MINUTES - Gympie Council · 4/2/2014 · Ordinary Meeting Minutes 2 April 2014 5 Gympie Regional...

MINUTES

of the

ORDINARY MEETING

CHAIRMAN: Cr R Dyne (Mayor)

Held in the Boardroom

Town Hall

2 Caledonian Hill

Gympie Qld 4570

On Wednesday, 02 April 2014

At 9am

Ordinary Meeting Minutes 2 April 2014 1

Gympie Regional Council ORDINARY

Mayor RJ Dyne (Chairman),

Crs AJ Perrett, MW Curran, RA Gâté, LJ Friske,

IT Petersen, MA McDonald, WW Sachs and JA Walker

CONTENTS:

DISCLOSURE OF INTERESTS BY COUNCILLORS ...................................................................... 3

SECTION 1: OPEN WITH PRAYER .............................................................................................. 3

SECTION 2: APOLOGIES / LEAVE OF ABSENCE ...................................................................... 3

SECTION 3: CONFIRMATION OF MINUTES ............................................................................... 3

SECTION 4: PETITIONS ............................................................................................................... 3

SECTION 5: PLANNING AND DEVELOPMENT ........................................................................... 4 5.1 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE - HEALTH CARE SERVICES AND SHOP

AT 70 - 72 CHANNON STREET & 7 QUEEN STREET, GYMPIE FOR THE UNITED FRIENDLIES SOCIETY

OF GYMPIE & DISTRICT LTD .................................................................................................................. 4

SECTION 6: SOCIAL WELLBEING ............................................................................................ 22 6.1 REQUEST FOR COMMUNITY SUPPORT .................................................................................................. 22

6.2 HERITAGE ADVISORY COMMITTEE ITEMS ............................................................................................. 25

6.3 DRAFT RAINBOW BEACH FORESHORE PARKS REVITALISATION PLAN .................................................... 29

6.4 DRAFT LAKE ALFORD DEVELOPMENT PLAN .......................................................................................... 32

SECTION 7: HEALTH AND ENVIRONMENT.............................................................................. 35

SECTION 8: GOVERNANCE AND ECONOMIC DEVELOPMENT ............................................. 36 8.1 SUMMARISED BUDGET REPORT AS AT 28 FEBRUARY 2014 ................................................................... 36

SECTION 9: INFRASTRUCTURE ............................................................................................... 38 9.1 RFT: 2013/14-T029-AC OVERLAYS (GYMPIE REGIONAL COUNCIL AREA) ............................................ 38

9.2 RFT: 2013/14-T031 - CONCRETE FOOTPATHS - GYMPIE REGIONAL COUNCIL AREA ............................. 40

SECTION 10: MAJOR PROJECTS AND BUSINESS ACTIVITIES .............................................. 42 10.1 OFFICE ACCOMMODATION ................................................................................................................... 42

10.2 GYMPIE AQUATIC CENTRE PROJECT ................................................................................................... 47

SECTION 11: WASTE MANAGEMENT ........................................................................................ 49

SECTION 12: TOURISM AND MARY VALLEY ............................................................................ 49

SECTION 13: GENERAL BUSINESS............................................................................................ 49

SECTION 14: ATTACHMENTS ..................................................................................................... 50 6.2 HERITAGE ADVISORY COMMITTEE ITEMS ............................................................................................. 50

ATTACHMENT 1 HERITAGE ADVISORY COMMITTEE MINUTES - 10 DECEMBER 52............................. 50

ATTACHMENT 2 HERITAGE ADVISORY COMMITTE MINUTES - 11 FEBRUARY 55 ............................... 50

Gympie Regional Council

ATTACHMENT 3 HERITAGE ADVISORY COMMITTEE MINUTES - 11 MARCH 61 .................................. 50



6.3 DRAFT RAINBOW BEACH FORESHORE PARKS REVITALISATION PLAN .................................................... 50

ATTACHMENT 1 AMENDED DRAFT RAINBOW BEACH FORESHORE PARKS REVITALISATION PLAN

66 ....................................................................................................................... 50

