Minutes for the Ordinary Council Meeting

Date: 28 October 2015

Location: Bellingen Shire Council Chambers

Time: 9am

MINUTES

ORDINARY COUNCIL 28/10/2015

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MINUTES

Ordinary Council Meeting held in the Council Chambers, Bellingen on Wednesday 28 October 2015 commencing at 9.00am.

PRESENT

Councillors Garry Carter, Dominic King, Steve Klipin, Gordon Manning, David Scott, Mark Troy (Mayor) and Desmae Harrison.

General Manger Liz Jeremy, Deputy General Manager Corporate and Community Michelle McFadyen, Deputy General Manager Operations Matt Fanning

IN ATTENDANCE

Rebecca Fieldes

1 APOLOGIES PROCEDURAL MOTION Apology033/15

MOVED (Cr Klipin/Cr Carter)

That an apology be received from Cr Manning and a leave of absence granted.

UNANIMOUS

2 DECLARATION OF PECUNIARY AND NON PECUNIARY INTEREST

Nil

3 MINUTES 034/15

RESOLVED (Cr Scott/Cr Harrison)

That the Minutes of the Ordinary Meeting held on 23 September, 2015 be confirmed.

UNANIMOUS

4 MATTERS ARISING

Nil

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5 PUBLIC ACCESS/PRESENTATIONS

Nil

6 RESILIENT ECONOMY

ITEM: 6.1

SUBJECT: ECONOMIC DEVELOPMENT AND TOURISM PLAN 2015-2020

FILE/INDEX: MICHAEL GRIEVE

PRESENTED BY: MICHAEL GRIEVE, MANAGER, ECONOMIC & BUSINESS DEVELOPMENT

035/15

RESOLVED (Cr Scott/Cr Harrison) That: 1. Council endorse the draft Economic Development and Tourism Plan 2015-2020 2. The community engagement initiatives outlined in the engagement section of this report

be implemented 3. A further report be brought to council at the conclusion of the exhibition period.

UNANIMOUS

ITEM: 6.2

SUBJECT: GLENIFFER MASTER PLAN

FILE/INDEX: MICHAEL GRIEVE

PRESENTED BY: MICHAEL GRIEVE, MANAGER, ECONOMIC & BUSINESS DEVELOPMENT

036/15

RESOLVED (Cr Klipin/Cr Scott) That Council endorse the Draft Gleniffer Master Plan and undertake the engagement initiatives outlined in the engagement section of this report and a further report be brought to council at the conclusion of the engagement process.

UNANIMOUS

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7 COMMUNITY WELLBEING

ITEM: 7.1

SUBJECT: ARTS AND CULTURAL COMMITTEE MEETING MINUTES 21 SEPTEMBER 2015

FILE/INDEX: CORPORATE MANAGEMENT (MEETINGS) ARTS AND CULTURAL ADVISORY COMMITTEE

PRESENTED BY: ALISON PATTINSON, MANAGER COMMUNITY WELLBEING

037/15

RESOLVED (Cr Klipin/Cr Harrison)

1. That Council receive the Minutes of the Arts and Cultural Advisory Committee

meeting of 21 September 2015 and adopt recommendations 1 and 2. 2. That recommendation 3 not be adopted as it relates to the making of policy of

council. 3. That Council support the Committee in their preparation of information on

community resources and community lessons learnt from events to inform the development of an events toolkit for community use and that this information contribute to any development by Council of a strategy or policy relating to events.

UNANIMOUS

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ITEM: 7.2

SUBJECT: RENAMING OLD PACIFIC HIGHWAY

FILE/INDEX: ROAD NAMING GA39

PRESENTED BY: JOHN STARR, DESIGN & TRAFFIC ENGINEER

038/15

RESOLVED (Cr King/Cr Harrison) That:

1. In accordance with Section 162 of the Roads Act 1993, Council formally adopt the road name “Giinagay Way” for the existing Pacific Highway alignment that will be by-passed by Warrell Creek to Urunga Realignment projects.

