Microsoft Word 2003

Microsoft Word 2003

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Microsoft Word Computer Course> Section One - Get Started with Microsoft Word

1.1 Launching Word

1.2 Your First Letter

1.3 Saving Documents

1.4 Highlighting Text

1.5 Opening Files

1.6 Adding an Address to a Letter

1.7 Switch off Red Green Underline in Word

1.8 SpellChecking and Grammar

1.9 Project One

> Section Two - Document Formatting

2.1 Typing the Document

2.2 Bold Text

2.3 Italics and Underline

2.4 How to set Tabs

2.5 Bulletted text

2.6 Setting a Font

2.7 Page Margins

2.8 More Page Margins

2.9 Project Two

> Section Three - Cut, Copy and Paste

3.1 How to Cut text

3.2 How to Cut and Paste text

3.3 How to Copy and Paste text

> Section Four - Clip Art

4.1 Inserting Clip art

4.2 Resizing Clip Art

4.3 Moving Clip Art

4.4 Text Wrapping> Section Five -Multi-Page Documents

5.1 How to setup your Page Margins

5.2 Inserting Text Files

5.3 Headers and Footers

5.4 Formatting the Header

5.5 An introduction to the Drawing Grid

5.6 Print Preview

5.7 Insert Page numbers into documents

5.8 Create a Booklet in Microsoft Word

5.9 Add a Title to your Cover Page

5.10 Create a Table of Contents Page

5.11 Create a Page Break in Word

5.12 Advanced Table of Contents> Section Six - The drawing toolbar, Word Art

6.1 How to use the Drawing toolbar in Word

6.2 Adding Shadows and Text to a Shape

6.3 Learn how to use AutoShapes

6.4 Grouping Shapes in Microsoft Word

6.5 Working with the Textbox object

6.6 Learn how to create Word Art

6.7 Advanced Word Art

> Section Seven - Letterheads, and more ...

7.1 Create a Letterhead in Microsoft Word

7.2 Create a Template in Microsoft Word

7.3 Mail Merge in Microsoft Word

> Section Eight - Design a Form in Word

8.1 How to Design a Form in Microsoft Word

8.2 Adding Boxes to the Form

8.3 Add an Address Box to the Form

> Section Nine - Create Tables in Word



9.1 Create a Table in Microsoft Word

9.2 Table cells and Internal Table Borders

9.3 Using the Table Toolbar

9.4 How to add an external Table Border> Section Ten - How to create WordMacros

10.1 What is a Macro?

10.2 How to create a Macro in Microsoft Word

10.3 How Assign a Macro to the Keyboard

10.4 How Assign a Macro to the Toolbar

10.5 How to Delete your Macros



Getting Started with Microsoft Word

In this first section, we'll take things slowly and introduce you to the basics of word processing. It canbe rather daunting when you're just starting out, and you feel you're never going to get the hang of things.This is a very common experience for beginners, so don't worry about it. After a while you'll be zippingaround Microsoft Word like a pro!

Ok then, let's take a first step on the journey - launching Word.

1. Click on the Start button in the bottom left hand corner of your computer screen. 2. The Start button should be clicked once with the left mouse button. 3. When the menu pops up, move your mouse up to Programs or All Programms. 4. A sub menu will appear showing you all the software you have on your machine. Locate

Microsoft Word5. Then click once with your left hand mouse button. Microsoft Word will start up

If you added a shortcut to your Desktop, then double click your shortcut to launch Microsoft Word. (Doubleclicking, if you are a complete beginner, means two fast clicks with the left hand mouse button.) Butregardless of how you start Word, you should now be looking at a screen that looks something like the onethe following page:

Click here to see the Word 2000 screen

The first thing to notice is the big white area dominating the screen. This is your page. Think of it as a blankpiece of paper just waiting to be written on. Except, this is Word Processing, so you don't write on yourblank piece of paper - you type on it.

The most important thing on the big white area is that short vertical line at the top. Yours will probably beblinking on and off. The line is called a cursor (or caret) and this blinking is normal behaviour for a cursor.

The cursor is where all the action takes place. Try touching one or two of the letter keys on your computerkeyboard and watch what happens. You should see the vertical line, the cursor, move to the right. Yourletters will appear to the left of the cursor. In other words, when you tap a letter on your keyboard, the letterwill appear where the cursor is. The cursor will move across, ready for the next thing you type.

Let's get a bit of practice. Before we do, though, have you got a rather large, animated paper clip on yourscreen? If you have, then what you're looking at is the office assistant. You can switch him on and off. Toswitch the paper clip off, do the following:

1. Click on the paper clip with your right hand mouse button2. From the menu that pops up, click the word "Hide" with your left mouse button3. The paper clip should disappear

Now that you've gotten rid of the paper clip, we can get some practice.

Create your first Letter-->



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Your First Letter in Microsoft WordBefore we start typing the letter below, there are two keys on your keyboard that might come in very handy- the Backspace key and the Enter key. They look like this:

The top one is your Backspace key, and the bottom one your Enter key (yours might have just the symbolson them and not the letters). If you have made a spelling mistake, tap the backspace key to get rid of yourunwanted characters. The Enter key will move the cursor down one line.

So, time for your first letter. Type the following onto your new white page. Type it in exactly as it is, spellingmistakes included:

Dear Sir or Madam,

It has come to my attention that our local counsil has decided to close down our oneand only libary. While it is true that no new books have been bought for seven years£12.50 was recently raised in a local raffle. This is nearly enough for an entire DeliaSmith! Do you not think that your decicion is a little premature?

Yours truly

Mr Irate

Ok, you can stop typing now. You've finished. So, how did you get on? There's a good chance that youneeded to use the backspace key a few times. And finding keys like the pound sign and the exclamationmark might have took you more time than you would have liked. But this is usual when you are first startingout: it will come.

Before we get on to those spelling mistakes, let's learn how to save your work.

Learn how to save your work in Microsoft Word -->






Saving your work in Microsoft Word

To save the work you have just done, you'll need to use the menu bar that runs right across the top.This is the menu bar:

Locate your menu bar, and click with your left mouse button on the word "File". This menu will drop down:

Move your mouse pointer to Save As and then click once with the left mouse button. You'll get the Saveas dialogue box popping up. The Save As dialogue box will look like this:

There are three main areas to the Save As dialogue box: Where do you want to save your document?What do you want to call it? What type of document do you want to save it as?

We'll take the three areas in turn, starting with "Where do you want to save your document?"

The "Where" is set with the "Save in" Box right at the top. This one



As you can see, the Save in box says My Documents. This is the folder called "My Documents" that ison your C drive. In other words, if you clicked the "Save" button now, you'll be saving your work in your "MyDocuments" folder.

But you can save your work to anywhere you like on your computer. To see a list of places where you cansave your work, click the little black down-pointing arrow just to the right of where it says "My Documents".You should get this

You can select any of those items on the list (though you might not have an E and F on yours). If youclicked on C, a list of folders on your C drive would appear in the big box below. Remember: you are beingasked "Which folder do you want to save your work in?"

Leave it on "My Documents".

We can create a new folder in which to save our letter. To create a new folder, click on the New Foldericon, as shown in the image below:

You will get yet another dialogue popping up. It will look something like this:

Just go ahead and type in a name for your folder, in our case type in "MY WP Projects". Then click OK.Your are taken inside of your new folder. Your new folder has been created inside the My Documentsfolder. The My Documents folder is itself inside another folder - the root folder on the C drive (see the TheHard Drive Explained section for an explanation of root folders).

To continue with this lesson, click below.





Click here to continue this lesson-->





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How to Highlight Text

Highlighting techniques in Microsoft Word

It's a lot easier to show you what highlighting is, rather than explaining it. So examine the image below.

The two lines with the black background have been highlighted. When you highlight some text you can dothings with it. You can change the size of the font, underline it, make it bold, delete it altogether, and manyother things. But only the text that you have highlighted will change. The rest of your document will remainunchanged. So if we were to change the size of the font in the document above, only the two lines thathave been highlighted will change size. Highlighting is very important in word processing.

So how do you highlight some text?

There are quite a few different ways to highlight text. We'll go through a few now. Practice them as you golong.

How to Highlight an entire document

You can highlight your entire document from the Edit menu. Click on Edit. From the drop down menu clickon Select All. All of your text will have a black background. To get rid of highlighted text, click anywherein your document with your left mouse button.

How to Highlight an entire line

Most of the time, though, you won't want to highlight the entire document, but just sections of it. You canhighlight an entire line with just one mouse click.

To highlight a single line, move your mouse over to the left margin of your document. As in the imagebelow.



When the mouse pointer turns into an arrow, click your left hand mouse button once, then let go. A singleline will be highlighted.

You can use the same technique to highlight more than one line at a time. Instead of letting go of the leftmouse button, keep it held down. Then move your mouse upwards or downwards in a straight line.

Let go of the mouse button when you are satisfied.

Learn some more Highlighting techniques in the next part-->





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How to open a File in Microsoft Word

Opening Microsoft Word Documents

We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learnhow to open a file. After all, you might have closed down Microsoft Word, or your computer might havecrashed. The result being that you no longer have your library letter loaded into Word. So here's how toOpen a file you have saved, and want to work on again.

From the File menu, click Open:

The Open dialogue box appears, and looks like the image below:

The Open dialogue box looks very similar to the Save As dialogue box. "Save in", "File name", and "Filesof type" work in exactly the same way as the Save As dialogue box. Notice, though that the File name textbox is blank, and the Open button is not available. It has been greyed out.

The reason that the Open button is greyed out, and therefore not available, is that text box is empty. Onceyou select a file, the Open button will be ready for us.

But the text box is empty because no file has been selected. A file is selected from the larger white area inthe middle. Clicking on the file once with the left hand mouse button will select a file. In the previous image,there was only one file available for selection - a document called "rrKeyCaps.doc". That is not the one wewant.

To locate the file we want, we need to open the folder called "My WP Projects". Because that's where wesaved it. You can see from the image that this folder is in the list of folders, just below the folder called MyPictures:



You can see also that we are in the folder called My Documents. To open up the folder we want, simplydouble click it. This will take us inside the My WP Projects:

The whole Open dialogue box now looks like this:

The file we want, Library Letter, has been clicked on. As a result, the Open button is no longer greyed out.We can go ahead and click it. When we do, our letter will open in Microsoft Word.

To recap then on how to open a file. Do the following

Navigate to the folder where the file was savedClick on the file to select itClick the Open button

OK, now that you know how to Open a file, we can start adding the address to our letter.

Learn how to add an address to a letter -->






Adding an Address to a letter

How to Add an Address to a letter in Microssoft Word

If you haven't already done so, open your Library Complaint letter. With the file open, do thefollowing:

1. Position your cursor so that it is flashing before the letter "D" of "Dear sir or madam"2. Hit the Enter key on your keyboard about 5 or six times3. This will give you a bit of room to type the address. We’ll get rid of any unnecessary space later.4. Your letter should now look something like this one

1. Move your cursor right up to the top, to the first line2. Type in Mr Irate’s address. It’s this:

Mr Irate12 High StreetEvercreaseEV1 EV1

When you have finished typing the address, it should look like this:

If you have too much space between the postcode and "Dear Sir or Madam" you can remove it by doingthis:

1. Position your cursor so that it is flashing before the letter “D” of “Dear sir or madam”2. Hit your Backspace key a few times to get rid of any unwanted blank lines3. Your text will move up one line with every tap of the backspace key



We'll now highlight the address and move it the right. So, using one of the highlighting techniques you havelearnt, highlight the address and only the address. When you have finished, it should look something likethis one:

Once we have highlighted the address we can align it to the right. To do that we use the alignment icons onthe tool bar. The alignment icons look like this:

If you can’t see the alignment icons on your toolbar, do the following:

1. From the Menu bar, click View2. Click on Toolbars3. A sub menu appears4. Click Formatting, second from the top

The alignment icons should appear on your toolbar.

The first alignment icon is Align Left; The second one is Centre Align; The third one is Align Right; and thefourth one is Justify

With your address highlighted, click each of the align icons in turn, just to get a feel for how they work.Finally, click Align Right, the third icon. Your address should now look like this

It doesn't look too neat and tidy, and we'll see how to straighten the left side of the address later, when weget on to tabs. The lesson here, though, was all about highlighting. And, most importantly, that only



highlighted text is affected by changes you make. All the other text remains exactly the way it was.

In the next part, we'll take a look at how Word deals with spelling and grammar errors.

Learn how to use the Spellchecker in Word -->






Red and Green Underline in Word

Spelling and Grammar in Microsoft Word

One thing you probably will have noticed is the spelling mistakes in the letter. You should havetyped the letter exactly as it was, and left any spelling errors in. More than likely, the spelling mistakes areunderlined in red in your document. Anything with a wiggly green line under it is a grammatical error, (orwhat Microsoft Word insists is a grammatical error). You can turn these off and on if you like. To Turn thewiggly red and green lines on and off, do the following.

From the menu bar, click on Tools. From the drop down menu, click Options:

You will get a dialogue box popping up. It looks a very daunting dialogue box. Click on the words "Spellingand Grammar" to get the same screen as the one shown:



There's a lot to worry about in that dialogue box! But it is split in to two sections. The top section is forspelling options, and the bottom section is for Grammar.

To get rid of the green wiggly lines, the grammar ones, you need to take the tick out of the box next to"Check grammar as you type". To take a tick out of a box, click inside it. To put it back in, click inside thebox again.

The red wiggly lines, the spelling ones, can be quite useful, so we'll leave them in. Set your spellingoptions to the one above. In other words, you should have 5 ticks in the spelling section, and only one inthe grammar section "Check grammar with spelling". We'll see what that does in a moment.

Click OK when you have finished. You should find any green wiggly lines have disappeared, but the redspelling ones are still there.

We'll now get a first look at the Spellchecker.

The Microsoft Word Spellchecker -->






The Microsoft Word Spellchecker

Check your Spelling with Microsoft Word

If you haven't been following along with these lessons, you can download the library letterhere:

download the library letter

If you have "Check spelling as you type" switched on, you should have red wiggly lines under three of thewords in your letter: counsil, libary, and decicion. Microsoft Word has a spell checker that you canuse to correct any misspelled words.

To launch the spell checker you can either click on Tools, then select Spelling and Grammar

Or just press the F7 key on your keyboard.

You can have Word check the entire document for spelling mistakes, or you can check the spelling forselected areas. To check the spelling of a selected area, you first have to highlight the text you want Wordto check. Next, click Tools > Spelling and Grammar. Or just press the F7 key.

To check the entire document, just go straight to Tools > Spelling and grammar, or press F7. You'llget the following dialogue box:

There are two main areas of the dialogue box: Not in dictionary, and Suggestions. The text boxbelow the words "Not in dictionary" shows part of your text, and one spelling mistake at a time. Thespelling mistake is in red.

In the text box below the word "Suggestions" are alternatives to the word you got wrong. In the image, youcan see that three alternative words are suggested for counsil: counsel, council, and counsels. Whatwe really meant was, of course, council. So we want to change counsil to council. To make the



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change, do the following:

1. Click on the word "council" in the Suggestions text box2. Click the Change button3. Word moves on to the next word you got wrong

The next word we spelled wrong is now highlighted in red: libary. As you can see, Word is giving us twoalternatives in the Suggestions box: library, and liberty. The correct spelling was library, and this isalready highlighted in the Suggestions box. So we can just go ahead and click the Change button.

