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MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday, 04 May 2016 At 9am
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Page 1: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

MINUTES

of the

ORDINARY MEETING

CHAIRMAN: Cr MW Curran (Mayor)

Held in the Boardroom

Town Hall

2 Caledonian Hill

Gympie Qld 4570

On Wednesday, 04 May 2016

At 9am

Page 2: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,
Page 3: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 1

Gympie Regional Council

Gympie Regional Council ORDINARY

Mayor MW Curran (Chairman),

Crs MA McDonald, GC Hartwig, MS Gear, DW Dodt , DH Stewart, HT Smerdon,

WR Leitch and JK Cochrane

CONTENTS:

DISCLOSURE OF INTERESTS BY COUNCILLORS ............................................................................... 3

SECTION 1: OPEN WITH PRAYER .................................................................................................. 3

SECTION 2: APOLOGIES / LEAVE OF ABSENCE ............................................................................ 3

SECTION 3: CONFIRMATION OF MINUTES .................................................................................. 4

SECTION 4: PETITIONS ................................................................................................................... 5

4.1 PETITION: USE OF MARY RIVER FOR RECREATIONAL PURPOSES ............................................................................................ 5

4.2 PETITION: HYDROTHERAPY POOL AT NEW AQUATIC CENTRE ................................................................................................ 6

4.3 PETITION: REDUCING THE SPEED LIMIT ON CHINAMANS CREEK ROAD ................................................................................ 7

SECTION 5: PLANNING AND DEVELOPMENT .............................................................................. 9

5.1 BUILDING APPROVALS FOR FEBRUARY 2016 ............................................................................................................................ 9

5.2 BUILDING APPROVALS FOR MARCH 2016 .............................................................................................................................. 11

5.3 APPLICATION FOR COMMERCIAL OTHER - SUBSIDIARY ON PREMISES LICENCE AT 115 RIVER ROAD GYMPIE .............. 13

SECTION 6: CORPORATE AND COMMUNITY SERVICES ........................................................... 16

6.1 COMMUNITY ASSISTANCE GRANTS - ROUND TWO 2015-2016 ....................................................................................... 16

6.2 MARCH 2016 MONTHLY FINANCIAL REPORT........................................................................................................................ 19

SECTION 7: OFFICE OF THE CEO .................................................................................................. 22

7.1 BUILDING OUR REGIONS ROUND 2 - MARY VALLEY HERITAGE RAIL .................................................................................. 22

7.2 NOTIFIED MOTION - STORMWATER OUTFALLS TO THE WIDE BAY CREEK, WOOLOOGA .................................................. 25

SECTION 8: INFRASTRUCTURE SERVICES ................................................................................... 26

8.1 RFT: 2015-2016-T019 ASPHALT OVERLAYS OAK STREET AND RED HILL ROAD ........................................................... 26

8.2 RFT: 2015-2016-T106 - ASPHALT PAVEMENT REPAIRS.................................................................................................... 28

8.3 TENDER T020 "THE SUPPLY AND INSTALLATION OF GEOMEMBRANE FOR RAINBOW BEACH AND GOOMERI

LANDFILLS" .................................................................................................................................................................................. 30

SECTION 9: ENGINEERING SERVICES .......................................................................................... 32

9.1 2015-2016 T017 COOLOOLA COVE DEDICATED WATER MAIN AND SLUDGE TRANSFER MAIN CONTRACT ............. 32

9.2 CONTRACT 2015/16-T018 COOLOOLA COAST SCADA UPGRADE ................................................................................ 36

SECTION 10: ATTACHMENTS......................................................................................................... 39

5.1 BUILDING APPROVALS FOR FEBRUARY 2016 .......................................................................................................................... 39

ATTACHMENT 1 BUILDING APPROVALS FOR FEBRUARY 2016 42 ............................................................................ 39

Page 4: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 2

Gympie Regional Council

5.2 BUILDING APPROVALS FOR MARCH 2016 .............................................................................................................................. 39

ATTACHMENT 1 BUILDING APPROVALS FOR MARCH 2016 51 ................................................................................ 39

5.3 APPLICATION FOR COMMERCIAL OTHER - SUBSIDIARY ON PREMISES LICENCE AT 115 RIVER ROAD GYMPIE .............. 39

ATTACHMENT 1 APPLICATION FOR LIQUOR LICENCE - 115 RIVER ROAD, GYMPIE 61 .......................................... 39

6.2 MARCH 2016 MONTHLY FINANCIAL REPORT........................................................................................................................ 39

ATTACHMENT 1 MARCH 2016 MONTHLY FINANCIAL REPORT 64 .......................................................................... 39

Page 5: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 3

Gympie Regional Council

The meeting commenced at 9.02am.

PRESENT: Mayor Cr MW Curran (Chairman), Cr GC Hartwig, Cr MS Gear, Cr DH Stewart,

Cr HT Smerdon, and Cr WR Leitch.

Also in attendance were Chief Executive Officer (Mr BJ Smith), Director

Corporate and Community Services (Mr M Stanton ), Director Planning and

Development (Ms G Vereker), Director Engineering Services (Mr B Fredman),

Director Infrastructure Services (Mr D Scordalides), Manager Building and

Plumbing Services (Mr R Prout), Manager Community Development and

Facilities (Mrs H Kelly), Senior Officer – Community Development (Ms A Stark),

General Manager Construction and Maintenance (Mr G Curry), Manager Waste

Services ( Mr M Pavlinic), Finance Manager (Ms C Swift) and Minutes Clerk (Ms

T Condon).

Cr JK Cochrane entered the meeting at 9.03am.

Cr DW Dodt entered the meeting at 9.04am.

DISCLOSURE OF INTERESTS BY COUNCILLORS

SECTION 1: OPEN WITH PRAYER

Pastor David Becker from Gympie Christian Family Church offered a prayer for

the advancement of the region and the true welfare of its people.

One Minute’s silence for family and friends of deceased residents of the

region.

SECTION 2: APOLOGIES / LEAVE OF ABSENCE

An apology was received from Cr MA McDonald.

Page 6: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 4

Gympie Regional Council

SECTION 3: CONFIRMATION OF MINUTES

M01/05/16 Moved Cr MW Curran Seconded Cr WR Leitch

That the Minutes of the Gympie Regional Council Ordinary Meeting held

on 24 February 2016 be taken as read and confirmed.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

M02/05/16 Moved Cr DW Dodt Seconded Cr MS Gear

That the Minutes of the Gympie Regional Council Post-Election Meeting

held on 13 April 2016 be taken as read and confirmed.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Page 7: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 5

Gympie Regional Council

SECTION 4: PETITIONS

4.1 Petition: Use of Mary River for Recreational Purposes

PORTFOLIO: Planning and Development

DIRECTORATE: Office of the CEO

DOC ID: 1840933

1. REPORT

Petition received with 260 signatories

“We the undersigned, respectfully petition the Gympie Regional Council to:

Build a safe turn off the highway and an all-weather road to the water's edge

at the sands below the Normanby Bridge and to remove the rocks closing the

Widgee Crossing Road and maintain the track so all Gympie Residents may

use the river for recreational purposes as do most other towns on a major river

in Australia.

