Minute Manager 2 - Mackay Regional Council · The proposal seeks a variation to the density rates...

FINAL MINUTES

23 APRIL 2008

FINAL MINUTES WEDNESDAY 23 APRIL 2008

Table of Contents

Folio Date Particulars 95 23.04.08 Ordinary Meeting

Declaration of Material Personal Interest

Nil

MIN/23.04.2008 FOLIO 94

ORDINARY MEETING MINUTES WEDNESDAY 23 APRIL 2008

ORDINARY MEETING MINUTES

1. ATTENDANCE:

His Worship the Mayor, Cr C Meng (Chairperson), Crs G R Christensen, D T Comerford, P F Steindl, D J Perkins, D R Hatfield, D E Camilleri, W A Cameron, G R Thomsen, K J Casey and K L May were in attendance at the commencement of the meeting. Also present was Mr R Geraghty (Acting Chief Executive Officer) and Ms D Jeffery (Minute Secretary).

The meeting commenced at 10:03am

2. APOLOGIES:

Nil.

3. CONDOLENCES:

Nil.

4. CONFIRMATION OF MINUTES:

4.1 ORDINARY MEETING MINUTES - 16 APRIL 2008

THAT the Minutes of the Ordinary Meeting held on 16 April 2008 be confirmed.

Moved Cr Comerford Seconded Cr Casey

CARRIED 11/0

5. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil.

6. MAYORAL MINUTES:

Nil.

7. CORRESPONDENCE AND OFFICERS’ REPORTS:

MIN/23.04.2008 FOLIO 95


7.1 MATERIAL CHANGE OF USE - MEDICAL CENTRE, DENTAL SURGERY, SHOP (PHARMACY), CATERING SHOP AND 32 MULTI-DWELLING UNITS CONTAINED IN A MULTI-STOREY BUILDING - BRIDGE PROPERTY GROUP PTY LTD - 476 BRIDGE ROAD, MACKAY (719218-002-DA-2007-504)

Application Number: DA-2007-504

Action Officer: Linda Pearson

Applicant’s Details: Bridge Property Group Pty Ltd C/-PMM Pty Ltd PO Box 777 MACKAY QLD 4740

Proposal: Material Change of Use – Medical Centre, Dental Surgery, Shop (Pharmacy), Catering Shop and 32 Multi-Dwelling Units

Site Address: 476 Bridge Road, West Mackay

Property Description: Lot 2 on RP719218

Owner’s Details: Bridge Property Group Pty Ltd

Area: 3791 m2

IPA Compliant Planning Scheme Locality: Precinct: Zone:

Mackay Frame Pioneer River (urban) Higher Density Residential

Submissions: One

Referral Agencies: Department of Main Roads

Attachments: Attachment A: Locality Plan Attachment B: Proposal Plans Attachment C: Submission Received Attachment D: Depart of Main Roads Letter

ASSESSMENT OF APPLICATION Purpose of Report The application is for the construction and use of a multi-storey building for the purposes of a Medical Centre, Dental Surgery, Shop (pharmacy), Catering Shop and 32 Multi-Dwelling Units at 476 Bridge Road. (Attachment A – Locality Plan). The subject site is located directly opposite the existing Base Hospital and has been designed and located to be of benefit to the

