CHULA VISTA ELEMENTARY SCHOOL DISTRICT 84 EAST "J" STREET • CHULA VISTA, CALIFORNIA 91910 • (619) 425-9600 EACH CHILD IS AN INDIVIDUAL OF GREAT WORTH MINUTES BOARD OF EDUCATION Regular Meeting July 12, 2017 6 P. M. Dr. Lowell J. Billings Board Room Education Service and Support Center ORDER OF BUSINESS 1. OPENING PROCEDURES A. Call to Order President Tamayo called the meeting to order at 6:02 P.M. B. Roll Call Members Present: Mr. Francisco Tamayo, President Mrs. Leslie Ray Bunker, Vice President Mrs. Laurie K. Humphrey, Clerk Mr. Armando Farias, Member Dr. Eduardo Reyes, Member Members Absent: None. Others Present: Dr. Francisco Escobedo, Superintendent Mr. Oscar Esquivel, Asst. Supt., Business Services Mr. Matthew R. Tessier, Asst. Supt., Innovation and Instruction Dr. Jeffrey Thiel, Asst. Supt., Human Resources Mr. Anthony Millican, Director, Communications and Community Dev. Ms. Aida Felix, Student Attendant Mrs. Yolanda Lopez, Communications Supervisor Mrs. Soreli M. Norton, Asst. to the Supt. and Board of Education Mrs. Araceli Vargas, Administrative Assistant II C. Pledge of Allegiance Mr . Tessier led the Pledge of Allegiance. Opening Procedures CVESD/BOARD MEETING MINUTES 1 JULY 12, 2017
Transcript
CHULA VISTA ELEMENTARY SCHOOL DISTRICT
84 EAST "J" STREET • CHULA VISTA, CALIFORNIA 91910 • (619) 425-9600 EACH CHILD IS AN INDIVIDUAL OF GREAT WORTH
MINUTES BOARD OF EDUCATION
Regular Meeting July 12, 2017
6 P.M.
Dr. Lowell J. Billings Board Room Education Service and Support Center
ORDER OF BUSINESS
1. OPENING PROCEDURES
A. Call to Order
President Tamayo called the meeting to order at 6:02 P.M.
B. Roll Call
Members Present: Mr. Francisco Tamayo, President Mrs. Leslie Ray Bunker, Vice President Mrs. Laurie K. Humphrey, Clerk Mr. Armando Farias, Member Dr. Eduardo Reyes, Member
Members Absent: None.
Others Present: Dr. Francisco Escobedo, Superintendent Mr. Oscar Esquivel, Asst. Supt. , Business Services Mr. Matthew R. Tessier, Asst. Supt., Innovation and Instruction Dr. Jeffrey Thiel, Asst. Supt., Human Resources Mr. Anthony Millican, Director, Communications and Community Dev. Ms. Aida Felix, Student Attendant Mrs. Yolanda Lopez, Communications Supervisor Mrs. Soreli M. Norton, Asst. to the Supt. and Board of Education Mrs. Araceli Vargas, Administrative Assistant II
C. Pledge of Allegiance
Mr. Tessier led the Pledge of Allegiance.
Opening Procedures
CVESD/BOARD MEETING MINUTES 1 JULY 12, 2017
2. APPROVE AGENDA (Action)
Motion: BUNKER, Second: HUMPHREY, Vote: UNANIMOUS
3. SPECIAL RECOGNITION, ORAL PRESENTATIONS, WRITTEN REPORTS, AWARDS, AND HONORS
A Recognition of Child Nutrition Services Director Jeffrey Landers
Mr. Esquivel said the District has 20 Provision II schools, which allows all students at those sites to eat breakfast and lunch at no charge. He added that one of the requirements is for those schools to undergo an audit every three years and that an audit was conducted in April. During the audit, over 1,000 applications were tested and found to be 100 percent in compliance for an exemplary audit. He said the District wants to recognize Mr. Landers for his direction during the audit.