6.4 DRAFT LAKE ALFORD DEVELOPMENT PLAN .......................................................................................... 50

ATTACHMENT 1 DRAFT LAKE ALFORD DEVELOPMENT PLAN 73 ...................................................... 50

8.1 SUMMARISED BUDGET REPORT AS AT 28 FEBRUARY 2014 ................................................................... 50

ATTACHMENT 1 SUMMARISED BUDGET REPORT AS AT 28 FEBRUARY 2014 77 ................................ 50

10.2 GYMPIE AQUATIC CENTRE PROJECT ................................................................................................... 50

ATTACHMENT 1 AQUATIC CENTRE 82 ........................................................................................... 50


The meeting commenced at 9.01am. PRESENT: Mayor Cr R.J. Dyne (Chairman), Cr A.J. Perrett, Cr M.W. Curran, Cr

I.T. Petersen, Cr L.J. Friske, Cr R.A. Gâté, Cr W.W. Sachs and Cr J.A. Walker.

Also in attendance were Chief Executive Officer (Mr B.J. Smith),

Director Corporate and Community Services (Mr C. Young), Director Planning & Development (Mr M. Hartley), Director Engineering Services (B. Fredman), Director Infrastructure Services (D. Scordalides), Acting Manager Development & Compliance (Mrs K. Fuller), Manager Community Development and Facilities (Mrs H. Kelly), Manager Parks (Mr. E. French) and Civil Engineer (Mr. T. Schluter) and Minutes Clerk (Mrs S Lowe).

DISCLOSURE OF INTERESTS BY COUNCILLORS M03/04/14 - Cr I.T. Petersen - Material Personal Interest M03/04/14 - Cr M.W. Curran - Conflict of Interest

SECTION 1: OPEN WITH PRAYER

Pastor Rick Roberts from Gympie Christian family offered a Prayer for the advancement of the Region and the true welfare of its people.

One Minute’s silence was observed for family and friends of deceased residents of the Region.

SECTION 2: APOLOGIES / LEAVE OF ABSENCE

M01/04/14 Moved Cr I.T. Petersen Seconded Cr A.J. Perrett

That the apology from Cr M. McDonald be accepted.

Carried

SECTION 3: CONFIRMATION OF MINUTES

M02/04/14 Moved Cr A.J. Perrett Seconded Cr I.T. Petersen

That the Minutes of the Gympie Regional Council Ordinary Meeting held on 12 March 2014 be taken as read and confirmed.

Carried

SECTION 4: PETITIONS




SECTION 5: PLANNING AND DEVELOPMENT Cr I.T. Petersen declared a material personal interest in Minute M03/04/14 due to being a member on the board and left the meeting at 9.08am. CONFLICT OF INTEREST In accordance with Section 173 of the Local Government Act 2009; Cr M.W. Curran declared a Conflict of Interest in Minute M03/04/14 due to selling one of the proposed properties to the developer. Cr M.W. Curran elected to leave the meeting at 9.09 am.

5.1 Development Application for Material Change of Use - Health Care Services and Shop at 70 - 72 Channon Street & 7 Queen Street, Gympie for The United Friendlies Society of Gympie & District Ltd

PORTFOLIO: Planning and Development

DIRECTORATE: Planning and Development

AUTHOR: Planning Officer (Development Assessment) - S Court

DOC ID: 2013-1375

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 2.3 Planned development for a growing community Operational Plan: 2.3.2 Development Assessment and Applications

1. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Nil

2. REPORT FILE NO: 2013-1375 APPLICANT: The United Friendlies Society of

Gympie & District Ltd RPD: Lots 1 & 2 RP46441 and Lot 2

RP77034 SITE ADDRESS: 70 – 72 Channon Street & 7 Queen

Street, Gympie CURRENT USE OF LAND: Three (3) dwelling houses PROPOSAL: Material Change of Use for Health