Microsoft will move on and pick our third misspelled word: decicion. Make the changes to your letter sothat the correct word is inserted. When the spell check is complete, the dialogue box will vanish. You'll thenget a message box telling you that the spelling and grammar check is complete. Click OK to get rid of themessage box.

Checking Grammar

As you can see from the images, there is a tick in the box "Check grammar". Click on the tick to get rid of it,if you don't want Word to check all of your grammatical errors. The grammar checking in Word Processingsoftware can be a little bit intimidating, especially if you have had no training in the finer points of theEnglish language. The grammar checking can also make very strange corrections. Watch what happenswhen we click the Options button at the bottom, and reset the grammar to Formal.

Notice in the image below that "Check grammar with spelling is still ticked, and the Writing style has beenreset to Formal, meaning Formal English. The other options here are: Casual, Standard, Technical andCustom.



When we click OK we are returned to the Spelling and Grammar dialogue box. Word has now moved on tocheck the grammar. But notice what it has picked us up on:

It seems to think we should put a comma after "that". It is suggesting we put this: "While it is true that, nonew books have been bought". Which is just plain wrong. The grammar checker also seems to have a beein its bonnet over the passive voice, and pulls you up about this on every occasion.

So you might want to turn off the grammar checking altogether. To do that, go back to the Options tab stripand untick the box "Check grammar with spelling." You'll be left in peace about your passive voices.

OK, it's time for your first Exercise.

Click here to do the Exercise-->






Exercise One - Write a Reply Letter

The council has replied to Mr Irate's letter. They had this to say

Dear Mr Irate,

The council did not take the decision to close the library lightly. It was a difficultdecision, and one made entirely on financial priorities: constable Tucker must havehis salary; Firewoman Jones must have her salary; and Ambulance Driver Hendersoncertainly must be paid for her heroic duties. Not forgetting, of course, the enormouscost of Mr Cobble's refuse collection.

As for the subject of the £12.50 raised towards a Delia Smith, the council feels thatthere are enough of these cookery books in existence already. There is simply noneed to purchase another. If you are lacking in the Delia Smith department, mychauffer can easily lend you his copy.

I hope that this matter is now closed.

Your truly,

Councilman Todd

Needless to say, Mr Irate does not feel that the matter is closed. For Exercise number 1, write Mr Irate'sresponse letter to Councilman Todd. Your letter should contain an address aligned to the right, and at leasttwo paragraphs.

Click here to move on to Part Two-->






The Crime Statistics DocumentIn this section, you'll discover how to make text bold, underline text, and change it to italics. You'll alsolearn something about bullets, tabs, indents, margins, and the Page Setup.

So, when you're ready, launch Microsoft Word.

When Word first starts up, you are given a blank page to type on. The name of this first start page isalways Document 1. Click File > Save As and save your new document under a different name. Youlearnt how to do this in the previous section. Call it Crime Statistics.

When you have saved your new document under a different name, type in the following. Type it exactly asit is below.

Constable Tucker's Crime Statistics

January February MarchMurder 0 0 0Rape 0 0 0Arson 0 0 0House Burglary 0 0 0Shop Burglary 0 0 0Other Burglary 0 0 1*Drunk Driving 1 1 1Speeding 1 1 1

*Does not include Mr Irate's alleged theft from his sweet shop

The crimes committed are:The theft of a Delia Smith Cookery book from Councilman Todd's chaufferThe same person was caught drink driving three times in three monthsCouncilman Todd's chauffer was also speeding when he was drink driving

If you don't fancy typing all that out, you can get a copy by clicking the link below:

Click here to get the Crime Statistics document

As you can see, Constable Tucker's statistics are a bit messy and difficult to read. We'll tidy the report upduring the course of this section. First, we'll make some of the text bold.

Click here to move on to the Bold Text Section-->





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Bold Text in Microsoft WordTo make any part of your text bold in Microsoft Word, you have to highlight the text. So using oneof the highlight techniques you learnt in the previous section, highlight the first line of the report. In otherwords, highlight the words "Constable Tucker's Crime Statistics". Your page should like this one:

Incidentally, if you haven't got the ruler bar showing, click on View from the Microsoft Word menu bar.Then click Ruler.

But we're going to make bold the text we highlighted. There are two very easy ways to make yourhighlighted text bold. The first is by clicking the "B" icon on the toolbar. It looks like this:

With your text highlighted, click the "B" icon. Your text will turn bold. You might not be able to tell becauseyour text will still be highlighted. Click anywhere on your blank page to get rid of the black highlight.

The "B" icon will change to this:

That indicates that you have Bold text switched on. To turn off Bold text, highlight the text and then clickthe B icon with the left mouse button.

Use Keyboard

Another easy way to make your text bold in Microsoft Word is with the keyboard. To make text bold byusing the keyboard, do the following

1. Highlight the text you want to make bold2. Hold down the Ctrl key on your keyboard3. Keep the Ctrl key held down4. Press the letter B on your keyboard5. To switch off the bold text, keep the Ctrl key held down and press the B key again.



When you have successfully changed the first line of the report to bold text, change the crimes themselvesso that they are all bold. Change the Months of the year to bold text, too. When you're done, yourdocument will look like this:

As you can see, there is a distinct difference between the bold text and the normal text. We'll now useitalics and underlining.

Click here to move on to Italics and Underlining -->






Italics and underline in Microsoft WordAgain, we need to highlight the text that we're going to change. We'll turn part of the text to italics. Sohighlight the following line

"Does not include Mr Irate's alleged theft from his sweet shop"

When you have highlighted the text, click the italic icon in the tool bar. The icon will look like this after youhave clicked the letter "I".

Another way to turn text to italics is to hold down the Ctrl key on your keyboard. With the Ctrl key helddown, press the letter "I" on your keyboard.

To underline some text, click the letter "U" of the shown icons. The keyboard shortcut is Ctrl plus the letter"U".

In your report, underline "Constable Tucker's Crime Statistics". When you have finished, the report shouldnow look like this

Our document is coming along. The next thing we'll do is add some Tabs. The Tabs will help is to pushsome of the text along.

Click here to move on to setting up Tabs in a Word document-->






Setting Tab Positions in Microsoft WordA Tab in word processing terms is the jump your cursor makes from one position to another when youpress the tab key on your keyboard.

Your tab key looks like this:

Press the tab key on your keyboard and watch what happens. You'll see the cursor jump from left to right inyour document. You can control how far the cursor jumps when you press the tab key on the keyboard. Butwhy would you want to?

You typically set tab stop positions for things like indenting the first line of a paragraph, or if you wanted textto start three or four centimetres along the line. We're going to set three tab stops for our line of text withthe months of the year.

If you haven't been working on the Crime Statistics document, click below to download a copy

Click here to download the document you'll need for this section.

With your Crime Statistics document open, do the following:

1. Move your cursor to the start of the January, February, March line of text in your document2. On the menu bar, click Format3. From the drop down menu select tabs

When you click on Tabs, the following dialogue box will appear:




The area to concentrate on is Tab stop position, right at the top. When you want to set a tab stop, youtype in a number in the text box below the words "Tab stop position". Then you press the "Set" button.

We are going to set tab stop positions at 3, 5 and 7 centimetres from the left hand side.

1. Enter a 3 in the Tab stop position text box2. Click the “Set” button3. Enter a 5 in the Tab stop position text box4. Click the “Set” button5. Enter a 7 in the Tab stop position text box6. Click the “Set” button

When you are finished, your Tab dialogue box should look like this

Click the OK button when you have finished. With your cursor still flashing before the J of January, your topruler bar will look like this:

Notice the three L-shaped lines on your ruler bar. These are your three tab stop positions.

To move your text along, position your cursor before the J of January. Press the tab key on your keyboard.



The entire line will shift to right, and January will now be lined up with your first tab stop at position 3.Position your cursor before the letter "F" of February, and then press your tab key again. February will belined up with your second tab stop at position 5.

Position your cursor before the letter "M" of March, and then press your tab key again. March will be linedup with your third tab stop at position 7. Your document will now look like this

You can see that the three months are line up with the three tab stops in the ruler bar at the top.

Now move your cursor down one line and watch what happens to the ruler bar at the top. The tab stopshave vanished!

The tab stops have vanished because we only set them for one line - the months of the year line. To settab stops for the numbers, highlight the same area of text as in the image below

When your text is highlighted, click on Format > Tabs again to bring up the tabs dialogue box. Set threetabs at the following tab stop positions: 3.5, 5.5, 7.5 centimetres.

When you're finished, every line in the highlighted area will have tab stops at those three positions. Younow need to shift the numbers across so that one number is underneath one month. So position yourcursor before the first number and press your tab key. Position your cursor before the second number andpress your tab key. Position your cursor before the third number and press your tab key. Do that for everyline of numbers. When you're done, it should look like this one



I'm sure you'll agree that Constable Tucker's statistics are looking a lot tidier. We can do something else,though, and that's add some bullets to the list of crimes. After all, what crime list would be complete withoutbullets!

Click here to move on to setting up Bullets in a Word document-->






Create a Bulleted List in Microsoft WordIf you haven't been working on the Crime Statistics document, click below to download a copy

Click here to download the document you'll need for this section.

Bulleted lists have been used throughout this site. To create one of your own, do the following.

1. Highlight the last three lines in your Crime Statistics document2. Click on Format from the menu bar3. From the drop down list, select “Bullets and Numbering”4. The following dialogue box appears

As you can see, there are 7 different bullet styles to choose from. Click on any one of them that takes yourfancy. When you click on one, the customize button becomes available. You don't need to click thiscustomize button. If you prefer, just click OK to see your bulleted list. But the customize options are worth alook.

Click the customize button and take a look at the dialogue box that appears.

As you can see, there are more options to choose from for your bulleted list. You can click on any of theBullet characters. You can change the colour and size with the Font button. The Bullet button gives youmore options for the style of bullet you want.




Bullet Position and Bullet text are quite interesting options. The Bullet position lets you specify how far fromthe left hand side you want your bullets. At the moment, it is set to 0.63 centimetres from the left of thepage. The Bullet text is the text that appears after your bullet. At the moment, the text is set to 1.27centimetres from the left of the page. You can change these values to anything you want.

But leave them alone for now, and just click the cancel button on the customize option. You will be takenback to the main bullet dialogue box. Once there, choose a bullet style for your highlighted text, and thenclick the OK button. Your document will now look something like this:

The bulleted list makes things a lot easier to read. A shortcut to adding bullets can be found on the toolbar.These are the icons:

The one on the left is for a numbered list, and the one on the right is the bulleted list. But it will only giveyou the bullet style you last used. To use them, highlight your text and simply click on one of the icons withyour left mouse button.

OK, our report is coming along nicely. We can do more to it, though. The next thing we're going to do is usethe font option to change the size and font of the heading.

Learn how to change Fonts and Font sizes in Microsoft Word -->

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Changing Fonts and Font sizes inMicrosoft Word

A font is a style and design of text. Examine this letter:

Now examine this one:

As you can see, the two style are completely different. Notice how straight and blocky the second one iscompared to the first. The first one has little pointy bits on its edges. The pointy bit is called a serif. Fontsare basically split into two types - those that have the pointy edges, and those that don't. The pointy fontsare called serif fonts, and the ones without pointy bits are called sans serif fonts.

The first of the letter e's is the very popular serif font "Times New Roman". The second letter e is the mostpopular sans serif font "Arial". With Microsoft Word, the font you get if you don't make any changes isTimes New Roman. That's because Times is an excellent font to use for your body text. Thecomplementary sans serif font Arial goes well as a heading when Times is used for the body text.Newspapers use this combination a lot - Arial for the heading, Times for the text.

We'll do the same. We'll use Arial for the heading of our report, because the body text is all in Times NewRoman. To change the font heading to Arial, do the following:

1. Highlight the heading “Constable Tucker’s Crime Statistics”2. While the text is highlighted, get rid of the underline by clicking the U icon in the toolbar (The

underline looks awful!)3. Click on Format from the menu bar4. Click the word Font5. The following dialogue box appears:



There are three main areas to concentrate on: Font, Font style, and Size. The Font that is highlighted isTimes New Roman. This is because it is the font we are currently using. For the same reason, the regularFont style is highlighted and Size 14.

We want to change the Font from Times to Arial.

Scroll up by clicking the little black arrow in the Font text box

Arial will be right at the top. When you get there, click on Arial with your left mouse button to select it.

We have now set the Font we want. To set the style, click on bold in the next text box along. Change thesize by scrolling down and clicking on 16. Your font dialogue box should now look like this:



Before you click the OK button, notice the "Font color" area. As it's name implies, you can set a colour foryour Font. To do that, click the black down-pointing arrow just to the right of "Automatic". You'll get thecolour box. Click on a colour that takes your fancy. You'll see what it looks like in the Preview box at thebottom.

We won't worry at this stage about the Effects part of the dialogue box. So just click OK when you'refinished. While the text is highlighted, click the centre align icon to centre your headings. Your headingshould now look like this:

There is another way you can set the font, without opening the font dialogue box.

You have probably noticed this in your toolbar:

This is a shortcut to changing your Font and Font size. Don't worry about the first box "Normal" for now. Ifyou click the black down-pointing arrow, just to the right of "Times New Roman", you'll get a drop down listof fonts:



The Fonts available to you will probably be different to the ones above. To select one, just move yourmouse down and click with your left hand mouse button. Click the black arrows to scroll down and seemore fonts that you can choose.

The font size box works in a similar way - click the black down arrow and you get a list of font sizes. Clickon one to choose it.

Now that you can change the font, is there anything else we can do to Constable Tucker's report?

One thing we can learn is how to set the page margins.

Click here to learn about Page Margins -->






Page Margins in Microsoft WordIf you look at the ruler bar on the left of your screen, you'll see grey areas at the top andbottom of the left ruler, and a white area in the middle. The grey areas are your top and bottom margins.There are a number of ways you can adjust your page margins in Microsoft Word.

(If you can't see a ruler on the left hand side, from the menu click on View. From the drop down list, selectPrint Layout.)

We'll adjust the Top margin for our report. The ruler bar on the left of the screen currently looks like this:

As you can see, there's a grey area to the left, and underneath a white area. The white areas havenumbers in them. If you trace your finger from the bottom of the grey area across and to "ConstableTucker's Crime" you'll find they match up exactly. This is the top of our page. You can't move your cursorabove the white area an into the grey. But you can change the size of the grey area, and therefore your topmargin.

There are a couple of ways you can change your margins in Microsoft Word. We'll start with the tricky way!

Move your mouse pointer half way between the grey area and the white areaYour mouse pointer will change to the shape of a double arrow

Next, hold down your left mouse buttonYour screen should now look like this

Notice the thin dashed line running across the page. This is your current top marginWith your left mouse still held down drag your mouse downwards



The thin dashed line will move with your mouseLet go of your mouse button when you see a 5 at the top of the grey area

Before you let go of the mouse button:

After you let go of the mouse button:

Notice how our top margin has jumped down. We now have a bigger gap at the top, and therefore morespace.