MIN/23.04.2008 FOLIO 96


hospital. With the end of Bridge Road being changed into a no through road this proposal will add to a precinct which has developed around the Base Hospital. There was one submission received from the businesses located in Bridge Road, with the main issues being car parking and economic competition. As a result of this submission and further discussions with Council Officers, the proposed basement car park was extended to include an additional 4 car spaces. With the additional car spaces, the proposal is fully compliant with the Planning Scheme car parking requirements. The planning report accompanying the proposal requests a variation to the density rates included in the Planning Scheme. In the Higher Density Residential Zone the allowed density is 1 dwelling unit per 200m². However the proposed density for the proposal is 1 dwelling unit per 120m². The main purpose of this report being presented to Council is to seek a variation to the density rates in the Planning Scheme. The proposed building does comply with the bulk, scale and setbacks pursuant to the Planning Scheme. Contained within this report is planning justification to allow the variation and issue an approval for the proposal. Resource Implications There are no resource implications with regard to this planning application. Proposal The proposed development comprises medical services, a café and residential accommodation. (Attachment B – Proposal Plans) The medical services include, bulk billing medical centre with 5 practitioners at any one time and an associated day surgery. There is also a dental surgery with 2 dental practitioners. There is a pharmacy shop included which covers an area 145m² and will provide an ancillary use not only for the proposed medical uses but additional to the hospital. The area of the café component is 60m² and will employ 2 staff. There are 32 units proposed on the second and third levels of the proposed 3 storey building. The majority of the units are one bedroom (24) with the remainder being two bedrooms. Carparking is proposed at the rear of the building on ground level and in the basement car park. The initial car parking plans provided 80 car spaces. The planning report submitted with the application provides a thorough breakdown of the proposal. Development Assessment Process Information Request Council issued an information request clarifying the following issues: • A traffic report to include a full car parking analysis showing compliance with the

scheme requirements; • Details of how rubbish will be collected; • Further details regarding the Day Surgery

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A response was submitted by the applicant which addressed all of the above issues. Public Notification The application was Impact assessable and there was one submission received with 5 different signatures (Refer to Attachment C – copy of Submissions). The following is a summary of the concerns raised in the submission: • The impact of existing business viability and sustainability of the current businesses • Concerns regarding parking availability in the area and that the number of car spaces The concerns regarding the impact of this proposal on the economic viability of surrounding existing businesses is not a planning consideration. However the car parking issue is, and after consultation with the applicant the basement car parking plan has been amended to include 4 additional car spaces. As a result, the proposal is fully compliant with the required car parking numbers under the Mackay Planning Scheme. Referral Agencies The Department of Main Roads was a concurrency agency and has required conditions be placed on the Development Permit. (Refer to Attachment D – Department of Main Roads Conditions). Engineering Issues An assessment of the development against the Planning Scheme Engineering Design Guidelines has been made. The required number of car spaces for the proposed development is 84 pursuant to the Mackay Planning Scheme. As stated above the plans have been amended to provide the required 84 car spaces. These additional car spaces will be accommodated within the basement level. The proposed development is above the Q100 plus 300 mm flood level. Assessment against Planning Scheme The proposal has been assessed against Council’s Planning Schemes and Policies and is generally consistent with the intent of the Scheme. In particular the following codes are applicable: • Mackay Frame Locality • Multiple Dwelling Units, Accommodation Units and Dual Occupancy Code • Retail and Commercial Code • Environment and Infrastructure Code • Bushfire management Overlay Code • Development within vicinity of the Mackay Airport • Flood and inundation Overlay Code The proposal seeks a variation to the density rates contained in the Multiple Dwelling Units, Accommodation Units and Dual Occupancy Code.

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The zoning of the site is Higher Density Residential which allows for a density of 1 dwelling unit per 200m². The proposed density for the project is approximately 1 :120m². At this density the proposal is non-compliant, however the density rate does not allow for any one bedroom units or flexibility in the mix of unit types. The majority of the units being proposed contain one bedroom which produces a lower yield than if the were less units proposed with more bedrooms. So in order to assess this application the site cover, bulk and form of the building should also be considered when allowing discretion on the density. Site Cover Calculations - Site area 3792m² The following table demonstrates the proposed development is well within the required site cover allowed under the Planning Scheme:

Planning Scheme Proposed Development Level % of site M2 % of site M2 Ground 50 1896 24.5 927 1 40 1517 30 1138 2 30 1138 30 1138 Total 4551 3203

Unit Yield The number of units being proposed is 32 units with a total number of bedrooms being 40. Based on the density of 1:200m² there would 19 units allowed which if all were three bedroom units would result in a total of 57 bedrooms. The table below demonstrates how the unit sizes can impact on the overall development:

Bedroom calculations for various unit sizes Proposed number of bedrooms

2 brm/unit (based on 19 units)

2.5 brm/unit (based on 19 units)

3 brm/unit (based on 19 units)

40 38 48 57 Therefore, the proposed number of bedrooms is 70% of that allowed. There is an overall need for more diversity of housing stock in Mackay, with one bedroom units difficult to find. The location of this proposal opposite the existing Base hospital will provide much needed accommodation for not only staff but additionally for families who require short term stays to visit and car for family members. There is a letter of support from the Hospital for the project. Conclusion The subject site is considered suitable for the proposed development and will form an integral part of the area and providing a much needed service. That the application be approved for the following reasons:

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1. The site is of adequate size to accommodate the proposed development, with the design

and scale of the building having a limited impact on the adjacent properties. 2. The proposal will be complimentary to the adjacent Base Hospital with the possibility of

a Health Node being created in this area. 3. The design and layout of the proposal will result in a good effective development.

Council Resolution

General Manager's Recommendation

A. That Council approve the application for a Material Change of Use – Development Permit – Medical Centre, Dental Surgery, Shop (Pharmacy), Catering Shop (café) and 32 Multi dwelling Units by Bridge Property Group Pty Ltd on land at 476 Bridge Road, West Mackay and described as Lot 2 on RP719218 subject to the following conditions:

1. Plan of Development

The approved multi dwelling units (24), medical centre, café, dental surgery and shop (chemist) must be completed and maintained generally in accordance with the Plan of Development (identified in the Table below) prepared by MN Architects and supporting documentation which forms part of this application, except as otherwise specified by any condition of this approval.

Drawing Number

Revision Title Date

DD 1.00 F Basement 03.04.2008 DD 1.01 I Site – Level 1 Floor Plan 03.04.2008 DD 1.02 F Level 2 Floor Plan 07.10.2007 DD 1.03 F Level 3 Floor Plan 07.10.2007 DD 1.04 F Roof Plan 07.10.2007 DD 1.05 F Elevations 1 07.10.2007 DD 1.06 F Elevations 2 07.10.2007 DD 1.07 F Perspectives 1 07.10.2007 DD 1.08 F Perspectives 2 07.10.2007 DD 1.09 B Unit Details (Typ) 28.08.2007 DD 1.10 C Shadow Diagrams 07.10.2007

2. Number of Practitioners

At any one time the following practitioners are applicable to this development: Medical Centre 5 Practitioners; Dental Surgery 2 Practitioners; and Day Surgery 0 Practitioners (the day surgery is to operate as part of

the Medical Centre).

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3. Compliance with Conditions

All conditions must be complied with prior to the occupancy of the building for the approved use, unless specified in an individual condition.

4. Maintenance of Development

Maintain the approved development (including landscaping, carparking, driveways and other external spaces) in accordance with the approved drawings(s) and/or documents, and any relevant Council engineering or other approval required by the conditions.

5. Conflict between plans and written conditions

Where a discrepancy or conflict exists between the written conditions(s) of the approval and the approved plans, the requirements of the written condition(s) will prevail.

6. Notice of Intention to Commence the Use

Prior to the commencement of the use on the site, written notice must be given to Council that the use (development and / or works) fully complies with the decision notice issued in respect of the use (please see attached notice for your completion).

7. Water and Sewerage Headworks

Headworks contributions for Water Supply and Sewerage Services must be paid in accordance with Council’s Policy on Developer Contributions for Water Supply and Sewerage Services. Headworks will be applied based on an additional 24 ET’s.

8. Management of Wastes

The disposal and management of medical wastes must be separated from the domestic waste produced on the site.

9. Parkland Contribution

A parkland contribution must be paid in accordance with the Council’s Policy on Developer Contributions for Parkland. The parkland contribution will be applied based on an additional 50.4 EP’s.