Care Services and Shop



EXISTING ZONE: Specialised Centre (Gympie Medical Precinct)

LEVEL OF ASSESSMENT: Code

2.1 INTRODUCTION 2.1.1 The Proposal This application seeks Council’s approval for a material change of use for a health care service and shop over three (3) lots on Channon Street and Queen Street, Gympie. The proposed development will comprise of a medical centre and pharmacy. While the built form of the development will address both



the Queen and Channon Street frontages, the building will primarily front Channon Street. The building will have a maximum height of 7.4m with the proposed health care service and shop being on the ground floor and a basement carpark underneath. The proposal contains a gross floor area (GFA) of 1,100m2 contributing to a site cover of 39%. A breakdown of the GFA areas is provided below: Health Care Services (Medical Centre): 701m2; Shop (Pharmacy): 301m2. Vehicles will enter and exit the proposed development via either Queen or Channon Streets. Channon Street movements are proposed to be restricted to left in – left out. A total of 48 car spaces including two (2) accessible car spaces are proposed. An additional temporary emergency vehicle bay is also nominated. Hours of operation for both proposed uses will be between 8.30am to 5.30pm Monday to Friday and 9.00am to 12.30pm Saturdays. The design of the building along Channon Street incorporates a stepped façade with setbacks ranging from 2.5 metres (adjacent to the Cooloola Private Hospital) to 14 metres. Side boundary setbacks are proposed to be a minimum of 1.1 metres along the western boundary. Proposal Plans





2.1.2 Site Description The development site consists of three (3) titles located approximately 600 metres north of the Principle Centre zone along Mary Street.

It has a combined area of 2 865m2 and each lot is improved by a dwelling, all proposed to be removed to facilitate the development.



The site has a road frontage to Channon Street of approximately 40m and to Queen Street of approximately 20m.

2.1.3 Surrounding Land Uses The site is adjoined by the Channon Street Medical Centre to the west, Cooloola Private Hospital to the east and existing residences adjoining the lot in Queen Street. 2.1.4 Site History An approval (DA15779) was granted for a material change of use for commercial premises (medical centre), shop (pharmacy) and food and entertainment venue (café) on 17 September 2008. A negotiated decision notice was issued on 22 April 2009. An extension to the currency period was granted until 22 April 2015. The applicant has advised that while the proposed development may have been assessed as a permissible change to this approval, the proposal has been submitted as a new material change of use application against the Gympie Regional Council Planning Scheme 2013. 2.2.0 STATUTORY REQUIREMENTS 2.2.1 Intent of the Zone The Gympie Regional Council 2013 planning scheme introduced on 1 July 2013 includes the site in the ‘Specialised Centre’ zone within the Gympie Medical precinct. The intention of this zone in the Gympie Medical precinct is to: “(a) A wide range of health care activities and support services are

provided and form the predominant land use. (b) Non-medical uses including residential care facilities and short-

term accommodation servicing the needs of patients and visitors are established where potential conflicts between the residential uses and health care uses are appropriately managed.

(c) Development is provided with appropriate infrastructure and services.

(d) Development is established where the impacts of natural hazards are avoided or safely managed.”



2.2.2 Compliance with the Planning Scheme (a) Scheme Definition Health care services is outlined in the Gympie Regional Council 2013 planning scheme to be defined as: ‘Premises for medical, paramedical, alternative therapies and general health care and treatment of persons that involves no overnight accommodation.’ Shop is defined in the planning scheme as: ‘Premises used for the display, sale or hire of goods or the provision of personal services or betting to the public.’ (b) Development Provisions Under the Gympie Regional Council 2013 planning scheme, a material change of use for health care services and shop (where associated with health care services) is ‘code assessable’ development against the codes outlined below: Specialised Centre Zone Code Acceptable Outcome 1.3 of the Specialised Centre Zone Code in the Gympie Medical Precinct requires: “Buildings are set back no closer to the street frontage than 6m.” Performance Outcome 1 of the Specialised Centre Zone Code further requires that “the form and appearance of development is compatible with the intended character of the zone.”



