

EXTShowstheextendselectionmodestatus.Double-clickEXTtoturnthemodeonoroff.Whenselectionmodeisoff,EXTappearsdimmed.

OVRShowstheovertypemodestatus.Double-clickOVRtoturnthemodeonoroff.Whenovertypemodeisoff,OVRappearsdimmed.

LanguageShowsthelanguageattheinsertionpoint.Double-clicktochangethelanguageformatofselectedtext.

Showsthespellingandgrammarcheckingstatus.WhenWordisintheprocessofcheckingforerrors,ananimatedpenappearsoverthebook.Ifnoerrorsarefound,acheckmarkappears.Ifanerrorisfound,an"X"appears.Toresolvetheerror,double-clickthisicon.

Whenthespellingandgrammarcheckeroptionsareturnedoff,thegrammarcheckercontinuestoruntorecognizesmarttags.

Ifyouwantthespellingandgrammarcheckertobeturnedoff,youalsoneedtoturnoffsmarttags.

1. OntheToolsmenu,clickAutoCorrectOptions,andthenclicktheSmartTagstab.

2. CleartheLabeltextwithsmarttagscheckbox.

Showsthebackgroundsavestatus.Whenapulsatingdiskiconappears,Wordissavingyourdocumentinthebackgroundasyouwork.

Showsthebackgroundprintstatus.Whenaprintericonappears,Wordisprintingyourdocumentinthebackgroundasyouwork.Anumbernexttotheprintericonshowsthecurrentpagenumberbeingprinted.Tocanceltheprintjob,double-clicktheprintericon.

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Createacustomtoolbar1. OntheToolsmenu,clickCustomize.2. ClicktheToolbarstab.3. ClickNew.4. IntheToolbarnamebox,typethenameyouwant.5. IntheMaketoolbaravailabletobox,selectwhichtemplateordocument

tomakethetoolbaravailablein,andthenclickOK.6. ClicktheCommandstab.7. Dooneofthefollowing:

Addabuttontothetoolbar

1. ClickacategoryintheCategoriesbox.2. DragthecommandyouwantfromtheCommandsboxtothe

displayedtoolbar.

Addabuilt-inmenutothetoolbar

1. IntheCategoriesbox,clickBuilt-inMenus.2. DragthemenuyouwantfromtheCommandsboxtothedisplayed

toolbar.8. Whenyouhaveaddedallthebuttonsandmenusyouwant,clickClose.

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TroubleshoottoolbarsandmenusIcan'tfindamenucommand,toolbarbutton,ordialogboxoption.

ThemenumightnotbeexpandedIfarrows appearatthebottomofthemenu,themenuitemmightbeavailableontheexpandedmenu.Clickthearrows,andthenclickthecommandyouwant.Youcanalsodouble-clickthemenutoexpandit.

TheremightnotbeenoughroomtodisplayallthebuttonsIfthetoolbarisonthesamerowasanothertoolbar,theremightnotbeenoughroomtodisplayallthebuttons.ClickToolbarOptions ,andthenclickthebuttonyouwant.YoumighthaveadifferentlanguagesettingThecommandorcontroldoesn'tappearifyoudon'thaveeditingenabledforthelanguagethatthecommandorcontrolappliesto.Youneedtoenableeditingforthelanguageyouwanttoworkwith.TheMicrosoftOfficeprogramyou'reusingmaynotbemaximizedSometoolbarbuttonsmaybehiddenifyourprogramwindowisnotmaximized.ClicktheMaximize buttontoenlargetheprogramwindowtoitsfullestextent.

Icreatedacustomtoolbarandshareditwithanotherperson,butitlooksdifferentontheircomputer.

Thebuttonsandcommandsthatyousharewithanotherpersonarealwaysavailable,butwhetherornottheyappearontheshortversionofthemenu,oronthetoolbarwhenthereisn'tenoughroomtodisplayallthebuttons,dependsontheindividualmenuandtoolbarsettingsforthatperson.

MicrosoftOfficestoresthecommandsandbuttonsyou'veusedfrequentlyandrecentlyasyourpersonalmenuandtoolbarsettings.WhentheAlwaysshowfullmenuscheckboxiscleared(ToolbarOptionsarrow,AddorRemovebuttons,Customizedialogbox,Optionstab),thesepersonalizedsettingsaffectthecommandsthatappearoneachmenu.Additionally,ifthereisn'tenoughroomonatoolbartodisplayallthebuttons(suchaswhenyoupositionatoolbaronthe

samerowasanothertoolbar),personalizedsettingsaffectwhichbuttonsdoappear.

