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MIDDLE EAST TECHNICAL UNIVERSITYMIDDLE EAST TECHNICAL UNIVERSITYLIBRARYLIBRARY
““STUDIES ABOUT PERFORMANCE BASED STUDIES ABOUT PERFORMANCE BASED BUDGETING PROJECT ” BUDGETING PROJECT ”
Bülent KarasözenBülent Karasözen
July July 1010,, 2002 2002
Ministry of Finance-ANKARAMinistry of Finance-ANKARA
Project GroupProject Group
Strategic Planning and Management – Prof. Dr. Ahmet ACAR (Vice President)– Prof. Dr. Bülent KARASÖZEN (LDHD Head of Dept.)– Doç. Dr. Sibel GÜVEN (Industrial Engineer)– Beria KANDİLCİ– Nur KARATAŞLIOĞLU
Experts– Emre Hasan AKBAYRAK– Hacer BATI– Gönül BAYSAL– Nevide BİÇER– Zehra ERDEM– Cevat GÜVENÇ– Çiğdem ÖZBAĞ ÖREN– Hale YUMŞAK– Köksal YÜCESOY
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METU Library: General METU Library: General Information Information
• METU Library provides information sources in electronic and printed media.
• Our library is member of ANKOSANKOS(Consortium of Anatolian University Libraries) and IATULIATUL (International Association of Technical University Libraries).
• 8 reading rooms
• 2 showroom and 1 exhibition hall
•It has a capacity of 750 seats in 12.000 meter square area.
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METU Library : With NumbersMETU Library : With Numbers
BOOKS 321.334
NUMBER OF BINDED JOURNALS (2001) 148.777
PRINTED JOURNALS 1.624
ELECTRONIC JOURNALS 7.725
FULL TEXT ELECTRONIC DATABASES 10
BIBLIOGRAPHIC DATABASES 5
CD-ROM 1.125
FILMS AND VIDEO CASSETTES 828
COMPUTERS 128
READING ROOMS 8
MEETING ROOMS AND EXHIBITION HALL 3
OPAC ACCESS NUMBER (2001) 941.112
NUMBER OF BOOKS BORROWED (2001) 253.991
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METU Library :MissionMETU Library :Mission
To provide contemporary and universal facilities so as access to the knowledge required by education and research activities and social services required by the basic mission of METU and to serve community as an exemplary university library.
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WHY?To access the knowledge required by
education and research activities and social services required by the basic mission of
METU
WHAT?Model University Library
HOW?Providing contemporary and universal facilities
TO WHO?StudentsAcademic and administrative personnelOther UsersOther institutional usersCommunity
METU Library :Mission Analysis METU Library :Mission Analysis
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METU Library :VisionMETU Library :Vision
To become a modern knowledge and document center which presents to its target population, the knowledge needed by the education and research programs of METU by using modern computer and network technologies in a fast and economical way and independent of time and place; to become a center of occupational solidarity and cooperation that, together with its employees, keeping in line with developments.
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METU Library : Basic ValuesMETU Library : Basic Values
• Balanced and highly qualified service which is sensitive to customer
demands
• Providing a suitable environment where the employees can develop their
skills and serve successfully
• Being in good communication, cooperation and solidarity with all
stakeholders
• Occupational and social responsibility
• Being creative and innovative
• Transparency and accountability.