The applicant submits the following justification in support of the development on this site: “The proposal contains in part a reduced setback to Channon Street of approximately 4m. Despite this the overall setback of the proposal exceeds an average setback of 6m. The varied setback provides articulation and interest to the Channon Street frontage and results in a form and appearance compatible with surrounding development and intended character of the zone. The proposal contains a minimum 6m setback to Queen Street.’ It is considered that sufficient justification has been provided to support a relaxation of the setbacks. Acceptable Outcome 4.5 of the Specialised Centre Zone Code in the Gympie Medical Precinct requires: “No direct vehicular access is provided from Channon Street where access from an alternative street is available.” Performance Outcome 4 of the Specialised Centre Zone Code further requires that “development provides a safe and secure environment.” The applicant submits the following justification in support of the development on this site: “Consistent with the current approval over the site, DA15779, direct vehicular access will be maintained from Channon Street, in the form of a left in access only. This access will provide for easy PWD and ambulance access to the building. All egress from the site will be via Queen Street.’ The proposal indicates that the Channon Street access is to be left in – left out therefore any vehicles parking in the five (5) spaces at the front of the building could exit in a forward direction via Channon Street with all other vehicles exiting via Queen Street. It is considered that the access arrangements proposed are sufficient to demonstrate compliance with the performance outcome. Infrastructure and Operational Works (excluding Advertising Devices) Code The landscaping proposed complies with the requirements specified in Table 9.7 for the Specialised Centre zone (Gympie Medical Precinct). Acceptable Outcome 11.1 in Section 5 Vehicle Parking and Access requires vehicle parking spaces to be provided in accordance with Table 9.6.



This proposal requires a total of 33 car parking spaces and one (1) ambulance space. A total of 48 car parking spaces and 1 temporary ambulance space have been proposed. The applicant was required to demonstrate how an emergency vehicle could enter and exit the site and emergency bay in a forward motion and has provided the following response: “The emergency bay provision is for ambulance use and which is expected to be an infrequent occurrence. In this regard it is proposed that the disabled shared zone can be used for the purpose of the emergency bay turnaround. This will allow the emergency vehicle to enter and exit the site in a forward motion. The use of the disabled shared zone for an ambulance turnaround is not considered to compromise the function or safety of the shared zone.” Emergency vehicles will not be able to use the disabled shared zone as suggested by the applicant as a bollard will be required to be installed in this zone to comply with Australian Standard AS2890.6. Therefore, emergency vehicles will be required to reverse into the one-way down ramp to manoeuver such that it can exit on to Channon Street in a forward direction. This is considered to be appropriate given the temporary ambulance space will be used infrequently. 2.3 OTHER PLANNING CONSIDERATIONS 2.3.1 Appropriateness of the Proposal The use of the site for a health care service and shop are considered to be appropriate in this area as it is consistent with the intent of the planning scheme for the reasons outlined in this report. 2.3.2 Flooding The site is not known to be subject to flooding. 2.3.3 Utilities and Services The site is presently serviced by reticulated water and sewerage. 2.3.4 Infrastructure Charges Council’s Adopted Infrastructure Charge Resolution allocates $70 per square metre in the Essential Services (health care services) category, which is to be allocated to the following items as follows: Roads 40% Water supply 30% Sewerage 30%



Council’s Adopted Infrastructure Charge Resolution further allocates $90 per square metre of gross floor area in the Commercial (retail: shop) category, which is to be allocated to the following items as follows: Roads 40% Water supply 30% Sewerage 30% A credit for the removal of three (3) existing dwelling houses (3 bedroom) is applicable over the development site and has been allocated to the Health Care Services component of the application. 2.3.4 Local and/or State Planning Polices No State Planning Policies are considered relevant to the application. 2.4 PUBLIC NOTIFICATION The application was not required to be advertised for public comment in accordance with the requirements of the Sustainable Planning Act 2009.