The Board presented Mr. Landers with a Certificate of Recognition.
4. COMMUNICATIONS TO THE BOARD OF EDUCATION
President Tamayo said a new section had been added to the agenda to give representatives from the District's employee organizations time to address the Board.
A Chula Vista Classified Employees Organization
Chula Vista Classified Employees (CVCEO) President Peter Zeitler said he visited the five sites that are getting air conditionings for the kitchens. Added that it was a good, busy summer.
B. Chula Vista Educators
Chula Vista Educators (CVE) President Susan Skala thanked the Board for adding both unions to the agenda and that it says a lot about the Board and the District valuing employees. Thanked CVE members who voted for her as president. Said that she looks forward to continuing the great work achieved in consultation and that the frank and meaningful discussions with Mr. Tessier and the Executive Directors have made the District a better place to work. Commented that [CVE and the District] will go back to the bargaining table again and that she is very excited to continue the work that was laid last time to come to a fair settlement. Remarked that great strides have been made in evaluation with the E3 model, which focuses on improving teaching. Added there is still more work to do and that she looks forward to meeting with Board Members to begin discussions on how a few of her campaign goals can be achieved. Ended by saying her overall goal is to have Chula Vista Elementary School District be the best district in California.
Approve Agenda
Presentations! Awards
CVESO/BOARD MEETING MINUTES 2 JULY12,2017
5. ORAL COMMUNICATIONS
Oral Communications provides the public with an opportunity to address the Board on non-agenda items. Speakers are requested to limit their remarks to five minutes. The Board shall limit the total time for public input on each agenda item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation depending on the topic and the number of persons wishing to be heard. No Board action can be taken.
None.
6. APPROVE CONSENT CALENDAR (Action)
The following items listed under Consent Calendar are considered by the Board in one action. There will be no discussion on these items prior to the time the Board votes on the motion unless members of the Board, staff, or public request specific items to be discussed and/or removed from the Consent Calendar.
Motion: HUMPHREY, Second: REYES, Vote: UNANIMOUS
A. Adopt Board of Education Meeting Minutes: Special and Regular Meetings June 21, 2017
B. Approve and/or Ratify Human Resources Items A Through G
C. Approve List of Administrative Positions for Certificate of Competence in Evaluation for the 2017-18 School Year
D. Ratify Purchase of Cyber/Privacy Liability Policy from XL Catlin for a Policy Period of July 1, 2017, Through June 30, 2018
E. Ratify Purchase of Excess Workers' Compensation Policy from US Specialty Underwriters for the Period of July 1, 2017, Through June 30, 2018
Oral Communications
Consent Calendar
2017-18.001
F. Adopt Resolution in Recognition and Appreciation of the Cultural, 2017-18.002 Ethnic, and Linguistic Diversity in the Chula Vista Elementary School District for the 2017-18 School Year
G. Adopt Resolution in Support of Civic Learning for College, Career, 2017-18.003 and Civic Life for the 2017-18 School Year
H. Ratify Amendment Number One to Agreement with San Diego Unified Port District for Transportation Services for the Coastal Education Program at Living Coast Discovery Center for the Period of August 5, 2016, Through June 30, 2017
CVESD/BOARD MEETING MINUTES 3 JULY 12, 2017
I. Ratify Agreements with the San Diego County Office of Education for Participation and Services in the Outdoor Education Program for the Period of July 1, 2017, Through June 30, 2018
J. Ratify Agreement with the San Diego County Office of Education for Participation in the Science Outreach Program for the Period of July 1, 2017, Through June 30, 2018
K. Ratify Nonpublic, Nonsectarian School Master Contract with Cinnamon Hills Youth Crisis Center for Special Education and Related Services for Individuals with Exceptional Needs for the 2016-17 School Year
L. Ratify Nonpublic, Nonsectarian Individual Services Agreement with Cinnamon Hills Youth Crisis Center for Student No. 304314 for the Period of May 30 Through July 19, 2017
M. Approve Nonpublic, Nonsectarian School Master Contracts with ACES Academy, Aseltine School, The Community School of San Diego, Excelsior Academy, The Institute for Effective Education, The Koonings Center, New Bridge School , San Diego Center for Children Academy, Sierra Academy of San Diego, Springall Academy, Stein Education Center, and Winston School for Special Education and Related Services for Individuals with Exceptional Needs for the 2017-18 School Year