• Making reliable and effective decisions based on objective data and criteria
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METU Library :Activity AreasMETU Library :Activity Areas
• Lending book (Long and Short Term)• Lending• Placing books to shelves
• Giving Electronic Based Information• Data conversion• Online Catalogs and classification• Converting dissertations to digital form
• Providing Materials• Developing book collection• Developing E-journal collection• Developing E- reference collection• Developing E- book collection
• Reference/Information• Use of electronic journals• Use of electronic reference sources• Information/Reference Services• Locating journals
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METU Library :Our usersMETU Library :Our users
• Internal Users• METU students• METU academic and administrative personnel• Other users in METU
• External Users• Users from institutions bound by two sided protocol• Personnel of academic institutions that are members of
Interlibrary Lending Service (ILL) • Community
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METU Library :StakeholdersMETU Library :Stakeholders
• METU users• External Users
• Industry / individuals / other universities• Employees• METU Rector’s Office• Ministry of Finance• Council of Higher Education• Other libraries• Suppliers• Competitors• Community
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METU Library :ProductsMETU Library :Products
• Collection• Printed
• Books• Journals• Dissertations• Standards
• Electronic• Online full text journals• Online bibliographic databases• CD-ROM databases• Book and journal CD-ROMs / Diskettes• Video and audio cassettes
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METU Library :ServicesMETU Library :Services
• Lending services
• WEB based information service
• Reference / information services
• Documentation services, home and
abroad
• Audio-visual services
• Photocopying services
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METU Library :SWOT AnalysisMETU Library :SWOT Analysis
STRENGTHSSTRENGTHS
• Rich collection of books and journals
• Human resources (experienced personnel)
• Positive image
• Power of competition
• Adaptation to technological change and
powerful technological hardware
• Relationship with other organizations
• Organizational and managerial skills
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METU Library :SWOT Analysis METU Library :SWOT Analysis Continued...Continued...
WEAKNESSESWEAKNESSES
• Human resources (lack of in-house training with outside support)
• Physical conditions
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OPPORTUNITIESOPPORTUNITIES
• Developments in and relations with other libraries
• Technological developments• Computer• Librarianship
• Variety and variability of customer demands• Being a pilot institution in Performance Based
Budgeting Project
METU Library :SWOT Analysis METU Library :SWOT Analysis Continued...Continued...
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THREATSTHREATS
• Unstable Foreign Exchange Rates• Private university libraries (attracting our
employees)• State employee salary policy• State tender system• Technology
• Security threats• Occupational threats
• Natural disasters and accidents• Increase in the cost of journals and books
(monopoly firms, insufficient financial resources )
METU Library :SWOT Analysis METU Library :SWOT Analysis Continued...Continued...
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METU Library :Strategic METU Library :Strategic ObjectivesObjectives
OBJECTIVE 1 KNOWLEDGE-DOCUMENT OBJECTIVE 1 KNOWLEDGE-DOCUMENT CENTERCENTER
A library that searches for current and prospective knowledge and document needs of users, keeps them in suitable environments, serves its users with up-to-date resources.
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OBJECTIVE 2 WORKING OBJECTIVE 2 WORKING ENVIRONMENTENVIRONMENT
A library having user focused organizational culture, supporting its employees and providing improvement opportunities
METU Library :Strategic METU Library :Strategic Objectives Objectives Continued...Continued...
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OBJECTIVE 3 ORGANISATION and OBJECTIVE 3 ORGANISATION and MANAGEMENT DEVELOPMENTMANAGEMENT DEVELOPMENT
A library adapting fast to changing conditions, working productively and effectively, transparent, accountable and well-managed.
METU Library :Strategic METU Library :Strategic Objectives Objectives Continued...Continued...
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METU Library :Strategic Objectives METU Library :Strategic Objectives Continued...Continued...
OBJECTIVE 4 PROVIDING OBJECTIVE 4 PROVIDING RESOURCES and SUPPORTRESOURCES and SUPPORT
Becoming a successful library which provides support and resources through strong relations with its partners.
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OBJECTIVE 5 COMMUNITY SERVICESOBJECTIVE 5 COMMUNITY SERVICES
A library that improves accessibility of information resources by the community and provides supports to library services in the country.
METU Library :Strategic METU Library :Strategic Objectives Objectives Continued...Continued...