Ican'tcustomizeasubmenu.

Asubmenuthathasalineofdotsatthetop cannotbecustomized.Ifyoudragthesubmenuawayfromamenu,itappearsasthoughyoucancustomizethesubmenubydraggingacommandorotheritemontothesubmenufromtheCustomizedialogbox(clickCustomizeontheToolsmenu,andthenclicktheCommandstab).However,whenyouclosetheCustomizedialogbox,anycustomizationsmadetothesubmenudisappear.

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Aboutloadingandunloadingglobaltemplatesandadd-inprogramsTemplatescanstorestyles,AutoTextentries,AutoCorrectentries,macros,toolbars,custommenusettings,andshortcutkeys.Loadingatemplatemakesitavailableasaglobaltemplate.Add-insaresupplementalprogramsthatyouinstalltoextendthecapabilitiesofMicrosoftWordbyaddingcustomcommandsandspecializedfeatures.

Loadingtemplatesandadd-ins

Whenyouloadatemplateoradd-in,itremainsloadedforthecurrentWordsessiononly.IfyouquitandthenrestartWord,thetemplateoradd-inisnotautomaticallyreloaded.Tohaveatemplateoradd-inavailablewheneveryoustartWord,storetheadd-inortemplateinyourStartupfolder.TolocateorchangeyourStartupfolder,clickOptionsontheToolsmenu,andthenclicktheFileLocationstab.

Unloadingtemplatesandadd-ins

ToconservememoryandincreasethespeedofWord,it'sagoodideatounloadtemplatesandadd-inprogramsyoudon'toftenuse.Whenyouunloadatemplateoradd-inthat'slocatedinyourStartupfolder,WordunloadsthetemplateforthecurrentWordsessionbutautomaticallyreloadsitthenexttimeyoustartWord.Whenyouunloadatemplateoradd-inlocatedinanyotherfolder,itisunavailableuntilyoureloadit.Todeleteatemplateoradd-infromWord,youmustremovethetemplateoradd-infromtheTemplatesandAdd-insdialogbox.

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Loadorunloadaglobaltemplateoradd-inprogramTemplatesandadd-inscanbeloadedeitherforthecurrentsessiononlyorwheneveryoustartMicrosoftWord.

Dooneofthefollowing:

Loadaglobaltemplateoradd-in

1. OntheToolsmenu,clickTemplatesandAdd-Ins.2. ClicktheTemplatestab.3. UnderGlobaltemplatesandadd-ins,selectthecheckboxnexttothe

templateoradd-inyouwanttoload.

Ifthetemplateoradd-inyouwantdoesnotappearinthebox,clickAdd,switchtothefolderthatcontainsthetemplateoradd-inyouwant,clickit,andthenclickOK.

Unloadaglobaltemplateoradd-in

1. OntheToolsmenu,clickTemplatesandAdd-Ins.2. ClicktheTemplatestab.3. Tounloadatemplateoradd-inbutleaveitintheGlobaltemplatesand

add-insbox,clearthecheckboxnexttothenameoftheitem.

Tounloadatemplateoradd-inandremoveitfromtheboxunderGlobaltemplatesandadd-ins,clicktheitemintheboxandthenclickRemove.

Notes

TheRemovebuttonisunavailablewhenthetemplateyouselectislocatedinyourStartupfolder.

Whenyouunloadatemplateoradd-in,youdonotremoveitfromyourcomputer—youonlymakeitunavailable.Whereyou'vestoredthe

templateoradd-indetermineswhetherit'sloadedwhenyoustartWord.

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LoadorunloadaComponentObjectModel(COM)add-inprogramIfyouarenotadeveloper,youprobablywillnotneedtoloadorunloadaComponentObjectModel(COM)add-inbecausemostCOMadd-insincludeaninstallanduninstallprogramthatloadsorunloadstheadd-inforyou.

1. IfyouhavealreadyaddedtheCOMAdd-InscommandtotheToolsmenu,skiptoStep6.

2. OntheToolsmenu,clickCustomize,andthenclicktheCommandstab.3. IntheCategoriesbox,clickTools.4. DragCOMAdd-InsfromtheCommandsboxovertheToolsmenu.When

theToolsmenudisplaysthemenucommands,pointtothelocationwhereyouwanttheCOMAdd-Inscommandtoappearonthemenu,andthenreleasethemousebutton.