10. Transport Network Contributions

A transport network contribution must be paid in accordance with Councils Policy on Transport Network Contributions. The transport network contribution will be applied based on an additional 410 vehicle movements per day (vpd’s).

11. Contributions Payment Timing

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All contributions and charges must be paid at the rate applicable at the date of issue of the Development Permit for Building Works.

12. Concrete Footpath

A 1.5m wide footpath must be constructed for the full frontage of the site in Bridge Road.

13. Invert Crossing

The invert crossings must be constructed in accordance with Council’s Standard Drawing No. PA3-773 and Council’s TS05 Policy for access to Bridge Road. Additionally the ramps crossings must be in accordance with AS/NZS2890.1:2004 which requires a 2m transition on change of grade on ramps up to 18%.

14. Damage

Any damage which is caused to Council’s infrastructure as a result of the proposed development must be repaired immediately.

15. Compliance with Council Standards

All design and construction for the development must be in accordance with Council’s Policies, Engineering Design Guidelines, Standard drawings and standard specifications.

16. Electricity and Telecommunications Services

The approved development must be provided with electricity and telecommunications infrastructure.

17. Lawful Point of Discharge

Downstream drainage to a lawful and practical point of discharge which has been nominated as the Pioneer River.

18. Stormwater Drainage

Stormwater from the site (including roofwater) shall be collected within the property boundaries and discharged via an underground system to Council’s stormwater system. All connections to the kerb are to be made using a galvanised steel kerb adaptor or approved equivalent.

19. Ponding and Diversion of Stormwater

Ponding of stormwater resulting from the development must not occur on adjacent sites and stormwater formerly flowing onto the site must not be diverted onto other sites. The site shall be graded so that it is free draining.

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20. Underground Drainage

Kerb and channelling and underground drainage must be provided in accordance with plans approved by Council. The system is to be designed in accordance with Council’s Engineering Design Guidelines.

21. Underground Car parking – drainage

A pump system must be installed in the basement to pump all collected water to the Council Stormwater system.

22. Minimum Car Parking Spaces

The car parking area must be constructed, sealed, linemarked and drained for a minimum of 84 car parking spaces in accordance with the approved plan and maintained thereafter. The carparking classification is Class 1 for internal parking and is to be designed in accordance with Australian Standard AS/NZS2890.1 – 2004. All car parking spaces and aisle widths shall be accessible by B99 design vehicles.

23. Vehicle manoeuvring

All car parking spaces must be designed to allow all vehicles to drive forwards both when entering and leaving the property.

24. Floor Level – Multi storey building

The finished floor level for the lowest habitable level and the top of vehicular access ramp must be 10.140m AHD. (Q100 + 300mm)

25. Direct Pumping from Mackay Water’s Reticulation System

Pumping direct from Council water mains for portable or fire fighting supply is not permitted.

26. Connection to Sewer Services

The sanitary drainage system must discharge to the existing sewer located in the road reserve of Bridge Road.

27. Existing Services Water and Sewer

The proposed development must connect to the existing reticulated water and sewer services provided to the subject site.

The developer must install a new 150mm dia loop main, connecting from the existing water main at the south western corner of the development crossing the road then running parallel with the front boundary of the development and connecting to the existing main located in Streeter Ave. A new water service of adequate size to be installed and connected to the

MIN/23.04.2008 FOLIO 103


new 150mm dia water main and to terminate 300mm inside the property boundary.

28. Sewers Policy

All building work is to comply with Council’s Policy MW02 – “Building Over and Adjacent to Sewers”.

29. Live Connections

Mackay Water is to carry out all water connection and live sewer work at the developer’s expense.

30. Stormwater Pipe

The developer must be responsible for the installation of the proposed 375mm dia stormwater pipe from the development to the lawful point of discharge in the Pioneer River. The pipe is to be positioned in the centre of the parking lane area on the eastern side of Bridge Road. The approval of Department of Main Road has to be obtained for this work prior to Operational Works Application being lodged with Council.

