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MINUTES ORDINARY MEETING OF COUNCIL Tuesday, 8 November 2011 Held at the Council Conference and Reception Centre City Hall, Little Malop Street, Geelong commencing at 7.09pm COUNCIL: Cr. J. Mitchell (Austin) (Communications / Sport and Recreation / Democracy & Governance / Central Geelong - Mayor Looking Forward) Cr. B.H. Abley (Brownbill) (Arts and Culture) Cr. J. Doull (Coryule) (Environment and Sustainability / Climate Change) Cr. J. Farrell (Beangala) (Education and Youth / Community Safety) Cr. K. Fisher (Corio) (Community Development) Cr. C. Granger (Windermere) (Heritage) Cr. B. Harwood (Kardinia) (Finance / Tourism / Major Events / Strategic Development) Cr. E Kontelj (Cowie) (Aboriginal Affairs / Multicultural Affairs) Cr. Dr. S. Kontelj (Kildare) (Major Projects) Cr. R. Macdonald (Cheetham) (Economic Development / Planning) Cr. R. Nelson (Deakin) (Rural and Regional Affairs) Cr. A. Richards (Buckley) (Transport / Infrastructure / Parks and Gardens)
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Page 1: MINUTES - Geelong · Contributions Plan – Adoption of Amendment .....4-14 2. Amendment C253 – Proposed Rezoning of New Bunnings Site at 5-19 ... Nick, Izzy, Lily and Felix from

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MINUTES

ORDINARY MEETING OF COUNCIL

Tuesday, 8 November 2011

Held at the Council Conference and Reception Centre

City Hall, Little Malop Street, Geelong commencing at 7.09pm

COUNCIL: Cr. J. Mitchell (Austin) (Communications / Sport and Recreation / Democracy & Governance / Central Geelong - Mayor Looking Forward) Cr. B.H. Abley (Brownbill) (Arts and Culture) Cr. J. Doull (Coryule) (Environment and Sustainability / Climate Change)

Cr. J. Farrell (Beangala) (Education and Youth / Community Safety) Cr. K. Fisher (Corio) (Community Development)

Cr. C. Granger (Windermere) (Heritage) Cr. B. Harwood (Kardinia) (Finance / Tourism / Major Events / Strategic Development) Cr. E Kontelj (Cowie) (Aboriginal Affairs / Multicultural Affairs) Cr. Dr. S. Kontelj (Kildare) (Major Projects) Cr. R. Macdonald (Cheetham) (Economic Development / Planning) Cr. R. Nelson (Deakin) (Rural and Regional Affairs) Cr. A. Richards (Buckley) (Transport / Infrastructure / Parks and Gardens)

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SECTION A - PROCEDURAL MATTERS

Acknowledgements .................................................................................................1 Apologies .................................................................................................................1 Confirmation of Minutes ...........................................................................................1 Declarations of Conflicts of Interest ..........................................................................1 Question Time..........................................................................................................2-3 Petitions ...................................................................................................................3

SECTION B – REPORTS

1. Amendment C214 – Armstrong Creek East Precinct Development Contributions Plan – Adoption of Amendment .............................................................4-14

2. Amendment C253 – Proposed Rezoning of New Bunnings Site at 5-19 Princes Highway, Norlane ...........................................................................................15-22

3. Amendment C251 – Proposed Rezoning CSIRO Site at High Street and Henry Street, Belmont .................................................................................................23-28

4. Review of DDO14 for Anakie, Batesford and Ceres Townships...................................29-36 5. Geelong Convention and Exhibition Centre Project .....................................................37-40 6. City Plan Progress Report to September 2011 ............................................................41-47 7. Financial Management Report – September 2011.......................................................48-54 8. Community Arts and Community Festivals Grants 2011/2012 .....................................55-62 9. Elcho Channel Upgrade – Intention to Declare Special Charge ...................................63

SECTION C – Urgent Business.........................................................................................64 SECTION D - Common Seal Register ...............................................................................65 SECTION E - Assembly of Councillors ..............................................................................66-67

CLOSE OF MEETING .......................................................................................................... 68

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION A – PROCEDURAL MATTERS Page 1

MINUTES OF THE ORDINARY MEETING OF THE GREATER GEELONG CITY COUNCIL

HELD AT THE COUNCIL CONFERENCE AND RECEPTION CENTRE CITY HALL, LITTLE MALOP STREET

TUESDAY, 8 NOVEMBER 2011 COMMENCING AT 7.09 P.M.

PRESENT: Cr J Mitchell (Mayor), Crs B Abley, J Doull, J Farrell, K Fisher, C Granger, B Harwood, E Kontelj, S Kontelj, R Macdonald, R Nelson, A Richards

Also present: S Griffin (Chief Executive Officer), J Wall (General Manager Corporate

Services), P Bettess (General Manager Economic Development, Planning and Tourism), D Frost (General Manager Projects, Recreation and Central Geelong), G Van Driel (General Manager City Services), J McMahon (General Manager Community Services), T Demeo (Manager Planning Strategy and Economic Development), J Brown (Manager Administration and Governance), J Bleazby (Governance Co ordinator), J Merlo (Senior Media Officer)

OPENING: The Mayor declared the meeting open at 7.09pm

ACKNOWLEDGEMENTS:

The Mayor acknowledged that we are here today on the land of the Wathaurong People and we pay our respects to Aboriginal elders past and present.

APOLOGIES: Nil.

CONFIRMATION OF MINUTES:

Cr Harwood moved, Cr Fisher seconded -

That the Minutes of the Ordinary Meeting held on 25 October 2011 be confirmed and signed.

Carried.

DECLARATIONS OF CONFLICTS OF INTEREST: Nil.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION A – PROCEDURAL MATTERS Page 2

QUESTION TIME:

Question Time is an opportunity for questions to be addressed to Council and while the minutes record the general content, they do not purport to be a transcript of what was said by individuals. Likewise Councillor or Officer verbal responses are in summary form only. Views expressed may not be the views of Council. Council's practice is to provide a separate document on its website setting out questions and responses including any more detailed written responses which may be provided subsequent to the meeting. Jan Calaby asked the following questions in relation to the Convention Centre in Eastern Park: 1) Why has the Masterplan, which was prepared with Councillors Abley, Macdonald and

Mitchell, been ignored? 2) Why is the purchase price for Eastern Park listed as 0? 3) Eastern Park is one of the most beautiful, historic parks in Victoria and the value of the

land is immeasurable. What land is going to be added to Eastern Park to compensate for the loss of public open space, and at what cost?

4) Why will there by no public consultation? A “comprehensive communications strategy” to

advise the public is not adequate public consultation. Cr Abley responded that the above information is misrepresented and that there will be no impact on Eastern Park. The proposed Hearne Parade site, being a former tip site, is un-usable wasteland. The Mayor reiterated there will be no impact on Eastern Park but rather will add to it. Annie McGeachy asked why does Council need to follow the route of so many and destroy the views and tranquillity with huge buildings, traffic congestion and noise – and for what in 30 years will result in outdated structures. Why doesn’t Council recognise its responsibility to retain and rejuvenate the Hearn Parade landscape for the pleasure of the next 7 generations. Why has Council avoided public consultation on what is clearly a controversial project and questionable use of public parkland? The Mayor responded that debate is about how best we utilize the proposed land and is not about blocking out views from Eastern Park, but rather enhancing the area for the benefit of the whole community. Use of the land will co-ordinate link to Eastern Beach, Eastern Park and the Botanic Gardens. Judith Trimble asked why has Council chosen to destroy the view of Corio Bay from Eastern Park, rather than locate the Convention Centre conveniently in the Western Wedge near the railway station, taxis, shops, cultural and entertainment centre of our City? The Mayor responded that what we are doing tonight is discussing in debate that block of land. Council has been through an extensive process looking at what land will benefit all of Geelong. Cr Farrell added that Architects will be sought through a public tender process to achieve a sensitive design.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION A – PROCEDURAL MATTERS Page 3

QUESTION TIME (CONT’D)

Joan Lindros asked if Council has any criteria which is used to protect public open space, parkland and coastline of Corio Bay, rather than stealing public open space for development? Why is this not considered as part of Eastern Park as it is in the Eastern Park Master Plan? The Mayor responded that public open space is certainly valued and Council makes decisions on what is best for the whole community. Students, Nick, Izzy, Lily and Felix from the Highton Primary School addressed Council as follows: As part of our studies we are involved in taking action about a local issue that deeply concerns us. The issue we are concerned about is the danger to residents caused by hoon drivers down our streets. On my road we have hoon drivers causing trouble a couple of times a week. We have had our front fence crashed into and our neighbours fence destroyed; the naturestrips ploughed up when they do donuts; they pour oil on the bitumen and do burnouts, and leave rubbish lying around on the road, which is a dangerous hazard to everyone. Some of the affected areas include Upper Fyansford Paper Mill Road and Cedarville Close, Waurn Ponds The Mayor thanked the students for their question and indicated he would arrange for Councillor Ron Nelson to make contact with the school and provide an opportunity to discuss the issues. Cr Harwood added that the problem of hoon driving is not confined to Highton, but has become a state-wide issue.

PETITIONS: Nil.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 4

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT

Portfolio: Planning – Cr Macdonald Source: Economic Development, Planning & Tourism – Urban Growth Area Planning General Manager: Peter Bettess Index Reference: Project: Amendment C214

Subject: Council Reports 2011

Summary

• This report is to consider the recommendations of the Amendment C214 Armstrong Creek East Precinct Development Contributions Plan Panel and to adopt the Amendment.

• The Amendment was initiated by Council.

• The amendment seeks to include the Development Contributions Plan (DCP) as an incorporated document in the Greater Geelong Planning Scheme and apply a Development Contributions Plan Overlay to the Armstrong Creek East Precinct. (See Appendix 1-1 and 1-2 for Armstrong Creek East Precinct Structure Plan and Development Contributions Plan Overlay map).

• The amendment also seeks to amend the Armstrong Creek East Precinct Structure Plan – May 2010 to implement some of the changes recommend in this report.

• The Amendment was exhibited between 20 January 2011 and 21 February 2011.

• At its meeting of 12 April 2011, Council resolved to refer the submissions to an independent Panel appointed by the Minister for Planning.

• The Panel was held over 7 days between Wednesday 25th May and Tuesday 21st June 2011. The Panel recommended that Amendment C214 be approved with a number of changes (discussed in detail in the body of this report).

• It is recommended that the majority of these changes be adopted.

• It is recommended that the Panel’s proposed changes relating to the reclassification of the Development Infrastructure Levy (DIL) to the Community Infrastructure Levy (CIL) are not supported: The Panel proposed changes would put all improvements to open space into the $900 per lot capped – community infrastructure levy and make the improvements of the open space across the precinct the responsibility of Council and place an increased cost of approximately $ 10.2M of Council from the exhibited developer contribution plan.

• All improvements to the regional, neighbourhood activity centre and local activity centre active public open space other than the basic improvements,

• The multipurpose indoor stadium on the State School site on the Burvilles Road extension.

• The Panel also included two specific recommendation, being:

• that Council should seek independent planning advice as to the underlying zoning of the proposed land required from the property commonly known as “Hoopers Paddock“for the widening of Horseshoe Bend Road (13.6m strip of land). This advice is required to appropriately inform valuation of this section of land. Council officers have addressed this issue within the report.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 5

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT (CONT’D)

• That Council should consider the exclusion of a proposed Catholic School (2.8ha) from the net developable area, and hence not be subject to DCP levies. Council officers have addressed this issue within the report

• The Panel’s recommendations are found in the Panel Report which is available in the Councillor’s lounge and on Council’s website. A list of the DCP rates is included in the body of this report.

• In addition to adopting the modified developer contribution plan it has also recommended that the precinct structure plan be amended in a minor manner to take the adopted Developer Contribution Plan.

Cr Macdonald moved, Cr Richards seconded -

That Council:

1) Adopt Amendment C214 (including the Armstrong Creek East Precinct Development Contribution Plan and amended Precinct Structure Plan);

2) Submit the adopted Amendment together with the prescribed information to the Minister for Planning requesting approval.

Carried.

Report

Background

The Amendment proposes to introduce the Armstrong Creek East Precinct Development Contributions Plan, November 2010, into the Greater Geelong Planning Scheme as an incorporated document, includes a new Development Contributions Plan Overlay schedule (DCPO3) in the Planning Scheme and applies the Schedule (DCPO3) to the entire Armstrong Creek East Precinct. (See Appendix 1-1 - Armstrong Creek East Precinct Urban Structure Plan – Amended November 2011 and Appendix 1-2 - Development Contributions Plan Overlay map).

The Armstrong Creek East Precinct Development Contributions, November 2010 (DCP) has been prepared by Urban Enterprise Pty Ltd on behalf of Council and in close partnership with the Armstrong Creek Development Corporation (ACDC). The DCP is required to collect levies to ensure that the infrastructure set out in the East Precinct Structure Plan is funded.

Currently the funding of infrastructure for interim stages of development within the precinct is addressed by a Section 173 Agreement between Council and the early landowners/developers. The DCP will replace these interim S173 Agreements (as far as developer contributions are concerned) once this amendment has been approved by the Minister for Planning.

The Amendment was formally exhibited between 20 January 2011 and 21 February 2011. At its meeting of 12 April 2011, Council resolved to refer the submissions to an independent Panel appointed by the Minister for Planning. As a result, a Panel to consider Amendment C214 to the Greater Geelong Planning Scheme was appointed under delegation from the Minister for Planning on 30th March 2011. The Panel members were Mr Andrew Clarke (Chair) and Mr Rodger Eade.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 6

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT (CONT’D)

A Directions Hearing was held in relation to the amendment on Wednesday 4th May 2011 in Geelong. The Panel then met at the offices of Planning Panels Victoria on 7 days (or part days) between Wednesday 25th May and Tuesday 21st June 2011 to hear submissions to the Amendment C214.