Officer comment.

The standing orders for Council meetings state:

When a petition is first presented to an ordinary meeting, no debate on or in

relation to the petition shall be allowed, and the only motion which may be

moved is that:

(a) the petition be received and tabled for consideration at a future ordinary

meeting or

(b) the petition be received and referred to a Standing Committee or the chief

executive officer for consideration, and where appropriate, for a report to be

presented to the local government or

(c) the petition not be received.

A report will be coming to Council in the near future regarding ways of better

utilising the Mary River and the issues raised in the petition will be addressed

as part of that report.

M03/05/16 Moved Cr DW Dodt Seconded Cr JK Cochrane

That the Petition be received and referred to the Chief Executive Officer

for consideration.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Page 8: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 6

Gympie Regional Council

4.2 Petition: Hydrotherapy Pool at New Aquatic Centre

PORTFOLIO: Social Wellbeing

DIRECTORATE: Office of the CEO

DOC ID: 1834579

1. REPORT

Petition received with 1024 signatories.

“We, the undersigned, respectfully petition the Gympie Regional Council to

build and operate a hydrotherapy pool at the new Gympie Aquatic Centre”.

Officer comment:

This petition was received on 1 March 2016. A report will be brought to the

next meeting for Council’s consideration.

M04/05/16 Moved Cr DH Stewart Seconded Cr WR Leitch

That the Petition be received and referred to the Chief Executive Officer

for consideration.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Page 9: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 7

Gympie Regional Council

4.3 Petition: Reducing the Speed Limit on Chinamans Creek Road

PORTFOLIO: Infrastructure Services

DIRECTORATE: Office of the CEO

DOC ID: 1840642, 1840058, 1840059

1. REPORT

Petition received with 38 signatories.

“This road as you would be aware is approximately 4 kilometres long and has

numerous blind rises and corners along the length. The current speed limit of

100 k.p.h., you would have to agree is far too high. Several of the blind corners

are gullies flowing under the roadway and there is no room for 2 cars and

pedestrians or horse riders at the same time. An altercation recently occurred

between a motorist and a horse rider where the motorist is of the opinion

that, because he pays registration, he has right of way over the horse and the

speed limit being 100 k.p.h., he could drive as he pleased.

As a retired police sergeant having spent 20 years at the traffic branch in

Brisbane, I still consider myself somewhat of an authority on traffic matters,

and in my opinion the speed limit should be drastically reduced.

Since the Traveston Crossing Dam was cancelled, and the properties sold off

by the Government, new and younger families with children and pets have

moved into our valley. There are many more children on the road riding

pushbikes and ponies and people walking dogs and just plain walking and

exercising. This is a school bus route as well, so, more children are waiting for

the bus.

Imbil Police have attended to our concerns but all they can really do is test for

alcohol and drugs. Driving without undue care and attention and driving too

fast for the conditions does not happen all the time, but, there is certainly the

potential to cause serious injury or death. One resident informed us that his

SatNav notifies him that Chinamons Creek Rd is a 40 kph zone!

In my opinion and those of the residents of the street and immediate

neighbours who have business or children with friends here, we request that

serious consideration be given to reducing the speed limit down to 60

kilometres per hour, and possibly erecting a horse riding sign to warn

motorists.

Another major concern is the deteriorating condition of the rood. There are

holes and trenches over 20 centimetres deep. Many of these on the blind

corners making watching for oncoming traffic and manoevering around the

craters on artform.”

Page 10: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 8

Gympie Regional Council

M05/05/16 Moved Cr JK Cochrane Seconded Cr DW Dodt

That the Petition be received and referred to the Chief Executive Officer

for consideration.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Page 11: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 9

Gympie Regional Council

SECTION 5: PLANNING AND DEVELOPMENT

5.1 Building Approvals for February 2016

PORTFOLIO: Planning and Development

DIRECTORATE: Planning and Development

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

3. Governance - cohesive, responsible and transparent

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

A report detailing building activity within the Region for the month, with a

comparison over the last three years, is presented for Council’s information.

2. REPORT

The Building Approvals Report and the Statistics Graph for February 2016 are

included as an attachment.

A total of 77 Building Approvals were issued for the month of February, of

which 36 approvals were issued by Private Building Certifiers and 41 were

issued by Council Building Certifiers. The total number of approvals for

February included 16 new dwellings.

In comparison a total of 77 Building Approvals were issued in February 2015

with a total of 12 new dwellings approved.

The graphs attached demonstrate that the total Building Approvals issued for

February 2016 is above the trend for 2013 and 2014 and the same as 2015.

This trend is further demonstrated when 2016 figures are compared with the

number of overall approvals issued for the year to date (as at February), for

the last three years:

February 2016 total approvals year to date – 77

February 2015 total approvals year to date – 77

February 2014 total approvals year to date – 70

February 2013 total approvals year to date – 59

Page 12: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 10

Gympie Regional Council

3. BUDGET IMPLICATIONS

Council’s Building Services Team is maintaining its increased market share in

the region’s building certification business, and as such, increased its predicted

revenue in the 2015/2016 financial year.

4. POLICY IMPLICATIONS

There are no policy implications.

5. CONSULTATION

Director – Planning and Development

ATTACHMENTS

1. Building Approvals for February 2016

M06/05/16 Moved Cr MS Gear Seconded Cr DH Stewart

That Council notes the report.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Page 13: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 11

Gympie Regional Council

5.2 Building Approvals for March 2016

PORTFOLIO: Planning and Development

DIRECTORATE: Planning and Development

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

3. Governance - cohesive, responsible and transparent

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

A report detailing building activity within the Region for the month, with a

comparison over the last four years, is presented for Council’s information.

2. REPORT

The Building Approvals Report and the Statistics Graph for March 2016 are

included as an attachment.

A total of 91 Building Approvals were issued for the month of March, of which

60 approvals were issued by Private Building Certifiers and 31 were issued by

Council Building Certifiers. The total number of approvals for March included

27 new dwellings.

In comparison a total of 80 Building Approvals were issued in March 2015 with

a total of 25 new dwellings approved.

The graphs attached demonstrate that the total Building Approvals issued for

March 2016 is above the trend for the last four years.

This trend is further demonstrated when 2016 figures are compared with the

number of overall approvals issued for the year to date (as at March), for the

last three years:

March 2016 total approvals year to date – 91

March 2015 total approvals year to date – 80

March 2014 total approvals year to date – 66

March 2013 total approvals year to date – 42

3. BUDGET IMPLICATIONS

Council’s Building Services Team is maintaining its increased market share in

the Region’s building certification business, and as such, increased its

predicted revenue in the 2015/2016 financial year.

