2011Mid America Associationof State Transportation OfficialsJuly 20–22, 2011 • The Westin Cincinnati • 21 East Fifth Street • Cincinnati, Ohio
Partnership & Exhibitor Opportunities
www.maasto.net
formerly known asMississippi Valley Conference
Dear Industry Colleague,The Ohio Department of Transportation (ODOT) is happy to invite you to participate in the inaugural meeting of the Mid America Association of State Transportation Officials (MAASTO). This organization was formerly known as the Mississippi Valley Conference (MVC) of State Highway and Transportation Officials.
The 2011 conference will be held July 20-22 at the Westin Cincinnati in downtown Cincinnati, Ohio. This year’s theme, “All Systems Go,” will focus on four main areas: Performance Measures and Data Reporting, Innovative Finance, Sustainability and Multi-Modal Transportation.
We are excited to host MAASTO’s inaugural conference in Cincinnati, Ohio, because it gives us an opportunity to highlight our state and our outstanding transportation partners.
We need your help to make this year’s conference a success. As hosts of this event, we invite you to not only attend the meeting, but to participate in the festivities as an event partner. Partnership opportunities are available in a range of levels to best fit your individual needs .
Participating in MAASTO events provides direct access to an estimated 400 transportation decision makers and stakeholders from both the public and private sectors. This is a unique opportunity to network with colleagues and potential customers through various conference partnerships and to showcase the cutting edge services and innovations your company has to offer.
In addition to partnering with MAASTO, participants are encouraged to register for booth space in the conference exhibit hall. Partnership/exhibitor opportunities are available on a first-come, first-served basis. A detailed description of the many partnership opportunities and a registration form to exhibit are provided in this handout.
Come join us for MAASTO 2011 in Cincinnati and enjoy all that Cincinnati’s conference has to offer.
Respectfully,
Jerry Wray Thomas K. SorelVice-President President Director, ODOT Commissioner, Mn/DOT
MAASTO is a 501(c)(6) non-profit organization consisting of ten state transportation agencies from Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Ohio and Wisconsin.
The American Association of State Highway and Transportation Officials (AASHTO) is a non-profit, non-partisan association representing highway and transportation departments in the 50 states, the District of Columbia and Puerto Rico. AASHTO represents all five transportation modes: aviation, highways, public transportation, rail and waterways. Its primary goal is to foster the development, operation, and maintenance of an integrated national transportation system. The association provides a forum for consideration of transportation issues and is frequently called on by Congress to conduct surveys, provide data, and testify on transportation legislation.
AASHTO divides its member departments into four geographical regions. The Mid America Association of State Transportation Officials (MAASTO), formerly known as the Mississippi Valley Conference (MVC), consists of ten states primarily in the Midwest: Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Ohio and Wisconsin.
The other AASHTO regions cover the western states (WASHTO); northeastern states and the District of Columbia (NASTO); and the southeastern states and Puerto Rico (SASHTO).
The Mississippi Valley Conference of State Highway and Transportation Officials, now known as MAASTO, was organized in 1907, even prior to the establishment of AASHTO. The goal of MAASTO is to foster the development, operation, and maintenance of an integrated and balanced transportation system that adequately serves the transportation needs of the ten member states.
The American Associationof State Highway and Transportation Officials
Minnesota
Wisconsin
Iowa
Kansas
Illinois
MissouriKentucky
IndianaOhio
Michigan
Mid America Associationof State Transportation Officials
Member StatesIllinois
IndianaIowa
KansasKentucky
MichiganMinnestoaMissouriOhioWisconsin
Partnership OpportunitiesWhy partner with MAASTO 2011?
Increase company recognitionthrough conference publicity opportunities
Meet influential peoplewithin the transportation industry
Interact directlywith MAASTO attendeesNetwork
with like-minded partnersand corporations
Broaden your market shareby promoting your products and servicesto transportation industry leaders from 10 states
Learnfrom informative sessions
Register TodaySpace is limited and partnership opportunities are available on a first-come, first-served basis. Room assignments and exhibit space will be based on the order of receipt of registration form and payment, with the highest contributing partner receiving first choice.
Partnership and exhibit booth application forms are included on the last page of this booklet.
