Minnesota Counties Computer Cooperative

Minnesota Counties Computer Cooperative

Cooperative Strength Amazing Results


Minnesota Counties Computer Cooperative (MCCC) is a joint powers organization providing services, software, and other cost-effective measures to substantially reduce the cost of data processing for counties. Established in 1978, MCCC works with all 87 Minnesota counties, several Minnesota agencies, some Minnesota cities, and a few out-of-state counties and agencies.




• Assists User Groups with organizing their group.• Facilitates User Group meetings.• Manages funds, serves as a fiduciary agent for

the User Groups.• Serves as a liaison between the User Groups

and their vendors.


MCCC provides the following services to User Groups:




• Facilitates the sharing of information and resources between the different user groups.

• Manages the RFP and contracting process.• Negotiates contracts on behalf of the User Groups.• Helps identify problems and develop solutions.• Applies for grants on behalf of the User Groups.• Handles an array of other User Group

responsibilities.




Some of the MCCC User Groups own their software. This allows them to control all software changes, releases, updates and customizations to best meet their needs. MCCC User Group software is maintained, supported, and enhanced by vendors selected by the User Groups through an RFP process.



MCCC BoardMCCC has an Executive Committee that meets monthly. Past Chair, Chair, Vice Chair and Treasurer are rotating positions. A Treasurer is elected from our membership each year at the MCCC annual meeting. The Executive Committee also has four region representatives that each serve two-year staggered terms. The eight member Executive Committee meets monthly to review financials, approve User Group Rules & Regulations, approve all contracts, work with the MCCC staff on current issues and serve as liaisons to the User Groups.

MCCC full members are counties, cities, and agencies that belong to two or more User Groups, not including ISSG. The full Board meets annually to approve the annual budget, approve proposed joint powers agreements or bylaw changes, to elect the Treasurer, and address any other Board issues.



2011-2012 MCCC Executive Committee



Chair: John Thompson, Auditor/Coordinator, Faribault CountyVice Chair: Dayle Moore, IT Director, Nicollet County

Treasurer: Bob Hiivala, Auditor-Treasurer, Wright CountyPast Chair: Mark Anderson, IT Director, Winona County

Region I Representative: Ken Olson, Auditor, Pennington CountyRegion II Representative: Dennis Freed, Auditor, Chisago County

Region III Representative: Shirl Boelter, Finance Officer, Fillmore CountyRegion IV Representative: Dan Whitman, Assessor, Martin County

User Group Liaisons:Manatron Tax Liaison, Dennis Freed

ACS Tax Liaison, Ken OlsonCAMAUSA Liaison, Dan Whitman

County Attorney Liaison, John ThompsonF&GG Liaison, Shirl Boelter

Law Enforcement Liaison, Dan WhitmanCHS Liaison, Mark AndersonISSG Liaison, Dayle Moore

Corrections Liaison, Bob Hiivala


MCCC currently has eight User Groups:• Minnesota Property Tax

• ACS Tax Group• Manatron Tax Group

• CAMA• Law Enforcement• Finance & General Government• Community Health Service• Corrections• County Attorneys• Information Services Support Group



Minnesota Property Tax User Group

The Minnesota Property Tax System (PTS) User Group currently has 29 counties using the ACS Minnesota property tax system. There are several subcommittees committed to various projects, such as the Legislative Research Committee, the Beta Testing Committee, and the Enhancement Issues and Standards Committee (EISC). The MCCC Tax User Group works closely with the Minnesota Department of Revenue on all of our projects.



Minnesota Property Tax User Group

The Minnesota Property Tax System User Group currently has 17 counties implementing the Manatron property tax system called GRM. There are several subcommittees committed to various projects, such as the Legislative Research Committee, the Training Committee, and the Enhancements & Reports Committee. The MCCC Tax User Group works closely with the Minnesota Department of Revenue on all of our projects.



Minnesota Property Tax User GroupThe newly formed CAMAUSA User Group currently has 37 counties using the ACS CAMAUSA software. This committee has been working together for many years. In 2009, they became a separate user group rather than a subcommittee under the Tax User Group. The CAMAUSA User Group members use either the ACS or Manatron Tax Systems. The MCCC CAMAUSA User Group works closely with the Minnesota Department of Revenue on all of our projects.



Law Enforcement User Group

The Law Enforcement User Group currently has 15 member counties. CIS is the Law Enforcement User Group software vendor. The Law Enforcement User Group is working with neighboring state counties sharing the same software needs. The MCCC Law Enforcement User Group works closely with both the Department of Corrections and CriMNet in our activities and training.



Finance & General Government User GroupThe Finance & General Government User Group has 47 member counties. The User Group has several software packages, including: Two payroll packages, a human resources package, Capital Assets, Integrated Financial System (IFS), and Treasurer’s Financial System.

The Finance & General Government User Group is also very involved in the current IFSpi rewrite project. IFS is owned and managed by a collaboration of 78 counties through the JIC Committee. The IFSpi project will begin beta testing in 2010 and be rolled out to counties throughout 2011 and 2012.