4. POLICY IMPLICATIONS

There are no policy implications.

Page 14: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 12

Gympie Regional Council

5. CONSULTATION

Director – Planning and Development

ATTACHMENTS

1. Building Approvals for March 2016

M07/05/16 Moved Cr GC Hartwig Seconded Cr HT Smerdon

That Council notes the report.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Page 15: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 13

Gympie Regional Council

5.3 Application for Commercial Other - Subsidiary on Premises Licence at 115

River Road Gympie

PORTFOLIO: Planning and Development

DIRECTORATE: Planning and Development

DOC ID: 1835421

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

3. Governance - cohesive, responsible and transparent

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

Nil.

2. REPORT

Council is in receipt of a letter from the Office of Liquor and Gaming

Regulation (OLGR) dated 3 March 2016 (copy attached).

An application for a ‘commercial other subsidiary on premises’ licence has

been submitted to OLGR. If this licence is granted it would enable the holder

to sell liquor on the premises where the principal activity is the provision of

prepared food to be eaten on the premises.

By law, the relevant local government authority must be informed of the

application and afforded the opportunity to:

Comment on the reasonable requirements of the public in the locality.

Object to the grant of the application on the grounds that the amenity,

quiet or good order of the locality would be lessened.

Compliance with local town planning requirements is also requested to be

confirmed.

Comments are requested by 18 March 2016. An extension to this period was

requested and it is has been confirmed that comments may be lodged

subsequent to the submission date.

2.1 STATUTORY REQUIREMENTS

2.1.1 Compliance with Planning Scheme

The subject site is included within the District Centre Zone of the Gympie

Regional Council Planning Scheme 2013. The purpose of the zone is as

follows:

The purpose of the zone is to provide for a mix of uses and activities. It

includes a concentration of land uses including retail, commercial, residential,

Page 16: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 14

Gympie Regional Council

offices, administration and health services, community, small-scale

entertainment and recreational facilities capable of servicing a district.

The licence application relates to an existing building within a commercial

complex on River Road.

Under the planning scheme, the proposed use would be defined as “Food and

Drink Outlet” and is identified as an exempt use where in an existing

commercial building.

In regard to the social and amenity impacts it is considered that the

development is unlikely to create significant impact on the surrounding

locality. The surrounding uses are a mix of commercial and industrial

businesses with no residential dwellings within the immediate vicinity.

Page 17: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 15

Gympie Regional Council

3. BUDGET IMPLICATIONS

There are no budget implications.

4. POLICY IMPLICATIONS

There are no policy implications.

5. CONSULTATION

Nil.

6. CONCLUSION

An application for a liquor licence within an existing commercial tenancy at

115 River Road Gympie has been received by OLGR.

Council’s comments in relation to the amenity of the locality and any town

planning requirements are sought.

The use is located in an existing commercial building within the District Centre

Zone and is considered exempt development i.e. no development approval is

required.

In relation to social impacts it is considered that the amenity of the

surrounding locality will not be adversely impacted.

ATTACHMENTS

1. Application for Liquor Licence - 115 River Road, Gympie

M08/05/16 Moved Cr DW Dodt Seconded Cr JK Cochrane

That

1. Council advises the Department of Justice and Attorney General

that it does not object to the application for a commercial other

subsidiary on premises licence and that the use is exempt

development under the 2013 Gympie Regional Council Planning

Scheme.

2. Council corresponds with Department of Justice and Attorney

General regarding the lack of information provided to Council

with regard to such applications.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Page 18: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 16

Gympie Regional Council

SECTION 6: CORPORATE AND COMMUNITY SERVICES

6.1 Community Assistance Grants - Round Two 2015-2016

PORTFOLIO: Social Wellbeing

DIRECTORATE: Corporate and Community Services

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

5. Social wellbeing - active, diverse, creative and empowered

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

Background

Council’s Community Assistance Grants program provides financial assistance

to incorporated, not for profit organisations to support the provision of

projects which respond to identified community need, contribute to building

stronger communities and meet relevant guidelines. Individuals (such as artists

and cultural development workers) are also permitted to apply for Regional

Arts Development Funding, which is a category under the grants program.

There are two grant rounds per financial year. Round Two of 2015/16 was

open from 1-29 February 2016 for the following grant categories:

Community Capacity Building

Regional Arts Development Funding (RADF)

Community Events

Previous Consideration by Council

The Community Assistance Grants Policy and 2015/16 Community Assistance

Grant allocations were adopted by Council at its Ordinary Meeting on

3 June 2015 (Item 8.4 M07/06/15).

2. REPORT

A total of $56,934 is available for allocation through Round Two. Sixty-one

applications were received, totalling $274,608 in funding requests.

The grant process has complied with Council’s Community Assistance Grants

Policy and all applications have been assessed against specified eligibility and

assessment criteria as set out in the Community Assistance Grants Guidelines

2015/16. Council officers were not involved in the assessment of applications

for which they had declared any actual or potential conflict of interest.

Table 1 below outlines the funding recommendations for endorsement by

Council.

Following Council’s endorsement of grant recommendations, applicants will

be notified of the outcomes and funding distributed to successful applicants.

Page 19: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 17

Gympie Regional Council

Table 1 – Recommendations for Round 2, Community Assistance Grants 2015/16

Community Capacity Building Category (Maximum $5,000 grants)

Name of Applicant Project Name Funding

Recommendation

Compass Institute Inc Workshop project for people with a

disability

$2,000

Endeavour Foundation Learning with iPad for people with a

disability and their carers

$1500

Gympie Bowls Club Inc Prepare new set of rules $1,000

Gympie Cricket Assoc Inc Sightscreen upgrade $1,500

Gympie Gliding Club Inc Training, safety support & competition

development

$2,000

Gympie Men’s Shed Metalworking and steel fabrication $3,200

Gympie Roller Sports Club Inc Business case $4,500

Hope Reins Inc PAK - Purposeful Acts of Kindness,

Youth Volunteering

$2,250

Kandanga Creek Community

Hall Inc

Upgrade hall contents $1,000

Kia Ora & District Sports &

Progress Assoc Inc

New constitution $770

Little Haven Palliative Care Inc Implementation of database $4,500

Mary Valley Pony Club Inc Equipment upgrade $1,588

Tin Can Bay Girl Guides Start up in new area $2,196

TOTAL: $28,004

Community Events Category (Maximum $2,000 for local and $5,000 for regional events)

Name of Applicant Project Name Funding

Recommendation

Cooloola Coast Bowls Club Inc Ladies Spring Carnival $500

Widgee District Hall & Recreation

Assoc Inc

Widgee Bush Balladeers $2,180

Mary Valley Show Society Inc Mary Valley Show $1,400

TOTAL: $4,080

Regional Arts Development Fund (amount of funding dependent on type of proposed

activity and RADF allocation)

Name of applicant Project Name Funding

Recommendation

Chatsworth African Drumming

Group

Safari Afrika $1,330

Friends of the Heritage Theatre Inc Evolving to Awareness $1,770

Gympie & District Historical

Society Inc

Hitching an Iron Horse Mural $1,400

Heart of Gold International Film

Festival

Master Class Program $3,500

Kia Ora & District Sport & Progress

Assoc Inc

Restoration of Mural $3,750

Page 20: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 18

Gympie Regional Council

Mary River Festival Lantern Workshops $3,750

Mary Valley Show Society Woodshow and Workshops $2,600

Sue Flower Mandolin Magic 2016 $3,750

Wood N Music Festival Wood and Music Festival $3,000

TOTAL $24,850

3. BUDGET IMPLICATIONS

Funding pursuant to this report is within the 2015/16 budget allocation for

Community Assistance Grants approved by Council on 3 June 2015.

