Microsoft Word 2010

Microsoft Word 2010Lesson 2 Editing a DocumentTo effectively teach students how to use Microsoft Word 2010, show examples of the following documents that incor-porate the tasks discussed in the lesson. Memos Faxes Letters Charts 1The goal of this lesson is for the students to successfully open, navigate, and modify a document. The student will save the document, with a new name or in a different format, and properly organize a storage location for future reference.Learning Goal of Lesson 1To effectively teach students how to use Microsoft Word 2010, show examples of the following documents that incor-porate the tasks discussed in the lesson. Memos Faxes Letters Charts 2Learning ObjectivesOn completion of this lesson, students will be able to: Open a file. Navigate through a document. Scroll through text. Insert text in a document. Select text. Edit a document by deleting and restoring text. Create a folder. To effectively teach students how to use Microsoft Word 2010, show examples of the following documents that incor-porate the tasks discussed in the lesson. Memos Faxes Letters Charts 3Part 1: Opening An Existing File4Open Dialog Box5

Open options drop-down listNavigation PaneChange View ButtonNew Folder buttonFile Name boxTools buttonFiles of Type drop-down listPrevious locations drop-down listUp One-Level button

Navigating Through A Document

MinimizeCloseMaximizeRestore DownNote:Shows this view when window is not using the full screen.Note:Shows this view when window is using the full screen.Navigating Through A Document:Minimizing & MaximizingNavigating Through A Document:Page Up & Page Down (Arrows)

The Page Up (PgUp) and Page Down (PgDwn) allow you to vertically navigate through your document.

The Arrows, also allow you to navigate through the page.

Navigating Through A Document:Page Up & Page Down (Arrows)

The Home key will take you to the beginning of the line.CTRL + Home will take you to the top of document

The End key will take you to the end of the line.CTRL + End will take you to the top of document Shortcut Keys (also called Hot Keys) for navigating.CTRL + Page Up (move to top of page)CTRL + Page Down (move to bottom of page)CTRL + F10 (maximizes document window)ALT + F10 (minimizes document window)ALT + F5 (restores the program window size)

Navigating Through A Document:Shortcut Keys

Mouse PointersThe appearance of the mouse pointer changes based on the actions that you are performing.

Mouse pointers source: http://yoingco.com/index.htm

Some pointing devices have scroll wheels to help with navigation.Navigating Through A Document:Mouse PointersInserting Text In A Document By default, Word opens in the Insert mode. If you wish to replace text by typing over it, press the Insert button (located near the top right of the keyboard). This will toggle the insert button to the overtype button.Insert mode: inserts text to the right of I-beam | Overtype mode: replaces text to the right I-beamInserting Text In A Document:Insert vs. Overtype ModeSingle character: click and drag over itWord: double-click it or drag over itParagraph: triple-click it or drag over itSentence: CTRL + click anywhere in it or drag over itSelecting adjacent blocks of text: dragging over itNon-adjacent blocks of text: CTRL + dragging over the blocksSelecting all text in a document: CTRL + AAdjacent: Non-adjacent:Side-by-sideNot side-by-sideThe fastest way to select a paragraph is to triple click in it; a word, double click it.Inserting Text In A Document:Selecting TextKeyboard arrow keys in conjunction with SHIFT keySelection bar to the left of the document text for one or more linesTriple click the selection bar for entire documentInserting Text In A Document:Selecting Text (contd)

Selection Bar

Shows on ruler as a gray area (actually the margin area)Test Your KnowledgeAnswer Key:1. C 2. C3. D4. D

Multiple ChoiceAn entire paragraph of text may be selected quickly by ____. a. Using the left-click, drag method b. Double-clicking the paragraph of text c. Triple-clicking the paragraph of text d. Using the shift and drag method. The following are all methods of navigating through a document except: a. Using the PAGE UP and PAGE DOWN keys on the key-board. b. Using the keyboard arrows. c. Using the Shortcut menu. d. Using various Hot Key combinations. An existing document may be opened by _____ a. Viewing the Home Ribbon, and choosing the Open button b. CTRL+0 (zero) c. Selecting the Open button found on the Quick Access Toolbar. d. Selecting the Open option found under the File Tab. Which of the following is not a part of the File Open dialog box? a. Change view button b. New folder button c. Open options button d. Delete button Deleting & Restoring TextDeleting & Restoring Text:Undo & Redo

Overtype ModeDeleting & Restoring Text:Word OptionsSelect text and press backspace keyor delete key.

Note: If you accidently hit the space bar or any other key, the selected text is replaced. If you didnt mean to replace it, just click Undo on the QAT.

By clicking the drop-down arrow on the Undo or Redo buttons, you can undo/redo more actions.Deleting & Restoring Text:Alternative MethodsCreating A Folder

For good file management and quick document retrieval, it is important that you organize your work into folders and subfolders.

Example:My Documents (is your main folder)Individual class folders (are your subfolders)MathEnglishArtMSITACreating A Folder:In Word 2010

You can create your folders before entering Word by going to your My Documents (or any other folder) and clicking on File, New, and Folder.

Note: You will often see Drive E for me because I use an external hard drive to store all of my files. That way I can access my files at home, school, etc.Creating A Folder:In My DocumentsJust right-click on it and type the new name.

Caution: Make sure that you dont change the file extension when renaming files. Whatever is selected is what changes. In Word the file extension is .docx (for 2007 & 2010) and .doc (for prior versions).

Creating A Folder:Renaming A Folder or FileSaving A DocumentSaving A Document:Save vs. Save AsAny changes that are made are saved to the currently opened document. If a document is already named, you can click the save button.This will save your document with a specific name.To access, you must click on FILE and SAVE AS.Another document will be created with the new filename.SaveSave As

.txt (Plain Text Format): This is a good extension to use if all you need is to preserve the text only. Example: You have a word processor at home, but it is not a version of Word. Save your file as a .txt and pull it into Word when you get to school to format it.

.rtf (Rich Text Format): similar to .txt, but it saves underlines, boldface, etc.Saving A Document:Common File Formats27

Click in Save as type and scroll down until to you get .rtf.

Many of the files in your class are saved in .pdf. This displays the document using Adobe reader. This format preserves your formatting even if the users do not have the same fonts installed on their computers.Saving A Document:Common File Formats (contd)Test Your KnowledgeAnswer Key:1. True2. False3. True4. False5. FalseMultiple Choice:1. A (.text)

True/FalseTo erase a character to the left of the insertion point, press the BACKSPACE key once. To save a file with a new name or new file format, click the Save button on the Quick Access Toolbar. A new folder may be created on the selected storage device after the Save As command is selected. To quickly move to the top of a document, use the keystroke combination of CTRL+UP ARROW. To undo the last action, click the Restore button on the Home Ribbon. Multiple ChoiceWhich of the following is not a file format in which a Word document may be saved? text (plain text file format) `.rtf (rich text format) .html (hypertext markup language).pdf (portable document format) pdf.doc.txt.rtf.htmlMaximizeMinimizeHome KeyEnd KeyInsert ModeOvertype ModeAdjacentNon-AdjacentUndoRedoVocabulary WordsPlease add the following vocabulary terms to your list of terms and definitions. Quizlet is a great source for hosting vocabulary.30Complete the following assignments.When complete, save and submit.

AssignmentsWord Lesson 2 Exercise 1Word Lesson 2 Project 1Practice What You Have Learned