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Minnesota Dual Training Grant Applicant Workshop March 7, 2019 Firstname Lastname | Job Title Date
Minnesota Dual Training Grant
Applicant WorkshopMarch 7, 2019
Firstname Lastname | Job Title
Date
WelcomeJacquelynn Mol SlettenFinancial Aid [email protected](651) 355-0609
MissionTo support the pursuit and completion of a higher education credential by every Minnesotan, regardless of race, gender, or socio-economic status, in order to enhance our democracy, the State’s economic vitality, and individual quality of life.
Agenda
Time Topic
1:00-1:15 Welcome, Introductions & Initial Questions
1:15-2:00 PIPELINE Program Basics
2:00-2:30 Dual Training Grant Fundamentals & Timeline
2:30-2:40 Break
2:40-3:10 Dual Training Grant Application
3:10-3:30 Dual Training Grant Setup & Administration
3:30-4:00 Employer & Training Provider Partnership
4:00 Final Questions & Closing
Welcome, Introductions & Initial Questions
PIPELINE Program Introductions
Annie Welch, Program Manager
Dan Solomon, Program Consultant
Kathleen Gordon, Program Consultant
MN Department of Labor and Industry (DLI)
The mission of the Department of Labor and Industry is to ensure Minnesota’s work and living environments are equitable, healthy and safe. The department serves employees, employers, and the public by regulating buildings and workplaces through education and enforcement.
MN Office of Higher Education (OHE)
The cabinet-level state agency provides students with financial aid programs and information to help them gain access to postsecondary education. The agency also serves as the state’s clearinghouse for data, research, and analysis on postsecondary enrollment, financial aid, finance, and trends.
The mission of the Office of Higher Education is to support the pursuit and completion of a higher education credential by every Minnesotan, regardless of race, gender, or socio-economic status, in order to enhance our democracy, the State’s economic vitality, and individual quality of life.
Agency Introduction
PIPELINE Program Dual Training Grant
2018 Minnesota Statute 136A.246: https://www.revisor.mn.gov/statutes/cite/136A.246
2018 Minnesota Statute 175.45: https://www.revisor.mn.gov/statutes/cite/175.45
Legislation
PIPELINE Program
Support employers in developing their own dual-training programs
Objectives1. Engage employers, educators, labor
and public agencies to support employment-based education;
2. Enhance Minnesota’s skilled workforce;
3. Expand dual training and registered apprenticeship in Minnesota.
est. 2014
Dual Training Grant
Dual Training Grant
Reimburse employers for related instruction costs within dual-training programs
Costs1. Tuition and fees2. Required books and materials
Costs Not Included1. On-the-job training2. Administration of dual-training program or grant3. Travel, housing or meal costs
est. 2015
Dual Training Grant
Dual Training Grant
RecommendedFY 2020-21 Biennial Budget Change Item
• Additional $2.0 million. Total $6.0 million.
• Per student maximum increase of $6,000 for tuition, fees, books + $1,500 for travel, housing and meal costs associated with related instruction. Total $7,500.
• Per grantee maximum increase to $187,500 to compensate for per student maximum increase.
Governor’s Budget Recommendations:https://mn.gov/mmb/budget/current-budget/governors-budget-recommendations/gov-budget-books.jsp
Governor’s Budget 2019
Dual Training Grant
112 awards (67% in rural locations)
67 grantees (among 41 legislative districts)
913 identified dual trainees 501 reported dual trainees
42 related instruction training providers
Dual Training Grant $2,486,135.72
Grantee $731,631.52
Dual Trainee $13,326.99
Total $3,231,094.23
PIPELINE Program Basics
Quick Review
Private Investment, Public Education, Labor and Industry Experience
An innovative approach to address current and future workforce needs in key industries of Agriculture, Advanced Manufacturing, Health Care Services and Information Technology
A mechanism to develop dual-training programs that are industry-based and employer-driven
Employment-Based Training
Structured on-the-job
training
Taking a variety of forms
Related Instruction
with a chosen training provider
Powerful learning
Engaged employee
Benefit to all
PIPELINE Program Strategies
Industry Councils: Inform and direct PIPELINE Program on industry trends and needs through discussion and strategic planning aimed to expand dual training.
Competency Councils: Define and identify specific occupational competencies for the four key industries.
Dual-Training Consulting: Create and disseminate dual-training resources for employers, employees and dual trainees: toolbox, grants, and expanding mentorship networks to set up dual training.
Community Conversations: What did we hear?
Top Three Takeaways from the 11 Community Conversations:
1. Workforce continues to be a huge challenge for employers statewide.
2. Employers have a wide range of interaction with area education providers.
3. Many employers are interested in dual training, but are often intimidated and do not necessarily know where to start.
How does PIPELINE add new occupations?