N. Approve Nonpublic, Nonsectarian Individual Services Agreements for the 2017-18 School Year with:
(1) ACES Academy for Students No. 304158 and No. 304200; (2) Aseltine School for Student No. 306969; (3) The Community School of San Diego for Student No. 303532; (4) The Institute for Effective Education for Students No. 303617,
No. 304182, and No. 642233; and (5) San Diego Center for Children Academy for Student No. 522301
0 . Ratify Service Agreement with Sweetwater Union High School District for Services Related to the Chula Vista Community Collaborative for the 2017-18 School Year
P. Ratify Agreement with Family Health Centers of San Diego for the 2017-18 School Year
Q. Ratify Agreement with Discovery Education for Digital Content Services for the 2017-18 School Year
R. Approve Purchase Contract with Imagine Learning, Inc., for 2,100 District Annual Cloud Version Licenses for the 2017-18 School Year
S. Approve Submission of the 2017-18 Title Ill Plan
CVESD/BOARD MEETING MINUTES 4 JULY 12, 2017
T. Review and Accept Quarterly Report to the San Diego County Office of Education on Williams Complaints for the Period of April Through June 2017
U. Review and Accept Semester Report on Cal200 Physical Education Settlement for the Period of January Through June 2017
V. Approve Agreement with San Ysidro Health Center for Chula Vista Community Collaborative Services for the Period of July 13, 2017, Through February 28, 2018
W. Ratify Operating Agreement with Episcopal Community Services for Center-Based Preschool Educational Services for the 2017-18 School Year
X. Ratify Operating Agreement with the San Diego County Office of Education Quality Preschool Initiative Demonstration Project for Preschool Services for the 2017-18 School Year
Y. Ratify Memorandum of Agreement with the San Diego County Office of Education for Consulting Services in Support of San Diego County's Live Well San Diego for the 2017-18 School Year
Z. Authorize Agreements with Independent Contractors and Nonpublic Agencies to Provide Educationally Related Services for Students with Exceptional Needs for the 2017-18 School Year
AA. Ratify Memorandum of Understanding with the City of Chula Vista for School Resource Officer Services for the 2017-18 School Year
BB. Adopt Resolution Establishing the Annual Special Taxes for 2017-18.004 Community Facilities Districts No. 1 (Eastlake), No. 2 (Bonita Long Canyon), No. 3 (Rancho Del Rey), No. 4 (Sunbow), No. 5 (First Generic District) , No. 6 (Otay Ranch Village 1 ), No. 10 (Second Generic District) , No. 11 (McMillin Lomas Verdes) , No. 12 (Otay Ranch Village One West) , No. 13 (San Miguel Ranch) , No. 14 (Otay Ranch Village 11 ), No. 15 (Otay Ranch Village 6), No. 17 (Otay Ranch Villages 2 and 7), No. 18 (Otay Ranch Millenia - Eastern Urban Center), No. 19 (Public Access 12 Freeway Commercial and Portions of Otay Ranch Village 2) , and No. 20 (Otay Ranch Village 3) for Fiscal Year 2017-18
CC. Authorize District to Enter into Contract with H.M. Pitt Labs, Inc., for Hazardous Building Materials Survey Updates and Technical Abatement Specification Design Services as Part of the Proposition E Bond Modernization Work to Be Performed at Mae L. Feaster Charter School and Harborside, Karl H. Kellogg , John J. Montgomery, and Sunnyside Elementary Schools for Fiscal Year 2017-18
CVESD/BOARD MEETING MINUTES 5 JULY 12, 2017
DO. Approve Renewal of Agreement with West Interactive Services Corporation (Also Known As "West Interactive Services Corporation db a School Messenger®") in the Amount of $57,208.40 for Notification Services Provided Through the SchooiMessenger® Application for the Period of August 28, 2017, Through August 27, 2018
EE. Accept Donation
FF. Ratify Purchase Orders, Warrants, and Checks Written/ Through June 30, 2017
HH. Approve and/or Ratify Requests for Use of District F
7. PUBLIC HEARINGS
A. (1) Conduct Public Hearing; and
uman Resources,
(2)
June
Motion: REY
due Public Hearing Related to Proposed Energy ns ation Projects at Arroyo Vista Charter, Chula Vista
Le rning Community Charter, Discovery Charter, Mae L. e ster Charter, Heritage Elementary, Juarez-Lincoln
mentary, Liberty Elementary, Otay Elementary, and eterans Elementary Schools; and
Mr. Esquivel said 2017-18 is the fifth and final year of funding from the State of California Clean Energy Act. He added that sites are set for energy retrofits, mainly changing lights to LED and some small solar retrofits at charter schools.