OK, that was the tricky way to adjust a top margin. In the next section, we'll look at another way to changeyour page margins in Microsoft Word.

Learn another way to change Page Margins in Word -->






Changing Page MarginsAnother way to change your page margins is via the Page Setup dialogue box. Trythe following:

1. From the menu bar, click on File2. When the menu drops down, choose Page Setup3. You should get the following dialogue box

1. As you can see, you can set the Top, Bottom, left, and right margins fromhere

2. Click inside the Top text box, the one highlighted and with 2.54cm in it3. Use your backspace key to get rid of the 2.54cm4. Type in the number 55. Click the OK button6. This will give you a top margin of 5 centimetres.

Change all the margins of your report so that they are the following

Left 3 cmRight 4 cmTop 5 cmBottom 3 cm

And that's all there is to it! In the next section, we'll look at some Cut, Copy andPaste techniques. Before we leave this section, one extra piece about Tabs.

Remember how you set out the address for Review number one? You used rightalignment. So your address looked like this:

Computer TutorialsList

Beginners Computing

Word 2007 to 2010

> Word 2000 to 2003 <

Excel 2007 to 2010

Excel 2000 to 2003

Web Design

Cascading Style Sheets

Javascript

Visual Basic .NET

Beginners PHP

C# .NET

Java for Beginners

Qualifications andCertificates



http://www.homeandlearn.co.uk/BC/BeginnersComputing.html

http://www.homeandlearn.co.uk/word2007_2010/Word-2007-2010.html

http://www.homeandlearn.co.uk/excel2007/Excel2007.html

http://www.homeandlearn.co.uk/ME/MicrosoftExcel.html

http://www.homeandlearn.co.uk/WD/WebDesign.html

http://www.homeandlearn.co.uk/CSS/CSS.html

http://www.homeandlearn.co.uk/JS/javascript.html

http://www.homeandlearn.co.uk/NET/vbNet.html

http://www.homeandlearn.co.uk/php/php.html

http://www.homeandlearn.co.uk/csharp/csharp.html

http://www.homeandlearn.co.uk/java/java.html



Mr Irate12 High Street

EvercreaseEV1 EV1

If you wanted the left side of the address in a straight line, you could use tabs.

1. Highlight the address2. Click the left align icon to set the address back to the left hand side3. Click Format > Tabs4. Enter a tab stop position and click the Set button5. Then click OK6. Position your cursor at the start of each line7. Press the tab key on your key board

The result is this style of address: Mr Irate

12 High StreetEvercreaseEV1 EV1

And now on to another exercise for you to complete.

Do the Section Two exercise -->

Move on to Cut, Copy and Paste techniques-->




Exercise Two - Expenses Form

Download the document you need for this exercise

Councilman Todd has sent his chauffer to your house. The chauffer hands you a rather scruffydocument. It is the Councilman's expense form. The chauffer tells you that Councilman Todd wants thelook of the document improved. Or else.

You don't quite know what he means by "or else", but you decide not to incur Councilman's Todd's wrathanyway. You'll do it. The document currently looks like this:

See the messy version of the expenses form

For this exercise, improve the look of Councilman Todd's Expense form, so that it looks as neat as thefinished version of Constable Tucker's Crime Statistics.

Your finished version might look like this:

View the finished version

Your finished document should include the following: Bold text, italics, Bullets, Tabs, Change of font andfont size, centre alignment.

Good luck!

Move on to Cut, Copy and Paste techniques-->





http://www.homeandlearn.co.uk/MW/ExpensesForm.doc

http://www.homeandlearn.co.uk/MW/expensesMessy.html

http://www.homeandlearn.co.uk/MW/expensesClean.html


Cut, Copy and Paste Techniques inMicrosoft Word

In section three, you'll learn all about cutting text, copying text, and pasting text. Wordprocessors come into their own with Cut, Copy and Paste, and those three operations are the primaryreason why the typewriter is now practically a museum piece.

There is a document that goes with this section, so click below to download it.

Download the document for this section

Off we go.

Cutting text

There are a number of ways to cut text, and you'll learn three techniques in this part: using the menu, usingthe right click menus, and using the keyboard.

We're now going to chop out the unnecessary bits from the letter you downloaded above.The first thing tocut out is the double use of "Dear" in the first line. To cut text, use one of the following techniques:

Technique 1 - Menu Cutting

Highlight the text you want to cut. In the image below, the word "Dear" is highlighted. This is the wordwe want to cut:

From the menu bar, click Edit > Cut

Your highlighted text has gone:

Technique 2 - Right Click Cutting



http://www.homeandlearn.co.uk/MW/CutCopyPaste.doc

Highlight the text you want to cut:

Click on the highlighted text with the right mouse button to get the pop up menu

Choose "Delete Repeated Word", by clicking it with the left mouse button

Technique 3 - Keyboard Cutting

1. Highlight the word or words you want to cut2. Hold down the Ctrl key on your keyboard3. Keep the Ctrl key held down4. Press the letter “X” on your keyboard5. Your highlighted text is cut from your document

And that's all there is to cutting text. Keyboard cutting is often the quickest way, as it means your fingersdon't have to leave the keys when you're typing.

In the next part, we'll look at how to Cut and Paste text.

Learn how to Cut and Paste text-->






Cut and Paste Techniques in MicrosoftWord

If you haven't already done so, download the document needed for this section:


In the letter above, we've got the two names mixed up! It was Ambulancewoman Henderson writing toConstable Tucker. So it should start "Dear Constable Tucker", and not "Dear AmbulancewomanHenderson". We'll use Cut and Paste techniques to correct the error.

Again, we'll go through three techniques to Cut and Paste.

Technique 1 - Cutting and Pasting with the Menu bar

Highlight the text you want to cut and paste.

From the menu bar, click Edit > Cut

Move your cursor to the place where you want to paste your text

From the menu bar, click Edit > Paste

Your text is pasted to the new position:




Technique 2 - Right Click

For this technique, we'll Cut and Paste Constable Tucker to the top. So do the following:

1. Highlight the text you want to Cut and Paste2. Click on the highlighted text with the right mouse button3. From the pop up menu, click “Cut” (Click with the left mouse button)4. Your highlighted text is cut5. Move your cursor to the place where you want to paste the text6. Click the new place with your right mouse button7. From the popup menu, click “Paste” (Click with your left mouse button)8. The text is pasted to the new position

Technique 3 - Keyboard

1. Highlight the text you want to Cut and Paste2. Hold down the Ctrl key on your keyboard3. Press the letter “X” on your keyboard4. The text is cut5. Move the cursor to the place where you want to paste your text6. Hold down the Ctrl key on your keyboard7. Press the letter “V” on your keyboard8. The text is pasted to the new position

In the final part of this short section, we'll learn how to copy and paste text.

Learn how to Copy and Paste text-->






More Cut, Copy, Paste Techniques inMicrosoft Word

If you haven't already done so, download the document needed for this section:


In this part of section three, we'll learn how to copy and paste text. First, notice this line in the letter:

I will not, I repeat, accept them.

We need another "will not" in there, after the word "repeat". So it should read:

I will not, I repeat, will not accept them.

We'll use copy and paste for this.

Technique 1 - Copy and Paste with the Menu bar

Highlight the text you want to Copy and Paste. In our case, the words "will not". As in the imagebelow:

Click Edit > Copy from the menu bar

Move your cursor to the new location

Click Edit > Paste from the menu bar




Your text is copied to the new location

Technique 2 – Right Click

1. Highlight the text you want to Copy and Paste2. Click on the highlighted text with the right mouse button3. From the pop up menu, click Copy (Click with the left mouse button)4. Move your cursor to the place where you want to paste your text5. Click the new location with your right mouse button6. From the pop up menu, click Paste (Click with the left mouse button)7. Your text is Pasted to the new location

Technique 3 – Keyboard

1. Highlight the text you want to cut and paste2. Hold down the Ctrl key on your keyboard3. Press the letter “C” on your keyboard4. The text is copied5. Move the cursor to the place where you want to paste your text6. Hold down the Ctrl key on your keyboard7. Press the letter “V” on your keyboard8. The text is pasted to the new position

And those are the Cut, Copy and Paste techniques. Practice them with the letter you downloaded for thissection. There are some more duplicated words in the letter. Cut them out using the techniques outlined.Re-arrange the letter so that it makes sense. You should NOT have to type anything out.

But one last word about Cut, Copy and Paste. It was mentioned that there are three techniques. Actually,there is a fourth - using the icons on the toolbar. The icons for Cut, Copy and Paste look like this:

The first icon is Cut, the second Copy, and the third Paste. If you want to cut text using the icon, first



highlight your text. Then click the Cut Icon. If you want to paste the text somewhere, position your cursor inthe new location then click the Paste icon. Instead of clicking the Cut icon first, you can click the Copy icon.Then click the Paste icon to paste your text in a new location. Try them out and see how they work.

It's probably better to just use one of the techniques outlined, the one you feel most comfortable with. Onceyou gain confidence in the technique, and begin to master it, you can always use one of the others.

And that ends this veru short section. In the next part, you'll learn all about Clip Art in Microsoft Word.

Move on to the Clip Art section -->






How to Insert Clip Art into Microsoft WordClip art is a picture or graphic that can be inserted into a word processed document. Clip art comesin a wide variety of formats and styles, from a simple cartoon to a photographic image. Microsoft Wordcomes with its own clip art collection that you can use. We'll see how to do that in this section of thecourse. When you have finished, you will have produced the document below:

OK, let's get started.

Inserting Clip Art

The first thing to do is type your text into a new document. So go ahead and type the Mr Presto story inyour new page. If you don't fancy typing it all out, click below to download a copy:

Download the story

When you've typed all that you can insert some clip art. (Note: The dialogue boxes are from Word 2000. Ifyou have a version of Word greater than 2000, then download your version here.)

1. Position your cursor at the end of your text2. From the menu bar, click on Insert3. From the drop down menu, move you mouse down to “Picture”4. A sub menu appears5. Select Clip Art6. The following dialogue box appears:



http://www.homeandlearn.co.uk/MW/ClipArtStory.doc

http://www.homeandlearn.co.uk/MW/Inserting%20Clip%20Art.doc

The clip art is arranged into categories. To view the Clip Art in a category, click a category with your leftmouse button. To insert the magician and his rabbit, click the "Animals" category. The dialogue box willnow be this:

Click on the magician with the left hand mouse button. You'll see the following:

The first one of these four icons is the one we want - insert clip. So click the first icon of the four. Theimage is inserted into your document. But the Clip Art dialogue box won't disappear. To get rid of thedialogue box, click the little X at the top right of the box.

You will see that your Clip Art has been inserted. Except it will probably be just a little too big. Don't worry;we can resize it quite easily.



Learn how to resize Clip Art -->






This is an on-going tutorial on Clip Art in Microsoft Word. The first part of this tutorial is here: Part one ofthe clip art tutorial.

How to Resize your Word Clip ArtNow that you have inserted your Clip Art, click on your image with the left mouse button. You should seesome little black squares appear around the edges of your Clip Art. These black squares are the sizinghandles, as in the image below:

To change the size of your image, move your mouse pointer over one of the little black squares, thebottom right square is the best one for our purposes.

Your mouse pointer will change to the shape of a double headed arrow. Like the one below

When your pointer has changed shape, hold your left mouse button down. The pointer will now change intoa cross shape. With your left mouse button held down, drag your mouse upward and to the left. Let go ofthe left mouse button when you're happy with the size.

If you let go of the mouse button and the image is not the size you want, just try again. If your image losesthe black squares around the edges, click on the image to get them back.

Your document should now look something like the one below:



To move your image to the right hand side, try this:

1. Click on your image to get the black sizing handles back2. Hold down your left mouse button.3. Keep the left mouse button held down4. Drag your mouse to the right

What happens? Nothing! The image refuses to move to the right hand side! What's going on? And how doyou move an image in Microsoft Word?

Click the link below to move on to the next part of the tutorial:

Learn how to move Clip Art in Microsoft Word-->







How Move Clip Art in Microsoft WordThe reason the image in the previous section won't move to the right is because of the way it is formatted.The wrapping style is set to "In line with text". What this means is that you can move your image up, andthe text will shift to the top and bottom of the image. But it won't move to the right. It will be like this onebelow:

To move your image anywhere on the page, do the following:

1. Click on your image so that it has the black squares around its edges2. Next, click Format from the menu bar3. From the drop down menu, choose Picture4. The following dialogue box appears (Word 2000)

This is not the tab strip we want, so click on the word "Layout". The Layout tab strip displays. It looks likethe one below:



Make sure your settings are like the one in the image:

Wrapping style - SquareHorizontal alignment - Right.

Click on both of these with your left mouse button. When you're done, click the OK button.

You should now be able to move your image around the page, and put it anywhere you want. To do that:

Click on your image with your left mouse buttonThe mouse pointer will change shape to a pointed-arrow cross, and the black boxes around theedges are now white boxes:

Keep the left mouse button held down, and drag your mouse outwards to the rightYou should see something like this on your page:



What you need to do is position the image near the top. You can move your image to the right of thetext. Like in the picture below:

When your image is in position, let go of your left mouse buttonYour document should now look like the one below

The right side of the story is a bit messy, though. In the next part of the tutorial, we'll see how to straightenup the text.

Learn about text wrapping Microsoft Word-->







How to Wrap Text in Microsoft WordAs you can see, we are getting there. Only a few things left to do. The first is to straighten that text out. Wecan do that quite easily. After that, we'll take a look at text wrapping.

To straighten the right edge of the text, do the following:

Highlight all the text from "Et Voila!" right down to the end "And they say entertainment is dead!"Click the justify icon in the toolbarThe justify icon is the one on the right below

Next, Highlight "Et Voila!", and click the centre iconThe centre icon is second from the left in the image aboveYour document should now look something like this:

Text Wrapping

Just one final thing to do, and that's adjust the space between the left edge of our clip art, and the rightedge of our text. We want more of a gap there.

To adjust the spacing between the text and the clip art,

1. Click on the Clip Art image2. Click Format from the menu bar3. From the drop down menu, select Picture. This will bring up the “Format Picture” dialogue box

again4. Click on the word “Layout” to bring up the Layout tab strip once more5. Click the “Advanced” button. This will bring up the Text Wrapping tab, as in the image below



There's a lot to take in with that dialogue box. Concentrate on the bottom part, though. Where it says"Distance from text". You can see four text boxes: Top, Bottom, Left, Right. We want the text box thatsays Left. This means the Left edge of the image.

So change the value in this text box. Yours will probably be 0.32 cm. You can use the little arrows at theside to change the value, or just type in the number. Change the value to 1.5 cm. Click OK when you'redone.

You'll be taken back to the "Format Picture" dialogue box. Click the OK button on this dialogue box. You'llsee the distance between your text and your Clip Art has changed. It will look like this:

And that's it! You're finished! You can now insert Clip Art into a document, and wrap text around yourimage. If you're not too confident about your new skills, go back to the beginning and start this section allover again - practice makes perfect!

