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Microsoft Word
From the Richard Sugden LibrarySpencer, MAJillian M. Parsons
Introduction
• After completing this course,• you will be able to:• Create and edit a document. • Use menus and toolbars in Word to
accomplish basic tasks.• Use templates to write a letter or résumé.• Save and print a finished document.
My Credentials
• Bachelor of Arts from the University of Texas at Austin
• Continuing Education / Webmaster Training
• Masters of Science in Information Studies, The University of Texas at Austin
• Library Reference Work
Let’s Get Started!
What is Microsoft Word?
• Software• A tool• Word processing• Eons away from using a typewriter• Anything you write, you can create with
Microsoft Word…anything and more.• Opening a new document is the same as
getting out a fresh sheet of paper.
Why Microsoft Word is your friend
• Spell Check• Thesaurus• Backspace• Delete• Undo • Redo
Do not be afraid!
• You can not break the computer using only the keyboard and mouse.
However, save your documents!
• My dear Aunt Peggy
This is a Microsoft Word Window
There are three toolbars
The Menu Toolbar
The Standard Toolbar
And, The Formatting Toolbar
The Menu Toolbar
File
•New
•Open
•Save
•Save as…
•Page Setup
•Print Preview
•Print…
Edit•Undo Typing•Redo Typing•Cut•Copy•Paste•Select All•Find
View
•Normal•Print Layout•Toolbars•Ruler
Insert•Break•Page Numbers•Symbol•Picture•Diagram
Format
•Font•Paragraph•Bullets and Numbering•Columns•Change Case
Tools
•Spelling and Grammar•Language•Letters and Mailings
Table
•Draw Table•Insert•Delete•Select•Table Auto Format•Show Gridlines
Window
•New Window•Split
Help
Toolbars: The Standard Toolbar
What do these icons mean?
NEW
OPEN
SAVE
PRINT PREVIEW
SPELL CHECK
CUT
COPY
PASTE
UNDO
REDO
INSERT TABLE
INSERT EXCEL
COLUMNS
HELP
Toolbars: The Formatting Toolbar
Formatting Toolbar and Icons
FONT
FONT SIZE
BOLD
ITALIC
UNDERLINE
ALIGN LEFT
ALIGN CENTER
ALIGN RIGHT
LINE SPACING
NUMBERING
BULLETS
OUTSIDE BORDER
HIGHLIGHTING FONT COLOR
Demo: Right Clicking Menu
This is what a Microsoft Word window looks like.
Creating and editing a document
Editing a Document
You will learn to use basic formatting to:• Select a font and font size• Add, delete, and move text around• Make text bold or italic• Change line spacing• Indent paragraphs• Create bulleted or numbered lists
Select a font and font size
•From the Formatting Toolbar
•Using the drop-down device:
Place cursor on this triangle
Slide the cursor up and down the types of fonts available
To select font, click on the font name
Select font size
To select a font size, do the same maneuver from the Formatting Toolbar, this time using the triangle to the right of the number
Add, delete, and move text around
1. From the Menu Toolbar
Edit Cut
Edit Copy
Edit Paste
2. From the Standard Toolbar
CUT COPY PASTE
Make text bold, italic or underlined
1. From the Formatting Toolbar
BOLD ITALIC UNDERLINED
Change case
1. From the Menu Toolbar
Format Change Case:Sentence case.
lowercase
UPPERCASE
Title Case
tOGGLE cASE
Change line spacing
1. From the Menu Toolbar
Format Paragraph
2. From the Formatting Toolbar
LINE SPACING
Indent Paragraphs
1. From the Menu Toolbar
Format Paragraph
Create bulleted or numbered lists
1. From the Menu ToolbarFormat Bullets and Numbering…
2. From the Formatting MenuNUMBERINGBULLETS
Writing Letters and Résumés
Writing Letters and Resumes
• From the Menu bar: File New »
On my Computer: Letters
Writing Letters and Resumes
• From the Menu bar: File New »
On my Computer: Resumes
Saving and Printing a Document
Saving a document
1. From the Menu ToolbarFile Save, or
File Save as…
Saving a document
2. From the Standard Menu
SAVE
Printing a document
1. From the Menu Toolbar
File Page Setup
File Print Preview
File Print
2. From the Standard Menu
Overview
• Can you edit text?• Can you identify
– The different toolbars?
• Are you ready to try on a real document?
Questions?
To Practice and to Play
• Practice Writing Letters, or• Practice Writing a Resume
Upcoming Workshops
• February 29: 2 spots available for the Internet for Beginners class
• In March dates not definite: – Email class (6 spots available)– and another Internet for Beginners class (6
spots available)