2. In accordance with Part 2 Division 2 of the Roads (General) Regulation 2000, Council give notice of the new name in the Government Gazette, local print media and advise Land and Property Information, Australia Post, Australian Electoral Commission, Ambulance Service of NSW, NSW Fire and Rescue, NSW Police Force, NSW Volunteer Rescue Association, State Emergency Services and Telecommunication providers.

3. Council renumber all properties on the Giinagay Way using the rural numbering method proceeding in a northern direction with the starting point for the numbers being the Browns Crossing Road intersection at Warrell Creek.

UNANIMOUS

ITEM: 7.3

SUBJECT: WORKPLACE SURVEILLANCE POLICY

FILE/INDEX: GOVERNMENT & ENGAGEMENT

PRESENTED BY: BRETT HANNAFORD, GOVERNANCE & CORPORATE PLANNING OFFICER

039/15

RESOLVED (Cr Scott/Cr Troy) That Council adopt the Workplace Surveillance Policy.

UNANIMOUS

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ITEM: 7.4

SUBJECT: BELLINGEN SHIRE COUNCIL COMMUNITY ENGAGEMENT

FILE/INDEX: IP&R COMMUNITY ENGAGEMENT STRATEGY 2030

PRESENTED BY: LIZ JEREMY, GENERAL MANAGER

Motion MOVED (Cr King/Cr Klipin)

Cr Dominic King provided the following Notice of Motion That Council: In the aim of improving Bellingen Shire Councils community engagement strategy and giving residents across the shire a further opportunity to see how local government works that;

1. Bellingen Shire Council conducts an Ordinary Meeting of Council in the townships of

Dorrigo and Urunga before the council elections due in September 2016.

2. These meetings be carried out in the evening to give all members of the community the

opportunity to attend.

3. Bellingen Shire Council conducts an Ordinary Meeting of Council in the evening in the

township of Bellingen before the council elections due in September 2016.

Amendment 040/15

RESOLVED (Cr Troy/Cr Klipin)

That the matter be deferred for a workshop and report which would outline the logistical and financial issues related to the proposal.

UNANIMOUS

PROCEDURAL MOTION 041/15

RESOLVED (Cr Troy/Cr Klipin)

That the matter be deferred for a workshop and report which would outline the logistical and financial issues related to the proposal.

UNANIMOUS

Meeting closed for a presentation at 10:05am and meeting resumed at 10:30am

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8 PLACES FOR PEOPLE

ITEM: 8.1

SUBJECT: BELLINGEN MAIN STREET PLAN

FILE/INDEX: DESIGN & CONSTRUCTION (ROADS) MAIN STREET PLAN FOR BELLINGEN

PRESENTED BY: PHIL BUCHAN, MANAGER ASSET MANAGEMENT & DESIGN

042/15

RESOLVED (Cr Klipin/Cr Scott) That Council:

1. Adopt the Bellingen Main Street Plan 2. Actively seek grant funding from the Roads & Maritime Services to support the

progression of projects identified in the plan 3. Add the construction projects to the capital works program for future budget

consideration.

UNANIMOUS

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ITEM: 8.2

SUBJECT: BELLINGEN PEDESTRIAN ACCESS & MOBILITY PLAN & BIKE PLAN

FILE/INDEX: CYCLING/PEDESTRIAN & CULTURAL SERVICES

PRESENTED BY: PHIL BUCHAN, MANAGER ASSET MANAGEMENT & DESIGN

043/15

RESOLVED (Cr Scott /Cr Harrison)

1. That Council endorse in principle the Draft Bellingen Pedestrian Access and Mobility Plan and Bicycle Plan (PAMP).

2. That Council resolves to publicly exhibit the Draft Bellingen Pedestrian Access and Mobility Plan and Bicycle Plan (PAMP).for a period of 28 days following the placement of advertisements in local newspapers and on Council’s website and that written submissions be invited for consideration by Council.