3. BUDGET IMPLICATIONS Nil.

4. POLICY IMPLICATIONS The proposal is consistent with Council’s planning scheme.

5. CONSULTATION 5.1 Internal (a) Engineering Directorate Design Department have provided conditions to be included in any approval.

(b) Health & Environment Environmental Health have provided conditions to be included in any approval. 5.2 External (a) Department of State Development, Infrastructure and Planning The proposal required referral to DSDIP as the development is within 25 metres of a state-controlled road (Channon Street).



A concurrence agency response was issued with conditions on 11 February 2014. This Agency has imposed the following conditions:

The permitted road access location for the development is to be between Lot 2 RP46441 and Channon Street only;

Vehicles must enter and exit the subject site at the permitted road access location in a forward direction;

No direct vehicular access to Channon Street is permitted between Lot 2 RP77034;

Vehicular access to Channon Street from Lot 1 RP46411 is not permitted;

There shall be no access from the rear (northern) car park fronting Queen Street to Channon Street via the under building ramp;

The internal vehicle ramp shall be constructed and signed as one way only in the direction of travel from Channon Street to Queen Street; and

There must be no parking on Channon Street from 20 metres west of the Channon Street access (western boundary of Lot 2 RP46441) to the easternmost boundary of Lot 2 RP77034.

(b) Cooloola Access Advisory Committee The application was referred to the Committee for comments who have provided recommended conditions to be attached to any approval to ensure compliance with Australian Standards.

6. CONCLUSION An application is made for a health care service and shop in the specialised centre zone of the Gympie Medical precinct. The proposal represents an appropriate use of the sites and is in accordance with planning scheme requirements for this type of development.



M03/04/14 Moved Cr R.A. Gâté Seconded Cr J.A. Walker

That Council, as Assessment Manager, APPROVE development application (2013-1375) for a Material Change of Use – Health Care Services and Shop over Lot 1 & 2 RP46441 and Lot 2 RP77034 located at 70 – 72 Channon Street and 7 Queen Street, Gympie, subject to the following conditions: Assessment Manager Conditions Section 1.0: Conditions to be Satisfied Prior to the

Commencement of the Approved Use 1.1 The development herein approved may not start until:

(i) The following development permits are to be issued and complied with as required - (a) Development Permit for Building Work; and (b) Development Permit for Operational Work

(Earthworks, Stormwater Drainage Works, Roadworks and Associated Drainage Works); and

(ii) development authorised by the above permits has been completed to the satisfaction of Council’s Chief Executive Officer.

1.2 Prior to commencement of the work, an application for

compliance assessment is to be submitted for the proposed landscaping for the development, demonstrating compliance with conditions 1.6, 1.7 and 1.8.

1.3 Infrastructure charges are payable as follows:

Infrastructure Charge

Category Network Current

Amount Essential Services (Health Care Services)

Roads $5 312

Essential Services (Health Care Services)

Water Supply $3 984

Essential Services (Health Care Services)

Sewerage System

$3 984

Total $13 280

Infrastructure Charge Category

Network Current Amount

Commercial: Retail (Shop) Roads $10 836 Commercial: Retail (Shop) Water Supply $8 127 Commercial: Retail (Shop) Sewerage

System $8 127

Total $27 090 but will be subject to indexation annually on 1 July.



Amenity 1.4 All night lighting must be designed and constructed so that

light emitted from the subject land does not cause nuisance or annoyance to residents or traffic in the immediate vicinity as required by the relevant Australian Standard for outdoor lighting.