2017-18.007
2017-18.008
Public Hearings
2017-18.009
CVESD/BOARD MEETING MINUTES 6 JULY1 2,201 7
President Tamayo opened the public hearing and asked if anyone wanted to be heard.
No one spoke on this item.
President Tamayo closed the public hearing.
(2) Adopt Resolution Approving Amendment No. 4 to Energy 2017-18.010 Services Agreement for the Implementation of an Energy Efficiency Program with Ameresco, Inc. , to Provide Energy Conservation Projects at Arroyo Vista Charter, Chula Vista Learning Community Charter, Discovery Charter, Mae L. Feaster Charter, Heritage Elementary, Juarez-Lincoln Elementary, Liberty Elementary, Otay Elementary, and Veterans Elementary Schools; Development and Filing of Energy Expenditure Plans; and Development of Measurement and Verification Reports
Motion: FARIAS, Second: HUMPHREY, Vote: UNANIMOUS
8. ADMINISTRATIVE ACTION ITEMS Administrative
None.
9. FIRST AND SECOND READINGS, BOARD POLICIES, ADMINISTRATIVE REGULATIONS, AND BOARD BYLAWS
A. First Reading : Proposed Revisions to Board Bylaw 9311 , Board Policies
Dr. Escobedo said that the District is looking at modifying the process of adopting or revising policies for efficiency purposes. He explained that there is no legal requirement to have two readings and that this revision will allow for minor modifications to be approved at the first reading. Dr. Escobedo added that the Board will always have the option to request a second reading .
Board Member Reyes said his only concern would be if more time is needed for research . Dr. Escobedo said he will provide information on any changes during his one-on-one meetings with Board Members and that some policies will definitely need a second reading . Dr. Thiel said if any concerns regarding proposed revisions are brought up by members of the public, the Board can request a second reading.
Clerk Humphrey said in some instances, it would be of benefit to act expediently. President Tamayo and Board Member Farias reiterated that the Board can request a second reading at any time.
Action Items
First and Second Readings
CVESD/BOARD MEETING MINUTES 7 JULY12,2017
Dr. Escobedo added that a completely new policy will always have a second reading.
B. Second Reading/Revise: Board Policy 5030, Students, Wellness
Mr. Tessier said at the June meeting, the Board held a first reading on proposed revisions to Board Policy 5030. He explained that revisions were based on recommendations of the [Wellness] subcommittee to improve the Policy's strength, comprehensiveness, and usability. Mr. Tessier added that the District recommendation is to approve the revisions.
Mr. Zeitler addressed this item to request the Board review the ban on chocolate milk, mentioning the decrease in milk consumption and the increase in waste and impact on custodians of the added weight of the food waste.