4. POLICY IMPLICATIONS

Process and assessment has been in accordance with the Community

Assistance Grants Policy (CSPOL353).

5. CONSULTATION

The following Council officers were involved in the grants assessment process:

Senior Community Development Officer

Events Coordinator

Gallery Coordinator

Senior Facilities Officer

Advisor, People and Organisational Development

Parks Manager

Manager, Community Development and Facilities

6. CONCLUSION

All grant applications were assessed against approved eligibility and

assessment criteria and recommendations for funding are within approved

budget allocation.

M09/05/16 Moved Cr DW Dodt Seconded Cr DH Stewart

That Council endorses the Round Two 2015/2016 Community Assistance

Grant recommendations as set out in Table 1 of this report.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

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Ordinary Meeting Minutes 4 May 2016 19

Gympie Regional Council

6.2 March 2016 Monthly Financial Report

PORTFOLIO: Economic Development

DIRECTORATE: Corporate and Community Services

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

3. Governance - cohesive, responsible and transparent

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

Council’s monthly financial statements for the period ending 31 March 2016

are provided for Council’s information. Council, at its meeting of 3 June 2015

adopted the 2015/16 Annual Budget, as presented within the report titled

‘Adoption of 2015/16 Budget’ (Council Minute Number M07/06/15).

Council, at its meeting of 24 February 2016 endorsed the amendments to the

2015/16 Annual Budget, as presented within the report titled ‘2015/16 Second

Budget Review’ (Council Minute Number M24/02/16).

The March 2016 financial statements provide a comparison of actual results to

the amended budget (second budget amendment).

2. REPORT

The Statement of Financial Position as at 31 March 2016 compares Council’s

Assets, Liabilities and Community Equity position to the previous financial

year, for the same period, being March 2015.

The Operating Statement by Directorate (Whole of Council) as at

31 March 2016 shows a negative operating result of $1.02M below the budget

forecast.

The operating result consists of:

Operating revenue that is 3% ($1.54M) below the year to date amended

budget. The major variances are:

Unfavourable variance in Investment income of $320k – this reduction

in income is offset by unspent expenditure within the same branch,

which will be amended in the third budget review;

Unfavourable variance in Waste fees of $909k – this will be addressed

in the third budget review.

The variance in Waste revenue results from two issues with the adopted

budget. One is the duplication of commercial waste revenue of $652,000

which appeared as an individual line item as well as in the consolidated rate

revenue item in the waste budget. The second issue is the inclusion of an

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Ordinary Meeting Minutes 4 May 2016 20

Gympie Regional Council

income revenue figure of $670,000 which was used as a model in the budget

process which reflected a model of fees and charges which was not ultimately

adopted in the 2016/17 budget. It was envisaged that some increase in

commercial revenue through commercial waste charges and enforcement of

fee on non-Gympie residents would have increased the income item however

this did not eventuate. Steps will be taken between now and year end to

mitigate the impact on the budget.

Operating expenses that are 1% ($0.72M) above the year to date amended

budget. The major variance is attributed to the recognition of $547k in Flood

Levy Design expenses in this financial year, correctly identifying that these

expenses that were incurred in the investigation of a flood levy in the 2013/14

financial year do not represent an asset, and therefore must be expensed. This

will be addressed in the third budget review.

A report will be presented to Council at its meeting set down for 25 May 2016

to consider the 2015/16 Third Budget Review, recognising changes have

occurred that are currently impacting on Council’s overall financial

performance, and also recognising any savings in expenditure that are

available to offset these additional items.

The Investment Report as at 31 March 2016 compares Council’s invested funds

to the previous financial year. This comparison shows Council has $87.3M

invested, compared with $98.6M at this time last financial year, with the

majority of funds held with the Queensland Treasury Corporation and

receiving an interest rate return of 2.99%. Council’s cash holdings also include

restricted cash that is required to be utilised for specific purposes.

The Rate Collection Report as at 31 March 2016 compares Council’s rate

collection to the previous financial year (March 2015). Rates assessment

notices have been issued, with the due date for payment being 31 March

2016.

The Capital Budget Year to Date Report (by Directorate and by Asset Type)

and the associated graphs show that as at 31 March 2016 $28.47M (46.74%) of

Council’s capital works program was financially expended.

3. BUDGET IMPLICATIONS

Budget allocations set at the commencement of the budget year may change

as a result of variances occurring throughout the year.

Council has adopted the amendments to the 2015/16 Annual Budget, as

presented within the report titled ‘2015/16 Second Budget Review’ (Council

Minute Number M24/02/16).

4. POLICY IMPLICATIONS

Monthly management reporting and quarterly forecasts are in line with

Council policy and the Local Government Act 2009.

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Ordinary Meeting Minutes 4 May 2016 21

Gympie Regional Council

5. CONSULTATION

Consultation has occurred with all Managers, Directors and the Chief Executive

Officer.

6. CONCLUSION

Council’s financial statements for the period ending 31 March 2016 provide a

comparison of actual results to the second budget amendment, as adopted by

Council (Council Minute Number M24/02/16).

ATTACHMENTS

1. March 2016 Monthly Financial Report

M10/05/16 Moved Cr DW Dodt Seconded Cr MS Gear

That the financial statements (as attached) for the period ended

31 March 2016, be approved.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

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Ordinary Meeting Minutes 4 May 2016 22

Gympie Regional Council

SECTION 7: OFFICE OF THE CEO

7.1 Building our Regions Round 2 - Mary Valley Heritage Rail

PORTFOLIO: Economic Development

DIRECTORATE: Office of the CEO

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

2. Economic development - vibrant, strong and resilient

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

The Mary Valley Rattler Heritage Railway (The Valley Rattler) was an icon of the

Gympie region from 1998, providing a unique heritage rail experience in the

heart of Gympie and the scenic Mary Valley from Old Gympie Station to until

its closure in 2012.

Since closing in 2012 Council has put in place a governance structure

comprising a holding company and operating company in order to facilitate

the re-instatement of the service. The Department of State Development has

facilitated the development of a robust business case to reinstate the service

and has retained the initial financial contribution from the previous

government of $2.6M. It has been recognised that this previous commitment

was never going to be sufficient to re-instate the business on a sustainable

basis.