5. ClickClose.6. OntheToolsmenu,clickCOMAdd-Insanddoanyofthefollowing:

Toloadanadd-in,selectthecheckboxnexttotheadd-innameintheAdd-Insavailablelist.Iftheadd-inyouwantisn'tintheAdd-Insavailablelist,clickAdd,locatetheadd-in,andthenclickOK.

Tounloadanadd-infrommemorybutkeepitsnameinthelist,clearthecheckboxnexttotheadd-inname.

Toremoveanadd-infromthelistandalsofromthelistofregisteredadd-insintheregistryfile,selectitsname,andthenclickRemove.

NoteUnloadingorremovinganadd-indoesn'tremoveitfromyourcomputer.

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AboutthedefaultworkingfolderTomakeiteasiertofinddocuments,youcanusethedefaultMicrosoftWindowsfolder,oryoucanspecifythatMicrosoftWordusesadifferentdefaultworkingfolder.

MicrosoftWindowsincludesafoldernamedMyDocumentsthatcanserveasaplacetostorethedocumentsyouusefrequently.Ifyouworkwithmanydocumentsordifferenttypesofdocuments,youcanorganizetheminsubfoldersintheMyDocumentsfolder.

ThefirsttimeyouopentheOpenandSaveAsdialogboxesafterstartingWord,theMyDocumentsfolderisthedefaultworking(oractive)folder.TheMyDocumentsfolderisalsothedefaultworkingfolderineachMicrosoftOfficeprogramyouinstall.

YoucanspecifythatWordusesadifferentdefaultfolderthantheMyDocumentsfolder.Youcanalsospecifydefaultlocationsforclipart,templates,recoveredfiles,tools,andstartupfiles.

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ChangethedefaultworkingfolderDooneofthefollowing:

ChangethedefaultworkingfolderforMicrosoftWordonly

1. OntheToolsmenu,clickOptions,andthenclicktheFileLocationstab.2. IntheFiletypeslist,clickDocuments.3. ClickModify.4. Toselectanexistingfoldertodisplayasthedefaultworkingfolder,locate

andclickthefolderyouwantinthefolderlist.

Tocreateanewfoldertodisplayasthedefaultworkingfolder,clickCreateNewFolder ,andthentypeanameforthenewfolderintheNamebox.

RenameormovetheMyDocumentsfolder

1. SaveandcloseallMicrosoftOfficefiles,andthencloseallOfficeprograms.

2. InMicrosoftWindowsExplorerorMyComputer,moveorcopyanyfilesyouwanttofindquicklytotheMyDocumentsfolder,andthendooneofthefollowing:

TorenametheMyDocumentsfolder,right-clickit,andthenclickRenameontheshortcutmenu.Typethenewnameforthefolder,andthenpressENTER.TomovetheMyDocumentsfolder,dragittoanewlocation.

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ShowtheverticalrulerorscrollbarThefeatureorsomeoftheoptionsdescribedinthisHelptopicareonlyavailableifsupportforright-to-leftlanguagesisenabledthroughMicrosoftOfficeLanguageSettings.

Setthelocationoftheverticalruler

1. OntheToolsmenu,clickOptions,andthenclicktheViewtab.2. UnderPrintandWebLayoutoptions,selecttheVerticalruler(Print

viewonly)checkbox.3. SelectorcleartheRightruler(Printviewonly)checkbox.

Setthelocationoftheverticalscrollbar

1. OntheToolsmenu,clickOptions,andthenclicktheViewtab.2. UnderShow,selecttheVerticalscrollbarcheckbox.3. Ifyouareusingtherightruler,youcanselectorcleartheLeftscrollbar

checkbox.

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SaveadocumentToquicklysaveadocument,clickSave ontheStandardtoolbar.Tosaveadocumentinadifferentlocationorformat,usetheproceduresbelow.

Saveacopyofafile

1. OntheFilemenu,clickSaveAs.2. IntheFilenamebox,enteranewnameforthefile.3. ClickSave.

Tip

Tosavethecopyinadifferentfolder,clickadifferentlocationintheSaveinlistoradifferentfolderinthefolderlist,orboth.Tosavethecopyinanewfolder,clickCreateNewFolder .