31. Retaining Wall

The development must comply with the Planning Scheme Operational Works Code. Prior to the commencement of construction of retaining walls on sections of the boundaries, the adjoining owners are to be consulted to ensure the construction of the retaining wall(s) and associated fencing does not detract from the viasual amenity of the area or the privacy of the adjoining property. Provide evidence with the Operational Works Application that the adjoining owner/s have been consulted on the proposed retaining wall.

B. THAT the developer be provided with following Assessment Manager’s

Advice:

1. Hours of Work

It is the applicant/owner’s responsibility to ensure compliance with Section 6W of the Environmental Protection Regulation 1998, which prohibits any construction, building and earthworks activities likely to cause nuisance noise (including the entry and departure of heavy vehicles) between the hours of 6:30pm and 6:30am from Monday to Saturday and at all times on Sundays or Public Holidays.

2. Dust Control

It is the applicant/owner’s responsibility to ensure compliance with Part 2A – Environmental Nuisance of the Environmental Protection Regulation 1998 which prohibits unlawful environmental nuisance caused by dust, ash, fumes, light, odour or smoke beyond the boundaries of the property

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during all stages of the development including earthworks and construction.

3. Sedimentation Control

It is the applicant/owner’s responsibility to ensure compliance with Section 32 of the Environmental Protection (Water) Policy 1997 to prevent soil erosion and contamination of the stormwater drainage system and waterways.

4. General Safety of Public During Construction

It is the principal contractor’s responsibility to ensure compliance with Section 31 of the Workplace Health and Safety Act 1995. Section 31(1)(c) states that the principal contractor is obliged on a construction workplace to ensure that work activities at the workplace are safe and without risk of injury or illness to members of the public at or near the workplace. It is the responsibility of the person in control of the workplace to ensure compliance with Section 30 of the Workplace Health and Safety Act 1995. Section 31(1)(c) states that the person in control of the workplace is obliged to ensure there is appropriate, safe access to and from the workplace for persons other than the person’s workers.

5. Noise During Construction and Noise in General

It is the applicant/owner’s responsibility to ensure compliance with Section 6S General Emission Criteria and Section 6T Noise Emission Criteria of the Environmental Protection Regulation 1998.

6. Contaminated Land

It is strictly the applicant/owner’s responsibility to source information regarding contaminated land from the Environmental Protection Agency, Contaminated Land Section as Council has not conducted detailed studies and does not hold detailed information pertaining to contaminated land.

7. Water Meters – BCCM Act

One (1) meter (water service) for the development must be provided. An agreement must be entered into with Council in accordance with Section 154 of the Body Corporate and Community Management Act, in relation to water charges. Such agreement is to be included in the Community Management Statement. All water services provided which have a diameter of 50mm or greater, are to provide a compound water meter.

8. Summary of Developer Contributions as at date of approval.

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Note: Contributions paid at the time nominated in the relevant condition will be re-calculated at current applicable rate, at that time.

Infrastructure

Catchment Number of Units/ET’s/EP’s/VPD

Total Calculated Amount

Amount of Economic Incentive

Total Amount Due

Water Supply

City 18 ETs residential 6 ETs commercial

$4,554 x 24= $109296

N/A $109,296

Sewerage Supply

West Mackay

18 ETs residential 6 ETs commercial

$3,162 x 24 = $75888

N/A $75,888

Parks accommodation

50.4 EPs $1,073 N/A $54,079.20

50% retail component only

Transport Network

MDU 5 vpd per unit Retail 40 vpd per 100m²

160 vpds 250vpds

$54,560 $85,250 $42,625

$97,185

Council Resolution

THAT the General Manager's Recommendation be adopted. Moved Cr Casey Seconded Cr Perkins

CARRIED 11/0

7.2 PROPOSED PERMANENT ROAD CLOSURE, REGISTERED OWNER OF ADJOINING LOT 6 ON RP733105, PARISH OFF GREENMOUNT, COUNTY OF CARLISLE

File No Lot 6 RP733105 Author Manager Technical Services

Purpose

To advise Council that an application for permanent closure has been lodged with the Department of Natural Resources and Water (DNR&W) on a section of roadway adjacent to Old Rocky Waterholes Road, Greenmount. The proposed road closure adjoins Lot 6 on RP733105 Parish of Greenmount, County of Carlisle.