Discussion

The Panel has now provided its report to Council and has recommended the Amendment be approved subject to changes.

The Panel’s recommendations are found in the Panel Report which is available in the Councillor’s lounge and on Council’s website.

Panel Recommendations

A summary of the key issues raised in the submissions, the Panel’s position and Council officer comments are provided below:

Cost And Affordability

The issue here is whether the DCP levies proposed are at such a level that housing affordability in ACEP is undesirably impacted. Addressing this issue requires considering both the range of infrastructure items being proposed to be provided within the DCP and the extent to which the standard of provision may be excessive.

Panel Position:

The Panel concluded that that there was no evidence presented to it which would allow it to confidently draw the conclusion that the level of development infrastructure levies proposed in the Armstrong Creek East Precinct (ACEP) Developer Contribution Plan (DCP) is unacceptably and inappropriately high and that it will therefore have an undesirable impact on housing affordability. The Panel found that in the context of housing affordability there was no reason not to recommend that the DCP as proposed be accepted.

Officer Comment:

Officers support the Panel’s findings.

Cost Apportionment

A number of the developers of adjoining precincts raised concerns that because costs being incurred for major infrastructure in each precinct are not being apportioned across the whole growth area this may result in an inequitable apportionment.

Panel Position:

The Panel found that in this instance the cost apportionment approach taken by Council is acceptable.

Officer Comment:

Officers accept the Panel’s findings.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 7

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT (CONT’D)

Community Infrastructure And Development Infrastructure

There were two interrelated issues raised in relation to the provision of community infrastructure and development infrastructure. These were:

• Whether particular infrastructure items should be characterised as community infrastructure or development infrastructure

• Whether the level of improvement of active open space with sporting facilities was a basic improvement.

Panel Position:

The Panel recommends that the following facilities included as Development Infrastructure items in the DCP should either be included as Community Infrastructure items or deleted from the DCP:

• All sporting pavilions,

• All improvements to the regional, neighbourhood activity centre and local activity centre active public open space other than the basic improvements including earthworks, landscaping, fencing and seating,

• The multipurpose indoor stadium on the State School site on the Burvilles Road extension.

Officer Comment:

Officers support the Panel recommendation regarding sporting pavilions, as this classification is consistent with the growth Areas Authority (GAA) and other recently approved DCPs. However, it should be noted that the reclassification of the sporting pavilions will mean that there will be insufficient funds collected to fund both the sporting pavilions and the regional library. It is proposed therefore that the DCP fund the sporting pavilions and that the funding for the library is sought from alternative funding sources, such as grants etc.

Officers recommend that Council does not support the last two recommendations (i.e., the last two dot points, above) as they are inconsistent with the way similar infrastructure is dealt with in other recently approved DCPs and will result in a significant financial loss to Council.

Examples of recent DCPs approved across Melbourne’s five major growth areas have included costs associated with the construction of ovals, pitches, tennis courts, cricket nets, etc with costs being comparable to those reflected in the ACEP DCP; not just basic earthworks and fencing.

If Council were to adopt the Panel’s recommendation, be it inconsistent with recent Melbourne DCPs prepared by the GAA, it would result in a $10.2M loss of income from DCP levies.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 8

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT (CONT’D)

Community Centres

There are five community facilities projects identified in the DCP. These are:

Development Infrastructure Levy projects:

• The construction of two community complexes, one in the local activity centre and one in the neighbourhood activity centre

• Land acquisition associated with both community complexes

Community Infrastructure Levy projects:

• Regional library and cultural space.

During the course of the hearing, Council officers agreed to the reclassification of sports pavilions as community infrastructure (i.e. subject to the community infrastructure levy), and therefore due to the $900 / dwelling cap on the Community Infrastructure Levy would need to seek alternative funding sources for the Regional Library.

There was generally little difference between the expert social planning witnesses who gave evidence to the Panel about the number and function of the community complexes. However there was difference of opinion on:

• The land area requirement for the neighbourhood activity centre community complex site

• The size of the two proposed community centre buildings.

Panel Position:

The Panel recommends no change to the DCP with respect to the provision of the two community centres as exhibited.

Officer Comment:

Officers support the Panel’s position on this issue.

Drainage

Some submitters were critical of the extent of landscape restoration works associated with the drainage corridor along the alignment of Armstrong Creek given that the landscape costs comprise a sizeable portion of the overall drainage costs and in the western section significantly exceed the engineering costs.

Panel Position:

The Panel recommends no change to the DCP with respect to the three drainage items.

Officer Comment:

Officers support the Panel’s position on this issue.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 9

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT (CONT’D)

Commitments & Agreements

A consistent theme put forward by the representatives of the Armstrong Creek West Consortium and Villawood Properties was that various commitments made by Council in its submission and expert evidence should be interpreted to apply to the whole of the Armstrong Creek Urban Growth Area. On this basis, they requested that these commitments be recorded in the DCP or elsewhere in the planning scheme. The issue was whether the Panel should support such an approach.

Panel Position

The Panel concluded that it is both unnecessary and inappropriate to use the DCP as a mechanism to document Council projects unfunded by the DCP.

Officer Comment

Officers support the Panel’s position on this issue.

Valuation of Land for Road Widening – Hoopers Paddock

“Hooper Paddock” is a 16 ha property nominated within the Armstrong Creek East Precinct Structure Plan as Rural Conservation Zone and has been protected for its significant native vegetation values.

The DCP and PSP nominate Horseshoe Bend Road as requiring a 13.6m widening along its eastern side to accommodate the potential long term duplication of this road.

The DCP nominates this land as a DCP project and Council has valued the land based on its applied zone of “Rural Conservation”.

Panel Position:

The Panel recommended that Council seek independent planning advice as to the underlying zoning of the proposed land required from the property commonly known as “Hoopers Paddock“ for the widening of Horseshoe Bend Road (13.6m strip of land). This advice is required to appropriately inform valuation of this section of land.

Officer Comment:

Officers accept the Panel’s findings.

Officers have received independent planning advice from Planning and Property Partners P/L regarding the above matter. The advice recommends that the use of Rural Conservation Zone to inform land valuation would not be appropriate in this case but instead a more appropriate basis of the valuation would be something like a Rural Living Zone.

The difference in valuation is only minor in terms of dollars per hectare and impact on the DCP. This land will be valued according to this advice as part of Council annual obligation to revalue all land projects within the DCP.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 10

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT (CONT’D)

Proposed Catholic School

A submission was received by the Catholic Education Office informing Council and the Panel that they were about to purchase a 2.8ha site within the Armstrong Creek East Precinct for the purpose of constructing a primary school and would like to seek the Panel’s support in being exempt from DCP levies.

The Catholic Education Office has presented this position to a large number of Panel’s during recent years and has had mixed results. The GAA and State Government are currently in the process of finalise a definitive position regarding the treatment of Non-Government schools within PSPs / DCPs and is expected to support their position of being removed from the net developable area of future DCPs and hence not subject to DCP levies.

This position is based on these sites being primarily a community service facility similar to State Government education sites and Council community centres.

Panel Position:

The Panel recommend that the proposed Catholic School (2.8ha south of Armstrong Creek and west of Charlemont Road) be excluded from the net developable area and hence not subject to DCP levies.

Officer Comment:

Based on advice provided by the GAA on this matter, officers accept the Panel’s findings.

The above change requires the Armstrong Creek East Precinct Structure Plan – May 2010 to be amended to reflect the exclusion of the proposed Catholic School from the Precinct’s net developable area (currently nominated as residential land within the Land Use Budget) and additional commentary regarding the inclusion of the new community facility within the Precinct.

Requirement for A S173 Agreement Prior To DCP Approval

Due to the Armstrong Creek East Precinct Structure Plan being implemented via a separate earlier amendment than that of the DCP (C206), both the PSP and the Schedule to the Urban Growth Zone required the inclusion of a specific condition relating to a developer obligation to pay future DCP levies. This condition set outs a requirement to enter into a s173 Agreement with Council confirming payment of any DCP levies included within a future Development Contributions Plan.

Council made a submission to the Panel that once this amendment (C214) was approved it would supersede the need for such a condition and in fact add confusion to development industry.

Panel Position:

The Panel recommended the existing Part 4.0 of Schedule 2 to the Urban Growth Zone which deals with ‘Development Contributions’ should be deleted. Consequential text changes should be made to Section 5.1.2 of the Armstrong Creek East Precinct Structure Plan. Neither of these changes requires a separate planning scheme amendment or additional notification and should be undertaken as part of the approval of this amendment.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 11

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT (CONT’D)

Officer Comment:

Officers accept the Panel’s findings.

Post Panel Discussions

Subsequent to the Panel Report being received and distributed to all stakeholders there has been discussions with the developers across the Armstrong Creek Growth Corridor. The Armstrong Creek East Developers (the proponents of the East Precinct principally affected by the Developer Contribution Plan in this instance), and other developers who will be affected by future Developer Contribution Plan in particular.

The Armstrong Creek East Precinct developers are generally comfortable with the position outlined in this report in respect to the adoption of the Panel recommendations with the modified approach to the improvement of open space (retention of this requirement within the uncapped development infrastructure classification)

Other developers have expressed concerns in relation to the Panel report generally and have suggested major modification to the Developer Contribution Plan, in particular the reduction in the levy imposed for the construction of the community buildings to service the precinct, with the reduction in this money being redirected to improvements to open space, which it is suggested would some how deliver a more robust Developer Contribution Plan for Council. Officers consider that a compromise that moved away from the recommendations of the Panel (save for the embellishment of the open space which is considered inconsistent with the metropolitan examples) would place Council in a completely inappropriate position in respect to being able to fund infrastructure across this precinct moving forward.

Revised DCP Rates

As a result of these recommended changes, the revised DCP rates are as follows:

Levy Category Residential Land Commercial Land

Development Infrastructure Levy (DIL) – Per Developable Hectare $ 207,450.96 $ 103,407.06

Community Infrastructure Levy (CIL) – Per Dwelling

$ 913.67

(capped at $900) NA

Environmental Implications

This amendment gives effect to the Armstrong Creek Urban Growth Plan and Armstrong Creek East Precinct Structure Plan. The planning for the growth area and precinct has addressed potential environmental implications of the development. This amendment is expected to result in positive environmental outcomes as it will, in particular, facilitate the collection of development contributions that will enable the rehabilitation of the Armstrong Creek waterway and delivery of significant open space assets across the precinct.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 12

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT (CONT’D)

Financial Implications

All items of development and community infrastructure are to be funded entirely by the developers, with the exception of Stadiums, which are to be 70% funded by the Department of Education and Early Childhood Development (DEECD) and Council.

As noted above, the reclassification of the sporting pavilions will mean that insufficient funds will be collected to fund both the sporting pavilions and the regional library. It is proposed therefore that the CIL levy will be used to construct the sporting pavilions.

It should be noted that the DCP will not be the sole source of funding for all infrastructure in the Armstrong Creek Integrated Infrastructure Development Plan (IIDP) and the Armstrong Creek East Precinct. The During the 20 year life of the DCP many of the projects will require supporting funds to ensure delivery of the ultimate services to the community.

The supporting funds required by Greater Geelong City Council have been identified in Council’s 10 Year Long-Term Financial Plan, with approximately $5M allocated.

There will also be an ongoing requirement for Council to resource the management of DCPs and their consolidated delivery program.

Policy/Legal/Statutory Implications

The DCP has been developed in accordance with the provisions of Part 3B of the Planning and Environment Act 1987 and the Ministerial direction under Section 46M of the Planning and Environment Act 1987.

Officer Direct or Indirect Interest

No Council staff involved in the preparation of this report has a direct or indirect interest in the matter to which this report relates.

Risk Assessment

At their core, DCPs are a local government financial and risk management tool aimed at providing infrastructure funding that has a direct nexus to the urban growth of the municipality, and to ensure Council receives appropriate contributions for required infrastructure without burdening other rate payers with these costs.

The practice of negotiating with developers on a site-by-site basis has the potential to create inconsistency in the quality and quantity of infrastructure delivered within the municipality and has had limited potential to get contributions for larger scale facilities outside the particular site (e.g.: community complexes or sports grounds).

A key risks with the implementation of the Armstrong Creek East Precinct DCP is the long-term management of these Council liabilities (i.e.: income verses expenditure), the assurance that the works are delivered in accordance with the DCP and the collected funds are managed within a robust accounting structure.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 13

1. AMENDMENT C214 – ARMSTRONG CREEK EAST PRECINCT DEVELOPMENT CONTRIBUTIONS PLAN – ADOPTION OF AMENDMENT (CONT’D)

Social Considerations

This amendment will ensure the equitable collection and distribution of development contributions in the Armstrong Creek East Precinct. It will also ensure that the infrastructure provided at the inception of the Growth Area community meets the needs and expectation of the community.

The revised DCP will no longer provide for a financial contribution to delivery of a Regional Library within the growth areas central Major Activity Centre precinct.

Communication

The amendment was placed on formal exhibition between 20 January 2011 and 21 February 2011. Exhibition included the usual statutory notice requirements and also notices being mailed to all owners and occupiers of property in the whole of the Armstrong Creek Growth Area.

In addition, the major developer of the Armstrong Creek East Precinct (the Armstrong Creek Development Corporation) and all relevant authorities have been closely involved in the preparation of the DCP.

