18
Microsoft Project 2010 - Tips and Tricks Ms. Manmeet Chaudhari MVP, MCTS, MCITP, MCP Sr. Project Advisor – Advisicon Inc
Microsoft Project 2010 - Tips and Tricks
Ms. Manmeet ChaudhariMVP, MCTS, MCITP, MCP Sr. Project Advisor – Advisicon Inc
Advanced scheduling options
Setting the deadline dateHandy way to alert you to problems in your scheduleDeadline dates are soft dates and they DO NOT participate in the scheduleAll committed dates should be marked as deadline
Attaching documents to task
Working with Inactive tasksPerform what-if analysisFine tune project scope and resource planningProviding alternative options in a scopeProviding risk mitigation tasks
Manual scheduling versus Auto scheduling
User controlled schedulingCreate manually scheduled task anywhere in the projectTop down approach for schedulingEasy for Excel based scheduling users
Scenarios for automatic versus manual tasks
You begin with a high level list of deliverablesThere are areas in your project that don’t have a well understood scopeWaterfall model – Project lifecycle managementYou are given a timeframe to deliver a project
Resource management
Assigning tasks to generic resources
Generic resources are placeholder resources that are used to specify the skills required for a specific taskUseful in cases you do not know the named/specific resources to be assignedValuable for gauging skillset requirement for a projectYou can vary the resource availability using the resource table
Adding miscellaneous cost to tasks
Cost resources is an easy way of applying miscellaneous or multiple costs to a task, like airfare and diningCost resources are independent of
CalendarsAmount of work done on a task
You can assign different values of the same cost resources across tasks
The Team Planner viewA resource scheduling view that lets you interact with your schedule Drag and drop task from one person to anotherDrag unassigned tasksRe-assign tasks View overallocations and resolve themReduced the pain of manually levelling resources
Sharing project information
Working with the Timeline View
Concise view of entire scheduleEasily add/remove tasks and milestones from timelineCreate summary report of entire scheduleCopy past into email or presentations for quick report
Enhanced copy-paste to Office Applications
Re-using the same Project data
Save projects as templatesStandard set of tasks or resources that can be used as starting point for creating new projectUseful for organizations implementing similar projects
Sharing view and filters using Organizer
Collaborating information using SharePoint
Upload your file to SharePoint libraryUse the new Sync to Task list feature