3. That a further report be presented to council at the conclusion of the exhibition period.

UNANIMOUS

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ITEM: 8.3

SUBJECT: DRAFT LOCAL ROADS AND TRAFFIC INFRASTRUCTURE SECTION 94 DEVELOPER CONTRIBUTION PLAN 2015

FILE/INDEX: CONTRIBUTIONS SECTION 94 (LAND USE PLANNING)

PRESENTED BY: PHIL BUCHAN, MANAGER ASSET MANAGEMENT & DESIGN

044/15

RESOLVED (Cr Troy/Cr Scott) That Council:

1. resolve to publicly exhibit the Draft Local Roads and Traffic Infrastructure Section 94 Developer Contribution Plan 2015 in accordance with the engagement strategy specified in this report.

2. in accordance with Section 26(4) of the Environmental Planning & Assessment Regulation 2000, the draft contributions plan be publicly exhibited for a period of at least 28 days and that written submissions be invited for consideration by the Council.

3. in accordance with Section 27 of Environmental Planning & Assessment Regulation 2000, give public notice in a local newspaper of the places, dates and times for inspection of the draft plan and ensure that copies of the plan and supporting documents are provided.

4. receive a further report at the conclusion of the exhibition period.

UNANIMOUS

Councillor King left the Meeting at 11:20am. Councillor King returned to the Meeting at 11:23am.

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ITEM: 8.4

SUBJECT: TIMBOON ROAD CONSTRUCTION AND BUDGET VARIATION

FILE/INDEX: DESIGN & CONSTRUCTION (ROADS) TIMBOON ROAD

PRESENTED BY: PHIL BUCHAN, MANAGER ASSET MANAGEMENT & DESIGN

MOVED (Cr Troy/Cr Scott) For: Cr Carter, Cr Scott, Cr Troy and Cr Harrison. Against: Cr King and Cr Klipin.)

1. That Council reduce the scope of works for the reconstruction and sealing of Timboon Road from 770m to 570m in length and allocate an additional $85,000 from the unallocated Roads to Recovery 2015-16 component.

2. The Deputy General Manager Operations carry out a review of the works program

and bring a further report back to Council. Councillor Klipin left the Meeting at 11:37am. Councillor Klipin returned to the Meeting at 11:40am.

9 LIVING ENVIRONMENT

ITEM: 9.1

SUBJECT: ADOPTION OF CONTROL OF BURNING POLICY

FILE/INDEX: CORPORATE MANAGEMENT - CONTROL OF BURNING POLICY

PRESENTED BY: DANIEL BENNETT, SENIOR STRATEGIC PLANNER

045/15

RESOLVED (Cr Scott/Cr Harrison) That Council: 1. Adopts the Control of Burning Policy, subject to incorporation of the recommended

alterations to the Policy detailed in this report. 2. Publishes a Notice of the Approval to burn (contained within Schedule 1 of the Control

of Burning Policy) in the Don Dorrigo Gazette and the Bellinger Courier Sun following adoption of the Policy by Council.

3. Notifies those persons who made a submission in respect of this matter of Council’s decision and thank them for their contribution to this process.

UNANIMOUS

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ITEM: 9.2

SUBJECT: MINUTES - ENVIRONMENTAL SUSTAINABILITY ADVISORY COMMITTEE - MEETING 30 SEPTEMBER 2015 AND 14 OCTOBER 2015

FILE/INDEX: ENVIRONMENTAL MANAGEMENT GA:PLANNING

PRESENTED BY: CARMEN MULDOON, INVASIVE PLANTS OFFICER

046/15

RESOLVED (Cr King/Cr Scott) That:

1. The Minutes of the Environmental Sustainability Advisory Committee meeting of 30 September 2015 are received and the recommendations adopted; with the exception of the recommendation regarding Item 4. Proposed 2015/16 Environmental Levy Community Fund Projects;

2. That the Minutes of an Extraordinary Meeting of the Environmental Sustainability Advisory Committee meeting of 14 October 2015 are received and the recommendations adopted.

