Microsoft OneNote in SharePoint

What is OneNote

• Microsoft OneNote (formerly called Microsoft Office OneNote) is a computer program for free-form information gathering and multi-user collaboration. It can gather users' notes (handwritten or typed), drawings, screen clippings, and audio commentaries and share them with other users of Microsoft OneNote over the Internet.

• Wikipedia: http://en.wikipedia.org/wiki/Onenote • History:

– OneNote 2003– OneNote 2007– OneNote 2010

OneNote is what Willis was Talkin’ bout…

What is it really

• The Coolest tool in the Office 2010 suite (and gasp! It is in every Office version – student to business to professional)

• Killer app for note-taking (particularly IT Professionals, Students and those that have to accumulate and sift/manage lots of disparate data)

• When collaborating with others, it is a kick ass WhiteBoard application as well

• Image and Audio OCR in a snap• A great place to create drafts if you are an avid blogger• Great on a Microsoft Tablet (no, I don’t mean the iPad). I

mean the Windows kind, with a stylus

Mobility Options

• MobileNoter (sync with OneNote on your Desktop)– iPhone, iPad and Android– Can sync with SharePoint, because the sync happens with your

desktop• OneNote for Mobile (from Microsoft)

– Only synchronizes with Windows Live Skydrive or Dropbox; boo/hiss– iPhone, Android and Windows 7 Phone

• pretty late to the party though…

– Free for first 500 notes, paid version thereafter

Mobility Options

• MobileNoter (sync with OneNote on your Desktop)– iPhone, iPad and Android– Can sync with SharePoint, because the sync happens with your

desktop• OneNote for Mobile (from Microsoft)

– Only synchronizes with Windows Live Skydrive or Dropbox; boo/hiss– iPhone, Android and Windows 7 Phone

• pretty late to the party though…

– Free for first 500 notes, paid version thereafter

Mobility Options

OneNote for Mobile

Mobilenoter Desktop Sync Tool

MobileNoter

OneNote vs. EverNote

• OneNote is FAR more rich in overall features if you are a Windows User

• However, EverNote is a great platform if you want to access your notes on any device, anywhere – but it sure ain’t OneNote…– OneNote needs competition though and I’m hoping the two

continue to push each other… among the other masses of note takers

I use both, though I use OneNote far more… and I’m hoping Microsoft comes to the table soon with a better mobile option, specifically support for synching with SharePoint.

That’s cool but you’re a SharePoint Guy. Why would a SharePoint guy care?

Introduction to OneNote Functionality• Uh. Just show me Dude…

– Creating a Notebook– Tour– Search text, images (what!), audio (howdedodat?)– Email Pages– Print to OneNote– Task to Outlook– Templates – get ‘em and make ‘em– Password protected sections– Screenshots– Website/Source references

• And then rub SharePoint into it…– Search– Sharing– Office Web Apps (OWA) – note, files in 2010 format (but you can convert back if needed)

– Save to Blog (Word -> Blog)

Show Me the Money! – Some Cool Features

1) Sections of the Notebook2) Notebooks3) Screen cap4) OCR’d Text from screen cap (also works with

audio from microphone)

5) Tags (can sync with Outlook calendar, just like your notebook can auto-sync up to SharePoint)

6) Pages inside this section

Note: Passwords can be added to parts of shared books!

Summary and some tips

• OneNote is AwesomeSauce. Get to know it. That is all.

• Now What (tips)– Use it and try to remember to use it. Put it in your startup group.

I forget to use it somehow… I can’t explain why that is…– Share OneNote through SharePoint so you can search,

share/collaborate and its getting backed up– Light up your IT team with it – seriously, there are no excuses for

IT folks to not be using this– Draft your blogs in OneNote. Polish and publish