The next section of the course is all about working with Multi-Page documents. To continue, click the linkbelow.

Move on to Multi-Page documents and Microsoft Word-->






Creating Multi-Page Documents inMicrosoft Word

In this section, you're going to create a document with more than one page. You'll learn how toinsert a file into your Word document. You'll add a header and footer to your document, and put some pagenumbers at the bottom. You'll also learn about Page Preview.

First, there is a file you need for this section. It's is a plain text file. Instead of left clicking the link below,click on the link with your right mouse button. From the menu, Choose either "Save Targe As" (InternetExplorer), or "Save Link As" (Firefox/Netscape). Save it to your own hard drive. Make a note of the locationwhere the file is being saved to. Here's the file, then:

Right Click here to save the file you need for this section

So, off we go. Let's see how to insert this text file into a Word document.

Open a new Microsoft Word Document. If you already have Word opened, you can click on File in themenu bar. From the drop down menu, select New. From the dialogue box that appears, choose BlankDocument.

Before we insert the text file, we can set up our margins and tabs. To set the margins for the entiredocument, do the following:

Click File from the menu barFrom the drop down menu, select Page SetupEnter the same values in the text boxes as the one below

The values to set are these:

Top - 2.5 cmBottom - 2.5 cmLeft - 3.5 cmRight - 3.0 cmHeader - 1.25 cmFooter - 1.25 cm

When you're done, click OK. You will be returned to your blank page.

We're going to set up a Tab Stop for the first line of each paragraph. We can then indent by pressing theTab key on the keyboard. To set a Tab stop, do the following:



http://www.homeandlearn.co.uk/MW/Little%20Thumb.txt

Click Format from the menu barFrom the drop down menu select "Tabs"The following dialogue box appears

We're going to change the Default tab stop. A default is a number that is built into the programme. If youlook at the top right of the Tabs dialogue box you'll see the figure of 1.27 cm for the "Default tab stops".This default number will be the same for everybody with the same version of Microsoft Word. You can, ofcourse, change it. But what you are changing here is the size of the jump that the cursor makes when youpress the Tab key on your keyboard. So with the cursor blinking on the first line, when you press the tabkey, your cursor will jump 1.27 centimetres.

Click inside the text box next to "Default tab stops". Delete the number 1.27 and type in 1.5 insteadWhen you have finished, click the OK buttonOn your new blank page, make sure your cursor is blinking at the start of a linePress the tab key on your keyboardYour cursor should now jump 1.5 centimetres.

All right, time to insert the text file. We'll do that on the next page.

Move on to the next part of the tutorial -->






Insert a Text File into Microsoft WordThere is a file you need for this section. It's is a plain text file. Instead of left clicking the link below, click onthe link with your right mouse button. From the menu, Choose either "Save Targe As" (Internet Explorer),or "Save Link As" (Firefox). Save it to your own hard drive. Make a note of the location where the file isbeing saved to. Here's the file, then:

Right Click here to save to file you need for this section

Insert a text File

To insert a file into your Microsoft Word document, do the following:

From the menu bar, click InsertFrom the drop down menu, click "File", as in the image below:

When you click File, the following dialogue box appears:

You now need to search for the Little Thumbs text file you saved earlier. Click the black arrow on theFiles of Type drop down list. Select Text Files from the list.



http://www.homeandlearn.co.uk/MW/Little%20Thumb.txt

If you saved the file to your My Documents folder, you should see the file appaear.

If you didn't save the file to your My Documents folder, click the Look In drop down list at the top of thedialogue box. Search for your saved text file by clicking on a drive letter (probably C:). When you've foundyour file, do the following:

Select the text file called "Little Thumb" by clicking on it with the left hand mouse buttonWhen it's selected, click the "Insert" button at the bottomThe Little Thumbs text file is inserted onto your page

If you were successful, you should now be looking at a 6 page document in Microsoft Word. The first linewill say "Little Thumb, by Charles Perrault".

If you notice the font shortcut boxes on your toolbar, they will probably be this:

(If you can't see those boxes, click View from the menu bar. From the drop down list, select Toolbars.You'll get a sub menu popping up. Make sure there is a tick next to Formatting. If not, click the word"Formatting" with your left mouse button.)

What that is telling us is that our entire text has the font "Courier New", and the size of this Font is 10points. We can change those two. To change the Font to Times New Roman, do the following:

Click Edit from the menu barFrom the drop down menu, choose "Select All"Click the black down-pointing arrow just to the right of "Plain Text"The following drop down list appears

Select "Normal" by clicking it with your left mouse buttonClick anywhere on your black highlighted text to deselect it. Now take a look at the font shortcutboxes. They will probably look like this:

The entire text of your document has now changed to Times New Roman, 12 points.



Our heading seems a little small, though. So change it to Arial 16 points. (You should know how to do thisby now - Highlight the title, click Format > Font. Or use the shortcut toolbar by clicking the little blackarrows to see a drop down list of fonts and font sizes.)

We'll now add some Headers and Footers to our Word document.

Learn how to insert Headers and Footers into a Microsoft Word document-->

<--Back to the Microsoft Word Word Contents Page





Headers and Footers in Microsodft WordHeaders and footers are pieces of text, or graphics, that appear at the top and bottom of a page. After youset up a header and footer, they will appear on all of your pages. You can add a page number to a headeror footer, and Microsoft Word will automatically insert the right page number for you.

To set up a header and footer for your Word document, do the following.

From the View menu, Click Header and Footer

The following toolbar appears on your page:

Notice how the top of your page has dashed lines. This is the Header area. The Header and Footer toolbarcan be quite complex. To make life easier, we're not going to use it much.

The cursor will already be flashing inside the Header area, waiting for you to type some text. Before youtype anything, do this:

1. Set up a Tab stop by clicking on the Format menu at the top , then select Tabs2. From the dialogue box that pops up, enter 5 cm as a tab stop position3. Click the "Set" button4. Click OK5. Next, press the Tab key on your keyboard6. Your cursor will jump to the tab stop position you set - 5 centimetres7. Type in the words Little Thumb

We're now going to draw a line underneath Little Thumb, but from the left edge of our page to the final "b".When we're finished, it will look like this:

That's what we want to appear on every page, except the first page. We'll learn how to exclude the firstpage in a moment, but to get the line underneath your text you'll need to use the drawing tools. This is notthe only way to do it, but as you'll be using the drawing tools in a later section, it's well worth making a starton them now.



So click below to continue this lesson.

Click here to continue this lesson -->






How to Format your Microsoft WordHeaders

In the previous section, you learnt how to enter text in the Header area of the page. We'll now seehow to add some extra formatting to the Header area.

So, click View from the menu barFrom the drop down list, move your mouse down to ToolbarsFrom the Sub Menu that appears, click Drawing with your left mouse button:

You should see the drawing toolbar appear. It might be at the bottom of the page, but it will look like this:

The important one for us is the diagonal line, after "AutoShapes. It is circled below:

1. Click on the diagonal line with your left mouse button2. Now move your mouse pointer up to your Header area3. Your mouse pointer will now be a cross shape4. Click with your left mouse button near the left of the Header area5. Keep your left mouse button held down, and drag your mouse to the right6. Let go when yours looks something like the one below

If your line is not straight, you can do something about it. First, be aware of the two different shapes yourmouse pointer can turn into.

If you want to straighten your line, or if you want to resize the line, the mouse pointer should look like this:



If you want to move your line, the mouse pointer should look like this:

The square box indicates that the line is selected. You select the line by clicking on it with the left mousebutton. You can't straighten, resize, or move the line until you have selected it.

To straighten a line then, move your mouse pointer to the right hand square white box, until your mousepointer changes to the shape of the double-headed arrow.

With your left hand mouse button held down, drag your mouse up or down until the line is straight.Let go of your mouse when you're happy with your line

At the moment, the line's a little too big. We can shorten it.

Again, move your mouse to the end of the line, over the white square boxHold down your left mouse button when the mouse pointer changes to the shape of the double-headed arrowDrag your mouse left to shorten the lineDrag your mouse right to lengthen the line

Your line should now look something like the one below:

We can move it up a bit now.

Move your mouse pointer somewhere in the middle of your line, making sure you have clicked theline to select itYour mouse pointer will turn into a arrow-headed crossWith your left mouse button held down, drag your line upwards

You might have found that the line won't go exactly under the text. When you try to move your line, it mightjump up too much. To solve the problem, you need to learn how to use the Drawing Grid. This gives youmuch finer control of how far objects like lines can move on the page. We'll see how to use that in the nextpart of this lesson.

Learn how to use the Drawing Grid in Word -->






How to Draw Lines with Microsoft WordIn previous sections, you learnt how to enter text in the Header area of the page (here), and how to draw aline under text in the Header (here). In this part, we'll see how to use the Drawing Grid, so that we canmove our line right under the text.

At the moment, out Header looks like this:

But we want it to look like this:

At the moment, our line jumps too far when we try to move it up. This means we can't get the precisealignment we need. To solve it, the Drawing Grid is needed.

The Drawing Grid

Click the word "Draw" on the Drawing toolbar:

When you do, you get a pop up menu. Select "Grid" from the pop up menu by clicking on it with the leftmouse button, as in the image below.

The following dialogue box appears. It lets you set how far drawing objects will jump when you move themabout.



The section of the dialogue box to concentrate on is "Grid settings". Yours will probably be 0.32 cm for theHorizontal and Vertical spacing. Click inside these two text boxes and change yours to the settings above.Click OK when you have finished. (If your measurements are not in centimetres, click Cancel on the boxabove. Then from the Word menu bar, click Tools > Options. Click on the General tab. At the bottom,change the Measurement Units to centimetres.)

Click you line in the Header area so that the two white boxes are on the ends. In other words, select yourline. Now try to move it up again. With your new settings, you should be able to move your line preciselyinto place. Like the one below:

Your Header and Footer toolbar should still be displayed. We need one thing from the toolbar, and that'sthe Page Setup option. This is because we don't want our Header to appear on the first page. We wantour Header to start on page two. The Page Setup icon looks like this:

When you click Page Setup, the following dialogue box appears:



Make sure you have a tick in the box that says "Different first page". This will ensure that the Header textand our line don't appear on the first page. Click the OK button when you have the tick in the "Different firstpage" box. (To put a tick in the box, click on it with your left mouse button.)

Finally, Click the word "Close" on the right hand side of the Header and Footer tool bar.

We can get a good look at what our Header looks like from Print Preview. As it is, the Header is hard to seewhen the Header and Footer toolbar is closed. It's all greyed out and faint.

Learn about Print Preview in Microsoft Word -->






Preview your Microsoft Word Documentsbefore Printing

As it's name suggests, Print Preview lets you to see what a document would look like if it were printed out.This allows you to make changes and revisions to your document, if you don't like the way it looks.

To bring up Print Preview, do the following:

1. Click File from the menu bar2. From the drop down list, click Print Preview3. You are taken out of your Print Layout view4. You can now examine what your document will look like when it is printed out

When you're in Print Preview, the toolbar will change. It will look like this:

Zoom

If things look too small in Print Preview, there are two way to zoom in closer. You can click the magnifier,which is the second of the two icons. Then click the page you want to zoom in on with your left mousebutton. To zoom out again, click your right hand mouse button.

The second method is to click the black down-pointing arrow, just to the right of 25%. You'll get a dropdown list of values. Click one with your left mouse button:

View Multiple Pages

Another handy icon on the Print Preview toolbar is the Multiple Pages icon, the fourth one along. Click onthe icon with your left mouse button to get the following:



There are six Multiple Page options to choose from. Click the second one to view two pages at a time. "1 x2 Pages" means one row, with 2 pages in the row.

But zoom in on your new Header and see what it looks like close up. When you have finished viewing yourwork, click the "Close" button on your Print Preview toolbar. You will be taken back to your Print Layoutview.

Having seen what your Header looks like, we can now move on to inserting some page numbers. We'llinsert the page numbers into the Footer area of the Page.

Learn how to insert page numbers in Microsoft Word -->






How to Insert Page Numbers in MicrosoftWord

Microsoft Word allows you to insert page numbers into your document. This is done (usually) in the Footerarea of the page. The Footer is just the opposite of the Header. You can do the same things with theFooter as you can with the Header. We'll see how to insert page numbers into the Footer.

Let's get started.

Click your mouse anywhere on the first page of your document, so that your cursor is blinking on and offsomewhere in your text. To put pages numbers into your document, you could click on Insert > Pagenumbers. But we'll use the Header and Footer method, to give you some practice with the Header andFooter toolbar.

1. So click on View from the menu bar2. From the drop down list click Header and Footer3. Your cursor will be blinking in the header area of your first page. The Header and Footer toolbar

will also appear.

We can use the toolbar to insert page numbers into the story. But as we want our page numbers to appearat the bottom of the page, we need to switch to Footers.

Click on the icon below to switch to the Footer area

You will be taken to the Footer area of page one

But we don't want any page numbers on the first page. We've already set it up to have a different first page,so no page numbers will appear there anyway. But we can jump to the footer area of our second pagequite easily.

Click the "Next" icon in the toolbar



You will be taken to the Footer area of your second page. We can now insert our page numbers.

With the cursor flashing in the Footer area, click the Insert Page Number icon in the toolbar, as in theimage below.

When you click the icon, the number 2 should appear in your Footer, on the left hand side.

You could leave it like that and click the Close button. When you went to Print Preview, you'd see that Wordhas automatically inserted page numbers on all your pages. But we'll apply some formatting to thenumbers, so that they look more professional.

You can format text in a Header and Footer just like you can any other text.

1. So highlight your number 22. Change the font size to 163. Position your cursor to the left of the number 24. Your number may now have a grey background5. From the menu bar, click Insert6. From the drop down menu, select Symbol

You should get the following dialogue box popping up:



You can insert any symbol you like just by clicking on one, then clicking the Insert button. The symbolwe're after is the one highlighted in the picture. Click on it with your left mouse button to see a biggerversion

Click the Insert button at the bottom of the dialogue box. A long dash will be inserted just before yournumber 2. But the Symbol dialogue box won't disappear. So click the Close button.

1. Position your cursor just the right of your number 22. Click Insert > Symbol once more3. The Symbol dialogue box is displayed again4. Make sure the same long dash is highlighted5. Click the Insert button6. Click the Close button

We can align our page numbers so that they are all in the middle of the page. To align the page numbersin the middle, position your cursor so that it is at the start of the line, just before the first long dash. Clickthe centre align icon in your toolbar.

Your Footer should now look like this one:

Finally, click "Close" on the Header and Footer toolbar.



To view the results of all your hard work, Go into Print Preview and zoom in close. You'll see that yourpage numbers have been added to all the pages in your story. And those long dashes on either side havebeen added, too.

If you have a printer, try printing a few of the pages out. The Header and Footer we've just added looksquite professional.

Create a booklet in Microsoft Word -->






How to Create a Booklet in Microsoft WordIn this section, we're going to create a little booklet. Our booklet will have a cover page, an index, pagenumbering, and some clip art. The contents for the booklet can be found by clicking the link below. Theyare a series of short tales that we have translated from the original French. Save then to your hard drive,and then unzip the file you downloaded (if you don't know how to do this, here is a short WinZip tutorial.)