Ms. Skala said she has been looking into the nutritious qualities of chocolate milk and has found many studies backing it as a great postworkout drink. She suggested that, since the milk consumption has decreased so drastically, the District look into this before shutting the chocolate milk down completely, especially for students participating in the free and reduced price lunch program.
Board Members asked a number of questions that sparked discussion regarding chocolate milk; increase of milk waste and its fiscal impact as well as physical impact on custodians; laws regarding discarding food; offering water instead of milk; student choice of drinks; placement of the drinks in the cafeteria line, and educating students regarding choices. Questions were answered by Dr. Escobedo, Cabinet Members, and Mr. Landers. Clerk Humphrey and Board Member Farias requested the District look into research regarding the nutritional value or lack of nutritional value of chocolate milk. Dr. Escobedo said the District's dietician would prepare a report for the Board on the subject.
Board Reyes moved to table the item to provide an opportunity to gather additional information.
Motion: REYES, Second: HUMPHREY, Vote: UNANIMOUS
C. Second Reading/Revise: Board Policy 5131.2, Students, Bullying
Dr. Thiel said he shared at the last meeting that being an inclusive District is a priority, so staff is looking closely at all the policies to ensure they align to state and federal guidelines. He added the Policy has been updated to incorporate a more comprehensive bullying prevention program along with updated reporting and intervention guidelines.
Motion: HUMPHREY, Second: REYES, Vote: UNANIMOUS
CVESD/BOARD MEETING MINUTES 8 JULY 12, 2017
D. Second Reading/Revise: Board Policy 5145.3, Students, Nondiscrimination
Dr. Thiel said that similarly, Board Policy 5145.3, last revised in 1990, is being revised to align to state and federal guidelines and to ensure the safety and protection of all students regardless of their perceived race, color, ancestry, national origin , nationality, ethnicity, ethnic group identification , age, religion, marital or parental status, pregnancy, physical or mental disability, sex, sexual orientation, gender, gender identity or gender expression, or association with a person or group with one or more of those perceived characteristics. He explained the language is a new requirement not only for this Policy but also for all hiring materials and other District documents. Dr. Thiel said and that when the Policy is approved, the District will move to add the language to all pertinent documentation .
Motion: TAMAYO, Second: HUMPHREY, Vote: UNANIMOUS
E. Second Reading/Revise: Board Policy 5145.7, Students, Student Harassment
Dr. Thiel commented Board Policy 5145.7 is related to the other two, adding that more policies will be brought to the Board because as one policy is updated, other related policies are found that need updating.
Board Member Farias asked how the District is being proactive to ensure these situations do not take place among students. Dr. Thiel responded that there are a number of programs such as Welcoming Schools and No Place for Hate that address these issues and that this is an ongoing and present conversation at all schools. Board Member Reyes asked if principals are instructed to share this information with parents at the beginning of the school year. Dr. Escobedo answered that yes, adding that also during [regularly scheduled] Human Resources meetings with principals, Dr. Thiel reviews any pertinent policies that have been updated. Dr. Thiel also said that the Policy is included in the annual notification that is provided to parents at the beginning of the school year. Board Member Farias mentioned that it is important to highlight the policies throughout the entire school year. Board Members Farias and Board Member Reyes said the District needs to be proactive and students need to be educated. Clerk Humphrey said District teachers use different methods to teach this in classrooms and she has witnessed many such approaches, which are integrated throughout the entire school day and are related to the social-emotional learning that is taking place in almost every District classroom. Dr. Reyes mentioned the Policy focuses on Grade 4 and above and asked how sexual harassment is handled in lower grades. Dr. Thiel responded that although the term "sexual harassment" may not be applied to such situations in lower grades, all are handled appropriately.
Motion: TAMAYO, Second: FAR{AS, Vote: UNANIMOUS
CVESD/BOARD MEETING MINUTES 9 JULY 12, 2017
10. GENERAL INFORMATION ITEMS/REPORTS
A. Report Calendar to Board of Education
11. BOARD COMMUNICATIONS
Mrs. Bunker: • Commented that she attended the Leadership Kickoff, thought it was
amazing and noticed everyone there was excited, and that the speaker was outstanding. Added that she thinks having equity at the forefront will be a good focus for this year.