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Background/Discussion

The Department of Natural Resources and Water has received an application for closure of 7552m² of roadway abutting Lot 6 RP733105. A copy of Drawing No. 08/908/CEN showing the proposed road closure is attached. The matter was considered by the Land and Road Use Working Group meeting of 10 April 2008 and subject to the extension of easement A through the proposed closure along the line of a drainage path, no objection was raised.

Consultation

Land and Road Use Working Group 10 April 2008.

Resource Implications

Not Applicable.

Conclusion

The permanent closure of a section of road reserve abutting Lot 6 RP733105 Parish of Greenmount, County of Carlisle subject to the extension of the existing easement A through the closure areas will have no adverse impacts on Council's current or future requirements. Council Resolution


THAT Council advise DNR&W that subject to the extension of Easement A along the drainage path and through the extent of the road closure, it has no objection to the permanent closure of 7752m² of road reserve abutting Lot 6 on RP733105 as proposed by the applicant as shown on Drawing No. 08/908/CEN.

Council Resolution

THAT the General Manager's Recommendation be adopted. Moved Cr Perkins Seconded Cr Casey

CARRIED 11/0

7.3 PROPOSED PERMANENT ROAD CLOSURE ADJOINING LOT 4 ON RP736121, PARISH OF GREENMOUNT, COUNTY OF CARLISLE

File No Lot 4 RP736121 Author Manager Technical Services

MIN/23.04.2008 FOLIO 107


Purpose

To advise Council that an application has been lodged with the Department of Nature Resources and Water (DNR&W) for the permanent closure of a section of roadway adjacent to the Mackay Eungella Road, Pleystowe. The proposed road closure adjoins Lot 4 RP736121 Parish of Greenmount, County of Carlisle.


The Department of Natural Resources and Water has received an application for closure of 1105m² of roadway abutting Lot 4 RP736121. A copy of Drawing No. 08/909/CEN showing the proposed road closure is attached. The matter was considered by the Land and Road Use Working Group meeting of 10 April 2008 and no objection was raised.

Consultation



Not Applicable.

Conclusion

The permanent road closure of a section of road reserve abutting Lot 4 RP736121 Parish of Greenmount, County of Carlisle will have no adverse impact on Council's current or future requirements. Council Resolution


THAT Council advise DNR&W that it has no objection to the permanent closure of 1105m² of road reserve abutting Lot 4 RP736121 as proposed by the applicant and shown on Drawing No. 08/990/CEN.

Council Resolution


CARRIED 11/0

MIN/23.04.2008 FOLIO 108


7.4 PROPOSED PERMANENT ROAD CLOSURE ADJOINING LOT 2 ON SP175686, PARISH OF SARINA, COUNTY OF CARLISLE

File No Lot 2 SP175686 Author Manager Technical Services

Purpose

To advise Council that an application has been lodged with the Department of Natural Resources and Water (DNR&W) for the permanent closure of a section of roadway adjoining Lot 2 on SP175686, Parish of Sarina, County of Carlisle.


The DNR&W has received an application for closure of 4400m² of roadway abutting Lot 2 on SP175686. A copy of Drawing No. 08/911/CEN showing the proposed road closure is attached. The matter was considered by the Land and Road Use Working Group meeting of 10 April 2008 and no objection was raised.

Consultation



Not Applicable.

Conclusion

The permanent closure of a section of road reserve abutting Lot 2 on SP175686 Parish of Sarina, County of Carlisle will have no adverse impact on Council's current or future requirements. Council Resolution


THAT Council advise DNR&W that it has no objection to the permanent closure of 4400m² of road reserve abutting Lot 2 on SP175686 as proposed by the applicant and shown on Drawing No. 08/911/CEN.