Gympie Regional Council has the opportunity to apply through the

Queensland Government’s Building our Regions Round 2 program for capital

investment funding to cover critical infrastructure essential to revitalise and

ensure sound asset management of the Mary Valley Heritage Rail.

2. REPORT

Subsequent to the closing of the Valley Rattler’s operations, in April 2014, a

governance structure has been implemented which has reshaped and

refocused the Valley Rattler from a heritage railway enthusiast venture to a

regional tourism attraction run as a business to generate ongoing economic

benefits for the region.

However, the issue of asset management was identified as a major roadblock

to the ongoing operations of the Valley Rattler.

This will only be resolved through significant capital investment in the

replacement of track sleepers, crossings, remediation of the existing bridges,

rolling stock and station infrastructure as part of the project funding.

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Ordinary Meeting Minutes 4 May 2016 23

Gympie Regional Council

A Business Case for Revitalising the Mary Valley Rattler Heritage Railway (The

Valley Rattler) prepared by EarthCheck and the Department of State

Development and finalised in March 2016, details the funding requirements of

these activities.

This Business Case was prepared in close consultation with the Rattler Railway

Company, Mary Valley Railway Community Holdings Limited and Gympie

Regional Council. The business case was supported by technical advice

provided by GHD, Department of Transport and Main Roads, Queensland Rail,

the Rail Safety Regulator, Aurizon, the Department of State Development and

other stakeholders.

Findings from the Business Case indicated that the preferred option regarding

the Valley Rattler’s operations is to implement a trip running from Gympie to

Amamoor and return. Whilst the previous service ran to Imbil, in the short

term this will not be financially sustainable.

This option requires $10.8 million upfront investment. Importantly this

proposal utilises concrete or steel sleepers which significantly reduces the

ongoing maintenance costs associated with timber sleepers.

If the project does not proceed the state government faces the ongoing

significant liability associated with the rail corridor.

Council had the opportunity to lodge an Expression of Interest to the

Queensland Government for funding of eligible costs - up to 50% of total

project costs, up to a maximum of $5 million per project - through the

Building our Regions program Regional Capital Fund. An expression of interest

for $5M was lodged by the closing date of 29 April 2016.

As a mandatory requirement, Expressions of Interest are to include a Council

Resolution indicating that Council supports the submission of the Expression

of Interest. Council will not know the outcome of the funding bid until

October. Acknowledging elections have just been held, the State Government

has allowed Council endorsement of submissions after 29 April 2016.

Should grant funding not be forthcoming and noting the current government

commitment of $2.6M, consideration would need to be given to the future of

the Gympie Railway Station Site. The options are for the site to remain with

the state who may wish to dispose of it for commercial purposes or

alternately, Council could determine whether it wishes to facilitate its retention

in community control for future community use e.g. rail museum, café, etc

An option for Council is to immediately commence discussions with

Queensland Rail, the owners of the infrastructure, and TMR the owners of the

rail corridor, with a view to ensuring the Gympie Station Precinct remains in

community control on the basis of its rail and social heritage significance to

Gympie. This also has the advantage of maintaining activity and interest in the

site and works towards developing outcomes to which the $2.6M could be

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Ordinary Meeting Minutes 4 May 2016 24

Gympie Regional Council

applied. If the project does proceed these negotiations will have been

necessary anyway.

3. BUDGET IMPLICATIONS

The proposal as it stands will require a capital contribution from Council of

$3.2M.

4. POLICY IMPLICATIONS

There are no policy implications.

5. CONSULTATION

Mayor Curran

CEO

Tourism Development Manager

Rattler Railway Company

6. CONCLUSION

Funding received through a successful Building our Regions Round 2 program

will facilitate the refurbishment of essential track, crossing and bridge

infrastructure, refurbishment of associated Gympie Station buildings and

rollingstock. This will secure a future for this iconic tourist attraction and

provide ongoing small business opportunities, with a strong projection of job

creation during both the construction and operational stages.

M11/05/16 Moved Cr DW Dodt Seconded Cr GC Hartwig

That Council:

1. Submits an Expression of Interest through the Building our

Regions Round 2 program for the project Revitalising the Mary

Valley Rattler Heritage Railway (The Valley Rattler) for the amount

of $5M

2. Commences discussions with the State Government regarding the

tenure of the Gympie Station Site to ensure it remains in

community control given its rail and social heritage values.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

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Gympie Regional Council

7.2 Notified Motion - Stormwater outfalls to the Wide Bay Creek, Woolooga

DIRECTORATE: Office of the CEO

1. REPORT

Councillor Smerdon has given notice of the following motion,

"That Council investigates the adequacy of the various stormwater outfalls to

the Wide Bay Creek behind the Woolooga shops taking into account concerns

which have recently been raised by stakeholders.”

Officer comment.

A range of minor works have occurred along this section of creek in recent

times and Council has also undertaken extensive flood modelling. An

assessment of the current situation with regard to safety, adequacy and

proper protection of the waterway can be undertaken.

M12/05/16 Moved Cr HT Smerdon Seconded Cr MS Gear

That

1. Council investigates the adequacy of the various stormwater

outfalls to the Wide Bay Creek behind the Woolooga shops taking

into account concerns which have recently been raised by

stakeholders as well as any matters relating to planning approvals.

2. A report be brought back to the next Ordinary Meeting including

possible recommendations.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

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Ordinary Meeting Minutes 4 May 2016 26

Gympie Regional Council

SECTION 8: INFRASTRUCTURE SERVICES

8.1 RFT: 2015-2016-T019 Asphalt Overlays Oak Street and Red Hill Road

PORTFOLIO: Infrastructure Services

DIRECTORATE: Infrastructure Services

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

1. Infrastructure - planned, connected and safe

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

Request for Tender: 2015-2016-T019-Asphalt Overlays Oak St and Red Hill

Roads. The scope of works involves the supply of all labour, materials and

equipment necessary to deliver an asphalt surface on the both Red Hill Road

and Oak Street in Gympie.

The Tender Documents were placed on the Queensland Local Buy website.

Local Buy is the Local Government Association of Queensland (LGAQ)

procurement services company. Local Buy's core business is contracts:

establishing common-use procurement arrangements for Councils and Local

Government authorities. Purchasers using Local Buy contracts are compliant

with the Local Government Act 2009 in their procurement activities.

The Panel of Pre-Qualified Suppliers are registered to undertake works

including road resurfacing and supply, cart, spray of bitumen and asphalt. This

includes suppliers with prequalification under The Department of Transport

and Main Roads system.

2. REPORT

Request for Tender: 2015-2016-T019-Asphalt Overlays Oak Street and Red Hill

Road closed at 2:00pm on 8 April 2016.

Tenders were received as follows: (all inclusive of GST).