1.5 All associated plant and equipment including air conditioner

units shall be integrated into the building. 1.6 A 2.0 metre high solid fence is to be installed along all

common boundaries between the development site and existing residential properties fronting Queen Street. Note: This excludes the common boundary with Lot 1 SP207655, being an existing private hospital.

Landscaping 1.7 Landscaping is to be provided for the development as

following: (i) a minimum 2.0 metre wide strip along the Channon and

Queen Street frontages of the site; and (ii) a minimum 2.0 metre wide landscaped buffer along the

side boundaries adjoining Lot 1 RP57774 and Lot 1 RP77034, planted with species that grow to a minimum of three (3) metres high.

1.8 (i) A Landscape Plan prepared in accordance with Planning

Scheme Policy 1: Development Standards is to be submitted to and approved by Council. The landscape plan is to denote areas of existing vegetation and/or existing trees proposed to be retained; and

(ii) Landscaping works are to be completed in accordance with the approved landscape plans.

Refuse Management 1.9 Approved refuse containers are to be provided and

maintained in accordance with the Environmental Protection (Waste Management) Regulation 2000 and kept in an imperviously paved area with a suitable screened enclosure to enclose the refuse storage to the satisfaction of Council’s Chief Executive Officer.

1.10 The number and type of refuse containers provided on site is

to be determined in accordance with Council’s Rating Policy. 1.11 Servicing of refuse containers is to be at a location approved

by Council’s Chief Executive Officer. Accessibility Issues



1.12 A continuous path of travel between the accessible parking

bay and the main entrance of the building must be provided, which complies with AS 1428.1; including construction of the finished ground surface from slip-resistant materials and a continuous minimum clear width of 1000mm.

1.13 The main entrance doorway(s) must allow independent access

by people using wheelchairs or other mobility aids which complies with AS 1428.1. This includes no steps at the front entrance and independently accessible front doors, such as automatic sliding doors.

1.14 A designated unisex accessible toilet facility must be

provided, which complies with AS 1428.1, including, but not limited to, circulation space requirements, fittings, fixtures and signage.

1.15 The proposed internal fit out of the building must provide

appropriate access and circulation space for customers and staff who may use wheelchairs and other mobility aids to all parts of the building. This includes a continuous accessible path of travel to all required facilities (including staff facilities) with appropriate circulation space and compliant clear doorway widths.

1.16 Reception/service counters should incorporate a lowered

section to ensure compliance with AS 1428.2. This will allow patrons and staff who may use wheelchairs or need to sit down have equitable access to the reception areas.

1.17 The proposed lift is to provide independent access by those

who use wheelchairs and other mobility aids and be an appropriate size to ensure access by wheelchairs, scooters and ambulance stretchers.

General 1.18 All lots that form part of this Development Application are to

be amalgamated in Title. Such amalgamation does not require development approval.

1.19 The approved use must not start until written confirmation

from the Department of State Development, Infrastructure and Planning is provided to Council that access to Channon Street is constructed in accordance with the requirements of the concurrence agency response dated 11 February 2014.

1.20 The development shall be generally in accordance with the

following approved plans submitted with the application: Reference Number Drawn by Date



Site Details Job Number 550 Drawing Number 1 Issue P6

Diamond Architects

07/02/2014

Floor Plans 1 Job Number 550 Drawing Number 2 Issue P6

Diamond Architects

07/02/2014

Floor Plans 2 Job Number 550 Drawing Number 3 Issue P6

Diamond Architects

07/02/2014

Elevations Job Number 550 Drawing Number 5 Issue P6

Diamond Architects

07/02/2014

Elevations Job Number 550 Drawing Number 7 Issue P6

Diamond Architects

07/02/2014

1.21 The approval does not extend to overnight accommodation of

patients. 1.22 Clinical or related waste is to be sent to a waste disposal or

treatment facility only via an operator who holds a registration certificate pursuant to the Environmental Protection Act 1994.