Hospitality SpaceParticipation in hospitality events is a key benefit of partnering with MAASTO. Hosting a hospitality event puts your company face to face with transportation industry leaders includling:
• Chief executive officers• State transportation engineers• Department of Transportation leaders from the ten-state region• Contractors• Consultants• AASHTO staff
Hospitality events will take place Thursday evening, July 21, 2011, and will be located in our premium hospitality space located on the main level of the hotel.
Hospitality rooms are located in the heart of the conference, in a welcoming and easy to find location.
Spacious rooms offer our partners the flexibility to create a hospitality experience sure to accommodate your needs.
Downtown Cincinnati and the John A. Roebling Suspension Bridge viewed from Covington, Kentucky. Photo courtesy of Jason H. Husband,www.jhhphotography.com
Diamond Partner - $20,000 and up• Spaces are available for hospitality events to the first three diamond partners. Directional
signs will be provided and placed on the conference and concourse levels• Exhibit booth at MAASTO Exhibition if Partnership Form and payment are received by
April 22, 2011• Conference registrations (4)• One additional conference registration if Partnership Form and payment are received by
April 22, 2011• Advertisement on MAASTO 2011 event Web site, banner, conference program, and
conference signage
Platinum Partner - $15,000• Spaces are available to the first six platinum partners• Exhibit booth at MAASTO Exhibition if Partnership Form and payment are received by
April 22, 2011• Conference registrations (3)• One additional conference registration if Partnership Form and payment are received by
April 22, 2011• Advertisement on MAASTO 2011 event Web site, banner, conference program, and
conference signage
Gold Partner - $10,000• Ballroom space is available to the first two gold partners• Conference registrations (2)• One additional conference registration if Partnership Form and payment are received by
April 22, 2011• Advertisement on MAASTO 2011 event Web site, banner, conference program, and
conference signage
Silver Partner - $7,500• Silver partners will have the opportunity to sponsor a breakfast on Wednesday, Thursday
or Friday morning. Breakfast items will be chosen by the MAASTO 2011 Committee• Sponsor signs will be displayed on the breakfast tables• Conference registration (1)• One additional conference registration if Partnership Form and payment are received by
April 22, 2011• Advertisement on MAASTO 2011 event Web site, banner, conference program, and
conference signage
Partner Benefits
Bronze Partner - $5,000• Bronze partners will have the opportunity to sponsor a break on Wednesday morning,
Wednesday afternoon or Thursday morning. Break items will be chosen by the MAASTO 2011 Committee
• Conference registration (1)• One additional conference registration if Partnership Form and payment are received by
April 22, 2011• Advertisement on MAASTO 2011 event Web site, banner, conference program, and
conference signage
Tin Cup Partner - $5,000• Main sponsors of MAASTO 2011 Golf Tournament on Tuesday• Foursome registration (1)• One additional foursome registration if Partnership Form and payment are received by
April 22, 2011• Advertisement on MAASTO 2011 event Web site, conference program, and golf
tournament signage
Mulligan Partner - $1,500• 10 partners will have the opportunity to sponsor a hole at the MAASTO 2011 Golf
Tournament on Tuesday• Foursome registration (1)• Advertisement on MAASTO 2011 event Web site, conference program, and golf
tournament signage
The Westin CincinnatiThe Taft Foyer
The Westin CincinnatiPresidential Ballroom
Exhibit HallParticipationWhy exhibit at the 2011 Mid America
Association of State Transportation Officials Conference?
Showcaseyour professional services, technology,materials, or equipment totransportation industry leaders
Reachyour target audience
Networkwith industry colleagues
Exhibit displays will be in the Ballroom Foyer, located on the third floor of the Cincinnati Westin. This location provides exhibitors an excellent traffic flow and high visibility.
Exhibit Hall Participation - $2,200• Conference registrations (2)• 8' x 8' space with pipe and drape• 6' skirted table• Two chairs• Trash can• Wireless internet access
To make exhibit rooms even more attractive to the conference attendee, there will be light entertainment at the reception on Tuesday night, as well as door prize punch cards. Each exhibit booth will be provided a different punch to mark each attendee’s card. Once these punch cards are filled, the conference attendee will be eligible for the door prize drawings on Friday, July 22. In addition, one breakfast and two breaks will be held in the exhibit rooms to allow for increased patronage.
The exhibit rooms will open with a pre-conference reception on Tuesday, July 19, from 6 p.m. to 10 p.m. The exhibits will close Wednesday, July 20. Tear down can begin after 5 p.m.