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Appendix 1-1 Armstrong Creek East Precinct Urban Structure Plan (Amended November 2011)

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Appendix 1-2 – Development Contributions Plan Overlay

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2. AMENDMENT C253 – PROPOSED REZONING OF NEW BUNNINGS SITE AT 5-19 PRINCES HWY NORLANE

Portfolio: Planning – Cr Macdonald Source: Economic Development, Planning and Tourism –

Strategic Implementation General Manager: Peter Bettess Index Reference: Application: Amendment C253

Summary

• The purpose of this report is to seek Council approval to proceed with the preparation and public exhibition of a Planning Scheme Amendment to support the development of a new Bunnings store in Norlane.

• The application has been made by SJB Planning Pty Ltd on behalf of Bunnings Group Ltd.

• The application is for a planning scheme amendment to rezone the land at 1–3 and 5-19 Princes Highway Norlane, from Industrial 2 Zone to Business 4 Zone, and delete the Design and Development Overlay – Schedule 20 covering the site.

• The land at 5-19 Princes Highway was formally owned by Ford Australia and sold to Bunnings in 2009. Bunnings then successfully applied for a planning permit to use and develop the site for Trade Supplies. The Bunnings store is currently under construction and the existing store in Corio is to be closed when completed. To avoid leaving a remnant parcel of industrial land, the Amendment also rezones 1-3 Princes Highway which is occupied by the Dunlop Tyre Service Centre.

• Accompanying the proposal is a Planning Report and Economic Assessment prepared by Essential Economics Pty Ltd.

• The proposed rezoning to the Business 4 Zone will allow the sale of restricted retail goods (a use that is prohibited in the Industrial 2 Zone), which Bunnings intends to include in its retail offer nationwide. The Amendment will facilitate an “in-store” expansion only, notably the provision of white goods.

• The rezoning is considered to be consistent with the State and Local Planning Policy Framework. The site is adjacent to an identified homemaker precinct in the Municipal Strategic Statement, can be supported in terms of market demand and would generate a positive contribution to net community benefit.

• Furthermore, the Bunnings store is already under construction and the most appropriate location for such uses is typically the Business 4 Zone. The existing Industrial 2 Zoned land is surplus and no longer compatible with surrounding uses.

• It is therefore recommended that Council resolve to exhibit the proposed amendment, subject to the Minister’s authorisation being obtained.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 16

2. AMENDMENT C253 – PROPOSED REZONING OF NEW BUNNINGS SITE AT 5-19 PRINCES HWY NORLANE

Cr Macdonald moved, Cr Fisher seconded -

That Council:

1) Resolves to support the preparation and exhibition of Amendment C253 to the Greater Geelong Planning Scheme to:

a. Rezone land at 1-3 and 5-19 Princes Highway, Norlane, from Industrial 2 Zone to Business 4 Zone: and

b. Delete the Design and Development Overlay – Schedule 20 from the land to be rezoned.

2) Request the Minister for Planning to authorise the preparation and exhibition of Amendment C253 to the Greater Geelong Planning Scheme.

Carried.

Report

Background

SJB Planning has lodged an application to amend the Greater Geelong Planning Scheme on behalf of Bunnings Group Ltd [Bunnings], which is currently developing the land at 5-19 Princes Highway, Norlane for the purposes of a Bunnings Warehouse.

The proposed Amendment is to rezone the land at 5-19 Princes Highway and the adjacent land at 1-3 Princes Highway, Norlane from an Industrial 2 Zone to a Business 4 Zone. The proposal will also remove the Development and Design Overlay – Schedule 20 (DDO20) affecting the land. Respective map changes to the Greater Geelong Planning Scheme are shown in Appendix 2-1 and Appendix 2-2.

The amendment will affect land located at the north-west corner of the Princes Highway and The Boulevard in Norlane, and comprises two properties with a total area of 3.5 hectares. It is generally rectangular in shape with a frontage to the Princes Highway and sides to Arunga Avenue and The Boulevard.

The land at 5-19 Princes Highway was owned and used by Ford Australia as part of its car manufacturing activities in Geelong. The company’s main operating plant is located diagonally opposite the site.

The site was no longer required for Ford’s activities in Geelong and subsequently put to the market and sold to Bunnings in 2009. Bunnings applied and obtained Planning Permit 1191/2009 (issued on 19 April 2010) which allows use and development of the land for Trade Supplies. Bunnings plans to complete the store over the next 12 months and commence trading in 2012.

To avoid leaving a small remnant parcel of industrial land at the corner of the Princes Highway and The Boulevard, the rezoning proposal also includes 1-3 Princes Highway which is occupied by the Dunlop Norlane Tyre Service Centre.

The surrounding land uses comprise a mix of residential, commercial, industrial and community uses. An aerial map of the area is shown in Appendix 2-3.

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2. AMENDMENT C253 – PROPOSED REZONING OF NEW BUNNINGS SITE AT 5-19 PRINCES HWY NORLANE

Discussion

The suitability of the site for Trade Supplies (a form of retail premises) has been established with the granting of a planning permit for the construction of a Bunnings Warehouse in 2010. The proposed rezoning to Business 4 Zone will allow the sale of restricted retail goods from the site (i.e. a use that is prohibited in an Industrial 2 Zone), which Bunnings intends to include in its retail offer nationwide.

The amendment will facilitate an “in-store” expansion of the retail offer at Bunnings’ Norlane store, notably in the form of white goods. The land at 1-3 Princes Highway is also part of the proposed rezoning. Defined as ‘Motor vehicle repairs’, this use would not be prohibited in a Business 4 and on rezoning would become a legally established existing use.

• The rezoning is considered to be consistent with the State and Local Planning Policy Framework of the Greater Geelong Planning Scheme. The planning submission in support of the Amendment provided the following strategic justification:

• The site is not ideally located for continued industrial uses, particularly uses encouraged by the Industrial 2 Zoning (being the ‘core’ industrial use zone), as the site is surrounded by sensitive land use on three sides. The proposed rezoning to a Business 4 Zone is conventionally, a more consistent appropriate zone for a Bunnings store and it will prove to be a good neighbour and compatible with the surrounding zoning and land uses. The zone is also appropriate as an extension of the Business 4 Zone to the south. This zone already hosts restricted retail uses. Essentially, the amendment will result in a timely and logical extension to the North Geelong Homemaker Precinct and provide an appropriate buffer from the industrial land to the south-east and south-west to the more sensitive land uses to the residential and community uses to the north and west.

• The rezoning of the land from an industrial zone would not undermine the availability of industrial land for port related uses. In the Panel Report for the former Hometown Geelong proposal (Amendment C98), it was identified that land east of the Princes Highway was land identified as the port industrial precinct. The subject land is on the western side of the Princes Highway and therefore outside the area identified as port sensitive uses in the Amendment C98 panel. The land is also outside the “Port Area of Interest” identified in the Port of Geelong: Port Land Use Strategy 2009 document.

• The City of Greater Geelong Retail Strategy 2006 supports the aggregation of restricted retail uses at appropriate locations and identifies the North Geelong Homemaker Precinct as such a location. This Precinct is also identified in the Retail Activity Centre Hierarchy included within the Planning Scheme (at Clause 21.07-8) as a location where restricted retail uses should be directed. Whilst the subject land is just outside the Homemaker Centre Precinct (because of Ford’s occupation of the land at that time), it is immediately adjacent to it and there is policy support for new or expanded homemaker development on the edge of a centre if there are no available sites within the centre; no adverse impact on the operation of the retail activity centres hierarchy results; and there is a net community benefit.

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2. AMENDMENT C253 – PROPOSED REZONING OF NEW BUNNINGS SITE AT 5-19 PRINCES HWY NORLANE

• An economic assessment prepared by Essential Economics Pty Ltd was lodged as part of the application and supports the proposed rezoning. The assessment was undertaken in the context of the requirements as set out in Clause 22.03 Assessment Criteria for Retail Planning Applications.

• In summary, the assessment concludes that:

• The uses supported by the proposed rezoning can be accommodated in terms of market demand (i.e. the proposed development serves an identifiable retail need), and will not adversely affect the operation of the retail activity centre hierarchy.

• A net community benefit will be generated in terms of project investment, employment and contribution to retail choice and convenience.

• Adverse trading effects are relatively minor as the proposed development is accompanied by the closure of a Bunnings store in Corio, with the main impacts being the normal retail competition that is both expected and encouraged between different business operators. Importantly, these competitive trading effects will largely occur irrespective of whether the Amendment proceeds, as the use (Bunnings) is already permitted under the current zone.

• The Amendment furthers the intent described by State and Local retail planning policy, as the site adjoins an identified homemaker precinct, can be supported in terms of market demand, will not adversely affect the retail hierarchy, and would generate a positive contribution to net community benefit.

• The deletion of the DDO20 is also required as the planning control only applies to land zoned Industrial 1, 2 and 3. Rezoning the subject site to the Business 4 Zone makes the control redundant.

Environmental Implications

The Amendment itself will not have any environmental implications on neighbouring residents or waterways. Matters relating to impacts of light, noise, vehicle traffic and drainage were assessed as part of the planning permit for the development of the Bunnings store (No. 1191/2009).

Financial Implications

It is not expected that the proposal will result in any financial implications for Council, other than those associated with the usual processing of an amendment.

Policy/Legal/Statutory Implications

State Planning Policy Framework

The SPPF encourages the concentration of major retail development within activity centres / town centres which provide a variety of land uses which are highly accessible to the local community. The SPPF also encourages the economic development of land for retail uses in a manner that does not impact upon the surrounding activity centre hierarchy, and that is highly accessible to the community. The rezoning will be a timely and logical extension of the Business 4 Zone to the immediate south and will serve to strengthen the viability of the North Geelong Homemaker Precinct.

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2. AMENDMENT C253 – PROPOSED REZONING OF NEW BUNNINGS SITE AT 5-19 PRINCES HWY NORLANE

Local Planning Policy Framework

The Municipal Strategic Statement seeks to facilitate the development of vibrant and viable retail activity centres in accordance with the Geelong Retail Activity Centre Hierarchy included at Clause 21.07-8 and ensure all major retail developments, and out of centre developments, provide a clear net community benefit.

The subject site is located immediately adjacent to the North Geelong Homemaker Precinct which is an identified retail centre in the Activity Centre Hierarchy. The amendment is therefore an edge-of-centre rezoning and represents a logical extension to the homemaker precinct. The economic assessment concludes that the rezoning will not adversely affect the retail hierarchy, and would generate a positive contribution to net community benefit.

Corio Norlane Structure Plan

The City of Greater Geelong, in partnership with the Department of Planning and Community Development, is preparing a land-use plan for Corio and Norlane. One of the uses of the Structure Plan will be to provide direction when assessing rezoning requests. The subject land is located within the Structure Plan study area boundary.

A Background Report was completed in March 2011 and identifies that the existing industrial zoning of the subject land requires review “in light of permission for use and development as a Bunnings store” (p. 35).

Officer Direct or Indirect Interest

In accordance with Sec 80 (c) of the Local Government Act Peter Bettess General Manager, Economic Development, Planning & Tourism declare an indirect financial interest in that he owns Woolworths and Wesfarmers shares.

Risk Assessment

There are not expected to be any notable risks associated with either implementing or not implementing the recommendations contained in this report.

Social Considerations

As outlined above, this proposal is expected to result in a net community benefit as it will increase the range and availability of hardware and homemaker products in the Geelong region. The new Bunnings store is also expected to provide stimulation to the Greater Geelong economy during the construction period and will support approximately 140 direct ongoing jobs when trading.

Communication

Should Council resolve to exhibit the Amendment, the usual statutory notifications will take place, including a notice in City News and letters to surrounding land owners and residents.

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Appendix 2-1 – Proposed Rezoning Map

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Appendix 2-2 – Proposed Deletion of DDO20 Map

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Appendix 2-3 – Aerial Map

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3. AMENDMENT C251 – PROPOSED REZONING CSIRO SITE AT HIGH STREET AND HENRY STREET BELMONT

Portfolio: Planning - Cr Macdonald Source: Economic Development, Planning Strategy and Tourism

- City Development General Manager: Peter Bettess Index Reference: Subject: Council Reports 2011

Application: Amendment C251

Summary

• The purpose of this report is to seek Council’s in principle support for a Ministerial Amendment to the Greater Geelong Planning Scheme. The Amendment will assist in the future sale of the CSIRO site in Belmont and creation of a new fibre research centre at Deakin University, Waurn Ponds campus.

• The 6.2 hectare site is located on High Street and Henry Street Belmont. It has housed the CSIRO wool and fabric textile and manufacturing activities since the 1950s. In 2010, CSIRO announced that it will be developing a new $102m research facility at the Waurn Ponds campus of Deakin University. This facility will be developed in partnership with Deakin University, the Victorian Centre for Material Manufacturing and will be known as Australian Futures Fibres Research and Innovation Centre (AFFRIC). As part of this process, CSIRO will be vacating and disposing of their Belmont site.

• The site is Commonwealth Government land, is not zoned and enjoys exemptions from State and Local Planning controls.

• The amendment seeks to include the land at 1 Henry Street within a Residential 1 zone (R1Z), and apply an Environmental Audit Overlay (EAO). It will assist in providing certainty to any potential purchaser and local community regarding the future uses of the site.

• Under Section 20(4) of the Planning and Environment Act 1987 the Minister has decided to exercise his Ministerial powers to exempt himself from public notification to expedite the amendment process. Therefore no public consultation process will take place with this amendment.

• However the Minister has asked for comments from Council which will be used in consideration of this amendment.

• If the amendment is approved by the Minister for Planning, CSIRO will look to dispose of the site. Any potential developer will be required to submit a planning permit for the future subdivision and development of the site. This process would be subject to the full public notification.

• This report has been prepared to form the basis of Council’s submission to the Minister for Planning. Council Officers support the introduction of the proposed rezoning and overlay controls. The subject site will be a key strategic redevelopment site within an established area close to public transport, retail and community infrastructure. It will assist in providing opportunities for a variety of housing types in the area.