NAME OF

TENDERER

PRICE Submitted

(Including GST)

Allens Asphalt $1,145,953.05

Allroads Surfaces Pty $959,427.22

Downer Infrastructure $1,215,700.15

Stanley Macadam $858,665.50

Tropic Asphalts Pty $1,030,326.83

Lift-Tek Non-Conforming

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Gympie Regional Council

It was determined that the Tender submitted by Lift-Tek Pty Ltd, is non-

conforming. Lift-Tek suggested that due to their location, in North

Queensland, they were not able to provide the service to Gympie Regional

Council and therefore did not submit a conforming tender and were no longer

considered.

The five (5) conforming tenders were evaluated using Tender Evaluation

Reporting Tools.

Rank NAME OF TENDERER Total weighted score of price

and non-price elements

1. Stanley Macadam 95.2

2. Allroads Surfaces Pty 94.0

3. Tropic Asphalts Pty 87.6

4. Allens Asphalt 85.6

5. Downer Infrastructure 82.5

The highest ranking Tenderer, Stanley Macadam, has not worked for Gympie

Regional Council. However, references were provided from both Moreton Bay

Regional Council and Redlands City Council. The reference checks revealed;

that on similar works, as requested as a part of this tender, Stanley Macadam’s

performance is excellent.

3. BUDGET IMPLICATIONS

Sufficient funds are available within the Oak Street and Red Hill Road projects

which were adopted in the 2015/2016 Capital Works Budget.

4. POLICY IMPLICATIONS

There are no policy implications.

5. CONSULTATION

The Tender Evaluation was undertaken by a panel consisting of Grayden Curry

– General Manager Construction and Maintenance, Darryl Waugh – Road Asset

Construction Manager, Ian Calvert – Technical Officer Capital and Tim Schluter

– Civil Engineer.

6. CONCLUSION

N/A

M13/05/16 Moved Cr WR Leitch Seconded Cr DW Dodt

That Council accepts the Schedule of Rates Tender of Stanley Macadam

Pty Ltd for RFT: 2015-2016-T019-Asphalt Overlays Oak Street and Red Hill

Road, for a GST inclusive amount of $858,665.50.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

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Gympie Regional Council

8.2 RFT: 2015-2016-T106 - Asphalt Pavement Repairs

PORTFOLIO: Infrastructure Services

DIRECTORATE: Infrastructure Services

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

1. Infrastructure - planned, connected and safe

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

Request for Tender: 2015-2016-T106-Asphalt Pavement Repairs . The scope of

works involves the supply of all labour, materials and equipment necessary to

deliver asphalt pavement repairs on sections of Bruce Highway in Gympie

area. This work forms part of Council’s Road Maintenance Performance

Contract (RMPC) with the Department of Transport and Main Roads.

The Tender Documents were placed on the Queensland Local Buy website.

Local Buy is the Local Government Association of Queensland (LGAQ)

procurement services company. Local Buy's core business is

contracts: establishing common-use procurement arrangements for local

government authorities. Purchasers using Local Buy contracts are compliant

with the Local Government Act 2009 in their procurement activities.

Local Buy services provide a panel of pre-qualified suppliers registered to

undertake works including road resurfacing and repairs of bitumen and

asphalt. This includes suppliers prequalified under The Department of

Transport and Main Roads contractors system.

2. REPORT

Request for Tender: 2015-2016-T106-Asphalt Pavement Repairs closed at

2:00pm on 8 April 2016.

Tenders were received as follows: (all inclusive of GST).

NAME OF TENDERER PRICE Submitted (Including GST)

Allens Asphalt Pty Ltd $471,930.80

Allroads Surfaces Pty Ltd Non-conforming $379,962.00

Downer Infrastructure $557,022.80

Stanley Macadam Pty Ltd $471,936.87

Tropic Asphalts Pty Ltd $409,184.91

Lift-Tek Non-conforming

Tender submitted by Lift-Tek Pty Ltd, is non-conforming. Lift-Tek stated that

due to their location, in North Queensland, they were not able to provide the

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Gympie Regional Council

service to Gympie Regional Council and therefore did not submit a

conforming tender and were no longer considered.

Tender submitted by Allroads Surfaces Pty Ltd is non-conforming. The

tenderer is not prequalified under The Department of Transport and Main

Roads contractors system to carry out asphalt works on Main Roads and does

not conform to required specifications.

The four (4) conforming tenders were evaluated using Tender Evaluation

Reporting Tools.

The highest ranking Tenderer, Tropic Asphalt Pty Ltd, has previously carried

out work for Gympie Regional Council on Main Roads projects and has been

acceptable.

3. BUDGET IMPLICATIONS

This Tender 2015-2016-T106 –Asphalt Pavement Repairs forms part of Road

Maintenance Performance Contract (RMPC) with the Department of Transport

and Main Roads and will be fully funded by the Department.

4. POLICY IMPLICATIONS

There are no policy implications.

5. CONSULTATION

The Tender Evaluation was undertaken by a panel consisting of:

Rob Brook – Contracts Manager,

Darryl Waugh – Road Asset Construction Manager,

Ian Calvert – Technical Officer Capital and

Tim Schluter – Civil Engineer.

M14/05/16 Moved Cr WR Leitch Seconded Cr DH Stewart

That Council accepts the Schedule of Rates Tender of Tropic Asphalt Pty

Ltd for RFT: 2015-2016-T106-Asphalt Pavement Repairs , for a GST

inclusive amount of $409,184.91.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Rank NAME OF TENDERER Total weighted score of price

and non-price elements

1. Tropic Asphalts Pty Ltd 97.06

2. Allens Asphalt Pty Ltd 93.10

3. Stanley Macadam Pty Ltd 89.57

4. Downer Infrastructure 83.75

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Gympie Regional Council

8.3 Tender T020 "The Supply and Installation of Geomembrane for Rainbow

Beach and Goomeri Landfills"

PORTFOLIO: Environmental Sustainability and Waste Management

DIRECTORATE: Infrastructure Services

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

1. Infrastructure - planned, connected and safe

4. Environment - sustainable, managed and healthy

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

Council has an obligation to rehabilitate closed landfills to meet Environment

and Heritage Protection requirements. The Goomeri and Rainbow Beach

landfills are on the current program for rehabilitation.

Rehabilitation of these landfill sites includes the installation of an engineered

landfill cap with LLDPE Geomembrane layer. Tenders were called for this

component of the works.

2. REPORT

Tenders for “The Supply and Installation of Geomembrane for Rainbow Beach

and Goomeri Landfills” were invited, and closed on 14 April 2016.

Three tenders were received with the GST exclusive prices as follows:

Curtis Barriers International Pty Ltd $288,990

Taneo Group $246,980

Jaylon Pacific Pty Ltd $232,570

Tenders were evaluated based on price and non- price elements with the

following weightings:

Relevant Experience 10%

Key Personnel Skills and Experience 10%

Respondent Resources 10%

Demonstrated understanding 10%

Price 60%

The tender from Taneo Group was evaluated as the preferred tender with a

score of 96.91 over the lowest tenderer Jaylon Group at 94.96.