Council Resolution


CARRIED 11/0

MIN/23.04.2008 FOLIO 109


7.5 PROPOSED PERMANENT ROAD CLOSURE ADJOINING LOT 1 ON PLAN CI2384, PARISH OF SARINA, COUNTY OF CARLISLE

File No Lot 1 CI2384 Author Manager Technical Services

Purpose

To advise Council that an application has been lodged with the Department of Natural Resources and Water (DNR&W) for the permanent closure of a section of roadway off Shinfield Road. The proposed road closure adjoins Lot 1 on Plan CI2384, Parish of Sarina, County of Carlisle.


The DNR&W has received an application for closure of 4400m² of roadway abutting Lot 6 on Plan CI2384. A copy of Drawing No. 08/912/CEN showing the proposed road closure is attached. The matter was considered by the Land and Road Use Working Group meeting of 10 April 2008 and no objection was raised.

Consultation



Not Applicable.

Conclusion

The permanent closure of a section of road reserve abutting Lot 6 on Plan CI2384 Parish of Sarina, County of Carlisle will have no adverse impact on Council's current or future requirements. l Resolution


THAT Council advise DNR&W that it has no objection to the permanent closure of 4400m² of road reserve adjacent Lot 1 on Plan CI2384 as proposed by the applicant and shown on Drawing No. 08/912/CEN.

MIN/23.04.2008 FOLIO 110


Council Resolution


CARRIED 11/0

7.6 RIVER STREET WATER MAIN BUDGET AMENDMENT

Author General Manager Water & Waste

Purpose

This report details a proposed budget amendment for the River Street water main replacement and upgrade project between Carlyle Street and Wood Street.


The Blue Water Quay project will involve the construction of significant community infrastructure on River Street between Carlyle Street and Wood Street. Further, as part of the Forgan Bridge upgrade, Main Roads will be undertaking road reconstruction and realignment on River Street between Sydney Street and Wood Street and on Sydney Street at the River Street intersection. Both these projects will be carried out over major water trunk main infrastructure. The water main located in river street is a 300 mm Cast Iron main that was constructed in 1941. The section of main in the vicinity of the future works has failed twice in 2008 alone. Failure of the main resulted in dirty water complaints from properties including ABC Radio and a temporary loss of supply to business including Pacino’s Restaurant. Failure of the main in the future under the newly constructed Blue Water Quay or Forgan Bridge approach works would result in considerable repair costs and embarrassment to Council. In 2006/2007 Council allocated $400,000 to replace a section of the 300 mm main along River St. At the time the scope of the Blue Water Quay project had not yet been defined and therefore there was no basis to form a budget estimate. In 2007 design of the Blue Water Quay, Forgan Bridge and replacement of services beneath River Street was initiated. Mackay Water undertook planning work to identify the ultimate pipeline capacity requirements of the River Street Water Main. It was identified that to meet the future water supply needs of the City, the main to be upsized from 300mm to 450mm. In addition a service main would need to be constructed parallel to the new 450mm main. At this time a budget amendment was undertaken increasing Councils budget for the project to $815,000. At the end of 2007 it was identified that the Mackay Water construction teams would not have the resources to deliver the project as originally envisaged and the project was issued to the Mackay Infrastructure Alliance to deliver.

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In early 2008 detailed design of the water main replacement was undertaken including the main roads requirements for pipe protection which added further complexity. In addition the detailed design included the location and protection of other services in the area including optical fibre, electricity, Telstra and stormwater. In April 2008 the Alliance finalised a price to complete the work. This price has been based on tenders received from subcontractors for the construction works. The subcontract prices have been checked by both the Tenix estimator through the Alliance and an Independent Estimator engaged by Council. The cost to complete the construction component works has been agreed to be $1,874,659 and when design and contingency costs are taken into account it is anticipated that the total budget will increase $2,115,000 and an additional $1,300,000 is required to complete the work above the current budget allocation.

