Mid Cycle Update Powerpoint - City of Alameda

8/12/2019 Mid Cycle Update Powerpoint - City of Alameda

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City of AlamedaMid Cycle Update toOperating and Capital Budget

Fiscal Years 2013-14 and 2014-15


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Budget Presentation OutlineMid-Cycle Highlights

Overview of Mid Cycle Update to All Funds & GeneralFund Budgets FY 13/14 & 14/15

Proposed General Fund Budget Changes

Revised Five Year General Fund Forecast

Budget Changes for Other Funds

Revised Capital Improvement Program

Progress on Funding of Long Term Liabilities Approve Mid Cycle Update and ProposedBudget Adjustments

City of Alameda Mid Cycle Budget Update June 3, 20142


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Mid-Cycle Highlights

FY 13/14 GF Expenditures $2m under budget (PD salary savings) GF Revenue $1.4m over budget (Successor Agency) Expected Reserves 28% 34% of expenditures

FY 14/15 GF Expenditures $1.3m over expected GF Revenue $275k less than expected Additional shortfall of $1.6 million though FB is still

$1.8m more than expected Expected Reserves 25% 27% of expenditures

3 City of Alameda Mid Cycle Budget Update June 3, 2014


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Mid-Cycle Highlights (Continued)Economic Development Initiatives Economic Development Manager (on-board) Web & Communications Specialist Funding for Marketing & Business Attraction Efforts Parking and Parking Garage Improvements Building Division Reorganization/Improvements

$55 million in Capital & Maintenance Improvements: EOC ($3.0 million) Fire Station 3 ($5.0 million)

Estuary Park ($1.4 million)

Five Year Economic Forecast



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FY 14/15 Proposed Expenditures byFund Type - $176 Million


Note: Excludes AMP


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FY 14/15 Proposed Expenditures

by Department All Funds - $176 Million



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General Fund Overview

FY 13-14 & FY 14-15(in millions)

Fiscal Year 13-14 Fiscal Year 14-15

Adopted Revised Adopted Revised

Revenues $73.9 $75.3 $74.8 $74.5

Expenditures $74.9 $72.9 $76.7 $78.0

Excess/Shortage -$1.0 $2.4 -$1.9 -$3.5

Carryover from Prior Years $1.0 $3.4

Use of Fund Balance -$1.9 $0.1Ending Available

Fund Balance

$21.3 $24.7 $19.4 $21.2

% of Expenditures 28% 34% 25% 27%



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General Fund - FY14-15

Major Revenue Sources - $75 Million(after proposed budget adjustments)



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General Fund Revenues Assumptions used in Budget

Property Tax 2.2% growth annually through 17-18

Sales Tax

4% growth 14-15, 3% thereafter Utility Users Tax Flat thru 14-15, 1% growth thru 17-18

Franchise Taxes Drop 13-14, 0-1% growth thru 17-18

Other Taxes 1-2% growth through 17-18

Departmental Revenues 1% growth

through 17-18



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General Fund FY 14-15

Major Expenditure Categories $78 Million(after proposed budget adjustments)



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General Fund

Personnel by Department (283 positions)


30%

26%14%

11%

10%

9%

*Excluding 95 AMP positions

Police 30%

Fire 26%

Public Works 14%

Gen Govt/Central Services11%Recreation / Library 10%

CDD/Housing/Base Reuse 9%


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Summary Department Changes

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Department ExpenseForecastChanges

Expense NewRequests

RevenueForecastChanges

City Council $2,000 $3,000

City Manager (9,000) 53,000

City Attorney 35,000

Human Resources 57,000Parks and Recreation 75,000 79,000

Fire 115,000

Fire BLS Transport (159,000) (231,000)

Police 23,000 27,000Central Services (150,000)

Public Works 6,000



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Department Changes (Continued) A. Administration

City Council

Increase in ABAG membership fees and costs to hostMayors Conference ($2K)Individual Allowances for Community Events ($3K)

City Manager Reallocation of Agenda Prep Software Maint. Fees($9K savings)

ICSC Conference ($3K)Staff Advocacy in Washington D.C.($50K)



