Microsoft PowerPoint 2007

Noris Bt. IsmailFaculty of Information and Communication Technology

Tel : 603 8317 8333 (Ext 8408)E-mail : norismdn@gmail.com

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Topics covered

• PowerPoint Terminology • Page properties and printing• Customize the layout

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PowerPoint Terminology • PowerPoint is a program that allows us to

present ideas with text, graphics, sounds, video, and animation.

•Animations- A visual or sound effect accompanying text or graphics. For example, you can have an Excel pie chart appear one slice at a time, allowing you to discuss one slice before the next appears.

Cont..

ClipArt- Clip Art is the collection of pictures

available in the PowerPoint Clip Art gallery.

Master- A Master contains formatting and design

elements common to every slide in your presentation. There are three types of master slides: the Slide Master, Handout Master, and Notes Master.

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Cont.

Objects- An Object can be an item that you create or

a graphic that you import from another source (such as a scanned image). Some examples include text boxes, Clip Art, WordArt, SmartArt, and shapes.

Presentation- The Presentation is the file containing the

collection of slides. A PowerPoint 2007 file has a .pptx extension.

Cont.Slide- A Slide Show is the presentation of your

PowerPoint slides. A slide show can be viewed online, on a computer (e.g., set to loop continuously in a display booth), or projected to a screen (e.g., live conference presentation).

Template- A Template contains slide default settings.

These characteristics include colors, fonts, bullet types, and special elements such as graphics.

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Cont.

Transitions- A Transition is the effect that takes place

when you advance from one slide to the next. This feature is available only with Slide Shows.

Wizard- A Wizard is a step-by-step guide for

completing a task.

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Keyboard shortcut

Presenting Slide Show • Once the presentation is open in Normal

view, there are several ways of navigating within the presentation.

• Using the keyboard shortcuts can help speed up the process and increase the accuracy of commands performed between and within the slides.

keyboard shortcuts

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Action Control Option

Advance to the next slide

Left click, Press [Spacebar], [N], right or down arrows, [Enter], or [Page Down]

Return to the previous slide

Press [Backspace], [P], left or up arrows, or [Page Up]

Go to a slide Type the slide number, press [Enter]

Black or unblack the screen

Press [B] or [ .]

White or unwhite the screen

Press [W] or [ ,]

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keyboard shortcuts

Show or hide the arrow pointer

Press [A] or [ =]

End slide show Press [Esc], [Ctrl] + [Pause/Break], or [ -]

Erase drawing on-screen Press [E]

Go to next slide, if it's hidden

Press [H]

Rehearse with new timings Press [T]

Rehearse with original timings

Press [O]

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keyboard shortcuts

Rehearse with mouse-click advance

Press [M]

Return to the first slide 1+ [Enter] or Hold down both mouse buttons for 2 seconds

Change pointer to pen Press [Ctrl] + [P]

Show or hide ink markup Press [Ctrl] + [M]

Change pen to pointer

Press [Ctrl] + [A]

Hide pointer and button

Press [Ctrl] + [H]

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keyboard shortcutsHide pointer and navigation button always after fifteen seconds of inactivity

Press [Ctrl] + [U]

Show popup menu or previous slide

Right mouse click

Go to the first or next hyperlink on a slide

Press [Tab]

Go to the last or previous link hyperlink on a slide

Press [Shift] + [Tab]

Perform the "mouse click " behavior of the selected link

Press [Enter] while a hyperlink is selected

The PowerPoint Views

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View Icon Action

Normal Shows your slide as it will appear during the presentation. You are allowed to edit your slide from this view.

Outline tab (within the Outline and Slides pane)

Shows you the text of your slides in a larger outline format than the Normal view. You can organize information using drag-and-drop within outline view.

Slides tab (within the Outline and Slides pane)

Similar to Slide Sorter view, where you can view all the slides in your presentation, rearrange and hide slides and view set transitions while you work on your presentation.

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The PowerPoint Views

Slide Sorter

Presents miniatures of each slide, allowing you to reorder the slides and add builds within them and/or transitions between them.

Notes Page Illustrates what speaker notes and audience notes will look like.

Slide Show Shows the slides as if you were actually presenting. You are not able to edit slides in this view.

Rehearsing the Slide Show• To rehearse your slide show, the Rehearse Timings option allows

us to rehearse our PowerPoint slide and/or record timings. • From the Slide Show tab, in the Set Up group, click REHEARSE

TIMINGS The slide show starts and the Rehearsal dialog box appears recording the time.

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Working with a Slide Master

• PowerPoint offers a Slide Master feature that gives the presentation a consistent, professional look.

• Slide masters determine the basic design for every slide in the presentation, and are helpful if we want every slide in our show to be the same color, to have the same header or footer, or to carry a particular logo (e.g., UW-Eau Claire).

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Printing Slides, Outlines, Notes, or Handouts• Open your presentation• From the Office button , click PRINT

The Print dialog box appears.

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Using Animation

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Animation refers to the movement and sound accompanying text or slides in the presentation.

Using animation with the lists and slides can often add excitement to our presentation by displaying text at crucial moments and making smooth transitions between topics.

Types of animations• Adding Animation to Slides

• Adding a Custom Animation

• Adding Transitions to Slides

• Removing Animations

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Adding a Custom Animation

• Powerpoint 2007 allows us to easily and quickly animate any object in the presentation.

• Objects include images, charts, text, and SmartArt.

• Animations may also contain sounds.

Adding a Custom Animation• From the Animations tab, in the Animations group, click

CUSTOM ANIMATION • The Custom Animation pane appears.

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Add Effect

• From the Add Effect pull-down list, select the desired type of effect » select your effect .

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Adding Transitions to Slides

• Transitions perform an effect as you move from one slide to the next. In PowerPoint 2007 transitions can be easily added to a slide using the Transitions Gallery.

• HINTS:It may be tempting to use a different transition for each slide, but it may be distracting and appear unprofessional.

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Creating an Organization Chart

• Organization charts are useful when showing relationships within businesses, families, or any other group. PowerPoint makes it easy to create an organization chart in a new or existing slide. 

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The End !