Saveafiletoanotherformat

1. OntheFilemenu,clickSaveAs.2. IntheFilenamebox,enteranewnameforthefile.3. ClicktheSaveastypelist,andthenclickthefileformatthatyouwantthe

filesavedin.4. ClickSave.

SavefilesautomaticallywhenIwork

1. OntheToolsmenu,clickOptions,andthenclicktheSavetab.2. SelecttheSaveAutoRecoverinfoeverycheckbox.3. Intheminutesbox,entertheintervalforhowoftenyouwanttosavefiles.

Themorefrequentlyyourfilesaresaved,themoreinformationisrecoveredifthereisapowerfailureorsimilarproblemwhileafileisopen.

NoteAutoRecoverisnotareplacementforregularlysavingyourfiles.Ifyouchoosenottosavetherecoveryfileafteropeningit,thefileisdeletedandyourunsavedchangesarelost.Ifyousavetherecoveryfile,itreplacestheoriginal

file(unlessyouspecifyanewfilename).

Speedupsavingafile

1. OntheToolsmenu,clickOptions,andthenclicktheSavetab.2. Tosaveonlythechangestoafile,selecttheAllowfastsavescheckbox,

andthencontinuetosaveasyouworkonthefile.3. Tosaveacompletefile,cleartheAllowfastsavescheckboxwhenyou

finishworkingonthefile,andthensaveitonelasttime.Afullsaveoccurswhenthischeckboxiscleared.

SaveaWorddocumentasaWebpageoraframespage

1. OntheFilemenu,clickSaveasWebPage.2. Ifyouwanttosavethedocumentinadifferentfolder,locateandopenthe

folder.3. IntheFilenamebox,typeanameforthedocument.4. ClickSave.

SaveadocumenttoanFTPsite

Todothisprocedure,yourcompanymusthaveanintranetoryoumusthaveaccesstoanInternetsitethatsupportssavingfiles,andyoumusthaveaccessrightstosavefiles.

BeforeyoucansaveadocumenttoanFTPsite,youmustaddanFTPsitetothelistofInternetsites.

1. OntheFilemenu,clickSaveAs.2. IntheSaveinbox,clickFTPLocations.3. InthelistofFTPsites,double-clickthesiteyouwant,andthendouble-

clickthelocationatthesiteyouwanttosavethedocumentto.4. IntheFilenamebox,typethedocumentname.5. ClickSave.

SaveadocumentasanXMLfile

1. OntheFilemenu,clickSaveAs.2. IntheSaveastypebox,clickXMLDocument.

3. IntheFilenamebox,typethedocumentname.4. ClickSave.

NoteTosaveallopendocumentsatthesametime,holddownSHIFTandclickSaveAllontheFilemenu.MicrosoftWordsavesallopendocumentsandtemplatesatthesametime.Ifanyopendocumentshaveneverbeensaved,theSaveAsdialogboxappearssothatyoucannamethem.

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AboutsavingdocumentsThereareseveralwaystosavedocumentsinMicrosoftWord.Youcansavetheactivedocumentyouareworkingon,whetheritisneworexistedpreviously.Youcansaveallopendocumentsatthesametime.Andyoucansaveacopyoftheactivedocumentwithadifferentnameorinadifferentlocation.

Ifyouhavetextorformattingyouwanttoreuseinotherdocumentsyoucreate,youcansaveadocumentasaWordtemplate.

IfyousharedocumentswithpeoplewhousepreviousversionsofWord,andyouwanttobesurethedocumentslookthesamewhenthey'reopenedintheearlierversions,youcanturnofffeaturesthatarenotapartofthatversion.

Savingdocumentsinotherfileformats

WhenyouneedtosharedocumentswithpeoplewhouseotherwordprocessorsorwhouseversionsofWordthathaveadifferentfileformat(suchasWord6.0/95),youcansavedocumentsinotherfileformats.Forexample,youcanopenadocumentcreatedinWord6.0,makechangestoitinOfficeWord2003,andthensaveitinaformatthatWord6.0canreopen.

SavingdocumentsforInternet,intranet,orWebuse

IfyouuseWordtocreateWebpagestodisplayinaWebbrowser,youcansavedocumentsinWebpageformatandpublishthemtoaWebserver.YoucanalsosavedocumentstoanFTPsiteontheInternet(youmusthaveanInternetaccountthroughanInternetserviceproviderandpermissiontosavedocumentsontheFTPserver)ortoyourcompany'sintranet.