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3. AMENDMENT C251 – PROPOSED REZONING CSIRO SITE AT HIGH STREET AND HENRY STREET BELMONT

Cr Macdonald moved, Cr Harwood seconded -

That Council:

1) Supports the preparation of a planning scheme amendment (C251) to the Geelong Planning Scheme to rezone the 6.2ha parcel of land at 1 Henry Street Belmont, to facilitate the future sale and redevelopment of the site for residential purposes.

2) Supports the amendment being processed as a Section 20(4) Ministerial amendment under the Planning and Environment Act 1987.

3) Write to the Minister for Planning advising support for the Amendment; and

4) Request that the Minster advise the surrounding land owners of the outcome of his decision on the amendment.

Carried.

Report

Background

The Henry Street site has been home to CSIRO’s wool and fabric textile and manufacturing activities since the 1950s. Bounded by Henry Street in the north, High Street to the east, residential in the south and Reynolds Road to the west, the site is located in an established urban area, as identified in Appendix 3-1.

The CSIRO facility in Belmont has historically accommodated scientific research and development activities associated with the Australian textile industry. In recent decades the activity levels and number of employees at the site have substantially diminished.

In 2010, CSIRO announced it will be developing a new $102M research facility at Deakin University’s Waurn Ponds campus. The facility will be developed in partnership with the Deakin University, the Victorian centre for material manufacturing and will be known as the Australian Fibres Research and Innovation centre (AFFRIC). CSIRO intends to concentrate its research and investment in Geelong region at AFFRIC, the Belmont facility will be surplus to operating requirements.

The subject site is currently not zoned and enjoys exemptions from State and Local Planning Policy – refer to Appendix 3-2. The Amendment proposes to apply zone and overlay controls in order to facilitate development of the site and provide certainty to potential purchasers and the surrounding community.

The amendment seeks to apply the Residential 1 Zone and Environmental Audit Overlay to the entire site. No Development Plan Overlay will be applied as any planning issues can be resolved through conditions on any future planning permit.

Discussion

Site Description

The subject site is well located within a well established low scale residential area. Subdivided and constructed in the 1950s, the surrounding Belmont community has not under gone substantial change and is representative of predominantly single storey weatherboard and brick dwellings on conventional sized allotments.

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3. AMENDMENT C251 – PROPOSED REZONING CSIRO SITE AT HIGH STREET AND HENRY STREET BELMONT

The subject site has a total area of approximately 6.2 hectares. It houses some original operational buildings, dating back to the early 1950s, which provide examples of varying architectural styles and construction, that have occurred over time until today.

It is well serviced by local schools, public open space, medical services and shopping centres (Waurn Ponds and Belmont located less than 2km away). There are five public bus routes along Princes Highway and the Marshall ‘Park and Ride’ Railway Station is located approximately 3 kilometres away.

Proposed Planning Controls

The amendment proposes to apply the Residential 1 zone to the subject site. The site is located in an established residential area, which is subject to the Residential 3 zone. However it is considered that the Residential 1 zone is the optimal zone for supporting a variety of housing styles and types.

Council’s Housing Diversity Policy (2008) nominates land subject to Residential 3 zone as an “incremental change area”. The application of the Residential 3 zone is considered inappropriate as the site is a key strategic redevelopment site within an established area close to public transport, retail and community infrastructure.

A planning scheme amendment is required to include the subject site within the appropriate zone, in this case the Residential 1 zone, to provide certainty to the local community and any future purchasers of the site.

Residential 1 zone

The purpose of the Residential 1 Zone (R1Z) is:

• To implement the State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies.

• To provide for residential development at a range of densities with a variety of dwellings to meet the housing needs of all households.

• To encourage residential development that respects the neighbourhood character.

• In appropriate locations, to allow educational, recreational, religious, community and a limited range of other non-residential uses to serve local community needs.

Under the R1Z, a ‘dwelling’ is an as-of-right use – not requiring a planning permit. Subdivision of land under the R1Z requires a planning permit, and application would be subject to third party notification and review requirements of the Planning and Environment Act 1987.

Environmental Audit Overlay

The purpose of the Environmental Audit Overlay (EAO) is:

• To implement the State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies.

• To ensure that potentially contaminated land is suitable for a use which could be significantly adversely affected by any contamination.

The EAO requires that either a certificate of environmental audit or a statement by an accredited auditor is made in relation to the suitability of the land prior to any development of a sensitive use (i.e. residential) is approved through a planning permit.

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3. AMENDMENT C251 – PROPOSED REZONING CSIRO SITE AT HIGH STREET AND HENRY STREET BELMONT

Other potential Planning Controls

Council officers have had discussions with CSIRO and their planning consultants, Urbis regarding the potential introduction of the Development Plan Overlay (DPO) and/or the Design and Development Overlay (DDO). Council officers concluded that the introduction of these controls were not required as any issues relating to the future subdivision and lot layout will be able to be resolved at the planning permit stage.

Environmental Implications

The amendment is expected to have a positive impact on the environment by developing under utilised land which is well serviced by public transport, retailing services, public open space and community infrastructure.

A flora and fauna assessment concluded that the site has low biodiversity values as the flora has been highly modified over the years.

Given the historical nature of uses that have occurred on the site, the Environmental Audit Overlay will be applied to the entire site. The application of this overlay is in accordance with State Planning Policy, in particular Ministerial Direction 1 – Potentially Contaminated Land and should be applied to potentially contaminated land which is proposed to be rezoned, allowing for sensitive uses.

Financial Implications

The CSIRO are expected to bear the costs associated with this amendment.

Policy/Legal/Statutory Implications

The Amendment has been prepared in accordance with the Planning and Environment Act 1987.

Officer Direct or Indirect Interest

No Council officers involved in the preparation of this report have any direct or indirect interest, in accordance with Section 80(C) of the Local Government Act to which this development.

Risk Assessment

Any future risks of developing a sensitive use on potentially contaminated land will be dealt with through the application of the Environmental Audit Overlay and planning permit process.

There are no risks with either implementing or not implementing the recommendations of this report.

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3. AMENDMENT C251 – PROPOSED REZONING CSIRO SITE AT HIGH STREET AND HENRY STREET BELMONT

Social Considerations

The amendment is expected to generate positive social effects including:

• Facilitating the future provision of new and diverse housing stock within an affordable part of Geelong

• Future residents of the site are likely to benefit from proximity to existing social and physical infrastructure, such as nearby open space and local schools. In terms of social infrastructure the site also benefits from close proximity to Belmont Activity Centre and Waurn Ponds Sub Regional Centre and the range of services they provide.

• The planned consolidation of CSIRO’s new facilities at Deakin University is anticipated to have positive impacts for workers who currently occupy the site.

The following economic benefits are anticipated:

The amendment will facilitate local employment opportunities associated with future development and construction activity on the site.

The more intensive use of the site in future is likely to provide additional support for local services and businesses via an increase in local retail spending.

Future subdivision of the site will lead to an increase in rates, thereby generating additional resources to support the provision of local services administered by Council.

Facilitation of the amendment will assist CSIRO’s strategy in relation to regional investment, namely its involvement and joint funding and joint funding of the $102m AFFRIC research facility that is proposed to be established at Deakin University.

Communication

Consultation has been undertaken with DPCD’s officers and Council senior planning officers regarding the proposed development and planning provisions of the amendment. The Ward and Planning Portfolio Councillors have been also been briefed on the matter.

In a letter dated 28 March 2011 to CSIRO, Council Officers confirmed their ‘in-principle’ support for the proposed amendment.

The proposed Residential 1 Zone will ensure that any planning permits for the future development of the site are subject to notification and review requirements of the Planning and Environment Act, 1987.

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Appendix 3-1 – Subject Site and surrounds

Appendix 3-2 – Current Zoning provisions

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 29

4. REVIEW OF DDO14 FOR ANAKIE, BATESFORD AND CERES TOWNSHIPS

Portfolio: Planning – Cr Macdonald Source: Economic Development, Planning Strategy Tourism – City Development General Manager: Peter Bettess Index Reference: Subject: Council Reports 2011 Application C239: : Review of DDO14 for Anakie,

Batesford and Ceres Township

Summary

• The purpose of this report is to seek Council support for an amendment to address the 7.5 metre height control at Anakie, Batesford and Ceres.

• Schedule 14 to the Design and Development Overlay – Dwellings over 7.5 metres is a planning control in the Greater Geelong Planning Scheme, requiring a planning permit for the construction of a new dwelling, or extension to a dwelling which exceeds 7.5 metres in height.

• The ‘Review of Design and Development Overlay 14 – dwellings over 7.5m” was adopted by Council in December 2010. This review suggests that DDO14 should be applied to areas with access to the significant views of the You Yangs, Coast, Corio Bay, Barwon River, Central Geelong and Barrabool Hills. It should be deleted from all other areas of the municipality.

• On 23 August 2011 Council resolved to prepare Amendment C245 to implement the DDO14 changes. Amendment C245 will be on public exhibition from 27 October – 12 December 2011.

• An addendum to “Review of Design and Development Overlay 14 Dwellings over 7.5m in height” (November 2010) has been prepared to address an oversight of the review. It did not undertake an assessment of how DDO14 had been applied to Anakie, Batesford and Ceres.

• Through policy, permit and site analysis, it is recommended that DDO14 is retained at Ceres only, and deleted from Anakie and Batesford.

• It is recommended that a Planning Scheme Amendment (C239) to implement the findings of this addendum is prepared and exhibited subject to the Minister’s authorisation.

Cr Macdonald moved, Cr S Kontelj seconded -

That Council prepares an Amendment (C239) to the Greater Geelong Planning Scheme (subject to authorisation) to update the planning scheme maps to delete DD014 from Anakie and Batesford and retain it at Ceres, and as identified in Appendix 4-1.

Carried.

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4. REVIEW OF DDO14 FOR ANAKIE, BATESFORD AND CERES TOWNSHIPS

Report

Background

DDO14 has been an interim control in the Greater Geelong Planning Scheme since 2000, and a planning control in the region for some 20 years. DDO14 triggers the need for a planning permit for the construction or extension to a dwelling which exceeds 7.5 metres in height.

This interim control has been extended four times on the basis that Council was completing further strategic work, which would provide a more strategic approach to the application of the DDO14. This further work is known as the ‘Review of Design and Development Overlay 14 –dwellings over 7.5m’ and was adopted by Council in December 2010.

On 6 May 2011 Council wrote to the Minister requesting the Minister to prepare an amendment pursuant to Section 20(4) of the Planning and Environment Act to remove the sunset provision enabling the control to remain as a permanent control. The Minister was also requested, in the event of not supporting the removal of the sunset provision, to extend the sunset provision by a further 2 years enabling an amendment to be prepared to implement the DDO14 review. As the Minister had not considered the request by the 30 June 2011 the control subsequently lapsed.

The Minister subsequently wrote to Council (11 July 2011) advising that he had now approved an amendment to extend the DDO14 sunset provision to the 31 December 2012 on the expectation that Council demonstrates a serious commitment to resolving the matter as soon as possible by:

• Immediately commencing the ‘further work’ review;

• Seeking authorisation to prepare an amendment to implement review recommendations by 31 October 2011;

• Exhibiting the authorised amendment as soon as practical to enable an adopted amendment to be lodged with DPCD by the 30th November 2012.

Council formally requested the Ministers’ Authorisation to prepare and exhibit Amendment C245 to the Geelong Planning Scheme on 29 August 2011. Amendment C245 seeks to implement the review of DDO14. Ministerial authorisation was granted on 16 September 2011 and it is scheduled to go on public consultation for a 6 week period, from 28 October – 12 December 2011.

In preparing the amendment documentation, it was evident that the review did not assess the application of DDO14 to the townships of Anakie, Batesford and Ceres. This mini review is considered to be an addendum to ‘Review of Design and Development Overlay 14 – dwellings over 7.5m’ to address this oversight. It is anticipated that the findings of the review will be implemented through a Planning Scheme Amendment (C239) to the Greater Geelong Planning Scheme.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 31

4. REVIEW OF DDO14 FOR ANAKIE, BATESFORD AND CERES TOWNSHIPS

Discussion

This addendum seeks to review the application of DDO14 to the townships of Anakie, Batesford and Ceres, by:

• reviewing current planning provisions affecting siting, built form and height guidance;

• reviewing of planning permits triggered by DDO14;

• undertaking a field survey and contour analysis; and

• determining whether the application of DDO14 is required for the townships.

The key findings from this review are:

• As a result of DDO14, eight permits were issued for Ceres only;

• Many of the planning tools for the townships seek to protect and enhance their environmental characteristics. Planning permits are still required for the construction of dwellings, with the requirements of Rescode (54 and 55) used to consider the permit;

• There are ten individual properties of heritage significance within the townships. A permit will be required for any works associated with these properties;

• After an analysis of contour mapping and site inspections, Ceres is the only township to have relatively significant views of Geelong. Anakie is located on relatively flat terrain, whilst Batesford is situated in a gully – minimising opportunities for views capturing; and

• DDO14 should be retained to Ceres only, and deleted from Anakie and Batesford.

The findings of this addendum will need to be implemented in the Greater Geelong Planning Scheme, through a Planning Scheme Amendment (C239). The following changes are required:

• Update the Planning Scheme maps to delete DD014 from Anakie and Batesford. The DDO14 will remain in place at Ceres.

It is recommended that a Planning Scheme Amendment to implement the findings of this addendum is considered with Amendment C245, which seeks to implement the parent review of DDO14 -“Review of Design and Development Overlay 14 Dwellings over 7.5m in height” (November 2010). The revised DDO14 being implemented via C245 can be found at Appendix 4-2.

Impact of amendment on existing scheme provisions and overlays:

The proposed amendment (C239) seeks to delete DDO14 from Anakie and Batesford and retain it at Ceres.