Consultation

This report has been carried out in consultation with: David Brooker, Capital Works Manager Mackay Water and Waste Dan McKinlay, General Manager Corporate Services Linda Gallegos, Manager Financial Services Fiona Kroll, Design Engineer – Connell Wagner Glenn Crisp, Program Manager – Mackay Infrastructure Alliance


Budget Required

Design 50,000 Materials - Pipes 1,014,000 Other Costs (Design, Fees, risk, etc) 1,051,000 Total Estimated Budget 2,115,000 Already Budgeted 815,000 Additional Budget Required 1,300,000

To complete the project an additional $1,300,000 is required. It is recommended that these funds be transferred from unallocated additional water reserves funds. Council’s amended budget for water reserves is $2,000,000 and the current amount received totals $3,454,702. Therefore there is sufficient reserve funds to cover the additional cost of the project.

Conclusion

The Section of water main along River Street between Carlyle Street and Wood Street is approaching the end of its useful life. Replacement of this section of main is required now in advance of the Blue Water Quay and Forgan Bridge projects. The scope of the project has increased significantly beyond the project envisaged when the original budget was set. There is a high level of complexity in the project to ensure that the water main is protected from future construction activities and that water supply is maintained to current customers throughout construction. As a result the cost of replacing the water main has increased to approximately $2,115,000. Council Resolution

MIN/23.04.2008 FOLIO 112



THAT the budget for River Street Water Main be increased to $2,115,000. AND THAT $1,300,000 be transferred from unallocated additional water reserve funds to Job No. 62012 to fund the shortfall in the River Street water main project.

Council Resolution

THAT the General Manager's Recommendation be adopted. Moved Cr Thomsen Seconded Cr Perkins

CARRIED 11/0

7.7 LEAVE OF ABSENCE - CR DAVE PERKINS

Author Acting Chief Executive Officer

Purpose

To consider a request for leave of absence from Cr Perkins.


Cr Perkins has advised that he will be away from the afternoon of Wednesday, 28 May 2008 until Tuesday 10 June 2008 and has requested leave of absence from the Council Meeting due to be held on Wednesday 4 June 2008. Protocol and standard practice is for Councillors to apply for leave of absence when not attending Council Meetings, or alternatively submit an apology for their non attendance.

Consultation

Mayor and Acting Chief Executive Officer.


Nil.

Conclusion

There are no additional resource implications. Council Resolution

Acting Chief Executive Officer's Recommendation

THAT Cr Perkins be granted leave of absence from the Council Meeting due to be held on Wednesday 4 June 2008.

MIN/23.04.2008 FOLIO 113


Council Resolution

THAT the Acting Chief Executive Officer's Recommendation be adopted. Moved Cr Comerford Seconded Cr Thomsen

CARRIED 11/0

8. CONSIDERATION OF COMMITTEE REPORTS:

Nil.

9. RECEIPT OF PETITIONS:

Nil.

10. TENDERS:

Nil.

11. CONSIDERATION OF NOTIFIED MOTIONS:

Nil.

12. LATE BUSINESS:

12.1 LEAVE OF ABSENCE - CRS THOMSEN AND CASEY Council Resolution

THAT Cr Thomsen and Cr Casey be granted leave of absence for the Meetings on 7 May 2008.

Moved Cr Steindl Seconded Cr Comerford

CARRIED 11/0

13. PUBLIC PARTICIPATION:

Nil.

14. CONFIDENTIAL REPORTS:

Nil.

MIN/23.04.2008 FOLIO 114


The meeting closed at 10:14am.

Confirmed on Wednesday 7 May 2008. ……………………………………… …..………………………………… MAYOR ACTING CHIEF EXECUTIVE OFFICER

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MIN/23.04.2008 FOLIO 116

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Minute Manager 2 - Mackay Regional Council · The proposal seeks a variation to the density rates...

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