SavingdocumentsasXMLfiles

SavingyourdocumentsasXMLfilesmakesthemavailabletoanyprogramsthatcanreadXML,notjustMicrosoftOfficeprograms.Thismeansthatyoucanuseasinglesourceofyourcontentinmultiplewayssimultaneously.Forexample,youcantransformasinglecontentsourceintobothaWorddocumentthatis

formattedforprintingandintodatathatisprocessed.

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AboutRichTextFormatdocumentsRichTextFormat(RTF)isafileformatthatmanywordprocessingprogramsunderstand;itisoftenusedwhenadocumentiscreatedinonewordprocessingprogrambutisexpectedtobeeditedinanotherwordprocessingprogram.However,sometypesofdataorformattingmaybelostwhenyousaveaMicrosoftWorddocumentinRTFformat.Instead,youmaywanttosavethedocumentinanotherformatoruseadocumentconverter.

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Setadefaultfileformatforsavingnewdocuments1. OntheToolsmenu,clickOptions,andthenclicktheSavetab.2. IntheSaveWordfilesasbox,clickthefileformatyouwant.

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TroubleshootsavingdocumentsSavingdocumentsinMicrosoftWordformat

Isavedadocument,butmychangesdisappeared.

IopenedthedocumentoveranetworkIfadocumentisstoredonanetworkserver,andyousaveitbyclickingExitontheFilemenu,youmaybesavingacopyofthedocumentonyourharddiskinsteadofontheserver.Whenyoureopenthedocumentoverthenetwork,youwon'tseeyourchangesbecausethey'reonlysavedinthecopyonyourharddisk.Toavoidsavingyourchangestoaseparatecopyofthedocument,usetheSavecommand(Filemenu)beforeyouquitWord.

IsavedchangesbyusingAutoRecover,andIdon'tseethemintherecoveryfileAutoRecovermightnotyethavesavedyourchangestotherecoveryfilebeforeWordunexpectedlyshutdown.TheamountofnewinformationthattherecoveryfilecontainsdependsonhowfrequentlyWordsavestherecoveryfile.Forexample,iftherecoveryfileissavedonlyevery15minutes,upto15minutesofworkcanbelostifapowerfailureorsimilarproblemoccurs.TochangetheAutoRecoversaveinterval,enteranumberintheminutesboxontheSavetab(Toolsmenu,Optionscommand).

WhenItrytosaveadocument,Igetamessagethatmyfileistoolarge.

Ifadocumentistoolargetosave,youcandivideitintosmallerparts.Cutpartofthedocumentandpasteitintoanewdocument,andthensaveeachpartindividually.Toprintthefilesinsequence,useINCLUDETEXTfieldstoconnectthedocuments.Convertthedocumentintoamasterdocument,andsaveitscomponentsasindividualsubdocuments.

WhenItrytosavechangestoadocument,Igetamessagesayingthedocumentisread-only.

Youcan'tmakechangestoaread-onlydocument.Tosavechanges,youneedtosavethedocumentwithanewname.Youcanusethesamenameifyousavethedocumentinanewordifferentfolder.

Savingdocumentsinotherfileformats

ThefileformatIwanttosaveadocumentindoesnotappearintheSaveastypebox.

MakesurethefileformatyouwantisincludedwithMicrosoftWord.Youoryouradministratormighthavechosentonotinstalltheconverteronyourcomputer.IfthefileformatisincludedwithWord,youcaninstalltheconverteryouneed.

WhenIsavedadocumentinRichTextFormat(RTF),mybitmapicondisappeared.

WhenyouinsertabitmapintoaWorddocumentasalinkedfileanddisplayitasanicon,andthensavethedocumentinRichTextFormat(RTF),thebitmapitselfisdisplayedinsteadoftheicon.TomakesurethebitmapisdisplayedasaniconintheRTFversionofthedocument,selecttheDisplayasiconcheckboxandcleartheLinktofilecheckbox(ontheInsertmenu,clickObject,andthenclicktheCreatefromFiletab).

RecoveringunsavedchangeswithAutoRecover

IturnedontheAutoRecoverfeaturebeforeIlostmydocument,butIcan'tsaveoropentherecoveryfile.

1. StartWord.2. ClickOpen .3. Locatethefolderthatcontainsyourrecoveryfiles(usuallytheDocum