It is important to note that in addition to the zoning provisions, a range of other overlay controls currently exist within the Planning Scheme, which extend over many of the above areas. These controls already trigger the need for planning permits for either all buildings or works or for buildings above specified heights, site coverage and setbacks etc. These overlays include a number of precinct/location specific Environmental Overlays, and a few individual Heritage Overlays.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 32

4. REVIEW OF DDO14 FOR ANAKIE, BATESFORD AND CERES TOWNSHIPS

These controls are to remain in place and are not proposed to be removed as part of this amendment. Clause 54 and 55 Rescode provisions of the planning scheme relating to single and multi dwelling proposals which include standards (A4 and B7) for building height (generally a 9.0m height provision) are also to remain in place.

Environmental Implications

There are no environmental implications as a result of this review or proposed amendment.

Financial Implications

There will be associated planning scheme amendment costs (amendment fees, panel costs and representation as required) as part of the implementation process given this is a Council initiated amendment. This can be accommodated within the existing budget.

Policy/Legal/Statutory Implications

The strategic application of a height control trigger in the Greater Geelong Planning Scheme is consistent with State and Local Planning Policy Frameworks. The planning scheme amendment will be carried out in accordance with the Planning and Environment Act 1987.

Officer Direct or Indirect Interest

Officers involved in the development of the review and preparation of this report do not have any direct or indirect interest in the matters contained in the documents.

Risk Assessment

There is considered to be a limited risk in implementing the review recommendations. The recommendations will result in a planning control being removed from areas where it is considered unnecessary.

Social Considerations

The City of Greater Geelong has developed with a 7.5m height trigger control. The loss of this control in some areas may be negatively viewed by some in the community as the right to participate in the planning process for a single two storey dwelling over 7.5m. However other planning tools are in place for the Townships, which do trigger a planning permit for the construction of a dwelling – and will ensure that the community can be involved in the planning process.

Communication

The Strategic Implementation Unit will communicate this project via the planning scheme amendment process which includes a public exhibition period.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 33

Appendix 4-1 - Draft of Proposed DDO14 application - maps

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 36

Appendix 4-2 – Revised draft DDO14

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 37

5. GEELONG CONVENTION & EXHIBITION CENTRE PROJECT

Portfolio: Major Projects - Cr S Kontelj Source: Projects, Recreation and Central Geelong General Manager: Dean Frost Index Reference: Project: Geelong Conference Venue Project

Summary

• The Geelong Convention and Exhibition Centre project has been a proposal in existence since 2002 and is considered one of Council’s key funding priority projects.

• A feasibility study conducted in 2008 indicated that the project is viable and will add to the economic diversity and sustainability in Geelong. The market potential based on current research is for approximately 368 events a year could be held in a new Convention and Exhibition Centre with a proposed capacity of a 1,000 seat plenary and 3,000 m2 exhibition hall. The construction of a project such as this would be in the order of 232 direct jobs during construction and 434 ongoing jobs in the completed facility.

• The project is seen as an important "non retail" anchor generating business activity in the City that could realise $9 of business generated for every $1 earned directly by the Convention Centre.

• This report outlines further assessment by the Geelong Convention & Exhibition Centre (GCEC) Project Steering Group and the selection of a preferred site for the development of the Geelong Convention & Exhibition Centre.

Cr S Kontelj moved, Cr Abley seconded –

That Council:

1) endorse the recommendation by the Geelong Convention & Exhibition Centre Project Steering Group that the site for the proposed Geelong Convention and Exhibition Centre as the Hearne Parade site – adjacent the proposed site for a future Mineral Water Spa Centre.

2) establish a Community Reference Group made up of key community stakeholders as part of the projects governance structure, to provide input in to decision making related to the project.

Carried.

Report

Background

The Geelong Convention and Exhibition Centre (GCEC) has been a proposal that has been in a project of interest to Council since 2002.

The Geelong Region Alliance (G21) recognise this project as a priority to retain business and economic activity in the region rather then losing vital opportunities to Melbourne as is the current situation.

The City of Greater Geelong engaged PG International Consulting Pty Ltd on 6 December 2008 to provide strategic input, market intelligence and revenue performance estimates to support the business case for the development of a purpose designed Exhibition and Convention Centre for the City of Geelong.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 38

5. GEELONG CONVENTION & EXHIBITION CENTRE PROJECT (CONT’D)

Key information from the PG International (2008) report highlighted that of the total sample of 2219 events, 368 events were identified as having been held at a venue outside Geelong that could otherwise have been held locally if a suitable venue existed.

PG International Consulting provided the City of Geelong with a report as a result of extensive research and consultation activities during the January, February March and April 2009.

A feasibility study was commissioned to determine the optimum development of an Exhibition and Convention facility for Geelong. The cost of the facility may be in the order of $180m inclusive of a hotel ($62m), car park ($48m) and construction of the Convention Centre ($72m).

A number of sites were identified and assessed in the PG International Consulting report and a ranking of sites was completed through a separate analysis process. The preferred site was the Deakin car park adjacent to the Waterfront campus. Other sites that were considered included, but not limited to the following:

• Winter & Taylor site in Mercer Street; • Corio Street acquisition site - assuming that future civic accommodation was

located elsewhere; • Hearne Parade in the vicinity of the Mineral Spa site; • Western Beach foreshore; • Hearn Parade above the Limeburners point boat ramp.

Subsequent communications with Deakin University to secure this site have proved unsuccessful and to advance the project, further work regarding site selection was required.

The outline for size and scale of the proposed new venue for discussion is based on the likely demand for the facility and is comprised of a Plenary capacity for 1000 people with rear access to seating; Exhibition Hall: 3000 sqm of lettable floor space divisible into three separate areas – inclusive of 1000 sqm adjacent to the Plenary Hall to allow for extended plenary facility; and, break-out rooms: 8, with four of the eight rooms interconnecting, providing flexible accommodation variations.

It is highly desirable to have a hotel of 150 to 200 rooms (4 to 4.5 star) developed adjacent or on-site. A convention & exhibition centre would be an important income stream for a hotel located close by (or on the same site).

Discussion A Project Steering Committee has met to discuss the project on a number of occasions. The 10 August meeting of the Project Steering Committee was also attended by PG International consultants to review the ranking of the sites originally considered and to ascertain whether other sites had potential for inclusion. A discussion was held on the suite of sites and agreement reached on elimination of sites that did not completely fit the critical criteria and four sites were subsequently short listed.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 39

5. GEELONG CONVENTION & EXHIBITION CENTRE PROJECT (CONT’D)

The review of sites that have already been ranked and an analysis of sites added to the list of possibilities was undertaken using a matrix with a weighted scoring system with the highest overall score being the best site (refer Attachment 5-1)

The outcome of the assessment process concluded that the preferred site is the Hearne Parade site (weighted score of 495). The study area shown below is approximately 2.5 Ha (25,000m2). The footprint for a Convention Centre and Exhibition Centre in previous investigations was in the order of 8,000m2 plus expansion of another 3,700m2 (total 11, 700m2) and an hotel may be in the order of 2,850m2.

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The key tasks for the project in the next phase are to undertake due diligence and environmental investigations to confirm the suitability of the site, review the business model, obtain seed funding from the State Government for planning and design on the nominated site, decide on a delivery model and secure a commitment to invest by others.

Environmental Implications

Further environmental investigations have been undertaken and included with work being undertaken for the Mineral Springs site. A Cultural Heritage Survey was also completed for the Eastern Park area and a Cultural Heritage Management Plan was recommended. A Coastal Hazard Vulnerability Study was also undertaken for the Mineral Springs Spa Complex site in 2011 and this work includes this site.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 40

5. GEELONG CONVENTION & EXHIBITION CENTRE PROJECT (CONT’D)

Financial Implications

The capital required for a project of this scale and nature would require government funding support with a possible opportunity for the private sector through the delivery of a hotel.

Given the preferred location (Hearne Parade) may have different parameters from a business and/or operational perspective it is recommended that the existing business models be reviewed to take into account the location which will influence the facility’s form, accessibility, logistics, utilities requirements etc.

Policy/Legal/Statutory Implications

The proposed site is on Crown land managed by the City of Greater Geelong under a Committee of Management. The proposal would be a change of use and require a change to the legislation through Parliament.

Officer Direct or Indirect Interest

There are no conflicts of interest by Council officers in the preparation of this report.

Risk Assessment

Financial. A review of the business model is recommended on the pretext that the form of the proposal will be different to the original concept (i.e. on Deakin car park site). This proposal will be considered for a Private Public Partnership and it will be critical to ensure that the outcome is viable.

Delivery. Delays may be caused through negative public reaction to a development that alienates public land.

Social Considerations

The proposal may be perceived as alienating public land and there is a possible negative reaction from the community.

Communication

Following Council’s endorsement a comprehensive communications strategy will be developed.

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Appendix 1

Page 1 SITE ANALYSIS CRITERIA

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 41

6. CITY PLAN PROGRESS REPORT TO SEPTEMBER 2011

Portfolio: Democracy and Governance – The Mayor, Cr J Mitchell Source: Corporate Services - Corporate Strategy General Manager: Jeff Wall Index Reference: Subject/Corporate Management

Summary

• Council at its meeting of 28 June 2011 adopted City Plan 2009-2013, 2011-2012 Update, that outlined the Objectives and Strategies planned by the City over that four-year period, and the Annual Business Plan Actions planned for 2011–2012.

• This report is the progress report to Council of the organisations achievements against these actions.

• Attachment A details the status and provides commentary against the Annual Business Plan actions. This report has been generated from the CorVu Performance Management System. The key to the status of actions is:

Minor Issue Yellow 10

Major Issue Red 0

Not yet Started White 29

On Schedule Green 162

Completed Black (‘C’ in white font) 6

Total Actions 207

Cr Harwood moved, Cr Granger seconded -

That Council receives and notes the City Plan Progress Report to 30 September 2011.

Carried.

Report

Background

Council at its meeting of 28 June 2011 adopted City Plan 2009-2013, 2011-2012 Update which has been developed within a framework of three strategic directions:

Community Wellbeing To improve the health and quality of life of all residents of Greater Geelong

Growing the Economy Securing Geelong’s economic future

A Sustainable Built and Natural Environment The City of Greater Geelong leads the community in sustainable planning and environmental action.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 42

6. CITY PLAN PROGRESS REPORT TO SEPTEMBER 2011 (CONT’D)

Discussion

This report and attachment indicates the status of the actions in City Plan for the 2011-2012 financial year.

Status and comments are provided for each of the 207 actions within the three strategic directions.

Some significant progress and completions for the quarter include:

Community Wellbeing

Status Summary:

On Schedule 97 Completed 4 Major Issue 0

Minor Issue 2 Not Started 14

• The $6.5 million redevelopment of the Old Geelong Courthouse building is nearing completion and is due to be reopened by the end of October. Whilst care has been taken to respect the strong heritage values of the building, all internal areas have been completely renovated including the theatre, back of house facilities, art gallery and administration areas. The redevelopment has provided space for a new theatre rehearsal space, a new staircase, a lobby area, and improved access to the building and outdoor café area.

• Works are well on the way for the new state-of-the-art Waurn Ponds Library which is currently being built next to the Leisurelink Aquatic and Recreation Centre. This $5.3 million development will house a library, a community hub with space for community meetings, interest groups, information sessions and other community gatherings. Works are on schedule and are due for completion by the end of this year.

• Construction works have been completed on the Geelong Football Umpires League change rooms at Kardinia Park. The works have included improvements to the male, female and disabled change rooms, toilets and showers, and the refitted kitchen. The project occurred as a result of a funding partnership between the Geelong Football Umpires League, City of Greater Geelong, the AFL, Sport and Recreation Victoria and the Federal Government.

• A number of other sports and recreation facilities will receive upgrades in the coming year including the Corio Sporting Club clubrooms upgrade, Geelong Rangers Soccer Club change room upgrade, Grovedale Sports Club social rooms, West Oval Flowers Stand interior change rooms upgrade, South Barwon Football and Netball Club pavilion renovation and the John Landy Field Athletics Track improvements.

• Plans have now been finalised for both the 2011 Geelong Seniors Festival and Children’s Week. The events will both take place in October and aim to encourage all residents to discover some new interests and explore new activities.

• The Geelong Seniors Festival, which remains the largest celebration for seniors in regional Victoria, is set to be the biggest ever with a week of fun activities and relaxing socialising planned for the local seniors. There will be 95 activities built-in to the jam-packed program this year including a huge variety of community hosted events such as theatre, sailing, art shows, traditional afternoon tea and animal farms.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 43

6. CITY PLAN PROGRESS REPORT TO SEPTEMBER 2011 (CONT’D)

• Children’s Week will be held from 21st-30th October and will aim to promote the importance of children and early childhood. This year is set to be a fantastic week of entertainment with participation from schools, playgroups, kindergartens, cultural groups, libraries, and other community groups. Various free activities will be available such as animal farms, jumping castles, sports, karaoke, gymnastics and arts and crafts. These activities aim to focus the attention of the wider community on children, their needs, and their achievements.

• The Barwon Valley Fun Park located in Belmont has recently undergone a major refurbishment which local children are already taking the opportunity to enjoy. The $190,000 project has seen the old playground removed and replaced with new equipment, including four and six-metre climbing nets, a spinning carousel, typhoon and ladybug springers and sand diggers. The parks new revamp has also seen new pathways created, along with a timber bridge, park seating, and various landscaping works to help rejuvenate the area.

• This financial year the Community Arts and Festival Grants Program will see $220,000 provided to local community groups to undertake arts projects and hold community festivals. Applications for the grants have now closed and recipients have been verbally notified of their success. This year saw a huge increase in the number of applications received, with a 70 per cent increase for festivals and a 16 per cent increase for arts programs. The increase has been the result of a more focussed and broad marketing campaign, and a greater number of information sessions to encourage applications. This year has also been the first to be opened to all festivals that are three years or older to apply for a three-year annual funding contract; in the past festivals and programs have had to be invited for this opportunity.