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Department Changes (Continued) A. Administration (continued):

City Attorney

Part-Time Contract Attorney Services $30KReconfiguration of Office Space $5K

Human Resources

Part-Time Staff for Civil Service Board / RecordsMaintenance ($17K)

Additional Contract Services for Recruitment ($40K)


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Department Changes (Continued)


B. Police

$23,000 to reflect cost of living adjustments in the

Animal Shelter Contract not included in original budget$16,000 net additional cost to:

Eliminate One Accounting Technician position

Add One Administrative Management Analyst$11,000 net additional cost to:

Eliminate one Maintenance Worker position

Add one Police Technician


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Department Changes (Continued)C. Fire

$39,000 for additional fuel costs for the new fire truckand boat

$46,000 of new costs for annual contract for the

EBRCSA county-wide radio system$30,000 for increased Alameda County dispatch costs

(Net revenue reduction of $71,705) to BLS Transport

budget based on projected FY 13-14 service levels



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D. Recreation and Parks:

$66,000 for increased water costs due to EBMUDincreases in rates

$9,000 for additional hard ball costs due to the new

contract with the Babe Ruth League$29,000 contribution toward Estuary Park Project

$50,000 for the Krusi Park Renovation Project



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Department Changes (Continued)E. Central Services / Public Works

Reduction in Garage Revenues due to reduced serviceslevels provided to AHA/AUSD/AMP ($150K)

$6,000 as the General Fund portion for proposedpersonnel changes (discussed on a subsequent slide)



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Department Changes (Continued)F. Proposed revised budget for FY 2014-15 for all

funds includes:

Updated Personnel CostsIncorporates revisions to salaries and benefits fromapproved Memorandums of Understanding (MOUS)

PERS Revised Employer Contribution Rates:Miscellaneous employees from 16.3% 17.201%Safety employees from 41.6% 44.115%



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General Fund FY 14-15Projected Misc. PERS Rates through FY 20-21


13% 13% 15%17% 20%

22% 25%28% 29%

9% 9%9% 9%

9%9%

9%9% 9%

22% 22%24% 26%

29%

31%34%

37% 38%

0%

5%

10%15%

20%

25%30%

35%

40%

12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21Employer Contribution Employee Contribution


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General Fund FY 14-15Projected Safety PERS Rates through FY 20-21


37% 37% 40% 42%46% 49% 53% 57% 58%

11% 12%13% 14%

15% 15%15%

15% 15%

48% 49% 53%56%

61% 64%68%

72% 73%

0%

10%

20%30%

40%

50%

60%

70%

80%

12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21Employer Contribution Employee Contribution


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General FundRevised 5 Year Forecast through 17-18

with Proposed Changes (in millions)

13/14 14/15 15/16 16/17 17/18

Revenues $75.3 $74.5 $75.7 $77.0 $78.4Expenditures $72.9 $78.0 $81.1 $83.9 $87.3

Excess/Shortage $2.4 -$3.5 -$5.4 -$6.9 -$8.9

Carryover from Prior Years $3.4

Use of Fund Balance $0.1 $5.4 $6.9 $8.9Ending Available FundBalance

$24.7 $21.2 $15.8 $8.9 $0.0

% of Expenditures 34% 27% 19% 11% 0%



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Non General Fund FY 14-15Summary Department Changes

DepartmentExpenseForecast

Changes

ExpenseNew

Requests

RevenueForecast

Changes

RevenueNew

ChangesCity Clerk $17,000

Parks & Recreation 271,000 $107,000 $364,000

City Attorney 10,000 60,000Library 14,000

Public Works 265,000 400,000CommunityDevelopment 975,000 371,150Base Reuse 152,000 (156,000)

Housing 193,000 164,000



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Non General Fund Budgets FY 14-15

Department Changes(Continued)

A. Administration:

City Attorney

Part-Time Contract Attorney Services $60,000City-law software annual maintenance $10,000

City Clerk$17K Reallocation Agenda Prep SoftwareMaintenance Fees


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B. Recreation and Parks:$50,000 for minimum wage adjustments part-time

staff Inclusion of Mastick Advisory Board Revenues andExpenditures in City Budget