Two or more employers state need;
Must offer a livable wage: $15.40/hour (statewide);
Must be in-demand (Labor Market Information: Three stars is ideal);
Must offer a career pathway; and
Must lend itself to the dual training model.
PIPELINE DUAL TRAINING : Where Do I Start?
PIPELINE DUAL TRAINING: Where do I start?
Common Steps to Create Employment-Based Dual-Training Programs
1. Determine the main occupation / job your company would like to address with dual training.
2. Contact PIPELINE Team to help you work through Steps 3-10
3. Determine what a person in the given occupation needs to know to be successful at your job in the company.
PIPELINE DUAL TRAINING: Where do I start?
4. Use PIPELINE Program’s Competency Pyramid as a guide to help determine what makes the most sense to be learned in On-the-Job-Training and Related Instruction
PIPELINE DUAL TRAINING: Where do I start?
5. Explore different related instruction providers options.
Check out PIPELINE Program’s related instruction inventory: https://secure.doli.state.mn.us/pipeline/pipelinelookup.aspx
6. Review the curriculum of the education provider you prefer and then select them as the related instruction training provider for your company/ organization.
PIPELINE DUAL TRAINING: Where do I start?
7. Consider best approaches for your organization for On-the-Job-Training (OJT)
Explore our Guidance for Effective On-the-Job-Training for useful tips:https://www.dli.mn.gov/business/workforce/guidance-effective-job-training
8. Determine who in your company will lead your On-the-Job-Training. This could be a lead co-worker, a supervisor or training coordinator for example.
Explore OJT tracking tools at: https://www.dli.mn.gov/business/workforce/pipeline-dual-training-tools
PIPELINE DUAL TRAINING: Where do I start?
9. Recruit either a new employee OR incumbent worker at your company to participate in dual training.
10. Obtain funding from the state, local community or your company’s own assets to begin dual training and then you are ready to actually begin dual training.
Congratulations!
Dual Training Grant Fundamentals & Timeline
Fundamentals
Resources
Website: http://www.ohe.state.mn.us/mPg.cfm?pageID=2160
Request for Application: http://www.ohe.state.mn.us/mPg.cfm?pageID=2196
Archive: http://www.ohe.state.mn.us/mPg.cfm?pageID=2186
2019 Report: http://www.ohe.state.mn.us/pdf/DTG_AnnualReport2019.pdf
Fundamentals
Dual Training Grant Eligibility
Employer OR Organization of Employers
Employer does not need to be based in Minnesota, only dual trainee needs to be working at a physical location in Minnesota.
Organizations of Employers must assume responsibility of grant administration, including financial process.
Examples of Organizations of Employers • Membership Organizations
• Care Providers of Minnesota: https://www.careproviders.org/• Community Development Organizations
• Greater Bemidji: https://www.greaterbemidji.com/• Chamber of Commerce
Fundamentals
Dual Training Grant Eligibility
Dual-training program meets PIPELINE Program standards
Fundamentals
Dual Training Grant Eligibility
Agreement with one or more qualified Related Instruction Training Provider MUST lead to industry-recognized degree, certificate, or credential Traditional or customized programs
Qualified RITP:• Accredited institution under Council for Higher Education
Accreditation or the U.S. Department of Education;• Licensed or registered by MN Office of Higher Education; or• Meet “Standards of Instructors” as defined by Minnesota
Administrative Rule 4880.1900
PIPELINE Related Instruction Inventory:http://www.dli.mn.gov/business/workforce/pipeline-related-instruction-inventory
Fundamentals
Dual Training Grant Eligibility
Employ dual trainee who is willing to participate MUST physically work at Minnesota location New Hire or Incumbent employee Not recommended to list dual trainee names
during application process Applications with recent high school graduates or
GED earner receive priority
75% of reported dual trainees were incumbent workers
Fundamentals
Dual Training Grant Eligibility
Contribute 25% to related instruction costs if annual revenue exceeds $25,000,000
Revenue: Gross earnings before deduction of expenses
All types of employers are subject to this item:• For-Profit• Non-Governmental (Non-Profit)• Tribal Sovereign Nations• Municipalities• State Agencies
Fundamentals
Other Items to Consider
• Recruiting dual trainees to participate
• Internal tuition reimbursement and/or training policies, collective bargaining
agreements and labor contracts
• Dual trainee compensation during training
• Flexible scheduling to allow for training
• Dual trainee compensation upon training completion
See Sample
Application Timeline
Apply Award Setup Train Report
Grant Timeline
Apply Award Setup Train Report
Dual Training Grant Application
Application
1 application, 1 packet
Know training provider contact
Consult with PIPELINE Team
Check email
Setup tentative schedule if awarded
Application
Scoring Criteria
Review Committee
• Anonymous• State agencies, Grant administrators, K-12 Education, Higher Education,
Industries• Provided with RFA, scoring rubric, deadline of 2 weeks• Most common application feedback: Be clear and concise. Charts and graphs help
clarify the dual-training program.