Growing the Economy

Status Summary:

On Schedule 28 Completed 0 Major Issue 0

Minor Issue 0 Not Started 8

• The new Geelong Regional Library and Heritage Centre development is now able to proceed after the Federal Government announced it would provide $10 million in funding, adding to the $15 million committed by the State Government and $20 million from the City of Greater Geelong. This development was set as the City’s number one funding priority, not only because Geelong has outgrown its current library built over 50 years ago, but also because economic modelling has shown that as a result of such a significant advancement the centre will attract up to one million visitors per annum within five years of operation. Briefs have already been prepared for architecture, project management and quantity surveyor contracts. It is anticipated that works will commence by mid 2012.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 44

6. CITY PLAN PROGRESS REPORT TO SEPTEMBER 2011 (CONT’D)

• Geelong’s Skilled Stadium will remain a state-of-the-art venue following the announcement that it would receive $10 million funding from the Federal Government through the Regional Development Australia Fund. This funding is in addition to the $3 million provided by the City, $2 million by the Geelong Football Club, and the State Government’s $25 million contribution. Funding will go towards the redevelopment of the stadium’s southern stand as well as five light towers and a giant screen. These redevelopments will provide widespread financial benefits for the Geelong region within the next ten years. It is estimated that this project will bring $49.3 million to the regional economy, and will provide significant employment over the construction period and beyond.

• The redevelopment of the Eastern Beach Children’s Pool is well underway and is set to be open for the busy summer period. This $4.9 million project, funded by the Federal Government and the City, will see the 70 year-old children’s pool totally rebuilt. This redevelopment will be the final stage of the $6 million Eastern Beach restoration project, which has also included the replacement of the seawalls and dive tower, the stabilisation of the embankment and an irrigation system upgrade. This restoration will ensure that the Eastern Beach Children’s Pool remains one of Geelong’s main summer attractions.

• In July 2011 the State Government announced it will contribute $30,000 towards funding a business case into attracting cruise ships to Geelong and establishing the region as Victoria’s second Cruise Ship destination. This contribution is in addition to the $65,000 already committed by the City of Greater Geelong and funding provided by Geelong Otway Tourism and Tourism Victoria. Large cruise ship companies in Australia have already indicated they would consider including Geelong into their itineraries if there was a publicly owned pier that would guarantee a berth. Two more cruise ships will visit Geelong in the Summer of 2011-2012, which follows the visits by the Silver Spirit and the Silver Shadow in February this year.

• The Armstrong Creek Urban Growth Plans are now becoming a reality with the City unveiling plans to realign boundaries for Mt Duneed, Grovedale, Connewarre and Marshall. To maintain logical boundaries and reflect aspects of the Armstrong Creek Urban Growth Plans, it has been proposed that Armstrong Creek will take in parts of Mt Duneed and Connewarre, while Chalemonte will take in sections of Marshall and Grovedale. With an expected 55,000 – 65,000 population, importance has been given for the area to have its own unique identity, therefore the new suburbs of Armstrong Creek and Chalemonte have been proposed together with a postcode of 3217.

• The State Government recently announced it will provide $1 million to continue the reinvigoration of Central Geelong. This funding will contribute to a series of works which aim to improve the arcades and laneways that form an integral part of Geelong’s inner-city fabric. The activation of these spaces was a key task identified in the Central Geelong Looking Forward Action plan. Laneways have proven to not only provide linkages between the major streets, but provide intimate spaces for smaller café’s, bars and public art and culture. A number of laneways have already been identified as priorities, and work has commenced to explore how these linkages can be improved. It is considered crucial to keep the existing character and heritage of the laneways and to let them evolve with their individual characteristics and appeal.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 45

6. CITY PLAN PROGRESS REPORT TO SEPTEMBER 2011 (CONT’D)

• Geelong Major Events released their 2010-2011 annual report in September 2011. The estimated expenditure generated by events staged during the 2010-2011 financial year was $118.6 million. This expenditure also supported the equivalent of approximately 948 full-time jobs throughout the region. Geelong Major Events were also successful in securing four new major events for 2011-2012; the 2011 Southern University Games, the Australian Chess Championships, the Australian Country Cricket Championships and the 2012 Australian Deaf Games. These will complement our already impressive events calendar this financial year which includes the Festival of Sails, WH Pincott Barwon Regatta, Geelong Multi-Sport Festival, Toast to the Coast, and Carols by the Bay just to name a few.

A Sustainable Built and Natural Environment

Status Summary:

On Schedule 37 Completed 2 Major Issue 0

Minor Issue 8 Not Started 7

• As a part of the City’s Sustainable Water Use Plan for 2011-2012, funding for two significant water saving projects will supply Eastern Park and Hume Reserve with water harvesting and recycling infrastructures. This will ensure they continue to be popular recreational areas for future generations. Eastern Park will save up to 30 million litres of potable drinking water with the installation of an innovative stormwater harvesting system. The design works for this project are now complete and include diversion infrastructure, gross pollutant trap, sediment basin, open water basin, water treatment, pump station, indigenous plantings, walking trails and an interpretive centre. The water will primarily be used to irrigate the Botanical Gardens and recreational space within the park, but will also help to establish new trees and indigenous flora planted over the coming years. A consultation strategy is now being implemented and works are due to commence over the summer of 2011-2012.

• Plans are also well underway for the implementation of a wetland system to recycle water for irrigation at Hume Reserve. A feasibility, stormwater and cost report have now been complete, a risk assessment is almost finalised, and a final design brief is currently being reviewed for the project. The reserves soccer fields, trees, and potentially North Geelong High School’s sports oval will all be irrigated as a result of the system’s installation. This system will cause the irrigated areas of the reserve to be drought resistant and will potentially save up to 20 million litres of potable drinking water.

• Various works on the annual drainage design and construction program, kerb and channel renewal program, roads construction and design program and traffic management programs have been scheduled and construction projects are underway. All projects are progressing well and are currently on or well ahead of schedule.

• The Tree Inventory System data collection project is underway with 2,650 trees now entered into the database. The City is collecting data on over 120,000 tree assets so we can identify, locate, quantify and risk assess trees and accurately document maintenance activities. The aim for this project is to provide a complete database containing all tree asset information and maintenance records. Data will be collected at the same pace as tree maintenance activities to ensure the database is always current.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 46

6. CITY PLAN PROGRESS REPORT TO SEPTEMBER 2011 (CONT’D)

• Implementation of the City of Greater Geelong Cycle Strategy is continuing in 2011-2012. Since the introduction of this strategy, a wide range of infrastructure has been completed to encourage bicycle use as opposed to driving around the Geelong area. Project development is currently underway for the Portarlington Road and Boundary Road intersection works, and cycling wayfinding projects are being programmed. The Bicycle Infrastructure Group has raised various issues in a forum held at Barwon Heads, and are seeking an upgrade of the infrastructure. These issues will be assessed against the cycle strategy and current programs.

• The City is conducting a variety of programs to encourage environmentally friendly ways for Geelong households to dispose of their unwanted goods, through the Geelong Resource and Recovery Centre. The centre previously conducted a range of surveys to identify what items needed to be disposed of the most within Geelong households, with results helping to form the current waste disposal promotions. Throughout June and July the centre held a program that allowed for free disposal of unwanted televisions. This program was an overwhelming success with 3,370 televisions accumulated. The ‘September Special’ provided residents with the opportunity to dispose of their old mattresses for $10. This was also a great success boosting the mattress disposal monthly average from 420 to 1,400. These recent promotions have also seen a decline in the number of dumped mattresses and televisions around the Greater Geelong area. The centre is now exploring alternative ways for people to dispose of small electrical items rather than using household bins. Up and coming promotions include the November $10 ‘Boot Load’ promotion and February’s tyre promotion.

Environmental Implications

There are several actions under the Sustainable Built and Natural Environment Strategic Direction within City Plan that aim to increase the use of public and active transport within the municipality, reduce the organisation’s environmental footprint, enhance and protect our natural areas, and develop a Climate Change Adaptation Strategy.

Financial Implications

The City’s Annual Budget provides the Resource Plan to support the initiatives identified within the adopted Annual Business Plan.

Policy/Legal/Statutory Implications

The City’s external auditors will undertake a Performance Audit of the planned Key Strategic Activities and prepare a report as part of the ‘sign off’ of the Annual Accounts.

Officer Direct or Indirect Interest

There is no conflict of interest to be disclosed.

Risk Assessment

The risks arising from the Actions are managed within the framework of the City’s adopted Policies, Procedures and Risk Management strategies.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 47

6. CITY PLAN PROGRESS REPORT TO SEPTEMBER 2011 (CONT’D)

Social Considerations

Several of the actions identified within City Plan are aimed at improving the quality of life for the residents in the City of Greater Geelong. This is particularly the case for actions within the Community Wellbeing Strategic Direction.

Communication

The outcomes arising from the Performance Audit will be published in the City’s Annual Report for 2011-2012 that will be submitted to the Minister for Local Government.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 48

7. FINANCIAL MANAGEMENT REPORT – SEPTEMBER 2011

Portfolio: Finance - Cr B Harwood Source: Corporate Services - Financial Services General Manager: Jeff Wall Index Reference: Financial Management \ Reporting

Summary

• The Quarterly Financial Report for the period ending 30 September 2011 is prepared as a requirement of Section 138 of the Local Government Act 1989.

• Council approved amendments to the adopted Budget on 23 August 2011 and variances are reported based on comparing actuals to amended budget.

• The recurrent operating surplus for the three-month period is $4.6M, being $8.5M favourable to amended budget and reflects favourable performance and timing issues.

• The non-recurrent surplus for the three month period is $4.8M, being ($1.1M) unfavourable to budget with unfavourable Capital Income.

• Capital expenditure for the year to date is $15.3M against a year to date budget of $18.1M, which is $2.8M underspent to budget.

• The cash and investment balance of $51.2M is $8.2M favourable to budget, mainly due to higher than budgeted recurrent income and underspend on Capital projects.

Cr Harwood moved, Cr Granger seconded -

That Council endorse the Quarterly Financial Management Report to 30 September 2011.

Carried.

Report

Background

The report is prepared as a requirement of Section 138 of the Local Government Act 1989 which requires that at least every three months a statement be presented to Council comparing the budget with the actual revenue and expense for the financial year-to-date.

Discussion

Operating

The September Management reports are provided in the following table to report year-to-date performance and full-year projection performance versus budget.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 49

7. FINANCIAL MANAGEMENT REPORT – SEPTEMBER 2011 (CONT’D)

Financial Results Summary

Summary

YTD Actual

$M

YTD Am. Bgt

$M

YTD Var Fav/

(UnFav) $M

FY Proj $M

FY Am. Bgt

$M

FY Var Fav/

(UnFav) $M

Recurrent Surplus/(Deficit) 4.64 (3.85) 8.49 (8.34) (8.31) (0.03)

Non-Recurrent Surplus/(Deficit) 4.81 5.86 (1.05) 38.83 38.49 0.34

Net Surplus/(Deficit) 9.45 2.01 7.44 30.49 30.18 0.31

Capital Expenditure 15.29 18.06 2.77 103.74 104.36 0.62

Closing Net Cash Positive/(Neg) 51.25 42.99 8.26 42.16

The Adopted Budget was amended by Council on 23 August 2011 to include Carryover Capital and discretionary projects, plus other Capital and recurrent amendments.

The impact on the Recurrent Expenditure Budget is ($10.30M), consisting of carryover discretionary projects funded in 2010-2011, plus other budget amendments including adjustment for early receipt of first quarter Grants Commission funding in June 2011.

The impact on Non Recurrent income was $7.36M for carryover of capital income from 2010-2011 projects.

The amended capital expenditure budget included an additional $39.46M to complete 2010-2011 Projects, plus other capital amendments of $3.11M including Corio Landfill Rehabilitation and Central Geelong Laneways.

1. Recurrent Variance Commentary

YTD Actual

$M

YTD Am. Bgt

$M

YTD Var Fav/

(UnFav) $M

FY Proj $M

FY Am. Bgt

$M

FY Var Fav/

(UnFav) $M

Recurrent Income 65.94 61.49 4.45 243.77 242.92 0.85

Recurrent Expenditure 61.30 65.34 4.04 252.11 251.23 (0.88)

Recurrent Surplus/(Deficit) 4.64 (3.85) 8.49 (8.34) (8.31) (0.03)

YTD Variance - $8.49M Favourable

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 50

7. FINANCIAL MANAGEMENT REPORT – SEPTEMBER 2011 (CONT’D)

The following major variances to budget contributed to this result:

Recurrent Income

$M

• General Rates and Charges – Favourable rates generation and supplementary rates YTD, expected to be partly offset by objections in full year.

0.58

• Government Grants

Main favourable variances consist of:

� Federal Child Care Assistance $89K favourable (Centre Based Long Day Care & Family Day Care Benefit).

� Federal – Other $55K favourable (Grant Commission payment will be $218K favourable full year).

0.24

• User Charges

Main favourable variances consist of:

� Waste Disposal – Commercial $2,410K favourable (due to continuing influx of Category ‘C’ soil depositions at Corio and Drysdale Landfill), partly offset by higher EPA Levies.

� Activities & Program Fees $385K favourable (Aquatic Centres $295K, mainly Leisurelink, plus Arena $52K and Corio Leisuretime Centre $29K).

� Rental Commercial $140K favourable (Phasing only).

� Design & Supervision Fees $134K favourable (Income from fees for new developments).