UNANIMOUS

10 CIVIC LEADERSHIP

ITEM: 10.1

SUBJECT: PECUNIARY INTEREST DECLARATION

FILE/INDEX: GOVERNANCE

PRESENTED BY: BRETT HANNAFORD, GOVERNANCE & CORPORATE PLANNING OFFICER

047/15

RESOLVED (Cr Scott/Cr Klipin) That Council note the Declaration of Interest Returns submitted by Councillors, designated persons and specific agency personnel.

UNANIMOUS

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ITEM: 10.2

SUBJECT: DEPUTY GENERAL MANAGER'S REPORT PROGRESS REPORT

FILE/INDEX: OPERATIONS COUNCIL REPORTS

PRESENTED BY: MATT FANNING, DEPUTY GENERAL MANAGER OPERATIONS

048/15

RESOLVED (Cr Klipin/Cr Harrison) That the report be received and noted.

UNANIMOUS

ITEM: 10.3

SUBJECT: MINUTES OF THE SPECIAL RATE VARIATION IMPLEMENTATION PLANNING AND POLICY COMMITTEE MEETING HELD IN AUGUST 2015

FILE/INDEX: CORPORATE MANAGEMENT SPECIAL RATE VARIATION IMPLEMENTATION, PLANNING AND PRODUCTIVITY COMMITTEE

PRESENTED BY: LIZ JEREMY, GENERAL MANAGER

049/15

RESOLVED (Cr Klipin/Cr Scott) That the Minutes of the Special Rate Variation Implementation Planning and Policy

Committee meeting held on 26 AUGUST 2015 be noted and the recommendations endorsed.

UNANIMOUS

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ITEM: 10.4

SUBJECT: NAMING OF THE NEW BRIDGE OVER THE KALANG RIVER (PACIFIC HIGHWAY UPGRADE)

FILE/INDEX: BRIDGE NAMING (ROADS)

PRESENTED BY: PHIL BUCHAN, MANAGER ASSET MANAGEMENT & DESIGN

050/15

RESOLVED (Cr Troy/Cr Carter) That Council: 1. Support the request from the Coffs Harbour & District Local Aboriginal Land Council to

name the new bridge over the Kalang River the ‘Uncle Tom Kelly Bridge’ 2. Advise the Roads & Maritime Services of the preferred name ‘Uncle Tom Kelly Bridge’

for the new bridge structure crossing the Kalang River along the Pacific Highway upgrade alignment.

3. Write to each applicant and advise them of Councils recommendation to the RMS and the process from that point with the RMS.

UNANIMOUS

ITEM: 10.5

SUBJECT: REPORT ON INVESTMENTS AS AT 30 SEPTEMBER 2015

FILE/INDEX: FINANCIAL MANAGEMENT INVESTMENT

PRESENTED BY: CHRIS HODGE, CHIEF FINANCIAL OFFICER

051/15

RESOLVED (Cr Scott/Cr King) That the report indicating Council’s investment position as at 30 September 2015 be received and noted.

UNANIMOUS

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ITEM: 10.6

SUBJECT: QUESTION ON NOTICE

FILE/INDEX: GOVERNANCE COUNCILLOR REQUEST

PRESENTED BY: MATT FANNING, DEPUTY GENERAL MANAGER OPERATIONS

ITEM: 10.7

SUBJECT: MAYORAL MINUTE - CUSTOMER SERVICE TEAM OF THE YEAR 2015 AWARD (NATIONAL LOCAL GOVERNMENT CUSTOMER SERVICE INC)

FILE/INDEX: GOVERNANCE - CUSTOMER SERVICE

PRESENTED BY: NICOLE MERCHANT, TEAM LEADER CUSTOMER & BUSINESS SERVICES

052/15

RESOLVED (Cr Troy/Cr Carter) That Council: Note the achievement of the Customer Service Team of the Year award to the Bellingen Shire Council Customer and Business Services Team and congratulate the members of the team for achieving national recognition for excellence in their work.