First, we'll create the cover for the booklet. Click the link below to see what you will be designing:

The booklet cover (opens in a new window)

Now click this link to dowload the files you need for this section:

Download the files you need for this section: download the stories

Creating the Booklet Cover

The first thing we are going to do is to create the cover for our booklet. We'll add a page border and a littlebit of clip art.

Click File > New to create a New Microsoft Word documentKeep your finger on the Enter key on your keyboard. The cursor will move down. Stop when youhave created 2 blank pages. Scroll back up to the top and left click anywhere on the first pageClick File from the menu barFrom the drop down menu, click Page SetupEnter the following figures as the settings for your margins

Top 2 cmBottom 2 cmLeft 2 cmRight 2 cm

Still on the Page Setup dialogue box, click the Layout tab strip at the topPut a tick in the box that says "Different First Page"

Click the OK button when you have finished



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http://www.homeandlearn.co.uk/MW/stories.zip

You will have a blank page with a narrow, 2 centimetre margin around the page

Add a border to a blank page

We'll now add a border to this blank page. To add a border to your page, do the following.

Click on Format on the Microsoft Word menu barFrom the drop down menu, click Borders and ShadingWhen the dialogue box appears, click on Page Border at the top:

There are a number of areas we need to change on our Page Border tab strip. The areas we're going tochange are: Settings, Style, and Width. We'll stick with a simple design for our first attempt at a coverpage, so click with your left mouse button on "Box":

The next area we need to change is Style. The Style box gives you options for the line style you can haveas a border. There are more to choose from by scrolling down. Scroll down until you find the same one asin the picture below



The final section we're going to change on the Page Border tab strip is Width. Click the black down-pointing arrow to see a list of different sizes. Choose the one in the image below:

When you've made your three changes, there's two thing left to do.

Click the black down arrow, just to the right of "Apply To: Whole document"Change it from "Whole document" to "This section - First page only"

If you don't do this, all the pages in your booklet will end up with borders.

Finally, click the Options button in the bottom right of the Page Border tab strip:

You'll see the following dialogue box pop up:



The important part of that dialogue box for us is "Measure from".

Click the black down-pointing arrow and change it from "Edge of paper" to "Text"Click OK to return to the Page Border tab stripThen click OK on the Page Border tab stripYour new border is added to your page

Now that you have a page border, add some Clip Art. (If you haven't yet completed the Clip Art section,Move to this section.) Add clip art to the top and bottom of your page

When you have finished, your document should look something like this one:

See what your document should look like

In the next part, we'll add a title to the front cover, with some nice shading behind it.

Add a Title to your cover page -->

<--Back to the Microsoft Word Contents Page




http://www.homeandlearn.co.uk/MW/bookletcover2.html


This tutorial is part of an ongoing lesson. View the first part here

Create a Cover Page in Microsoft Word

We'll now add a title to the front cover, with some nice shading behind it. When you're finished, yourdocument will look like this one: view the finished document.

To add a Title, do the following:

Move your cursor up to the middle of your pageType in the words "fairy tales". Centred your text on the page.Change the size of your font to something quite big, perhaps 72 pointsPick a nice font from those available to youIn the image below, the font is Impact

You may or may not have this font on your system. If not, use a font that catches your eye. As long as it'snice, big, and in the middle of the page, it doesn't matter.

Next, highlight the entire line of text (NOT just the words "Fairy Tales")From the menu bar, click on Borders and ShadingClick the word "Shading" to select that tab stripIt should look like this one:

Notice that the "Apply to" text box says Paragraph. This will ensure that only the line we've highlighted



http://www.homeandlearn.co.uk/MW/bookletcover.html

will change colour.

In the Patterns text box, it says "Clear". This means a background colour without any pattern on it. We'llstick with these settings.

To add some colour, then, click one of the colour squares. To keep it nice and simple, go for one of thegrey colour squares on the top row. Click on one of the squares with your left mouse button to select ashade of grey. When you're done, click the OK button. The background of your text will be highlighted likethe one below:

And that's it for our simple cover design. The whole thing should look like the one in the page below (yourclip art will probably be different):

What your cover page should look like

OK, so it's not a professional book cover, but it's not bad for a first effort! And it will teach you thetechniques you can use to design a better one.

With a cover designed, we can move on to an index. You might argue that you can't index the contents of abooklet if you don't have any contents! Nevertheless, we can set up an index page and then add the rightstory titles and page numbers later.

Create a Table of Contents page to your booklet -->





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This tutorial is part of an ongoing lesson. View the first part here

How to Create a Table of Contents inMicrosoft Word

Before we create the Table of Contents page, we need to change the margins on page 2. At the moment,they are to rather wide values. This is because of our cover page.

So, move your cursor to the very top of your blank second page, do the following:

Click on File from the menu barFrom the drop down menu, click on Page SetupThe Page Setup dialogue box appears.Enter the following figures for the margins

Top 2. 5 cmBottom 2. 5 cmLeft 3 cmRight 2. 5 cm

Click the black down arrow on the Apply To boxChange it from "Whole Document" To This point forward, as in the image below:

It's important to make sure that any borders are switched off.

So click the Layout tab strip on the Page Setup dialogue box aboveClick the Borders button at the bottom

You get another dialogue box popping up. On this dialogue box, click "None" for the Border setting. Andmake sure the "Apply To" reads "This section - All except first page", as in the image below:



Now click OK. Keep clicking OK until you are returned to your Word document

What you should now have is a blank second page with different margins to the first page, and no border.We can now add our Table of Contents page.

There's not a lot to the Table of Contents page. You already know how to change the font size, make itbold, and change to a different font. The only thing you haven't learned yet is about Leaders.

Adding Leaders to your Microsoft Word Documents

A Leader is just a series of dots after some text. Like this:

Story One .......................................................

You set up a Leader like this:

First type in the text Story One. Format it to your liking.Hit the Enter key on your keyboardType in Story TwoKeep hitting the enter key and then typing "Story" plus a numberStop when you have Story FiveHighlight all the lines that have Story on them"Your page should look like the one below:



The Leader works in conjunction with the Tabs. So click on Format from the menu bar. From the dropdown list, select Tabs. You get the tabs dialogue box popping up.

You can see that there are 4 different types of Leaders on the Tabs dialogue box. Actually three, becausenumber one says "None".

Enter a Tab stop position, say 12 cmIn the Leader section of the Tab dialogue box, click 2Click the Set button at the bottomClick OK to return to your document

To see how your Leader works, position your cursor so that it's flashing after the letter "e" of "Story One".Press the tab key on your keyboard (The tab key is the one just above the Caps Lock, on the left handside)

You should find that the cursor jumps to your tab stop position, and the dotted line is inserted.

Do the same for all the lines of your Table of Contents page, so that it looks similar to the below:



And that's it. You have designed a simple Table of Contents page. But then Table of Contents pages oftenare simple. Complicate them too much and nobody will be able to find things in your booklet! The onlything left to add for our Table of Contents page is some page numbers, and the story titles instead of StoryOne, Story Two, etc.

You're now ready to inert your stories. If you haven't yet been through the lesson on how to insert a textfile, click below.Similarly, if you haven't yet done the sction on inserting Clip art, click the link.

How to insert a text file

How to insert Clip Art

In the next section, we'll take a look at how to insert a page break.

How to Insert a Page Break in Word-->






How to Insert a Page Break in MicrosoftWord

If you want to start a new page in Microsft Word, and you already have 1 or more pagescreated, you can simply keep pressing the Enter key on your keyboard. The cursor will then move downthe page. When it goes past the bottom, a new page will be created.

However, there is an easier way - the Page Break. This is quite simple.

If you've been working on the Table of Contents page in the last section, then tap your enter key a fewtimes after "Story Five". If you haven't been working on the Table of Contents page, make sure your cursoris flashing on a new line (though it doesn't have to be). Then do the following:

Click Insert from the menu barFrom the drop down list, click Break (right at the top)The following dialogue box appears

What this is telling you is that you can force a break. There are different types of break that you can force.We want to force a Page Break. This is already selected, so just click OK.

What this will do is cause Word to give you a new page. But you are controlling where this new pagecomes. This will come in very handy when you are inserting the stories into your booklet.

The result should be that you are now on page three of your booklet.

Download the stories, and insert the first one (This is covered in the section How to insert a text file Youcan download the stories on that page, too.). Format the text and title to your liking. Then add some clip artto the top right of the story. (This is covered in the section How to insert Clip Art )

Move your cursor down the page to a new line, and then enter another Page Break. Insert another story,and some more clip art where appropriate. When you've finished inserting all five stories, don't forget to goback your Table of Contents page and insert some page numbers! You can also rename the Story One,Story Two, etc, titles to the title of the stories you inserted.

In the final part of this section, though. We'll show you a more advanced way to create a Table of Contents.

Advanced Word - Table of Contents -->






Microsoft Word Advanced - Create a Tableof Contents

The tables of contents page you created earlier was only a simple one. There is a better way to do it.Though it is more complex. We'll see how to do that now.

You can let Microsoft Word create your Table of Contents for you. Before we do that, make sure you gothrough your document and highlight any titles. In our Booklet, we had titles like "The Crow and the Fox",and "Puss in Boots". Highlight these one at a time. Then from the Style drop down box, select Heading1, as in the image below:

This will turn all of your Titles into the Heading 1 Style. We can then tell Word to base our Table ofContents on the Heading 1 Style.

If you have any sub headings in your long documents, turn these into Heading 2 or Heading 3 styles fromthe drop down box. You can then tell Word to add these sub headings to your Table of Contents page. Butour booklet is only simple, so we only need the Heading 1 style.

Once all your titles are formatted to your chosen Styles, do the following.

Move your cursor to the page on which you want your contents page to appear. Then from the menubar, click on InsertFrom the drop down menu, click Index and Tables.The Index and Tables dialogue box will appear. Click on the Table of Contents tab at the top,to see the following:



In the dialogue box above, we've elected to Show page numbers, and to Right-align pagenumbers. We've also set the Tab leader to be dots. As we want to build our contents page on ourchosen Styles (Heading 1), click the Options button at the bottom. The following box appears:

The Styles chosen have a tick next to them. To get rid of an option, simply click inside the textbox anddelete the number. For our booklet, click inside the 3 textbox and delete this number. Do the same fornumber 2. You should then be left with a tick next to Heading 1. Click OK.

We can modify the font used for the Tables of Contents. We'll make sure ours matches our Heading 1style. So do this:

Click the Modify button on the Table of Contents tabYou'll get a Style box popping upClick the Modify button on this box to get the Modify Style box, which looks like this:



The area we're interested in is circled in red, Based on.

From the drop down box, select Heading 1. Then click OK.Click Apply on the Style box to return to the Table of Contents tabThen click OKYour new table of contents will appear, as in the image below:

When you move your mouse over a title, it changes to a hand. This allows you to click on a story, and haveWord jump to that section. Notice, too, that Word has inserted the page numbers and story titles for us.Much easier than typing, when you get the hang of it!

In the next part of these Word tutorials, we'll see how to create a logo.

Learn How to Create a Logo in Microsoft Word -->






How to use the Drawing Toolbar inMicrosoft Word

In this section, you'll see how to use the drawing toolbar. You'll design a Logo to give you someexperience drawing and moving shapes around the page. We'll start with something simple, just a basicshape with some text added. This is the Logo you'll be designing:

So start Microsoft Word if you haven't already. You don't need to add any special formatting to yourdocument. Just leave the margins and page set up as they are.

For this section, you need the Drawing toolbar displayed. If you can't see your drawing toolbar, click onView from the menu bar. From the drop down menu, move your mouse to "Toolbars". From the submenu that appears, make sure there is a tick next to Drawing. If there isn't, click on Drawing with yourleft mouse button. Your drawing toolbar is displayed. If it's not at the top with all the other tools, look at thebottom of the screen. This is the Drawing toolbar:

To add an oval to your new page, click on the oval in the Drawing toolbar:

Move your mouse pointer to your white page. (Anywhere on the page will do). Your mouse pointer will turninto a thin cross.

Hold your left mouse button downKeep it held down and drag your mouse across the screenLet go when you're happy with the sizeYour shape will look something like the one below:

If you hold your mouse over any of the white squares, your mouse pointer will change to the shape of adouble-headed cross. This is the resize mouse pointer. To resize, hold down your left mouse button anddrag in or out. The resize pointer looks like the one below:

Move your mouse pointer to the edges of the shape and the pointer turns into a arrow-headed cross. Thisis the Move pointer. To move your shape, hold down your left mouse button and drag the shape to the



position you want. The Move pointer looks like this:

Once you have moved your shape into position, you can start to format it. We'll add some colour to ourlogo.

How to Add Colour to Your Microsoft Word Logo

To add a coloured background to your shape, do the following:

Make sure that your shape is highlighted (has it got the white squares? If not click on the edges ofthe shape with your left mouse button)From the menu bar, click FormatFrom the drop down menu, click AutoShape. ( Or click on the edges of your shape with your rightmouse button. Then click Format Auto Shape from the pop up menu.)

You'll get the Format Auto Shape dialogue box popping up. Click on the "Colours and Lines" tab at thetop. Your dialogue box should look like this one:

The area we're interested in is Fill, right at the top of the dialogue box. At the moment, it is set to a whitecolour. Yours may even say No fill, meaning just the outline of the shape. To add a colour, click the blackdown-pointing arrow just to the right of the Fill drop down box. You should see the colour box appear:



To choose a colour for your shape, just click on one of the coloured squares with your left mouse button.Then click OK to close the dialogue box. Your shape should now have a coloured background.

With the shape still selected, we'll add a shadow to our oval and some text. We'll do that in the next part ofthis tutorial.

Add a shadow and some text to a Shape in Word -->






How to Add Shadows and Text to yourMicrosoft Word Logo

In the previous section, you learned how to use the drawing toolbar to create an oval shape. You thenadded some colour to the shape. In this part, you'll learn how to add a shadow to a shape, and how tocreate some text on top of the oval.

To add some shadow to your oval, do the following:

Click the shadow tool in the Drawing toolbar:

The following options box pops upClick on a shadow option with your left mouse button:

If you want a different colour for your shadow, click Shadow Settings. A menu bar will spring up acrossyour page. This one:

Click the tiny black down-pointing arrow to get the colour box popping up. To select a shadow colour, justclick on one of the coloured squares with your left mouse button:

When you're done, your shape should look something like this:



Adding Text to a Shape

It only remains to add some text to our simple logo. To add text on top of your shape, do the following:

Click somewhere in the middle of your shape, but click with your right mouse buttonA pop up menu appearsClick on Add Text with your left mouse button

Your cursor will start flashing inside your shapeAdd some text and then highlight itClick on Format from the menu barFrom the drop down menu, click Font to bring up the Font dialogue boxChoose a Font and Font sizeClick OK when you're happy with your choicesAnd here's the finished product - a simple logo

You can move the whole thing about by clicking on the logo. When you see the white squares, move yourpointer to the edges of the shape, until the mouse pointer turns into a arrow-headed cross. Hold down yourleft mouse button and drag your logo to a new position.