3.07

• Other Fees & Charges

Favourable mainly due to :

� Misc. Approvals & Permits $81K favourable (Building Permits $60K).

0.05

• Sundry Income

Favourable due mainly to unbudgeted receipts for Mayoral Ball $130K (offset by expenditure) and Facilities Maintenance $68K (Insurance Claims and other reimbursements).

0.18

Interest on Investments

Higher than budgeted cash balances.

0.33

Recurrent Income Sub-total $4.45M

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 51

7. FINANCIAL MANAGEMENT REPORT – SEPTEMBER 2011 (CONT’D)

Recurrent Expenditure

$M

• Employee Related Expenditure – Favourable salary costs $1,025K mainly relating to unfilled vacancies and Other $300K favourable.

Partially offset by unfavourable supplementary labour costs ($198K) (see external services).

1.37

• General Works:

Materials $363K favourable with the main variances being Road Making Materials $119K (resheeting program yet to commence) and Ground Maintenance Materials $182K (warm season renovations yet to commence and reserve upgrade program will not start until early next year).

Plant / Equip / Vehicle Costs $274K favourable with the main variances being Repairs & Maintenance $88K, Fuel costs $46K and Minor Plant, Furniture & Equipment $56K (all phasing only).

External Services is $509K favourable mainly due to:

• Contractors $1,397K favourable - Phasing variances in Waste $448K, Capital Projects $205K, Planning Strategy $141K, Community Development $130K, Operations $136K, Environment $125K and Leisure Services $116K.

• Contributions $367K favourable – Phasing variances in Events Services $266K, Arts & Culture $54K (Courthouse Youth Arts) and Community Development $56K (Vines Rd Library).

• Waste Disposal & Recycling $166K favourable (Green Waste Service $168K due to lower processing costs than budgeted).

• Rental Expense $155K favourable - Lease Management $66K

• Levies & Contributions ($1,513K) unfavourable – Corio Landfill unfavourable ($1,320K) and Drysdale Landfill ($317K) EPA levy payable on Category ‘C’ soil depositions.

• Supplementary Labour ($198K) unfavourable – mainly, Fleet ($29K), Operations ($40K), City Development ($32K) and Parks ($88K).

1.15

• Administration costs $394K favourable mainly due to :

• Computer Software $95K favourable – Information Services $106K (Phasing only).

• Doubtful Debts $83K favourable – Parking Infringements $68K.

0.39

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 52

7. FINANCIAL MANAGEMENT REPORT – SEPTEMBER 2011 (CONT’D)

• Professional Services costs $85K favourable mainly due to:

• Consultants $43K favourable – Phasing variance in Economic Development (G21 Regional Land Use Plan $49K).

• Legal Expenses $23K favourable – Health & Local Laws.

0.09

• Utility costs are $300K favourable mainly due to Water usage costs $187K (seasonal factors) and Electricity $143K (phasing only).

0.30

• Depreciation costs $596K favourable (phasing only). 0.60

• Gain/(Loss) on Sale of Plant and Equipment $144K favourable. 0.14

Recurrent Expenditure Sub-total $4.04M

Full Year Recurrent Projection – ($0.03M) unfavourable to Amended Budget

The main projection changes are favourable / (unfavourable): $M

Interest on Investments increase 0.30

Grants Commission increase 0.22

Recurrent savings transferred to Capital Projects 0.09

GCA Agreement – increase in contribution per Council report (0.03)

Transfers from Capital to Recurrent (0.03)

Barwon River Dredging – unbudgeted expenditure (0.06)

Building Renewal Works (Transferred from Capital) (0.50)

Other (0.02)

($0.03M)

2. Non Recurrent Variance Commentary

YTD Actual

$M

YTD Am. Bgt*

$M

YTD Var Fav/

(UnFav) $M

FY Proj $M

FY Am. Bgt*

$M

FY Var Fav/

(UnFav) $M

Non-Recurrent Surplus/(Deficit) 4.81 5.86 (1.05) 38.83 38.49 0.34

YTD Variance – ($1.05M) unfavourable

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 53

7. FINANCIAL MANAGEMENT REPORT – SEPTEMBER 2011 (CONT’D)

$M

• Capital Grants & Income ($1,142K) unfavourable – mainly Vines Rd Redevelopment ($0.46M) and Federal Roads Program ($0.38M).

(1.14)

Other Phasing Variances

• Subdivision Asset Recognition $84K favourable. 0.08

• Developer Contributions ($37K) unfavourable. (0.04)

• Assets written down in value - $49K favourable. 0.05

3. Capital Expenditure Variance Commentary

YTD Actual

$M

YTD Am. Bgt*

$M

YTD Var Fav/

(UnFav) $M

FY Proj $M

FY Am. Bgt*

$M

FY Var Fav/

(UnFav) $M

Capital Expenditure 15.29 18.06 2.77 103.74 104.36 0.62

YTD Variance – $2.77M favourable

The capital program is $2.77M underspent compared to Budget year to date, with the major project variances as follows:

$M • Eastern Beach Children’s Pool – project behind budget schedule. 0.69 • Construction O’Briens Rd – Works nearly complete. 0.43 • Federal Roads Program – program behind schedule. 0.36 • Leopold Community Hub – EOI process underway for design services. 0.25 • O’Briens Retarding Basin – Major works complete. 0.24 • Courthouse Redevelopment - project behind budget schedule. 0.23 • Drysdale Landfill Cell 4A – Delays due to wet weather. 0.21 • Light Fleet Replacement - project behind budget schedule. 0.19 • Assets Created by Blackspot Program – Works for Swanson St

bikepath, will be offset by grant income in due course. (0.55)

• Other 0.72

$2.77M

4. Cash and Investments

YTD Actual

$M

YTD Am. Bgt*

$M

YTD Var Fav/

(UnFav) $M

FY Proj $M

FY Am. Bgt*

$M

FY Var Fav/

(UnFav) $M

Closing Net Cash Positive/(Neg) 51.25 42.99 8.26 42.16

YTD Variance – $8.26 favourable

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 54

7. FINANCIAL MANAGEMENT REPORT – SEPTEMBER 2011 (CONT’D)

The month end cash and investments balance was $51.25M. This was $8.26M favourable to budget, due mainly to higher than budgeted recurrent income $4.45M and underspend on Capital $2.77M. Council has future commitments for $19.4M, which are fully cashed back:

Long Service Leave $ 15.0M

Statutory Reserves $ 0.3M

Refundable Deposits $ 2.0M

Income in Advance $ 1.5M

Asset Development $ 0.6M

Total $19.4M

The Landfill Provision balance is currently $16.3M.

Environmental Implications

There are no environmental implications arising from this report.

Financial Implications

As detailed in the attached report.

Policy/Legal/Statutory Implications

The report is provided in accordance with requirements under the Local Government Act 1989.

Officer Direct or Indirect Interest

Council staff preparing this report have no direct or indirect interest.

Risk Assessment

There are no risk implications arising from this report.

Social Considerations

There are no social implications arising from this report.

Communication

The attached report is provided for information and public record and is available from the Council Governance or Financial Reporting units.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 55

8. COMMUNTY ARTS AND COMMUNITY FESTIVALS GRANTS 2011/2012

Portfolio: Arts and Culture - Cr Abley Source: Community Services - Arts and Culture General Manager: Jenny McMahon Index Reference: Subject: Arts & Culture

Community Arts Grants Program Fin Yr 2011/2012 Community Festivals Grants Program Fin Yr 2011/2012

Summary

• The purpose of this report is to provide Council with information on the allocations made under the 2011/2012 Round of the Community Arts and Community Festivals Grants Programme.

• The grant programme is part of the implementation of Council’s Cultural Strategy Creativity +, which aims to build cultural strengths and raise the profile of the Geelong municipality as a creative region.

• The inaugural Quick Response and Professional Development streams, which were approved by Council as part of the 2010/2011 Grant Programme Review, drew a strong response throughout the financial year with 11 applications received.

• A total of $220,000 was made available for allocation to the Community Arts and Festivals Grants Programme in the 2011/2012 budget, with inclusion of the Quick Response and Professional Development Grants allocation.

• The 2011/2012 grant round opened on 1st July 2011 and closed on 31st July 2011.

• 44 applications were received under the Community Arts Grants Programme requesting a total of $236,931.

• 25 Arts groups were successful with a total of $114,400 (refer Appendix 8-1).

• 33 applications were received under the Community Festivals Grants Programme requesting a total of $173,590.

• 22 Festival groups were successful, with a total allocation of $99,360 (refer Appendix 8-2).

• $10,000 has been held in reserve for applications to the Quick Response and Professional Development streams throughout 2011/2012.

• A Grant Ceremony for recipients will be held on Monday 28th November 2011 which will showcase projects from the previous round and offer a networking opportunity for community arts and festival groups

Cr Abley moved, Cr Granger seconded -

That Council note the allocations to community groups under the Community Arts and Festivals Grants Programme for the 2011/2012 Round.

Carried.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 56

8. COMMUNTY ARTS AND COMMUNITY FESTIVALS GRANTS 2011/2012 (CONT’D)

Report

Background

The grants programmes are part of the implementation of Creativity +, Council’s Culture Strategy which aims to build the cultural strengths and raise the profile of the Geelong municipality as a creative region.

The Mayor Cr John Mitchell, and Crs Abley (Chair), Farrell, Granger and Kontelj (Eddy) are the Council representatives to the Community Arts and Community Festivals Assessment Committee.

A revised Grant Programme was approved by Council at the 27th July 2010 meeting, and launched in that year. Key features of the updated programme included integration of a Biennial Arts stream, as well as Quick Response (QR) and Professional Development (PD) streams which are available all year round, and transition to an online application process. The QR and PD streams proved extremely popular in their inaugural year, eliciting a total of 11 grant requests across the two streams.

A single grant round was implemented in 2011/2012, opening on 1st July and closing on 31st July 2011. A total budget of $220,000 was allocated for distribution across the programme’s two categories, with $120,000 for Arts and $100,000 for Festivals. As in previous years, the Arts and Culture Unit (A&CU) assessed applications in consultation with staff from the Events Department and Community Development Department.

Although summary spreadsheets have been distributed to all Councillors each year prior to the Committee meeting, at the request of the Committee, a new Councillor Drop-in Session was inaugurated this year, offering the opportunity for all Councillors to comment or ask questions about applications of interest, particularly those relating to their Ward. The session was conducted one week prior to the Committee meeting, and improved access for all Councillors to the assessment process.

Discussion

Due to extensive promotion of the programme, including on-site Grant Information Sessions at venues across the municipality, a record number of applications were received this year. This resulted in a highly competitive round, and not all deserving projects were able to be either funded or fully funded. Appendices 8-1 and 8-2 provide a summary of final allocations in each category.

In response to a request by the Committee during the 2010/2011 round, a comprehensive review of the Triennial stream was undertaken, and a Triennial Grants discussion paper was presented at this year’s meeting. Based on the findings of this review it was agreed that, given the rigorous annual evaluation process undertaken by the A&CU, festivals should be permitted to re-apply for further Triennial Agreements conditional on KPI’s being met, and in the context of assessment against all other requests tabled in that year.

Recommendations for grant allocations were presented at the Committee meeting, and decisions on final allocation recommendations were subsequently approved by the General Manager Community Services in accordance with the Community Arts and Community Festivals Committee Terms of Reference.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 57

8. COMMUNTY ARTS AND COMMUNITY FESTIVALS GRANTS 2011/2012 (CONT’D)

Environmental Implications

The grant round application process was delivered fully on-line for the first time this year. This produced a positive impact from an environmental perspective and saved substantial paper wastage.

As with previous rounds, the environmental impact of each arts project and festival was taken into account in the overall assessment of each application, with applicants being required to detail their approach to minimising their project’s impact on the environment. This proved to be an excellent way to encourage conversation about what is sustainable arts practice in the municipality.

The grant theme this year was “Wind-power”. A number of applicants responded to this environmental theme by creatively integrating wind-related elements into their projects.

Financial Implications

The 2011/2012 Community Arts and Community Festivals Programmes budget allocation was $220,000. Of this total, $100,000 was allocated to Community Festival Grants and $120,000 to Community Arts Grants.

The Arts Grants total included $10,000 held in reserve for forthcoming applications to QR and PD streams in 2011/2012.

Total allocations have been within budget.

Policy/Legal/Statutory Implications

The provision of grants to the community supports Creativity +, Council’s Culture Strategy which aims to build cultural strengths and raise the profile of the Geelong municipality as a creative region through encouragement and support of community participation in the cultural sector, and recognising and enhancing its contribution to the municipality’s prosperity.

Grant Guidelines and Assessment Criteria were distributed to all applicants as part of the promotion process.

Council officers assess all applications in accordance with Programme Guidelines and culturally-specific Assessment Criteria, and present recommendations to the Community Arts and Community Festivals Assessment Committee for consideration. This Committee provides recommendations to the General Manager Community Services for allocation of funds under Delegation, in accordance with the Community Arts and Community Festivals Assessment Committee Terms of Reference.

As an Advisory Committee appointed by Council, the authority of the Community Arts and Community Festivals Assessment Committee, noted in the Terms of Reference, is to:

• consider applications made in accordance with program guidelines and make recommendations to General Manager Community Services for allocation of funds under Delegation;

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 58

8. COMMUNTY ARTS AND COMMUNITY FESTIVALS GRANTS 2011/2012 (CONT’D)

• consider and make recommendations as to the annual budget allocation to the Programs; and;

• oversee the annual review of the Grants Program, its processes and guidelines and make recommendations for improvements.

Officer Direct or Indirect Interest

No Council officer has direct or indirect interest in this report.

Risk Assessment

The Guidelines and Application process, as well as the supporting procedures minimise the potential risks associated with managing the grant programmes.