$100,000 for a new Recreation Specialist (offsetby $200K of additional recreation revenues

$7,000 net additional cost to:Eliminate One Recreation Supervisor Create a New Recreation Manager



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Department ChangesC. Public Works

The budget has been updated to reflect debt service onthe 2012 Sewer Bonds of $265,000

$75,000 for design/implementation of Parking Garageimprovements

$60,000 to purchase/install 120 water low flow toiletscity-wide

$120,000 for:

New Public Works VehicleNew Leaf VacuumTree Chipper Maintenance



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Department Changes (Continued)C. Public Works (Continued)

Implement the following Personnel Changes ($145,000)

Add one Deputy Director

Change the Budget Allocation for a Public WorksCoordinator

Eliminate one Senior Management Analyst position

Add one Management Analyst position



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D. Community Development:Building / Planning

Implement the following Changes($215,000)

- Eliminate one Supervising Planner

- Add a Planner III- Add a Combination Building Inspector

- Add a Code Enforcement Officer

- Add additional plan examiner services

$80,000 for technology equipment / two trucks


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D. Community Development (Continued):

Economic Development

$450,000 for removal/repairof historic crane (Tidelands Fund 216)

$100,000 for additional marketing/business attraction(Economic Revitalization Fund 227)

$130,000 for additional contract services, marketingand lobbyist (FISC Fund 256)


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Non General Fund Budgets FY 14-15Department Changes (Continued)

E. Other

Library - $14,000 for minimum wageadjustments for part-time staff

Base Reuse (Net Reduction of $4,000), reflect

changes in revised estimates for roof, environmentaland pier maintenance

Housing $193,000, reflects carryover of housingprograms from 13-14 and contracting out of services tothe Housing Authority, including conversion of three Cityemployees to Housing Authority employees in FY 14-15



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Capital & Maintenance Projects



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Capital/Maintenance Project Summary$55 Million for FY13-14 and 14-15



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Capital/Maintenance Project SummaryMajor Projects for FY 13-15

(Combined two year totals)

Sewer Sewer Infrastructure Improvements - $15.55 million

Sewer Infrastructure Maintenance - $1.1 million

Streets/TransportationStreet Tree/Median Maintenance - $1.79 millionPavement Management Program - $5.64 million

Pedestrian/Bike

Sidewalk Repair Program - $1.5 millionBikeways and Trails - $2.0 million



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Capital/Maintenance Project Summary

Major Projects for FY 13-15(Combined two year totals)Parks/Golf

Swim Center Renovations $390,000

Beltline - $238,000Estuary Park - $1.4 million (new)Golf Course Renovations - $1.0 million

Other Police Vehicle Replacement $550,000Fire Vehicle/Apparatus Replacement $1.1 millionCitywide Records Management Software - $300,000Police CAD/RMS System Replacement - $1.0 million



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Capital/Maintenance Project Summary

$55 Million for FY13-14 and 14-15


C i l P j S


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Capital Project SummaryTotal Unfunded Projects - $258 Million

(Next Five Years)


d


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Progress on Funding

Long-Term LiabilitiesFiscal Year 2009-10 Fiscal Year 2014-15

Reserves

% of Obligation

Funded Reserves

% of Obligation

FundedInsurance $811,353 69% $1,715,038 87%

Workers

Compensation($660,330) 0% $3,980,350 53%

Employee Leave $0 0% $843,000 33%

FacilityMaintenance* $171,000 2% $1,881,248 26%

OPEB $0 0% $1,386,689 2%


* Obligation represents two year total of Maintenance CIPs in the adopted Budgetfor Fiscal Years 2013-14 and 2014-15

B d C l i


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Budget Conclusions

Projected better than expected revenues and lowerthan expected expenditures for FY 13-14

$55 million investment in City Maintenance and CapitalProjects for FY 13-15 combined

Economic Development Initiatives

No significant decrease in direct services to thecommunity

Maintains and exceeds City Council s 20% reserve

policy for two yearsContinued work on OPEB, Pension and Unfunded CIP



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Mid Cycle Update Powerpoint - City of Alameda

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