3. BUDGET IMPLICATIONS

Funding for the rehabilitation of the Rainbow Beach and Goomeri Landfills was

adopted in the 2015/16 Capital Budget.

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4. POLICY IMPLICATIONS

There are no policy implications.

5. CONSULTATION

The tenders were evaluated by a panel consisting of Miljenko Pavlenic –

Manager Waste Service and Tim Schluter – Civil Engineer

6. CONCLUSION

That the preferred tender is that submitted by Taneo Group.

M15/05/16 Moved Cr HT Smerdon Seconded Cr DW Dodt

That tender from Taneo Group for the Supply and Installation of

Geomembrane for Rainbow Beach and Goomeri Landfills for $246,980.00

excluding GST be accepted.

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

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Gympie Regional Council

SECTION 9: ENGINEERING SERVICES

9.1 2015-2016 T017 Cooloola Cove Dedicated Water Main and Sludge

Transfer Main Contract

PORTFOLIO: Infrastructure Services

DIRECTORATE: Engineering Services

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

1. Infrastructure - planned, connected and safe

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

Council’s capital works budget for 2015/16 includes works for the construction

of a dedicated water main to connect the Tin Can Bay / Cooloola Cove water

treatment plant directly to the Cooloola Cove reservoir. This will provide the

following benefits:

Reduce the maximum pressure and the variation in pressures within the

Cooloola Cove reticulation system providing a consistent pressure in the

reticulation network.

Reduce the risk to landowners of losing water supply by reducing the

probability of line breaks within the reticulation system due to variation in

pressure.

Increase the efficiency of the chlorine disinfection system and reduce the

variation in chlorine levels within the reticulation system.

Increase the level of redundancy in the system that serves Tin Can Bay.

A sludge pipeline from the Tin Can Bay / Cooloola Cove water treatment plant

to the Cooloola Cove sewage treatment plant has been planned to reduce

loading/risk of failure of the sludge and backwash recovery system. This work

has been included in the same contract to gain cost efficiencies.

2. REPORT

Tenders were requested for the dedicated pressure pipeline (Part A) at

Cooloola Cove and the sludge line (Part B).

Part A consists of a 3.5 kilometre 300mm diameter potable water main from

the intersection of Queen Elizabeth Drive and Investigator Avenue to the water

reservoir near Endeavour Drive.

Part B consists of a 1.3 kilometre 100mm diameter sludge transfer main from

the Tin Can Bay / Cooloola Cove water treatment plant to the Cooloola Cove

sewage treatment plant. Included within the trench is telecommunications

infrastructure to assist with the delivery of the Supervisory Control and Data

Acquisition (SCADA) system. This will provide increased redundancy for system

operation.

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Gympie Regional Council

For probity, the tender process was administered by Council’s procurement

department and tenders requested through the Queensland governments

eTender website.

TENDERS RECEIVED

Tenders were submitted electronically through the eTender website. Tenders

received by the closing date of 10/02/2016. Sixteen (16) offers were received.

Prices were obtained for two different classes of pipe material.

The following table presents all the tenders received, adjusted for comparison

purposes to include the same amount of provisional items.

Tenderers Total (ex. GST)

(oPVC PN20 pipe)

Total (ex. GST)

(oPVC PN16 Pipe)

Aqua Projects Solutions Pty

Ltd

$ 1,966,296.00 $ 1,842,396.00

Bellrise Investments Pty Ltd $ 1,053,110.40 $ 987,230.40

Bonelli Construction $ 997,096.55 $ 846,646.55

Carruthers Contracting $ 1,116,300.13 $ 1,054,563.33

Diona Pty Ltd $ 1,064,438.84 $ 1,096,829.84

FB Contracting $ 1,227,442.00 $ 1,110,104.80

HTE Constructions $ 1,787,398.96 Did not submit

M & K Pipelines (QLD) Pty ltd $ 948,412.77 $ 904,787.97

Newlands Civil Construction

Pty Ltd

$ 939,394.17 $ 940,491.57

NTS Group Pty Ltd $ 1,251,188.80 $ 1,169,768.80

Offaly Civil Engineering Pty

Ltd

$ 995,680.62 $ 859,249.02

O'Leary Drainage & Civil Pty

Ltd

$ 829,144.93 $ 724,360.93

Queensland Plumbing & Civil

Pty Ltd

$ 1,175,150.33 $ 1,068,950.33

SMS Civil $ 1,104,309.80 Did not submit

Suncoast Pipelines $ 844,586.08 $ 711,066.08

The MCQ Group $ 1,116,300.13 $ 999,188.73

Table 1 - Tenders received (listed alphabetically)

ASSESSMENT OF TENDERS

After review the additional price for the slightly higher pressure pipe is not

considered to be justified.

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Ordinary Meeting Minutes 4 May 2016 34

Gympie Regional Council

Tenders were assessed based on a number of criteria including relevant

experience, key personnel, WH&S and QA management systems and price to

determine which offer is the most beneficial to Council.

Each Tender was assessed on the information provided in the Tender

documents. Five (5) offers were shortlisted for consideration as a result of the

assessment. The scores and tender values are presented below.

Tenderer Score (%)

Tender Value (ex

GST)

Suncoast Pipelines 96.87 $711,066

Offaly Civil Engineering Pty Ltd 95.56 $859,249

M & K Pipelines (QLD) Pty Ltd 88.12 $904,788

O'Leary Drainage & Civil Pty Ltd 87.64 $724,361

Bonelli Construction 86.00 $846,646

Table 2 – Evaluation Scores

Suncoast Pipelines had the highest score, and offers a solution that meets all

the technical requirements of the project.

Suncoast Pipelines are prominent civil contractors and have previously

successfully performed work for Gympie Regional Council.

The tender price includes $10,000 in provisional items.

3. BUDGET IMPLICATIONS

A budget of $550,000 ex GST was allocated for this work in the 2015/2016

financial year made up of the following project budgets:

Ledger Account

Code

Project Description Allocated Budget

4304141 Dedicated Main to Cooloola Cove

Reservoir

$450,000

4304155 Cooloola Cove/TCB WTP sludge

line and control cable

$100,000

TOTAL $550,000

Table 3 – Budget

Unused budget allowances for this financial year can be reallocated to make

up the shortfall as follows;

Water Mains Upgrade $ 60,000

SCADA Upgrading $ 100,000

This would increase the budget allocation for this financial year to $710,000.

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Ordinary Meeting Minutes 4 May 2016 35

Gympie Regional Council

4. POLICY IMPLICATIONS

The proposed works are in accordance with Council’s strategic goals to

provide infrastructure which is planned and connected.

5. CONSULTATION

The tender assessment was carried out internally by members of Water and

Sewerage Branch.

