Microsoft Word Reference Manager

for ResearchersOken Analytics Enterprise

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Microsoft Word Reference Manager

• This is going to take the form of 10 Q&A. so let’s begin.

1. What is referencing?• Referencing is what you do when you talk or write using about

another person’s idea.• Referencing is what you do when you use another person’s idea to

improve your own idea or disprove one silly idea.• Referencing is what you do when you tell the ‘board’ you have a

great idea which is actually an extension of Tom’s work which he did not finish.

• Referencing is what you do when you list every good fellow on the planet that has supported your idea with their ides.

2. Why should you reference?1. - You want to avoid getting involved with disciplinary

committees2. - It makes your work worthy of referencing by your buddies in

the field and other climes3. - You couldn’t have gotten all the ideas by yourself in the first

place, as others must have done similar work before you4. - To teach others they also need to reference you.5. - It actually makes your work authentic. Others will know for

sure that you have weighed the pros and cons.

3. How to reference

• Zillion styles exist. I will leave that to you to decide and agree with your school board or IRB or peer reviewers. However, a few examples would include APA, Chicago, Havard, IEEE etc. These people create the rules about how to write your stuff and how to present it. They also meddle with issues about font style, font size and even paper quality (I presume).

4. What is a Reference Manager?

What is a Reference Manager

• Aha! Welcome to the more technical less scientific stuff.

• A reference manager does exactly that – manages your references.

• It manages:

1. The database containing all your citations and bibliography

2. The in-text citation3. The referencing style4. The list of references at

the end of your long essay

5. Why use a Reference Manager?

a) Imagine you have written a long thesis and cited several authors and mentors then at the point of submission you can’t find the sources anymore.

b) Imagine you have written a long essay and cited Tom, Dick and Harry, and their works spanning many years but you can’t tell which of their works you left out in the end.

5. Why use a Reference Manager?

c) Imagine you have written a long only-God-knows what is it you have written and used a common style such as APA but the reviewer or school board says they just changed their mind and want numeric referencing. It takes one full week to solve that manually but RM solves that in 1 minute.

d) Imagine you have spent 3 years writing the longest thesis. I am yet to meet anyone that does not detest the idea of typing 200 references at the end of the whole project. It takes RM 10 seconds maximum.

e) Imagine you have listed all the works cited only to find out they are listed in all the different styles that exist and neither sorted in alphabetical nor chronological order. You take one full week trying to clear this up; RM takes no time!

6. What RM Options are Available

• YOU: Yes! You’re the first on the list doing the boring job by yourself that a RM could have done for you.

• End Note. A third party software from Thompson Reuters Endnote, www.endnote.com, that works in and out of MS Word. I actually found it rather complex. Comes with a 15-day trial after which you have to buy.

• Citavi. A third party software from www.citavi.com that works in and out of MS Word. Works best with internet connection. Marginalizes much of third world countries. Expired before I could learn to use it. There’s a trial version and I guess you have to buy the full version.

• Microsoft Word RM. That’s the bomb I’m releasing to you. I find it easy to use, maneuver and does not need to internet connection. Never expires. No need to pay service charge. Reliable. Only gets better when you update Windows.

7. What to use RM for

1. Collect all you sources as you type

2. Cite the works of all authors in-text

3. Provide a list of all cited works

4. Present in-text citations and list of references in whatever style

5. Keep all references for later use

Microsoft Word RM

Before we proceed…

I assume that• You have genuine MS

Word 2007/2010/2013• You know the difference

between book, journal, conferences, website etc.

• You know what a URL is {if not, ask Google}

• You can read and write• You agree with me that Google must

always be held responsible for every lack of knowledge and you know how to ask it for the missing information.

• You are either currently writing or putting-off writing till another day

• You hope to flaunt your new skills before IRB or your buddies in the field and the diaspora

How to use the MS Word RM

• Step 1: Create a database of your references as you type your essay• Step 2: In-text Citation• Step 3: Adding a new

reference• Step 4: Choosing a

referencing style• Step 5: List all works cited

These are five basic

steps:

Step 1Create a database of your references as you

type your essay

Creating a reference database…

1. On MS Word Click Reference | Insert Citations | Add New Source…

…creating a reference database…

2. Choose the [Type of Source]

• Citing a journal

…creating a reference database…

Citing a book section3. Type the authors’ names• a. Surname followed by comma ‘,’ and space• b. Initials followed by periods ‘.’• c. Semicolon ‘;’ and space to separate authors • d. Repeat all of the above for each author but

no semicolon ‘;’ after the last author• Example: Enofe, A.O.; Otuya, S.; Mgbame, C.• e. You may check [Cooperate Author] if the

work is written by an organization such as Nigerian Stock Exchange, National Bureau of Statistics, NDHS, etc.

…creating a reference database…

• Type the [Title] of the work being cited. It is advisable not to use block letters in tying the title of the work.

• [Journal Name] with First Letter in Capital• Type [Year] of publication• [Pages] e.g. 62-70• Click on [Show All Bibliography Fields] to provide more information such

as Volume, Issue, ISSN/ISBN, Publisher, Month and Day of Publication, etc.• Click [OK] – Your reference now appears in-text e.g. (Adebowale et al.,

2010)

…creating a reference database

Corporate author Website

Step 2: In-text CitationAs you type your work, you may have need to cite a

reference already in your reference database

In-text citation

• Place your cursor at the site of the citation

• GOTO References | Insert Citation | Click the author you intend to cite.

Step 3: Adding a new reference

When you have a new reference to add to the database, while you type…

Adding a new reference

• Just place your cursor where you want to insert the reference. • Click Reference | Insert Citation | Add New

Source | Follow Step 1 | Click Ok. • Cited!

Step 4: Choosing a referencing style

APA | Havard | IEEE | Chicago | Numerical Reference

Choosing a referencing style

Reference | Citations &

Bibliography | Style | Select style

Step 5: List all works citedList of references

REFERENCESIBM Corporation. (2013). IBM SPSS Statistics Version

22.McDonald, J., Burnett, N., Coronado, V., & Johnson, R.

(2003). Questionnaire Design. In U. D. Services, Reproductive Health Epidemiology Seires- Module 4. Atlanta, Georgia, USA: Department of Health and Human Services, CDC.

Microsoft Corporation. (2012). Microsoft Office Excel 2013. Santa Rosa, California.

NPC and ICF International. (2014). Nigeria Demographic and Health Survey 2013. Abuja, Nigeria and Rockville, Maryland, USA: Nigeria Population Commission (NPC) [Nigeria] and ICF International.

StataCorp LP. (2012, February). Stata/IC 12.1 for Windows. College Station, Texas, USA.

Stephenson, R., Beke, A., & Tshinbangu, D. (2008). Commnity Health Influences on Contraceptive Method Choice in the Eastern Cape, South Africa. International Family Planning Perspectives, 34(2), 62-70.

When you are done with the entire document, you are set to list all works cited. Go to

the end of your document andREFERENCES | [Citations & Bibliography] | Bibliography |

References

End of Part OneYou may try your hands on a few references