In the next part, we'll design a more sophisticated logo. We'll use clip art AutoShapes and group themtogether.

Learn about Auto Shapes and Grouping-->






How to Use AutoShapes to Create aMicrosoft Word Logo

In the previous sections, you learned how to create a simple logo. We'll now create a more sophisticatedlogo using AutoShapes. The logo we're going to design is this one:

Again, it's not terribly complex, but it will demonstrate the use of AutoShapes, and Grouping. Off we go,then.

To get started on the logo, click AutoShapes in the Drawing toolbar. You get a pop up menu of availableshapes. There's loads to choose from. In the image below, the Basic Shape sub menu is displayed:

To select a shape, you click on one with your left mouse button. Then draw the shape on your page, as youdid with the oval in the first logo.

But we don't want any of those shapes. We want to get at the clip art shapes. To do that, click MoreAutoShapes at the bottom of the menu.

You get the familiar Clip Art dialogue box popping up. It's a bit slimmer this time. Scroll down until you getto the "Miscellaneous" category, as in the next picture:



Click on Miscellaneous and you'll see the shapes available. Scroll down until you see the one in thepicture below, then click it with your left mouse button:

Click the Insert clip icon with your left mouse button. The shape will be transferred to your page.

With the Clip Art dialogue box still open, move down to the next shape (the "L") and insert that clip as well.Get rid of the clip art dialogue box by clicking the little X in the top right of the box.

You should now have two shapes on your page. They'll look a bit big, but don't resize them yet. We'll dothat soon. For now, move the L-shaped shape into position. Make sure your mouse pointer is in the shapeof a arrow-head cross.

Move Step 1 - The Mouse pointer will change shape



Move Step 2 - Hold down your left mouse button and drag the shape into position

Move Step 3 - Let go of the left mouse button when the shape is in position

With the two shapes in position, we can now group them together.

Learn how to Group Shapes in Microsoft Word-->






This lesson is part of an ongoing tutorials.View the first part here.

How to Group Shapes in WordIf you draw or insert two shapes onto your page, both shapes can move about separately. Click on oneshape and move it, then click on the other and move it. Both shapes are considered different objects. Youcan group shapes together so that they become one single shape. That way, they move about as one.Which is what we want.

To group your two shapes, you need to select both of them, so that the two shapes have the square boxesaround them.

To select more than one shape, do this

Click on the first shape with your left mouse buttonThe white squares surround the first shapeHold down the Shift key on your keyboard (The shift key is the one you use for capital letters.)Keep the Shift key held down and then click with your left mouse button on the second shapeBoth shapes now have the white squares around them, and both are now selected

With both shapes selected, you can group them together.

To group the shapes, click on Draw in the Drawing toolbarThe Draw menu pops upClick Group right at the top of the menu, as in the image below

Your shape will now be one single object, with white squares around the edges.

With the two shapes grouped as one, you can go ahead and resize it, just like you did with the oval. Whenit's the size you want, move the image around your page.

In the next part, you'll see how to add text in a textbox, and move that around the page. You'll also groupthe textbox with your shapes to create one single object that you can move around

Learn how to add a textbox in Microsoft Word-->






This lesson is part of an ongoing tutorials.View the first part here.

How to Add a Textbox to a Microsoft WordDocument

With the logo in the first part of this tutorial, some text was added by the side of the new groupedAutoShapes. This text was also grouped with the shapes, so that the whole thing could be moved aroundthe page, as in the image below.

Note the dashed lines. These indicate what is being moved in one go. Here, the shapes AND the text arebeing moved.

To group the text and the shapes, you need to add a Textbox Object to your page. This is quite easy.

From the main menu bar at the top, click on InsertFrom the Insert menu, click TextboxMove your cursor back to your pageHold down you left mouse buttonKeep it held down and drag out a textbox, as in the image below

When you let go of your mouse, your textbox will look like this:

Note the cursor flashing inside of the textbox. Type an address in there, and format the text to your liking.When you're done, you'll have something like the one below:



Move your mouse anywhere on the dashed lines (but not the white boxes), and the cursor will changeshape. Hold down you left mouse button when it does. Move your textbox close to your shapes, as in theimage below:

When your cursor is the same as the one in the image above, click with your right mouse button. This willbring up a new menu. We'll format the textbox so that it doesn't have a solid line round the edges. Here'sthe menu you should have:

Click on Format Text Box. When you do, you'll see this dialogue box:

There are many things you can change about your textbox. But we only want to remove the lines around



the edges. To do that, click on the Colour drop down box in the Line section:

Select No Line. Then click OK. Your textbox will then have the lines removed.

To group the textbox with your shapes, do this:

Click on the textbox with the left hand mouse button to select itHold down the Shift key on your keyboardClick on the shapesBoth the textbox and the Shapes will then be selectedClick anywhere on the selected area with your right mouse buttonFrom the menu that pops up, click Grouping > Group, as in the image below

Your textbox and your shapes will then be as one object. Move your new object around the page and test itout. If the textbox doesn't move with the shapes, you've done it wrong! Try again, and you'll get there.

In the next part, we'll take a look at Word Art, and how we can create a logo using that.

Learn how to use Word Art -->






How to Format Text with Word ArtIn a previous lesson, we added some text to an AutoShape. The text we added was just plain text, whichwas then formatted with a font of our chosing. Another option is to use Word Art. We'll explore that in thislesson.

Examples of Word Art are these:

To insert some Word Art of your own, do the following:

Click the slanted blue A in the Drawing toolbar:

The Word Art dialogue box appears. It looks like the one below:

As you can see, there are lots of different styles to choose from. Select a style and click it with your leftmouse button. Click the OK button and you'll get another dialogue box popping up. This one is where youtype in your text, and change the font and font size.



Click the OK button when you've typed your text, and your Word Art will appear on the page. Another thingthat appears is the Word Art toolbar:

Click each of the options on the toolbar and see what it does to your Word Art. You can do things likechange the letter spacing, add a different fill colour, and rotate the text. You can always click Edit > Undoto go back to your original letters.

In the next part of the lesson, we'll see how to format some Word Art, rotate it and add a touch of 3D.

Move on to the next part of the Word Art tutorial -->






3D Text with Microsoft Word ArtIn the previous lesson, you learned how to add Word Art to a page. In this tutorial, you'll see how to use themore advanced features. We'll create something like this:

To start, click the Word Art icon on your drawing toolbar and select the first one. Click OK, and type sometext. Click OK again and the text is added to the page:

To add a bit of colour, click the Format WordArt icon on the toolbar. Or right click your Word Art andselect Format WordArt from the menu:

When you get the Format dialogue box popping up, select the Colours and Lines tab, and choose acolour from the Fill section, as in the image below:

To turn the text into 3D Word Art, click the 3D icon on the Drawing toolbar:

From the popup box, select 3-D Settings:



When you click the 3-D Settings option, you'll get another toolbar on your page. This one:

This allows you to set various 3-D options. You can rotate the text, specify the depth, and add some light.We'll start with the depth setting, which is the 6th icon from the left. Click this icon to see a new menu:

Click inside the Custom box, and change yours to 12 points (the default is 36). With the depth added, theWord Art looks a bit messy. We can change the 3D colour, to make the text stand out a bit more.

Click the 3-D colour icon on the toolbar, which is the final one. But click on the black arrow, as in the imagebelow:

Either choose a colour from the list, or click the More 3-D Colors option at the bottom. When you haveselected a colour, your 3-D text might look like this:



Not much left to do now!

To rotate your text, click the Tilt buttons on the 3-D toolbar:

You can tilt the text Up, Down, Left and Right. Experiment with the settings until you have your Word Art ina position you like.

As a final touch, add a spot of light:

When you're finished, your work might look something like this one:

Have fun!

In the next section, we take a look at Letterheads and Mail Merge in Microsoft Word.

Move on to Letterheads and Mail Merge -->






Create a Letterhead in Microsoft WordIn this section, we're going to create a letterhead document. The letterhead we create will be saved as atemplate, so that you can get to it quickly and easily. You could then use your letterhead for all outgoingcorrespondence, if you wish.

Let's get started with letterheads.

What is a Letterhead?

A letterhead is some form of design for your stationary. Typically, a name and address would be included ina letterhead, along with contact details. A logo is often incorporated into a letterhead. The one you're goingto be designing is this one:

To design a letterhead like the one above, three elements were used: AutoShapes, Textbox and a Line.

So, start a new Microsoft Word documentSet the page margins for your letter (see the earlier Page Margins lesson, for how to do this.)Add the Pyramid AutoShape (See the earlier Using AutoShapes section for how to do this.)

The Pyramid AutoShape can be added by clicking on AutoShape in the Drawing toolbar (Click on View> Toolbars > Drawing, if yours is not visible.) Click on "More AutoShapes", just like you did in thelogo lesson. When you get the dialogue box, click on the Conceptual category. The pyramid is at thebottom. But you can use any shape that takes your fancy.

When you add the pyramid, it will be rather big, so resize it to something smaller. Once you have thepyramid AutoShape on your page, can add a textbox. If you don't know how to do this, see the sectionWorking with the Textbox Object.

When you've added an AutoShape, and a textbox with an address in it, you work might look something likethis one:

But feel free to come up with your own design. Note, however, that the address above is placed in atextbox that has the Lines removed. You can then move your address in to position.



For a finishing touch, we can add a line quite easily. In fact, you already know how to add a line, becauseyou did it in the Headers and Footers section. But try this:

Click the line tool on the Drawing toolbarPosition your cursor at the top left of your pyramidHold down the left mouse buttonKeep the mouse button held down and drag the mouse downwardsLet the mouse button go when you're happy with the line length

You are aiming for something like this:

We now have three separate objects on the page: an AutoShape, a Textbox, and a Line. We now need togroup them, so that they can be moved around as one object.

To group your objects, do the following:

Click on one of your objects with the left hand mouse buttonIt will have the white squaresHold the shift key down on your keyboardKeep the Shift key held down and click a second object with your left mouse buttonWith the shift key still held down, click the third objectAll three objects will be selected and have white squares around them:

Once all the objects are selected, click on any of then with your Right mouse buttonFrom the menu that pops up select GroupingFrom the Grouping submenu, click Group (with your left mouse button)



Your three objects have now been turned into one object. Move the single image to where you want yourletterhead to appear:

The arrow-headed cross is where the left mouse button has been held down. The image is being movedupwards.

And here's the finished letterhead once more:

In the next lesson, you learn how to save the letterhead as a template, so that you can open it up quitequickly whenever it is needed.

Create a Template in Microsoft Word -->






Create a Template in Microsoft WordIf you're going to use a document over and over again, it makes sense to turn that document into atemplate. A template in word processing terms is a document with some settings already in place.

When you first open Microsoft Word it gives you a new document. This document is an in-built template. Itwill have its margins, and a whole lot of other settings, already prepared. All you have to do is start typing.This document is called "Normal.dot".

The three letter extension tells you that it is a template. All templates end with the letters ".dot". You canturn your own documents into templates that have the three letter ".dot" extension.

To turn a document into a template, do the following:

Open the letterhead that you have just created in the How to Create a Letterhead sectionWith the letterhead open, click on File from the menu barFrom the drop down menu, click Save AsThe Save As dialogue box appearsClick the black down-pointing arrow of the "Save as type", just to the right of where it says WordDocument(*.doc)From the drop down list, click Document Template(*.dot), as in the image below

Here, we've called our doucument LetterHeadAddress. But when you click on Document Templatewith your left mouse button, you are taken to the folder where Word stores all its templates. You can see alist of templates already set up, including the "Normal.dot" template. The image below shows the list oftemplates on this computer:



As you can see, there is only one template listed - Normal.dot. You may have more in yours. But take alook at where Microsoft Word will store your template:

If you have Windows XP, Word will store all your templates in this folder:

C:\Documents and Settings\user\Application Data\Microsoft\Templates

If you have W98 or WME, word will store all your templates in this folder on your computer:

C:\Windows\Application Data\Microsoft\Templates

But locations do vary.

But don't worry: you don't have to search your entire computer to open your template! Word stores them inthis folder for a reason. Which we'll see now.

After you have set the "Save as type" box to Document Template, type in a name for your template.Then click the OK button. You document is now saved as a template.

To open it up very quickly, do the following. Before you follow this, though, click File from the menu bar.From the drop down list click on Close. This will close the letterhead you had opened, but won't closedown Microsoft Word.

To open up your template, then, do this (Word 2000. The process is slightly diffeent for version of Wordlater than this):

Click on File from the menu barFrom the drop down list, click NewThe New dialogue box appears



The crucial thing to notice here is that your letterhead has been added to the type of New documents thatyou can open. To open your document, click on whatever name you called your template. In the boxabove, LetterHeadAddress is the name of a document you can open. After you have clicked on yourdocument, click the OK button. Your letterhead will open up in Microsoft Word.

Once your letterhead is open, click on File > Save As again. Notice the Save as type box at thebottom.

It doesn't say Document Template(*.dot). It says Word Document(*.doc). In other words, whenyou come to save your letter, you will not be overwriting your document template. That template is safe,and you can open it up as many times as you want. What is being saved is just a Word document like anyother Word document.

So now you know how to save documents as Templates, we'll move on to Mail Merge. This section will bejust a little bit trickier, so hang on to your hats - it could be a bumpy ride!

Learn how to use Mail Merge Microsoft Word -->






Mail Merge in Microsoft WordThe Mail Merge process in Word is very long indeed. Because the tutorial would be spread over too manypages (taxing your patience to the limit), we have produced a document for you to download to your owncomputer.

Click the link below for your version. What you are downloading is a zip file. If you're not sure how to openthis, review the section How to Zip and Unzip files with WinZip.

Word 2000 (and below) users:

Click on the link below to get your Mail Merge document.

Download the Mail Merge Document for Word versions 2000 and below

Word 2002/2003 users:

If you have Word versions 2002 and above, then the Mail Merge process is quite different. Download theWord document below to learn how to use Mail Merge in your version.

Download the Mail Merge Document for Word versions 2002 and above

Click below to move on to the next section, which is all about designing forms in Microsoft Word.

Design a Form in Microsoft Word -->





http://www.homeandlearn.co.uk/BC/WinZipTutorial.html

http://www.homeandlearn.co.uk/MW/MailMerge2000.zip

http://www.homeandlearn.co.uk/MW/MailMerge2002.zip


Design a Form with Microsoft WordIn this section, we're going to design a form. The form we're going to design has areas for thingslike name, address, and National Insurance Number (this is the British equivalent of Social Security Number,if you're in the States. Other countries will have their own variations).

The form will have lots of text boxes, which you will be drawing yourself and placing into position. The formyou'll design will look like this one below:

For this project, you'll need the Drawing tools. To ensure that they are displayed, click on View >Toolbars > Drawing. You've met the drawing toolbar before. It's the one with the AutoShapes on.

OK, let's make a start on our form.

Open a new Word documentClick on File from the menu barFrom the drop down menu, click on Page SetupOn the margins tab strip, enter the following values:

Top 2 cmBottom 2 cmLeft 1.5 cmRight 1.5 cm

Those margins will give us a nice wide page to work on. A good idea now is to give ourselves the space weneed down the page. To do this all that's required is to hit your Enter key on your keyboard. Keep hitting ituntil the cursor is about half way down the page.