See Template
Application
Scoring Criteria
60 Points
10 Points
10 Points
20 Points
Application
Letter of Intent• Thorough• Clear• Include visual documents
• degree, certificate, credential program• organizational structure
• OJT• Compensation• Opportunities
See Template
Application
Related Instruction Training Provider Selection Process• Fair, open, and competitive bidding• Document decision process• Start NOW• Only previous grantees with dual trainee populations who
are continuing their dual-training programs with the same training provider are exempt
See Template & Sample
Application
Top 5 Criteria for Selecting Training Provider1. Location2. Specific Program for occupation3. Program format (classroom, online, blended)4. Program Cost5. Program schedule (day, night, weekend)
Application
Minnesota Dual Training Grant Training AgreementThe Grantee/Employer agrees to the following (contingent upon notification of successful completion of a Dual Trainee Release Form):
• Work with the Related Instruction Training Provider to ensure curriculum aligns with validated PIPELINE Program competencies.
• Provide a list to the Related Instruction Training Provider of approved dual trainees
• Notify the Related Instruction Training Provider of any dual trainee’s ineligibility
• Promptly pay the invoiced amount for cost of training
See Template
Application
Applicable Applicants• Financial Review Process
• All Applicants• Annual revenue below $25,000,000 and choosing not to participate in 25% cost match
• Non-Governmental Organizations (Non-Profit)• Annual revenue under $50,000
• IRS Form 990• Annual revenue of $50,000 or more and less than $750,000
• IRS Form 990• Annual revenue of $750,000 or more
• Recent certified financial audit• Affirmative Action Certification
• Grant amount exceeds $100,000
See Template
Dual Training Grant Setup & Administration
Setup
Work Plan and Budget
See Template
Setup
Dual Trainee Form
https://www.ohe.state.mn.us/ssl/dtg/app.cfm
Setup
In addition, to Dual Trainee Form, Dual Trainees attending eligible RITP, must complete:
FAFSA to maximize financial aidwww.FAFSA.gov
or state financial aid application(undocumented students)https://www.ohe.state.mn.us/mPg.cfm?pageID=2065#instructions
Tuition/Fees – Dual Training Grant – Financial Aid = Amount owed by employee*Note: May have different impact for dual trainees receiving veteran educational benefits
Setup
Minnesota Statewide Longitudinal Education Data System (SLEDS) http://sleds.mn.gov/
• 181 participants (171 unique participants)
• 84% male, 14% female
• 77% full-time, 16% part-time at entry
• 81% retained at exit (33 participants)
• Average wage increase of $6.09 at exit
Setup
Orientation
• At grantee location before signing contract
• 2 to 3 hours in July, August, or September
• Grant administrators, OJT supervisors, and other leadership
• Dual trainees
• Tour
Setup
Contract
• Must sign contract before any dual training can begin under the Dual Training Grant
• Confer with appropriate parties about contract language
• Contract amendments are rare but possible
• Typically, lower overall grant amount
• On occasion, extend grant expiration date
Setup
ContractSTEP #1Go to SWIFT Website:https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST
Please NOTE – Safari or Internet Explorer browser users may have problems when registering or viewing documents. Please clear your browser cache and/or use a different browser.
STEP #2Setup Vendor Registrationhttps://mn.gov/mmb/accounting/swift/vendor-resources/training/venderinfo.jsp
If you have issues with Vendor Registration, please contact the Department of Administration at (651) 201-8100, Option 1, Option 1.
STEP #3Request a User ID to Access the Supplier Portalhttps://www.mn.gov/mmb/assets/vnd-req-user-id-qrg_tcm1059-223254.pdf
STEP #4Once the contract is uploaded, you’ll receive an email to sign the contract.If you need assistance with signing, contact Carol in the OHE Accounting [email protected]
Grant Timeline
Apply Award Setup Train Report
Administration
Reimbursement• Invoice
• Documents from Training Provider
• Invoice
• Dual Trainee schedule and bill
• Proof of payment to Training Provider
• If books and materials purchased outside of Training Provider:
• Document requiring books and materials
• Receipt
• Proof of payment (if applicable, to dual trainee)
Double check Work Plan and Budget
See Template
Administration
Monitoring and Reporting
Monitoring required of all grantees with awards $50,000+
• December, January, and February
• What is working well? Any challenges? How can we help? Big ideas?
• To learn, not to audit
Reporting required of all grantees
• At end of contract, progress of dual-training model
Questions?
Employer & Training Provider Partnership
Employer & Training Provider Partnership
Please welcome Design Ready Controls:
Jessica LyonsHuman Resources Manager
John HackerVice President of Finance
Final Questions & Closing
Thank You
Jacquelynn Mol Sletten, Financial Aid Administrator, MN Office of Higher Education
(651) 355-0609
http://www.ohe.state.mn.us/mPg.cfm?pageID=2160
