MICROSOFT WORD 2010Lesson 3

Formatting a Presentation for Printing

PPT Lesson 3 PowerPoint prepared by Crystal Smith – Riverside High School, Durham, NC. Content from Microsoft Office PPT 2010 Lesson Plans provided by

Microsoft.

LEARNING OBJECTIVES

1 • Open an existing presentation

2 • Add a header or footer

3 • Preview a presentation

4 • Change the page setup

5 • Choose a printer• Print slides, audience handouts, and speaker

notes

Students will be able to do the following

on completion

of this lesson.

PPT Lesson 3 PowerPoint prepared by Crystal Smith – Riverside High School, Durham, NC. Content from Microsoft Office PPT 2010 Lesson Plans provided by

Microsoft.

OPENING AN EXISTING PRESENTATION

HEADERS AND FOOTERS Headers and Footers can allow the user

to include vital information on the printed presentation (Insert Ribbon)

Footer added to Slide

Add page numbers, date/time and custom footers to presentations

HEADERS AND FOOTERS/SLIDE MASTER

The placement of items in the header and footer will be controlled by the slide master, located on the view tab.

HEADER AND FOOTERS

Notes View Handout View

You may enter the headers/footers in the Notes and Handout View by clicking directly in the box and keying the appropriate header/footer

PREVIEWING A PRESENTATION

Print Preview allows the user to proofread the presentation prior to presenting or printing

You may preview the notes pages, handouts, and speaker notes

You can preview in black and white or color

You may also scroll through your document in print preview.

PRINTING PREVIEW

Scroll through the presentation

View the presentation in black and white or color

Magnify or shrink the viewing size

CHANGING THE PAGE SETUP There are various page size options in

PowerPoint(ie. Letter, legal, etc..) Portrait – page is taller than it is wide Landscape – page is wider than it is tall

CHANGING THE PAGE SETUP

To Change the page setup using the Page Setup Group on the Design Ribbon.

CHOOSING A PRINTER● Printers are setup in the Control Panel

• You must select an alternative printer in the Printer section in the Print Menu

• Clicking the Print Button or the Quick Print Button will print your presentation to the default printer

PRINTING A PRESENTATION

Presentations can be printed as slides, speaker notes, handouts, or an outline.

Quick Print – Only prints slides

Quick Print can be found on the Quick Access Toolbar. If it is not already there choose the option to add it. Prints the slides 1 to a page on a full sheet to the current printer

PRINTING A PRESENTATION

Choose to print Notes Pages under the “Settings” Section on the print menu. This will allow you to print out Speaker notes with each slide.

PRINTING A PRESENTATIONHandouts created from a presentation can be printed in a variety of slides per page using the Print command under the File Button

PRINTING A PRESENTATION

Choose to print Outline under the “Settings” Section in on the print menu. This will allow you to print out your presentation in Outline Format

PRINTING A PRESENTATION

Frame Slides selection places a frame around each slide individually

Scale to Fit Paper - Resizes the slide to fit on a particular sized paper

PRINTING A PRESENTATION

Both will appear grayed out unless slides have been hidden or comments/markups are presentPrint Slides that

have been hidden from presentation view

Print Comments and Ink Markups from your document

NOW IT’S TIME TO CHECK YOUR UNDERSTANDING:

Complete Lesson 3 Exercise 1 Complete Lesson 3 Project 1 Complete Follow-up Lesson 3 Follow-up

Quiz