When your cursor is half way down the page, position it back up to the top, so that it's flashing on the veryfirst line.

Type in “Personal Details”Highlight the entire lineAdd a Shade to the background (You did this in an earlier section. Click on Format > Borders andShading. From the dialogue box, click the Shading tab strip. Select a Fill colour for your background)With the text highlighted, choose a font, and a font sizeCentre your textYour should now have something like the green title at the top of this page



It's a good idea to add the text first, before you start adding boxes. That way, you can line the boxes up withthe text, and not the other way around. To do this, we'll set up some Tab stops.

Click on Format from the menu barFrom the drop down menu select TabsEnter the following tab stop positions:

1.5 cm5.5 cm12 cm

Click OK when you've set your Tab positions. Now for the text:

Tab across to the first tab stop position by hitting the Tab key on your keyboardType in “Title”Hit the tab key again to jump to the second tab stop positionType in “First Name”Hit the tab key again to jump to the third tab stop positionType in “Surname”Make the text bold

When you're done, your work should look something like this:

In the next part, we'll see how to add the boxes.

Learn how to create a Form in Word -->






This tutorial is part of an ongoing lesson. The first part can be found here: Designing a Form

Design a Microsoft Word Form - Part 2In the previous section, you added the text and a title for your form. Your form so far was like this:

But a form needs boxes that people can fill in. We'll see how to do that now. We'll add a box for eachcategory above.

On the drawing toolbar, click the rectangle icon:

Move your cursor to anywhere on the pageThe mouse pointer turns into a narrow cross shapeHold down your left mouse buttonKeep the left mouse button held downDrag your mouse outwardsLet go of the left mouse button when you have a small rectangle

When you let go of the mouse button you'll find that your rectangle has little white boxes surrounding it.This indicates that the rectangle is selected. You can move and resize your shape when it is selected. Youcan't do anything with it if it is not selected.

To select yourshape, just click on it with your left mouse button. When you see the white boxes surroundingyour shape, you know it is selected. Your form may look something like this one below:

If your box is not the size you want, you can resize it. You've already done this, but here's a refresher:

To resize a shape, move your mouse pointer over one of the white squares.Your mouse pointer will turn into a double-headed arrowHold down you left mouse buttonKeep the button held down and drag your mouse inwards or outwardsLet go when you have the right size

To move your rectangle into position, move your mouse pointer over your box until the pointer turnsinto a arrow-headed crossHold down you left mouse buttonKeep the button held down and drag your box into positionLet go of the mouse button when you are satisfied with the position

When you're moving your box around, you may find that it jumps too much, and you can't get it into theexact position you want. This is because of the grid. Each time your box moves, it jumps 0.32 centimetres



in the horizontal, and 0.32 centimetres in the vertical. You can change these values.

To change the grid values so that you can position your box more precisely, do the following:

Click on the word Draw in the drawing tool barA menu pops upClick on Grid

When you click on "Grid", the following dialogue box pops up. The values you want to change are Verticaland Horizontal spacing:

When your settings match the ones in the image above, click the OK button. When you move your boxaround, you will be able to so more exactly.

When you have your first box in position, draw two more boxes for the First Name and Surname. YouForm should now be looking like this:



In the next part we'll see how to add the boxes for the Address.

Learn how to add an Address box to your Form -->






This tutorial is part of an ongoing lesson. The first part can be found here: Designing a Form

Add an Address Box to your Microsoft WordForm

In this section, we're going to add the address box to our form. So far, yours should look like this:

The address box is made of five separate rectangles which have been grouped together. To make anaddress box, do the following:

Draw a rectangle about the same size as the First Name or Surname rectangleWith the new rectangle selected, hold down the Ctrl key on your keyboardKeep the Ctrl key held down and press the "C" key once. This will copy the rectangleWith the Ctrl key still held down press the "V" key once. This will paste the rectangleA new rectangle is pasted to your formKeep the Ctrl key held down and tap your "V" key another three timesYou should have five rectangles on your page, looking like this:

Only the bottom rectangle is selected.

Move the selected rectangle across a bitClick on another rectangleMove one rectangle below the other

As you can see, one rectangle is stacked on top of another. Of the three rectangles on the left, the bottomone is selected. Move these three rectangles and position on top of the two you have already done. Whenyou're finished, it should look like this:

The problem now is that you have five individual rectangles. If you wanted to move them, you'd have tomove all five separately. A bit of a chore. The solution is to group all five rectangles together. After you have



grouped them, the five are treated as one rectangle. You can move this one rectangle about quite easily.

To group your five rectangles, then, do the following:

Hold down the Shift key on your keyboardKeep the shift key held down and click on a rectangle with your left mouse buttonWith the Shift key held down, keep clicking your rectangles until all five are selected and have thewhite squares around themYour rectangles should now look like this:

Once the rectangles are all selected, they can now be grouped. To group your rectangles, do the following

Click on any of the rectangles, but click with your right mouse buttonA menu appearsMove your mouse up to GroupingA sub menu appearsClick Group with your left mouse button

When you click "Group", the menu disappears and the five rectangles will be grouped as one. It will look likethe one below:

Before you move the address box, it's better to type your text for the entire line.

Set tab positions for this line to 1.5 cm and 10 cmTab across to the first tab stop position and then type in "Address"Tab across to the second tab stop position and type in "Telephone"

Once the text is in place, then move your new address box into position. If the address box is too big, youcan resize it.

Draw another box for the Telephone number and move it into position.



Add an Email box just below the Telephone one. Below the Email box add a Married category, with Yes andNo boxes. Again, it's better to set your tab stop positions first, and then type in your text. Draw the boxesafter you've done the text.

Add your National Insurance boxes ine xactly the same way you did for the Address box: draw therectangles, move them into postion, select them all one by one, then Group them.

When you've done all that, your Form should now look like the finished one below:

And that's it for your Form. You have the entire thing designed!

So how did you do? Drawing boxes and grouping them together can be tricky at first, but a bit of practice willgive you confidence. And when you have finished, your Word Processing skills will be at quite an advancedstage. So give yourself a pat on the back!

In the final section, we look at some very advanced Microsoft Word techniques.

Move on to the next section -->






Create a Table in Microsoft WordTables can be quite fiddly to set up and format. But they are very good for presenting figuresand statistics. We're going to design three tables. We'll see how to set up the first one now. When it'sfinished it will look like this:

As you can see, not many tourists wander into the vilage. I think the people of Evercrease like it that way!

To set up your first table, then, do the following:

Start a new Word documentFrom the menu bar, click on TableFrom the menu that drops down, click InsertA sub menu appearsFrom the sub menu, click Table

When you click Insert > Table you get a dialogue box popping up. This one below:



The table we're going to draw has 8 columns and 2 rows. So change the Number of columns to 8. Thenclick the OK button. Your page will look like this:

The squares in the table that Word has drawn for you are called Cells. Your cursor will be flashing in thefirst cell. You can go ahead and type into cells. Type the following into the first row of your table:

French, Americans, Welsh, Scots, Irish, Germans, Japanese, Others

To get the cursor into the next cell you can either press the tab key on your keyboard, or just click insidethe cell with your left mouse button. When you're finished, your table will look like this one:

If you move your mouse pointer up to the top left of the table, you'll notice that a little cross appears in abox. While in the bottom right of the table a white square appears. Like in the image below:

The black cross in the box is the table Move symbol. To use it, hold down your left mouse button and dragthe table somewhere else on your page. But the process is a bit fiddly. The white square, bottom right, isthe resize symbol. It works in the same way as the other white resize squares you have met.

You now need to enter some figures into your tables. So enter the following numbers into the second rowof the table (you don't need to insert the commas):

2, 1, 0, 5, 5, 1, 2, 0

Your table should now look like the one below:

As you can see, it's not very tidy at the moment. To tidy it up, do the following

Highlight the text in the table. (You highlight the text in a table just as you would highlight any othertext.)Make the text bold in the normal wayCentre your text in the normal wayYour table should now be like the one below:

It's looking a bit better. We can format the table some more, though. We'll add a background colour to thebottom row. To add a background colour, do the following

Highlight the second row of your table (Click just to the left of the second row)Click on Table from the menu bar



From the drop down list click on Table Properties, right at the bottom of the menu

When you click Table Properties, you get a dialogue box popping up. Click on the Table tab:

Click the Borders and Shading button right at the bottom.

When you click the Borders and Shading button, yet another dialogue box pops up. This time click on theShading tab to bring up the Shading tab strip:

Select a background colour by clicking on any of the little colour squares on the left. Then click the OKbutton.



When you click OK, you'll be taken back to the Table Properties dialogue box. Click the OK button on thisas well.

You'll now have a background colour for the second row. Your table will now look like the one below:

In the next part, you'll see how to make the cell size bigger, and how to get rid of internal borders.

Learn about Table Cells and Table Border-->






This lesson is part of an ongoing tutorial. Click here for the first part: How to create a Table

How to Format your Microsoft Word TablesOur Table from the previous section looks OK. At the moment, it looks like this:

But we could make the secons row of cells a bit bigger, and remove the internal borders from the top row.We'll start with resizing the table cells.

To make the second row bigger, click anywhere inside the second row of your tableThen click on Table > Table Properties from the menu barThe Table Properties dialogue box appearsClick in the Row tab stripChange your Row tab strip so that it matches the one below:

In other words, put a tick in the box Specify heightThen change the number from 0 to 1 centimetreClick the OK button when you’re done

Your table will now look like the one below:



As you can see, although we changed the height of the row, the numbers stayed where they were. Toplace the numbers in the middle of the row, do the following

Highlight the entire second row againClick Table > Table Properties to bring up the Table Properties dialogue box againSelect the Cell tab stripClick Center in the Vertical Alignment section

Click the OK button when you have finished. Your text will be centred in the row:

Remove Internal Borders in a Table

Only one last thing to do, and that's remove the borders from the inside of the top row.

To remove any borders you want, again you need the Table Properties dialogue box .

· First, highlight just the top row· Click on Table > Table Properties to bring the dialogue box up· Click on the Table tab strip· Click the Borders and Shading button once again· You get the Borders and Shading tab strip. Click on Borders:



The section you want is the one on the right, under the word Preview. The idea here is to click on theborder that you want removed. We want to get rid of the interior borders of the top row, so the icon to clickon is the middle of the three boxes at the bottom:

The icon to click on is the middle one of the icons on the bottom row. This one below, the one with the redcircle around it.:

Click on the icon with your left mouse button. Then click OK to get back to the Table Properties dialoguebox. Click OK on the Table Properties dialogue box to return to your document. The top row of your tablewill have it's interior borders removed. It will now look like this:

Except, the borders don't look as though they have been removed. Don't worry: they have. Word gives youa faint outline of where the borders used to be. These faint lines won't print out. You can see what yourtable really looks like by clicking File from the menu bar. Then click Print preview from the drop down



menu.

When you zoom in close, you can see the difference between the two:

You can see that in the Print Preview version on the right, the interior lines are not displayed. In yourdocument, however, you can see the faint lines where the borders used to be. The print preview is the realversion, what it will look like printed out.

In the next section, we'll see how to design a more complex table.

Learn to Design a more Complex Table in Word -->






This lesson is part of an ongoing tutorial. Click here for the first part: How to create a Table

How to Use the Table Toolbar in MicrosoftWord

In this lesson, we're going to be using the Table Toolbar. We'll use it to contruct the following Table:

Let's make a start.

There are two ways to bring up the table toolbar. Either click on Table from the menu bar, then clickDraw Table from the drop down menu, or click on View from the menu bar, then click Toolbars >Tables and Borders from the drop down menu.

Whichever method you use, you'll get this toolbar popping up:

Once you have the above toolbar displayed, click the icon in the bottom left of the toolbar, the Insert Tableicon:

The Insert Table dialogue box appears (you used this in the first lesson)Change the Number of columns to 7Change the Number of Rows to 8Click the OK buttonYour table should look like the one below



Except there's one slight problem: there's not enough rows for the Nationalities. We need an extra row. Toinsert another row, do the following:

On the Table toolbar, click the Insert Table icon againBut this time, click the little black down-pointing arrow just to the right of the iconIf you get the Insert Table dialogue box popping up, click the cancel button because you got it wrongWhen the black arrow is clicked, you should get the drop down list, as in the picture below:

From the drop down list, click Insert Rows BelowA new row is inserted into your tableYou now have 9 rows

Once you have added a new Row, type the following into the first Row:

Castle, River, Town Hall, Woods, Museum, Gardens,

Type in the following for the left hand column

French, Americans, Welsh, Scots, Irish, Germans, Japanese, Others

When you have finished, your table may look like this one:

As you can see in the image, the Town Hall column is too narrow, as is the first column, with the "s" ofAmericans on a new line. We want to stretch them out a bit so that the words fit on the same line.

To adjust the width of your columns, do the following

Highlight the Town Hall columnFrom the menu bar (not the toolbar), click on Table. From the drop down list click on Table



Properties. (Or right click on your table and select Table Properties from the popup menu)The Table Properties dialogue box appearsMake sure the Column tab strip is selectedChange the Preferred width to something like 2.5 centimetres

Click OK to see the change you madeDo the same for the first column, if all of your text is not on the same lineHighlight your text and make some formatting changes: bold text, and centredEnter some numbers in all the other cells (any numbers will do)Format the numbers: Bold text and centredYour table should look like the one below:

Now add some colour and shading for the background cells, just like you did for the first table. You canshade the background for the places row in a different colour from the Nationalities. The backgroundshading for the numbers can be in a different colour again. But the choice is entirely yours.

Here's what your Table might look like when you're done:

The final thing to add is a border, which we'll so in the next section.

Learn How to add a Border to a Table -->






This lesson is part of an ongoing tutorial. Click here for the first part: Using the Table Toolbar

Add a Border to your Word TableIn the previous section, you designed a table that looked something like this one:

In this lesson, you'll see how to add a border to the table above.

To add a border for your table, do the following.

Highlight your entire table (To highlight the entire table, click inside the first cell. Hold your left mousebutton down, and drag your mouse to the bottom right cell)With the entire cell highlighted, click on Table from the menu barFrom the drop down menu, click on Table PropertiesThe Table Properties dialogue box appearsClick the Table tab strip, then click the Borders and Shading button at the bottomThe Borders and Shading dialogue box appearsMake sure you have the Border tab strip selected, as in the image below:

Have a closer look at the left hand side of the Borders dialogue box:



We want a border to go right around our table, so click on Box with the left hand mouse button.

To add a colour and a thicker border, we need the Style section of the Border dialogue box. Change yourStyle section to match the image on the right of the two below:

Obviously, you can choose any settings you like for the Border colour. Fell free to change them from theones above.

Once you have chosen a border colour and a line style, click the OK button to return to the TableProperties dialogue box. Click the OK button on the Table Properties box to see your borders.

You final table should now look something like this:

Experiment with the Table Toolbar, and see what else you can change about your table. Have fun!

In the next part, we'll have at look at what Macros are.