Exhibit Setup: Tuesday, July 19: Noon to 4 p.m.
Exhibit Hours: Tuesday, July 19: 6 p.m. to 10 p.m. (Reception) Wednesday, July 20: 7 a.m. to 5 p.m.
Exhibit Tear Down: Wednesday, July 20: 5 p.m. to 9 p.m.
To reserve your booth space, please mail the completed Exhibit Booth Application Form (on final page) and company check in the amount of $2,200 by May 9, 2011. Booth assignments will be based on the order of receipt of application and payment. Confirmation of exhibitor booth space and specific booth assignment will be made only upon receipt of full payment. Make checks payable to MAASTO.
Jane Hedge will be contacting you at a later date to confirm your company’s location in the exhibit hall. Should you have questions regarding your booth, you can contact Jane Hedge at 614-466-3598 or [email protected]
The Genius of Water—more commonly referred to as The Tyler Davidson Fountain, or simply “The Fountain”—is one of Cincinnati’s most-visited attractions and has been the centerpiece of Fountain Square since 1871.
Exhibition Opportunities
Ohio Department of Transportation MAASTO 2011 Conference Information
July 20-22, 2011 Cincinnati, Ohio
Exhibit Booth Application
Company name
Company street address
Company city, state, zip code
Company phone number
Please send all information pertaining to the MAASTO exhibits to the contact person listed below.
Contact name and title
Contact mailing address (if different from above)
Contact phone number
Contact e-mail address
Name of booth attendant (Complimentary registration)
Name of booth attendant (Complimentary registration)
$2,200 exhibit booth rental includes:
Conference registrations (2) 8’ x 8’ space with pipe and drape 6’ skirted table Two chairs Trash can Wireless internet access
For additional information contact:
Jane Hedge at 614-466-3598 or [email protected]
MAASTO Exhibit Location:
The Westin Cincinnati 21 East Fifth Street Cincinnati, OH 45202
Exhibit Setup: Tuesday, July 19 – noon to 4 p.m.
Exhibit Hours: Tuesday, July 19 – 6 p.m. to 10 p.m. (Reception) Wednesday, July 20 – 7 a.m. to 5 p.m.
Exhibit Tear Down: Wednesday, July 20 – 5 p.m. to 9 p.m.
Please provide a brief description of the products or services to be showcased:
___________________________________________
___________________________________________
___________________________________________
___________________________________________
Describe any promotional items to be distributed:
___________________________________________
___________________________________________
___________________________________________
Please mail completed Exhibit Booth Application Form and check payable to MAASTO by May 9, 2011 to:
Jane Hedge ODOT - Construction Management 1980 W. Broad St. Columbus, OH 43223
Confirmation will be sent when application form and check are received.
Ohio Department of Transportation MAASTO 2011 Conference Information
July 20-22, 2011 Cincinnati, Ohio
Partnership Form
Company name
Company street address
Company city, state, zip code
Company phone number
Please send all information pertaining to the MAASTO Partnership to the contact person listed below.
Contact name and title
Contact mailing address (if different from above)
Contact phone number
Contact e-mail address
Please mail completed Partnership Form and check payable to MAASTO by April 22, 2011 to:
Jane Hedge ODOT - Construction Management 1980 W. Broad St. Columbus, OH 43223
Confirmation and room assignment will be sent when application form and check have been received.
For additional information contact:
Jane Hedge at 614-466-3598 or [email protected]
Our Company would like the following MAASTO Partnership:
o Diamond - $20,000
o Platinum - $15,000
o Gold - $10,000
o Silver - $7,500 Date: ______________________
o Bronze - $7,500 Date: _____________________
Second Choice Date: ____________________
o Tin Cup - $5,000
o Mulligan - $1,500 Hole: ________________
*Descriptions of partner benefits are available on pages 4-5 of this booklet and at www.maasto2011.org
Conference Registrations with MAASTO Partnerships: Diamond (4) Platinum (3) Gold (2) Silver and Bronze (1)
One additional conference registration will be given if Partnership Form and payment is received by April 22, 2011.
Name for partnership conference registration
Name for partnership conference registration
Name for partnership conference registration
Name for partnership conference registration
Name for additional partnership conference if form is
received by April 22, 2011
Authorized company signature Date