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Activities and Previous TermsActivities and Previous Terms
Performans Measures 1999 2000 2001
Conversion Number 14.067 17.276 9.000Number of theses transported to digitalenvironment NA NA NANumber of books added to collection bypurchasing 5.248 5.199 3.723
Number of e-journals added to collection 350 3.081 7.609
Number of visits to e-journal NA 65.240 190.306Number of PER-COPIES transported toelectronic environment NA NA NA
Number of books borrowed 296.625 246.995 253.991
Number of books transported to storage library NA NA NA
Number of subscribed e-reference resources 14 11 9
Number of subscribed e-book resources NA NA NANumber of railed steel shelfs to protect bindedjournal collection NA NA NA
Number of units dried type fire extinguisherinstalled to protect binded journal collection NA NA NANumber of participations in seminars at Homeand abroad 22 10 17Number of seminars participated at Home and abroad 3 8 5
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Activities and Goals Activities and Goals (For Year 2003)(For Year 2003)
ACTIVITIES GOAL
Electronic Journal Collection Increasing the subscription number to7875
Printed Journal Collection Decreasing the subscription number to1600
Printed Book Collection Adding 6250 books to collection bypurchasing
Shelving Binded Journals Placing 70000 binded journals to shelves
Information Services Answering 55000 questions
Developing E- book collection Establishing a seed collection bysubscribing to 100 e-books
Developing E- reference collection Increasing the subscription number to 17
Cataloging Cataloging 10000 books
Coding Pasting 50000 codes
Conversion Converting 15000 data
Placing Books Placing 330750 books to shelf
Lending Books Lending 280035 books
Reference Service Answering 22000 reference questions
Transport of Theses to digitalenvironment
Transporting 800000 pages to digitalenvironment
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RRP ApproachRRP Approach
1. An employee works for 220 days per year and 8 hours per day accounting for the annual leave and official holidays. Proportion of allocated time to each activity over total depends on activity type. While computing “resources used per activity” shown in RRP1, these criteria have been taken account.
2. For general management expenses, average annual personnel salary is used.
3. For year 2002 1 USD = 1.600.000 TL
4. For some activities, librarians who work in the position of assistant personnel have been accepted as expert personnel at RRP calculations.
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Resource Requirement Planning Resource Requirement Planning Consolidation TableConsolidation Table
Strategic Resource Planning 2003 2004 2005 2006 2007
Personnel 515 526 528 547 572
Other Current Expenses 3.225 3.311 3.396 3.536 3.751
Investment Expenses 693 693 693 693 693
TOTAL 4.434 4.530 4.617 4.777 5.016
Billion TL
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Financial Requirements PlanningFinancial Requirements Planning
AppropriationAppropriation 20022002
DemandedDemanded 4.700.000.000.000 TL4.700.000.000.000 TL
FundedFunded 2.800.000.000.000 TL2.800.000.000.000 TL
20032003
AppropriationAppropriation 4.433.715.942.237 TL4.433.715.942.237 TL
TotalTotal 4.433.715.942.237 TL4.433.715.942.237 TL
AppropriationAppropriation 20012001
DemandedDemanded 2.600.000.000.000 TL2.600.000.000.000 TL
FundedFunded 997.000.000.000 TL997.000.000.000 TL
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Resource Requirement Planning Resource Requirement Planning ExampleExamplePrinted Journal SubscriptionPrinted Journal Subscription
Printed Journal RRP 1 RRP 2Total Resource Requirement
Amount Unit Amount Unit Amount Measure UnitPerformance Goal 1600 journal/year 1600 journal/year
ResourcesAssistant Personnel 0,001092657 asst. per./year 0,001092657 asst. per./year 1,748251748 asst. per.
Expert Personnel 0,002840909 exp. per./year 0,002840909 exp. per./year 4,545454545 exp. per.
Journal 1 subscription 1 subscription 1600 subscription
Printed Journal RRP 3 RRP 4Amount
Amount Measure Unit Unit Cost Total Fiscal Res. Req.Performance Goal 1600ResourcesAssistant Personnel 4.800.000.000 TL 1,7 asst. per. 4.800.000.000 TL 8.391.608.392 TLExpert Personnel 7.800.000.000 TL 4,5 exp. per. 7.800.000.000 TL 35.454.545.455 TLJournal 1.399.878.271 TL 1600 subscription 1.399.878.271 TL 2.239.805.234.327 TL
Total Resource
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Resource Requirement Planning Resource Requirement Planning ExampleExamplePrinted Journal SubscriptionPrinted Journal Subscription
• 1600 journal subscription is planned in 2003
• Taking year 2002 prices as the base, 1 journal
subscription unit cost is 1.399.878.271 TL for year
2003.
• 1,6 asst. per. x 4.800.000.000 TL=8.391.000.000 TL
• 4,3 exp. per. x 7.800.000.000 TL=35.454.545.455 TL
• Total subscription cost = 2.239.805.234.327 TL
• Total printed journal cost = 2.283.500.000.000 TL
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© © 20022002METU LibraryMETU LibraryThank You...Thank You...
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