Learn about Microsoft Word Macros -->






Microsoft Word MacrosWhat is a Macro?

A macro is a shortcut to a task you do repeatedly. Think about the Centre align operation. You firsthighlight the word you want centred, then click the centre icon in the toolbar. This is a macro. It's the shortway of performing the centre task.

But you don't have to do it that way. There is a longer way. You can centre your text by clicking on Formatfrom the menu bar. When the menu drops down, click Paragraph. You'll get a dialogue box popping up.Click the down arrow in the Alignment box, and then click on centre. Click OK on the dialogue box andyour text is centred. That's the long way round.

Clicking the centre icon on the toolbar is much easier - it's a very useful Macro built in to Microsoft Word.

A Macro is a way to create a shortcut for a task that you do a lot.

You can create your own macros. The macro we're going to create in the next section is a very simple one,but macros don't have to be simple. You can open up the Visual Basic editor and create a very complexmacro indeed. Some malicious people even create Word macros that can do very nasty things to yourcomputer!

So, after that little scare story, let's create our very own macros. This one is very simple, and definitelywon't set off the alarm bells in your Anti-Virus software.

Our Macro

The macro we're going to create will format some text for us. After all, it's such a chore to highlight textthen open the Font dialogue box. Once the Font dialogue box is open we then have to choose a Font,decide whether or not we want Bold, and then pick a size. The dialogue box then has to be closed. Muchbetter to write a macro to do all that for us.

In case it's not clear what we want the macro to do, here's the long version of formatting the text.

1. Highlight the text you want formatting2. From the menu bar, click on Format3. From the drop down menu, click on Font4. The Font dialogue box appears5. Choose Arial as the Font6. Click on Bold7. Click on 16 for the size of the text8. Click OK to close the dialogue box9. The text is formatted

That's quite a chore, and will soon get very boring if we have to do it over and over again! The macro wewrite will do all that for us. See how to do it by clicking below.

Learn how to create a Macro -->






How to Create a Microsoft Word MacroIn the previous section, you learned that a Macro is a shortcut to something you do a lot. In this part, you'lllearn how to create your own Macros. The simple macro we're going to create will do the following:

Change some highlighted text to an Arial, 16 point Bold font

Let's get started.

Open a new Word documentType in a few words of text. Anything you likeHighlight your text, or just a single word of the textFrom the menu bar, click on ToolsFrom the drop down menu click on MacroA sub menu appearsClick on Record New Macro

When you click on Record New Macro, you get the Macro dialogue box popping up. It looks like the onebelow:

There are four areas to the Record Macro dialogue box: Macro Name, Assign macro to, Storemacro in, and Description.

The first thing to do is to give your macro a name. At the moment it is called "Macro1". That's not a verydescriptive name for what we want our macro to do. We'll call our macro FontChanger. Notice that wehaven't put a space between the two words. This is because macros don't like having spaces betweenwords. You have to put the name of your macro as all one word.



So go ahead and type in FontChanger as the Macro name, instead of Macro1.

The next section is "Assign macro to". You are given the choice of either Toolbars or Keyboard. Ignore thissection for now. We'll see later how to assign our macro to a toolbar, and to the keyboard.

The next section is "Store macro in". At the moment it reads All Documents (Normal.dot).Remember what Normal.dot is? That's the basic template for all Microsoft Word documents. In otherwords, the macro we create will be available to any new Word document. You can change this so that themacro is created in only the document you're working on. Click the black down arrow to see the title of thedocument you have open.

The final section is Description. This is just a record of when the macro was created, and who created it.You can change this to anything you like. Malicious folk creating nasty macros will definitely change thesedetails.

Once you have given your macro a name, click the OK button. Your dialogue box will look like this:

When you click the OK button, you are returned to your Word document. But now you will see a strangetoolbar floating over your page. And the mouse pointer will be different. Your page will look like this:

The reason the little floating toolbar says Stop is because your macro is already being recorded. Theprocess has started. You don't have to panic, and hurry it along. Take your time and think about whatyou're going to do.

The floating toolbar, though, has only two buttons. The square one is the stop button; the two lines and thecircle is the pause button. Notice that the mouse pointer has changed, with a little cassette tape on the endof it. This indicates that you are recording a macro.

One thing you can't do with a macro is record mouse movements. If you want to move your cursorsomewhere in your text, you'll have to use the arrow keys on your keyboard. But the movement of thecursor then becomes part of your macro.

For our macro, because we highlighted the text before recording, we don't need to move the cursor.Whatever we do from now on will become part of our macro.

So click on Format from the menu bar



From the drop down menu, click on FontThe Font dialogue box appearsSelect Arial as your fontSelect BoldSelect size 16Click the OK button on the Font dialogue boxYou are returned to your pageClick the Stop button on your floating Macro RecorderThe macro will stop recording, and the process is finished: You have recorded the macro

If you make a mistake during the recording of your macro, and everything goes horrendously and badlywrong, you can abort the recording and try again. To abort your recording and try again, do the following:

Click the Stop button on your recorder

The recorder disappearsClick Tools > Macro > Record New MacroIn the Macro name part of the dialogue box that pops up, type in the name of the macro that wentwrong. In our case that would be FontChanger.Click OKWord displays a message box telling you that a macro with that name already exists. It asks if youwant to replace itClick YesYou are returned to your document, and the recorder is displayedYou can now try againIf things go wrong again, repeat these instructions

If nothing went wrong, you will now have a macro. So how do you get at it? To use your new macro, do thefollowing

Type in some new text and Highlight itClick on Tools from the menu barFrom the drop down menu, click on MacroFrom the sub menu that appears, click on MacrosThe Macros dialogue box appears:



Select the Macro that you want, then click the Run button at the top right of the dialogue box. As you cansee, the macro we created is in the list, and already highlighted. When the Run button is clicked, thedialogue box will disappear, and the highlighted text will change to Arial, Bold 16 points.

You might argue that by clicking on Tools > Macro > Macros, and then fiddling about with the dialoguebox is not exactly a shortcut. Surely it's just as easy to click on Format > Font, and make your changesfrom there?

The makers of Microsoft Word fully agree with that argument. That is why they give you the option toaccess your shortcut from the toolbar or the keyboard. We'll see how to do that now.

Learn how to assign a Macro to the Keyboard -->






Assign your Word Macro to a Key on yourKeyboard

We're going to create a new Macro for this lesson. The Macro will insert a textbox onto the page for us. Itwill do this when we press certain keys on the keyboard.

To create our new macros and then assign it to the keyboard, do the following. (Actually, you do it the otherway round: assign the key first, then record the macro!)

Position your cursor at the start of a new blank lineClick on Tools from the menu barFrom the drop down menu, click on MacroFrom the sub menu, select Record New MacroThe Record Macro dialogue box appearsType in a name for the new macro. Called it InsertTextBox.To assign the macro to the keyboard, click the keyboard icon, as in the image below:

When you click on the Keyboard icon, a new dialogue box appears. This one:

The part we're interested in is the text box underneath Press new shortcut key, right at the bottom.



Click your cursor inside the text boxPress the F2 one key on your keyboardYour textbox will say this underneath it:

As you can see, it says Currently assigned to: MoveText. What it's telling you is that they key F2already has a shortcut assigned to it. So we can't use F2 for our macro.

Click inside the textbox again, and delete F2 by hitting the backspace key on your keyboardHold down the Ctrl key on your keyboardKeep the Ctrl key held down and press the number 1 on your key board. (NOT the number 1 abovethe QWERTY keys, but the number 1 on the right hand side of your keyboard. Make sure the NumLock is on.)Your "Press new shortcut key" textbox will now look like this one below:

As you can see, it now says Currently assigned to: Unassigned. (If yours does not say Unassigned,then try a different number. ) That means no other shortcut is using these key combinations. So we can goahead and use them for our macros.

To use them for your macro, click the "Assign" button:

Click the Close buttonYou will be returned to your documentThe recorder will be displayed again, waiting for you to record your new macro.

To record your new macro, do the following:

With the recorder displayed, click on Insert from the menu barFrom the drop down menu, click Text BoxMove your mouse pointer down to your white page (the pointer will have the little cassette tape under



it)Hold down your left mouse buttonKeep the left mouse button held down and drag your mouse outwards until you have a decent-sizedtext boxLet go of your mouse button. Then click the Stop button on the Recorder

Your macro is now recorded. Time to test it out to see if it works. To test out your new macro, do thefollowing.

Get rid of the text box on the page by clicking Edit from the menu bar (make sure your text box hasthe white squares around it. If not, click on the text box with your left mouse button)From the drop down Edit menu, click on CutThe text box is deleted from your pageHold down the Ctrl Key on your keyboardKeep the Ctrl Key held downPress the number 1 on your keyboard, the same number 1 that you used when recording yourmacroA text box will appear on your page

If you didn't get a text box on the page, then something went wrong. So no choice but to try again! You canrecord over the InsertTextBox macros just like you did before, if a mistake was made.

So there you have it: a handy shortcut every time you need a text box. All you have to do is press Ctrl andthen the number 1 key. A text box will pop up on the page. It will pop up in exactly the same positioneach time you use the shortcut. But text boxes are easy to drag around and position elsewhere.

We'll now see how to assign a macro to the toolbar.

Learn how to assign a Macro to the Word Toolbar -->






How to Place your Macro on the WordToolbar

OK, we'll create another new macro. This macro will add a background shade to a line of text. Likethis one below:

Except our macro won't add the text - it will just add the shade to any line we choose. And we're going tocreate this macro in the toolbar. We'll see how to add a button in any toolbar. When we want to shade aline of text, all we need to do is click the button. We don't have to open the Borders and Shading dialoguebox.

So let's make a start.

Click Tools > Macro > Record New MacroThe Macro dialogue box appearsType in a new name for your macro. Call it ShadeLineClick the Toolbar iconAnother dialogue box appears:

This is where the fun starts! The idea now is drag your macro to a toolbar and drop it. Your macro is theone under "Commands". Ours says Normal.NewMacros.ShadeLine, and there's a little icon to the left if it.To drag it to a toolbar, do the following.

Click on your macro Normal.NewMacros.ShadeLine with your left mouse buttonKeep your left mouse button held downDrag your mouse upwards

Keep your eyes on the mouse pointer. As soon as you start dragging it will look like the one below:



Notice the mouse pointer, circled in red above. This is what it looks like when you hold down your leftmouse button and start dragging. Pay particular attention to the black X just below the white arrow. Theblack X means that you can't drop your macro in that position.

In the next picture, the mouse button is held down and the macro is being dragged to the toolbar area:

The macro is now on a grey area of the toolbar. Notice that the black X is still there. So we can't drop ourmacro here, either. The left mouse button is still being held down, by the way.

In this next picture the macro is now being dragged onto a toolbar itself:

The thing to notice now is the black X below the white mouse pointer is no longer there. We now have aplus + sign. There is also a black I bar. What all this means is that you can now let go of the left mousebutton. You have found a place where it is possible to drag your macro - on a toolbar.

When you let go of your mouse, your toolbar will look like this:

That's your macro right there! Or rather, it is the button for your macro. When this button is clicked, it willrun your macro. (We haven't created the macro itself yet. We're just setting up the toolbar button for it.)

The button looks a bit big and messy. We can format it.

Click on your new button with your Right mouse buttonA menu appearsMove your mouse down to Change Button ImageA sub menu appears with lots of little pictures on it. Like the one below:



· Click on any of the pictures with you left mouse button· The menu closes and the picture appears on your button· Your toolbar button will also have some rather long text on it.

We don't need all that Normal.NewMacro.ShadeLine on it, though. Let's get rid of some it:

Again, click on your button with your Right mouse buttonThe menu pops up againClick inside the text box next to Name

Delete all the text in the text box, except for the word ShadeLine. (You delete the text in a text boxby hitting the Backspace key on your keyboard.)Your button should now look like the one below:

That's much nicer. We can now start to record the macro for the button. So click the Close button on theCustomize dialogue box.

You are returned to your Word document, and the little recorder will be on the page. Record the macro bydoing the following.

Click on Format from the menu barFrom the drop down menu, click on Borders and ShadingThe Borders and Shading dialogue box appearsClick the Shading tab stripClick a coloured square for your Shading (We picked one of the grey squares.)Click the OK button at the bottom to close the dialogue boxClick the recorder's Stop Recording buttonYou macro is recorded. Time to test it out.

You will have a shaded line going across the page. Move your cursor down a few lines. If the shade moveswith your cursor, get rid of the shading by clicking on Format > Borders and Shading. Select theShading tab strip again, and click on No fill at top of the colour squares. Click the OK button.



So to test out your new macro, position your cursor at the start of a new lineClick your new ShadeLine button

And that it is how to add a macro to the toolbar. If you got this far, and added a button to the toolbar, thenvery well done indeed! You're becoming something of a Word expert, because this is quite advanced WordProcessing.

You may, however, want to get rid of the button from your toolbar. We'll see how to do that in the nextsection.

Deleting a Macro from the Toolbar -->






How to Delete your Microsoft Word MacrosIn the previous section, you saw how to add a button to the toolbar. You then assigned a Macro to thisbutton. In this part, we'll see how to delete Macros. We'll start with deleting the one from the toolbar.

How to Delete a Macro from the Toolbar

Click on the button with your right mouse buttonA rather long menu appearsClick on Customize right at the bottomThe following dialogue box appears:

The categories are Menu bar items (and macros). The File menu is highlighted. On the right, underCommands, are all the items you can put on the File menu.

Scroll down until you see Macros on the left hand side, under Categories. Click on the word Macros.Your dialogue box will now look something like the one below:

To get rid of your toolbar button, the idea is to drag it from the toolbar into the Customize box. So do this:

Click on the button with your left mouse buttonKeep the left mouse button held downDrag your mouse down to the dialogue boxLet go when the mouse pointer is over the Macros under Commands



Your button will disappear from the toolbar

When you let go of the left mouse button, the Macro toolbar button will be gone. However, the macro itselfis still there. You haven't deleted your macro. To get the button back on the toolbar, do this.

From the menu bar, click on ViewFrom the drop down menu click ToolbarsA long sub menu appearsClick Customize, right at the bottomThe Customize dialogue box appears once againScroll down like you did before and click on Macros in the Category section. Your macros appearsunder the Command sectionTo put your macro back on the toolbar, simply drag it up to the toolbar like you did before

Delete a Macro

But suppose you wanted to delete the macro altogether. How do you do that? To delete a macro, do thefollowing:

Click on Tools from the menu barFrom the drop down menu, click MacroFrom the sub menu that appears, click on MacrosThe Macros dialogue box appearsClick on the Macro you want to get rid ofClick the Delete button, as in the image below:



You'll get a Message Box popping up asking if you're sure that you want to delete the macro. Click Yes toget rid of the macro altogether. You can select any Macro you like here, and then delete it. But be carefulwhat you delete!

And that wraps up this section on Macros. You've seen how to create three fairly simple Macros. But it's abig subject, and entire books are written about it.

In fact, that wraps up our entire course on Microsoft Word. Hope you enjoyed it! If you did, why not try outone of our other courses? Simply click the link below and explore.






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