Officers from the Community Development Department and the Event Services Unit assisted the A&CU in assessing applications to ensure the process was as thorough as possible, and also to ensure awareness of related projects and/or issues arising, such as the need for submission of Events Plans by groups, or groups with acquittals pending for other prior funding by these departments.

Successful applicants are required to sign a Funding and Service Agreement with Council which details their roles and responsibilities including the parameters for expenditure of funds and the monitoring and evaluation processes required.

Social Considerations

The Community Arts and Festivals Grants Programme provides vital support to community groups and organisations, increases community engagement in social and cultural activity and enriches community life.

The Grants enhance community wellbeing by supporting projects that provide an avenue for community involvement in the planning, creation, participation and attendance at arts events and activities.

All applications are scored against a set of criteria, which include an assessment of the accessibility of the event or activity. Applications that respond effectively to access and community engagement score higher than those that do not consider these issues.

At the request of the Committee during the 2010/2011 round, the A&CU prepared a draft discussion paper regarding Carols and Civic Events. However, due to the complexity of Council’s current processes around Carols and Civic events, as well as an influx of many applications with a spiritual/religious or civic nature in the 2011/2012 round, a more extensive review was recommended to be undertaken in collaboration with the Events Unit and Community Development Department in the forthcoming year.

As in previous years, a Grants Ceremony was held on 25th February 2011 to celebrate projects which were successful in the 2010/2011 Round and present cheques to grant recipients. The Grant Ceremonies provide networking opportunities for community cultural groups, profile Council’s support for their activities, and showcase previously funded projects. The 2011/2012 Round Grant Ceremony will be held on the 28th November 2011. The implementation of a shorter assessment period in the 2011/2012 round has enabled the Grant Ceremony date to occur earlier than usual.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 59

8. COMMUNTY ARTS AND COMMUNITY FESTIVALS GRANTS 2011/2012 (CONT’D)

Communication

The Community Arts and Festivals Grant Programme was advertised in the local press, the Arts Bulletin and via Customer Service Centres. Promotion also occurred via direct email to all groups that have applied over the previous three years. Councillors received an Information Flier via internal mail and were encouraged to invite potential applicants in their Ward to contact the A&CU for more information.

To maximise access, an extensive series of Grant Information Sessions was offered by the A&CU in this round, including sessions in Corio, Norlane, Whittington and Central Geelong. In addition, it was made mandatory for all applicants to have a face to face meeting with the Project Officer as part of the application process. In all, direct contact occurred with over 100 interested parties. This increased emphasis on one-on-one communication resulted in a higher number and quality of applications and will continue in future Grant Rounds.

The Grant Programme was delivered fully online this year – that is, all applications were submitted electronically, versus the mix of hardcopy and electronic applications accepted in 2010. A number of technical challenges were experienced in facilitating this more stringent online process, however applicants who experienced difficulty were assisted by the A&CU staff to achieve online submission by the due date. A detailed beta testing period will be conducted prior to next year’s round to resolve the potential of future challenges in this area.

Both successful and unsuccessful applicants have been notified of the outcome of the grants assessment process.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 60

Appendix 8-1 COMMUNITY ARTS GRANTS (ARTS PROJECT) Summary: 2011-12

PROJECT ORGANISATION / AUSPICE

AMOUNT APPROVED

Three Magpies Perched in a Tree

Geelong Regional Local Learning Employment Networks

$6,000 x 2 (Biennial)

Samsara - a song cycle for Corio and Norlane Bluebird Foundation Inc. $6,000 x 2

(Biennial)

New Spaces, New Ideas Back to Back Theatre $6,000 x 2 (Biennial)

Green Mapping the Northern Suburbs

Corio-Norlane Green Network (Auspice: Northern Geelong Rental

Housing Co-operative Ltd) $6,000

I Met Geelong the Other Day Courthouse ARTS $6,000

Music at the Basilica Inc "Seasons" Concert Series Music at the Basilica Inc $4,000

Corio in Shorts Cloverdale Community Centre $6,000

Blues Boot Camp Wayne Jury (Auspice: Sleepy Hollow Blues Club) $6,000

Kids With the Cameras Sarah Hayes (Auspice: Courthouse ARTS) $6,000

Nautical "not necessarily nice" Exhibition

Geelong Patchwork and Quilters' Guild Inc $1,500

Bread and Butterflies Sally Pearson (Auspice: Theatre 3222 Inc) $6,000

Hand Made in Geelong: Craft With a Critical Edge Geelong Arts Alliance $6,000

Growing Art Diversitat $5,000

Geelong VCE Students Exhibition and Arts Awards Geelong Art Society Inc $2,200

5x5 Everyday Urbanism Workshop

Reform Design Lab (Auspice: Courthouse ARTS) $3,500

Portarlington Street Sculpture Port Arts Network $6,000

Riches of Stitches Embroidery Exhibition The Embroiderers Guild of Victoria $4,000

Antarctica Exhibition Osborne Park Association Inc $3,000

Geelong Advertiser Music Scholarship

Geelong Advertiser Music Scholarship Trust (Auspice:

Geelong Performing Arts Centre) $6,000

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 61

PROJECT ORGANISATION / AUSPICE

AMOUNT APPROVED

A Business Plan for Arts at Osborne House The Osborne Park Association Inc $4,000

Concert Series 2012 Geelong Chamber Music Society Inc $6,000

Headcase - An Original Contemporary Dance Theatre Production

Xavier McGettigan (Auspice: Courthouse Arts) $5,000

From Street Scape to Artscape SpringDale Neighbourhood Centre $2,000

Dance & Music / Taar-Setaar-Daf-Tonbak

Workshop Geelong Iranian Society $1,200

Masters in the Making Bron Lawson (Auspice: Bluebird Foundation Inc) $1,000

Total allocation $114,400

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 62

Appendix 8-2 COMMUNITY FESTIVALS GRANTS

Summary: 2011-12

FESTIVAL (Development) ORGANISATION / AUSPICE AMOUNT APPROVED

Barwon Heads Festival of the Sea

Barwon Heads Festival of the Sea Ltd.

$10,500 x 3 (Triennial)

Portarlington Mussel Festival Portarlington Mussel Festival Inc. $8,000 x 3

(Triennial)

Splash!Dance Festival Geelong Dance Network Inc. $8,000 x 3 (Triennial)

Poppykettle Festival The Geelong Performing Arts Centre $8,000 x 3 (Triennial)

Festival of Glass Drysdale Clifton Springs Community Association Inc. $6,000

Geelong Heritage Festival 2012 'Innovation and

Invention'

Geelong and Region Branch National Trust of Australia (Victoria) $6,000

Off The Page - Festival of Reading and Writing for

Young People

Geelong Regional Libraries / Geelong Regional Library

Corporation $4,000

Plant Meet & Eat Cloverdale Community Centre $6,000

Alliance Francaise de Geelong, French Film

Festival Alliance Francaise de Geelong $5,000

St Leonards Community Festival St Leonards Progress Association $4,000

Food of the World Festival Diversitat $4,000

Reconciliation in the Park Geelong One Fire Reconciliation Group (GOFRG) $6,000

New Years Revolution Courthouse ARTS $6,000

2012 Blokes Day Out Barwon Health $4,000

Festival of Music in Geelong's Churches Music at the Basilica Inc $5,000

Bellarine Agricultural Show Bellarine Agricultural Society Inc $3,860

Karingal Karnivale Karingal Inc $3,000

Summer Rock Festival Geelong Jukebox Rockers Incorporated $2,000

Total allocation $99,360

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION B - REPORTS Page 63

9. ELCHO CHANNEL UPGRADE - INTENTION TO DECLARE SPECIAL CHARGE

Portfolio: Infrastructure – Cr Richards Source: City Services – Engineering Services General Manager: Gary Van Driel Index Reference: Subject: Special Rates and Charges

Summary

• The purpose of this report is for Council to consider a proposed special charge scheme for the upgrading of the Elcho channel, provision of a detention basin, underground drainage and associated works.

• The Elcho channel services a section of the Geelong Ring Road Employment Precinct (GREP).

• The Elcho drain is located north of Heales Road commencing at Bacchus Marsh Road and discharges to a proposed detention basin system in McManus Road (See Plan Appendix 9-3).

• There are 22 properties in the proposed scheme and 13 owners.

• Works include purchase of land for drainage reserves, widening of the open channel including provision of a concrete lining, culverts under McManus Road and provision of a detention basin.

• The cost of the scheme is estimated at $9,192,099. The cost to Council as a property owner is $2,457,935 and the cost to property owners is $6,734,664.

• The scheme has been prepared in accordance with the special rate and charge provisions of the Local Government Act along with Council’s Special Rates and Charges Policy.

• This report seeks a resolution by Council to give notice of its “Intention to Declare” a special charge for the Elcho Drain construction and associated works.

Cr Granger moved, Cr Abley seconded -

That the report be deferred.

Carried.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION D – COMMON SEAL REGISTER Page 64

URGENT BUSINESS

Note: Introduction of Urgent Business requires two-thirds majority of Councillors present.

Cr Mitchell proposes to raise an item as Urgent Business.

Cr Harwood moved, Cr Nelson seconded -

That Council considers as Urgent Business a motion concerning Reallocation of Capital Funds.

Carried.

REALLOCATION OF CAPITAL FUNDS – AUSTIN WARD

In the 2011-2012 Council Budget, Council allocated funds for St Albans Reserve Improvements (D11829). This project is waiting on further funding before commencement.

The St Albans Football/Netball Club has a project ready to commence in regard to the Scoreboard and Landscaping improvements and are seeking $12,000.

Cr Harwood moved, Cr Nelson seconded -

That Council supports the following funding reallocations:

Ward name Project Allocation

Austin St Albans Reserve Improvements (D11829)

-$12,000

Austin St Albans Reserve Scoreboard and Landscaping (Project number to be allocated)

$12,000

Carried.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION D – COMMON SEAL REGISTER Page 65

COMMON SEAL REGISTER

Cr Harwood moved, Cr Granger seconded –

That the following document be signed and sealed by Council. 1. SECTION 173 AGREEMENT BETWEEN GREATER GEELONG CITY

COUNCIL AND LYNETTE MARGARET COX FOR 58-70 WHITCOMBES ROAD, DRYSDALE

Portfolio: Planning – Cr Macdonald Source: Economic Development, Planning & Tourism General Manager: Peter Bettess Property: 58-70 Whitcombes Road, Drysdale Application No: 1561/2005/B

Officers’ Comments

This Agreement pursuant to Section 173 of the Planning and Environment Act 1987 was required by Condition 4 of Planning Permit No. 1561/2005/B issued on 15 September 2011 which allowed a Five (5) Lot Subdivision.

The purpose of the Agreement is to require the future owners of the lots to connect to the reticulated sewerage system when it becomes available to their lots at their expense. The area is currently not connected to the reticulated sewerage system and is reliant on septic systems for wastewater disposal

Prior to Statement of Compliance being issued, application must be made to the Registrar of Titles to register the Section 173 Agreement on Title to the land under Section 181 of the Act.

This Agreement has been peer reviewed by one of Council’s panel solicitors.

Owner’s Obligations

Except with the written consent of Council, the owner covenants and agrees with Council that it will, at its cost, ensure that all lots created upon the Land in accordance with the Planning Permit (and any lots created by a further subdivision of the Land) are connected to a reticulated sewerage system when it becomes available to serve the land.

Council Obligations

Nil.

Carried.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting SECTION E – ASSEMBLY OF COUNCILLORS RECORD Page 66

ASSEMBLY OF COUNCILLORS RECORD

Portfolio: Democracy and Governance – Cr Mitchell Source: Corporate Services General Manager: Jeff Wall

Summary • Section 80A (2) of the Local Government Act 1989 requires the record of an

Assembly of Councillors be reported to the next practicable Ordinary Meeting of Council.

• A record of Assembly of Councillors meeting(s) is attached as an Appendix to this report.

Cr Granger moved, Cr Harwood seconded -

That the information be received.

Carried.

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RECORD OF ASSEMBLIES OF COUNCILLORS

(Council Meeting 8 November 2011)

Assembly Details Councillor Attendees

Officer Attendees

Matters Discussed

Conflict of Interest Disclosures

Graffiti Reference Group 25 October 2011

Cr Farrell H Manzl (CO ORD) M McKenzie (OFF)

• Audit Update • Budget • Police and Court Report • Graffiti Team Leader Report

Nil.

Councillor Briefing 1 November 2011

Crs Abley, Doull, Fisher, Granger, Harwood, S Kontelj, Nelson

S Griffin (CEO) D Frost (GM) J Wall (GM) J McMahon (GM) P Bettess (GM) D Hannah (ACT GM) T Demeo (MGR) R Anderson (CO ORD) J Bleazby (CO ORD)

• Terminals Update • Elcho Channel Upgrade – Intention to

Declare Special Charge • Amendment C253 Rezoning of new

Bunnings site, 5-19 princes Highway, Norlane

• Amendment C251 Ministerial Rezoning of CSIRO Site – Belmont

• Review of DD014 Anakie, Batesford and Ceres Townships

• G21 Regional Growth Plan Update • Amendment C214 Armstrong Creek East

Precinct Development Contributions Plan – Adoption

• Geelong Convention and Exhibition Centre Project

• Barwon River Rowing Mile – Dredging • City Plan Quarterly Report – September 2011 • Financial Reports – September 2011 • Community Arts and Community Festivals

Grants 2011/2012

Peter Bettess declared an Indirect Interest in Amendment C253.

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Greater Geelong City Council 8 November 2011 Minutes of Ordinary Meeting CLOSE OF MEETING Page 68

CLOSE OF MEETING

As there was no further business the meeting closed at 8.37p.m. Tuesday, 8 November 2011.

Signed: Chairperson

Date of Confirmation:


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