UNANIMOUS

Councillor Klipin left the Meeting at 12:23pm.

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ITEM: 10.8

SUBJECT: FIT FOR THE FUTURE UPDATE

FILE/INDEX: GOVERNANCE FIT FOR THE FUTURE

PRESENTED BY: LIZ JEREMY, GENERAL MANAGER

053/15

RESOLVED (Cr Scott/Cr Harrison) That Council 1. Council receive this report. 2. Endorse the Memorandum of Understanding for Shared Services as outlined in this

report. 3. Receive a further report prior the deadline date established by Government for further

submission relative to the ‘Fit for the Future’ reform process.

UNANIMOUS in the absence of Cr Klipin

11 CONFIDENTIAL MATTERS

Nil

Meeting Closed 12:30pm

Signed: Cr Mark Troy, Mayor CHAIRPERSON

CONTENTS1APOLOGIES2DECLARATION OF PECUNIARY AND NON PECUNIARY INTEREST3MINUTES4MATTERS ARISING5PUBLIC ACCESS/PRESENTATIONS6RESILIENT ECONOMY6.1 ECONOMIC DEVELOPMENT AND TOURISM PLAN 2015-2020RECOMMENDATION

6.2 GLENIFFER MASTER PLANRECOMMENDATION

7COMMUNITY WELLBEING7.1 ARTS AND CULTURAL COMMITTEE MEETING MINUTES 21 SEPTEMBER 2015RECOMMENDATION

7.2 RENAMING OLD PACIFIC HIGHWAYRECOMMENDATION

7.3 WORKPLACE SURVEILLANCE POLICYRECOMMENDATION

7.4 BELLINGEN SHIRE COUNCIL COMMUNITY ENGAGEMENTRECOMMENDATION

8PLACES FOR PEOPLE8.1 BELLINGEN MAIN STREET PLANRECOMMENDATION

8.2 BELLINGEN PEDESTRIAN ACCESS & MOBILITY PLAN & BIKE PLANRECOMMENDATION

8.3 DRAFT LOCAL ROADS AND TRAFFIC INFRASTRUCTURE SECTION 94 DEVELOPER CONTRIBUTION PLAN 2015RECOMMENDATION

8.4 TIMBOON ROAD CONSTRUCTION AND BUDGET VARIATIONRECOMMENDATION

9LIVING ENVIRONMENT9.1 ADOPTION OF CONTROL OF BURNING POLICYRECOMMENDATION

9.2 MINUTES - ENVIRONMENTAL SUSTAINABILITY ADVISORY COMMITTEE - MEETING 30 SEPTEMBER 2015 AND 14 OCTOBER 2015RECOMMENDATION

10CIVIC LEADERSHIP10.1 PECUNIARY INTEREST DECLARATIONRECOMMENDATION

10.2 DEPUTY GENERAL MANAGER'S REPORT PROGRESS REPORTRECOMMENDATION

10.3 MINUTES OF THE SPECIAL RATE VARIATION IMPLEMENTATION PLANNING AND POLICY COMMITTEE MEETING HELD IN AUGUST 2015RECOMMENDATION

10.4 NAMING OF THE NEW BRIDGE OVER THE KALANG RIVER (PACIFIC HIGHWAY UPGRADE)RECOMMENDATION

10.5 REPORT ON INVESTMENTS AS AT 30 SEPTEMBER 2015RECOMMENDATION

10.6 QUESTION ON NOTICERECOMMENDATION

10.7 MAYORAL MINUTE - CUSTOMER SERVICE TEAM OF THE YEAR 2015 AWARD (NATIONAL LOCAL GOVERNMENT CUSTOMER SERVICEINC)RECOMMENDATION

10.7 FIT FOR THE FUTURE UPDATERECOMMENDATION

CONFIDENTIAL MATTERS