6. CONCLUSION

It is considered that the pricing is competitive and in line with the market for

this type of work.

Based on the panel’s tender assessment, Suncoast Pipelines received the

highest evaluation score and is the lowest shortlisted tender. They are

considered capable of carrying out the works.

M16/05/16 Moved Cr HT Smerdon Seconded Cr JK Cochrane

That Council:

1. Authorises the reallocation of funds as per the report; and

2. Accepts the tender of Suncoast Pipelines for 2015-2016 T017

Cooloola Cove Dedicated Water Main and Sludge Transfer Main

Contract for the value of $711,055 (ex GST).

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Page 38: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 36

Gympie Regional Council

9.2 Contract 2015/16-T018 Cooloola Coast SCADA Upgrade

PORTFOLIO: Infrastructure Services

DIRECTORATE: Engineering Services

DOC ID:

LINKS TO CORPORATE/OPERATIONAL PLAN

STRATEGIC THEMES:

1. Infrastructure - planned, connected and safe

1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION

Council’s capital works budget for 2015/16 includes works for the upgrade of

telemetry hardware for the Councils public utility networks to provide remote

monitoring and control of its active assets.

2. REPORT

Tenders were requested for the supply and installation of upgraded telemetry

hardware to be installed at 21 sewerage pump stations, 3 water reservoir sites

and 4 water bores located in the Tin Can Bay, Cooloola Cove and Rainbow

Beach area.

This hardware will provide the essential platform for the delivery of the

Supervisory Control and Data Acquisition (SCADA) system and software which

will allow for the remote monitoring and control of the network.

For probity, the tender process was administered by Council’s procurement

department and tenders requested through the Queensland governments

eTender website.

TENDERS RECEIVED

Tenders were submitted electronically through the eTender website. Tenders

received by the closing date of 21/03/2016. Ten (10) offers were received.

Page 39: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 37

Gympie Regional Council

The following table presents all the tenders received.

Tenderers Offer (ex GST)

APC Intergration $ 488,275.00

Brisbane Electrical $ 681,895.00

Comlek Engineering $ 336,943.00

Downer EDI $ 470,590.00

Industrial Controls Australia $ 343,908.00

Intalect Pty Ltd $ 276,960.00

J & P Richardson Industries $ 615,623.00

Pat Hogan Electrics $ 565,112.66

Powercor Networks Services $ 632,113.71

PSA Engineering Services $ 366,856.81

Table 1 - Tenders received (listed alphabetically)

ASSESSMENT OF TENDERS

Each Tender was assessed on the information provided in the Tender

documents. Five (5) offers were shortlisted for consideration as a result of the

assessment. An external consultant was engaged as a Subject Matter Expert to

assist with the review of the technical aspects of the tender. The scores and

values are presented below.

Tenderer Score (%) Value (ex GST)

Industrial Controls

Australia 93.27

$ 343,908.00

COMLEK Engineering 92.50 $ 336,943.00

PSA Engineering

Services 89.05

$ 366,856.81

Downer EDI 88.59 $ 470,590.00

Intalect Pty Ltd. 85.91 $ 276,960.00

Table 3 – Evaluation Scores

Industrial Controls Australia had the highest score and offers a solution that

meets all the technical requirements of the project. It is a local company based

in Gympie and has extensive experience in this field, proven by previous work

for Council.

The cost of the work is in line with budget estimates.

3. BUDGET IMPLICATIONS

A budget of $740,000 ex GST was originally allocated for this work in the

2015/2016 financial year made up of the following project budgets:

Page 40: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 38

Gympie Regional Council

Ledger

Account Code

Project Description Allocated

Budget

4409309 SCADA Upgrading (Sewerage) $467,797

4390005 SCADA Upgrading (Water) $272,200

TOTAL $739,997

Table 4 – Budget

This contract is only for part of the works programmed for this financial year.

Sufficient funds are available to complete the work this financial year.

4. POLICY IMPLICATIONS

The proposed works are in accordance with Council’s strategic goals to

provide infrastructure which is planned, connected and safe and to enhance

the environment by managing the safe collection, transportation, treatment

and disposal of waste.

5. CONSULTATION

The tender assessment was carried out internally by members of Water and

Sewerage Branch and Procurement Section.

6. CONCLUSION

Based on the panel’s tender assessment, Industrial Controls Australia (ICA)

received the highest tender score. They are considered capable of carrying out

the works.

M17/05/16 Moved Cr HT Smerdon Seconded Cr DW Dodt

That Council accepts the tender of Industrial Controls Australia (ICA) for

contract 2015/16-T018 Cooloola Coast SCADA Upgrade – for the value of

$343,908.00 (ex GST).

Carried

FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,

Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart

AGAINST: Nil

Page 41: Minutes - Attachments...2016/05/04  · MINUTES of the ORDINARY MEETING CHAIRMAN: Cr MW Curran (Mayor) Held in the Boardroom Town Hall 2 Caledonian Hill Gympie Qld 4570 On Wednesday,

Ordinary Meeting Minutes 4 May 2016 39

Gympie Regional Council

SECTION 10: ATTACHMENTS

5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016 ................ 40

5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016 ..................... 49

5.3 Application for Commercial Other - Subsidiary on Premises

Licence at 115 River Road Gympie

Attachment 1 Application for Liquor Licence - 115 River

Road, Gympie .............................................................. 59

6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report ............... 62

There being no further business the meeting closed at 10.16am.

Confirmed this TWENTY-FIFTH day of MAY 2016

________________________

Cr MW Curran

CHAIRMAN

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Ordinary Meeting Minutes 4 May 2016 40

Item 5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 41

Item 5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 42

Item 5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 43

Item 5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 44

Item 5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 45

Item 5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 46

Item 5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 47

Item 5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 48

Item 5.1 Building Approvals for February 2016

Attachment 1 Building Approvals for February 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 49

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 50

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 51

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 52

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 53

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 54

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 55

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 56

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 57

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 58

Item 5.2 Building Approvals for March 2016

Attachment 1 Building Approvals for March 2016

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 59

Item 5.3 Application for Commercial Other - Subsidiary on Premises Licence at 115 River Road

Gympie

Attachment 1 Application for Liquor Licence - 115 River Road, Gympie

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 60

Item 5.3 Application for Commercial Other - Subsidiary on Premises Licence at 115 River Road

Gympie

Attachment 1 Application for Liquor Licence - 115 River Road, Gympie

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 61

Item 5.3 Application for Commercial Other - Subsidiary on Premises Licence at 115 River Road

Gympie

Attachment 1 Application for Liquor Licence - 115 River Road, Gympie

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 62

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 63

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 64

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 65

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 66

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 67

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 68

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 69

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 70

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 71

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 72

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 73

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council

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Ordinary Meeting Minutes 4 May 2016 74

Item 6.2 March 2016 Monthly Financial Report

Attachment 1 March 2016 Monthly Financial Report

Gympie Regional Council


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