Community Health Services User GroupThe Community Health Services Group (CHS) currently has 28 member counties and agencies. Our primary software package is the Public Health Documentation System (PH-Doc). The CHS Group supports the Environmental Health Documentation System (EH-Doc), Jail Health and a Community Immunization Tracking System (CITS). The MCCC CHS User Group works closely with the Minnesota Department of Health on all of our projects. PH-Doc is HIPAA compliant. We have a scheduling enhancement to PH-Doc. And, we have included the Omaha Outcomes into PH-Doc.

The CHS User Group is also working on a project called PH-Doc 2012 to rewrite PH-Doc. The project will be completed in several modular releases with the final release scheduled to all users in early 2013. The final release will move PH-Doc to a platform independent system.



Corrections User GroupThe Corrections User Group is MCCC’s largest user group working with all 87 Minnesota counties either directly or through agencies and the Department of Corrections. The Corrections User Group developed and maintains the Court Services Tracking System (CSTS) software, which is used by probation and parole officers throughout the state. Strategic Technologies, Inc. is the vendor who holds the maintenance & support contract for CSTS.

Juvenile/Adult Information Management System (JAIMS), the Financial Tracking System (FTS), the Domestic Relations System (DRS) and the new CISRS program are also Corrections User Group managed programs. The Department of Corrections (DOC) is a member of the MCCC Corrections User Group and the group works closely with CriMNet on both projects and training.



County Attorney User GroupThe County Attorney User Group is MCCC’s newest user group. The County Attorney User Group owns and manages the MCAPS software package. MCAPS is currently linked with MNCIS and we will be expanding the software to link with other systems. The User Group is working with CriMNet on the e-charging and e-filing projects.

MCAA is a member of MCCC to represent the part-time attorneys using MCAPS throughout the state! Which creates of user group of 45 voting members representing 58 counties and several cities.

The user group has been busy rewriting MCAPS. We have a very active Development Committee and we have recently started user testing. Beta Testing will begin in 3 counties first quarter 2012. We will be rolling out the new MCAPS4 starting June 2012.



Information Services Support GroupMCCC’s Information Services Support Group (ISSG) members are IT, MIS, IS managers and staff throughout the state. This group provides an amazing pool of resources! We share knowledge, assist each other on software and hardware challenges, and work together to find cooperative solutions.

The ISSG Group spends time training and developing cooperative IT solutions for counties. Some of our past training sessions include: Microsoft Reporting Services, SQL, Crystal Reports, How to Hack ‘em So You Can Defend Them, Office 2008, Microsoft Server 2008, Security Training, Packet Level Training with Laura Chappell, and more!



Other Benefits MCCC is Offering to Counties

• User Group Specialized Training• MIS/IT/IS Staff Training Sessions and Certification

Programs• MCCC also provides an automated meeting calendar

system to provide meeting notifications. Check out RSVP at www.mnccc.org/RSVP!



What is means to be a delegate…MCCC DELEGATES AND ALTERNATES:MCCC Delegates and Alternates are appointed by their county board. The person chosen by the county to be the MCCC delegate should be one who is involved with at least one of the software applications used by the county. The delegate must be willing to take responsibility for the following:•Attending MCCC board meetings as a voting member on budget, policy, and contract issues; •Attending or make sure someone from your county is attending user group meetings for user groups that your county participates; •Annual regional meetings prepared to voice any concerns and report back to the county;•And promoting MCCC within the county and with other groups of county personnel (professional associations).



What is means to be a delegate…continued…Delegate responsibilities include:The delegate is also the liaison with his/her county board on MCCC matters. He/she is responsible for keeping the commissioners informed about:•Cost of purchasing and supporting proposed software and hardware•Expected benefits to the county•Other departments that may benefit•Long-range cost/benefit of software and hardware proposed for purchase•What can be done to solve data processing problems when they arise•Current activities of MCCC and the various User Groups•On-going general status of data processing activities and needs in the county•Acting as liaison with all User Groups; coordinating appointment of alternates.



Responsibilities of theUser Group Representative

• Delegate to MCCC Board, authorized alternate, or other representative is designated for each User Group. A representative to a User Group is not required to be an MCCC delegate or alternate. The decision is made internally by each member county as to who will represent the county as delegate, alternates, and representatives to User Groups.

• Members may submit enhancement/ change requests, signed by the MCCC delegate to the advisory committee of the appropriate User Group.

• Major financial commitments, vendor selection, special assessments, and approval of contracts are done by a majority vote of the full User Group. The full User Group usually meets once per year.

• Recommendations for contract approval, vendor selection, and new financial obligations are forwarded to the Executive Committee for approval.

• Each User Group elects a chairperson, who may call meetings of the full User Group, advisory committee, or special committees.





Join us for our 2012 Conference!

For more information on MCCC, visit our website at www.mnccc.org and check out our monthly newsletter!

To be informed of meetings, events and training sessions, register with our RSVP system! Visit www.mnccc.org, click on “Register Today!”



http://www.mnccc.org/

http://www.mnccc.org/

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