Mr. Farias: • Commented that he looks forward to visiting the new school [the
following] Friday. Said his wife is also very excited about the visit.
Mrs. Humphrey: • Said that at the last meeting, she forgot to mention that she attended the
preschool graduation at Discovery Charter and that she was very impressed, adding that she would like to invite a small group of the students to present at a Board meeting. Commented that the students were dressed with costumes from different countries and spoke in the language of the specific country. Added that she has seen many student performances, but that one was phenomenal.
• Shared that she is looking forward to attend ing the professional development Friday morning and the ribbon cutting Friday afternoon.
Dr. Reyes: • Reported that he attended the Benchmark professional development,
which was very good and he enjoyed it. Added that he went to four different levels where he observed that teachers were engaged, heard very positive comments, and learned quite a bit.
Mr. Tamayo: • Thanked everyone in attendance. • Told employees he hopes they had an opportunity to take some vacation ,
enjoy, and recharge a little before the start of the new school year. • Commented he believes the District is going in a good direction and that
he can see good things are being prepared for this year. Added that he looks forward to everything that all employees will help accomplish.
• Shared that the event Friday will be great for the District as it inaugurates a new school. Said he is looking forward to it, that there will be around 300 guests, and that a delegation from Japan will be there. Added that not every day a school is opened and that he is impressed because the school was built very fast.
• Thanked everyone for what they do and for what they will do during the new school year.
Information Items/Reports
Board Communications
CVESD/BOARD MEETING MINUTES 10 JULY 12, 2017
• Acknowledged District employees who worked on updating the Board Room with new technology. Said it that makes it more visible for guests and they can better appreciate the display and see what is achieved at the District.
12. SUPERINTENDENT'S COMMUNICATION
Dr. Escobedo: • Commented on the amount of effort it takes to start a school year.
Mentioned [as an example] the custodians who work themselves to the bone to get the schools looking pristine, the Human Resources and Payroll staff members for getting everything processed, the gardeners fo,. making the schools look beautiful, Instructional Services and Support staff for the professional development. Said it takes an amazing team and the efforts of many, many people to ensure everything is ready.
• Commended Ms. Skala for consultation with Mr. Tessier. • Remarked that an amazing 97 percent of teachers took advantage of the
[summer) professional development opportunity. Said he thinks this is a record and means that only three percent of the teachers have to attend during the school year, which makes Dr. Thiel very happy-less substitutes.
• Commended everyone for coming together to help for an amazing 2017-18 start. Said his hat is off for all employees.
13. ADJOURN TO CLOSED SESSION
President Tamayo adjourned to closed session at 6:56 P.M. in accordance with the following :
Government Code Sections 3549.1 (d) and 54957.6: Collective Bargaining/Employee Negotiations; Agency Negotiators: Fagen Friedman & Fulfrost, LLP and Adams Silva & McNally LLP; Employee Organizations: Chula Vista Classified Employees Organization (CVCEO); Chula Vista Educators (CVE); Nonrepresented Employees
Government Code Section 54956.9(d)(1 ): Conference with Legal Counsel - Existing Litigation in Office of Administrative Hearings, Case No. 2017020516 for Student No. 303898
Government Code Section 54956.9(d)(2) : Conference with Legal Counsel - Anticipated Litigation: One Potential Case, Joint Powers Authority Claim No. 17-04668
14. RECONVENE TO OPEN SESSION
President Tamayo reconvened to open session at 7:20 P.M. with all Board Members present.
Superintendent's Communication
Closed Session
Open Session
CVESD/BOARD MEETING MINUTES 11 JULY 12, 2017
Clerk Humphrey announced that in closed session, the Board:
Approved a settlement agreement in Office of Administrative Hearings, Case No. 2017020516 for Student No. 303898.