1.23 Wastewater and other liquid wastes are not to be released to

stormwater drainage systems, stormwater, groundwater or discharged to waterways.

1.24 Stormwater is to be disposed of on site so as to cause no

scour or damage to adjoining properties to the satisfaction of Council’s Chief Executive Officer.

1.25 Loading/unloading operations shall be conducted within the

site and vehicles waiting to be loaded/unloaded shall stand entirely within the site.

1.26 The landscaping shall be maintained (watering, fertilising,

mulching, weeding, and the like) at all times. 1.27 No earthworks or filling works are to be undertaken prior to

the issue of a Development Permit for Operational Work. 1.28 Undertake at no cost to Council, the alteration of any public

utility mains (eg. Electricity, water, sewerage, gas etc.) or other facilities necessitated by the development of the land or associated construction works external to the site.

Section 2.: Conditions Relevant to the Issue of a Development



Permit for Operational Work (Earthworks, Stormwater Drainage Works, Roadworks and Associated Drainage Works)

Roadworks 2.1 The existing road is to be upgraded to a standard compatible

with the proposed development. Council requires the following works to be carried out on Channon Street: (a) realign kerb and channel, footpath and existing parking

lane to provide Council standard crossfall requirements on Channon Street.

2.2 (i) Where any works associated with this development

approval are to be carried out on Council controlled land, such as road, park, drainage reserves, or the like, a Traffic Management Plan shall be submitted to Council for review prior to the pre-start meeting for such works.

(ii) The Traffic Management Plan shall be constantly reviewed and revised throughout the construction phase of the project until the works are accepted “On-maintenance” by Council.

2.3 Where the works, the subject of this approval, join or trench

across existing constructed roads, the applicant is responsible for maintenance of the existing road for a width of 1.2 metres from the pavement join for the period of construction and the subsequent maintenance period.

2.4 Abandoned driveway accesses are to be reinstated to kerb

and channel to comply with Council’s requirements. Verge and footpaths are also to be reinstated to Council’s standards.

2.5 A 1.2 metre wide concrete footpath is to be constructed along

the full frontage of the site to Queen Street and the remaining areas shall be formed, grassed and top soiled in accordance with the requirements of Council’s Planning Scheme Policy 1: Development Standards.

Stormwater 2.6 A master stormwater drainage plan is to be prepared to

address the impact of the proposed development on the existing stormwater drainage in the area, including upstream and downstream of the site.

Note: Measures are to be designed to ensure that there is no worsening to stormwater quality as a result of the development.

2.7 (i) Provide Council with written permission from the relevant

adjoining landowner/s where concentrated stormwater is discharged onto their respective properties.



(ii) Such water is to be directed to the lawful point of discharge without causing nuisance or annoyance to any person.

2.8 Roof and surface water is to be collected on site and

discharged through an underground drainage line into existing drainage and connected into existing drainage in Louisa Street

Note: Council may require a contribution towards upgrading downstream drainage in lieu of actual drainage works. The extent of drainage upgrading would be to cater for additional discharge from the development only.

2.9 The method of treatment of stormwater runoff from and

through the site shall be designed and constructed in accordance with Council’s Infrastructure and Operational Work (excluding Advertising Device) Code.

Carparking and Access 2.10 Car parking and access areas shall be sealed pavement and

designed, drained, constructed and maintained in accordance with the requirements of AS/NZS 2890.1:2004 Parking Facilities.

2.11 Vehicle parking spaces are to be provided on-site in

accordance with Table 9.6 of Council’s Planning Scheme. 2.12 The designated accessible car parking bay(s) must comply

with the requirements of AS 2890.6, particularly, but not limited to, gradient, dimensions and signage.

2.13 Accesses to the proposed development are to be constructed

in accordance with the requirements of Council’s Infrastructure and Operational Work Code – Drawing No. R-05.

2.14 Accesses to the development site shall have a minimum

visibility of 55 metres in each direction to the satisfaction of Council’s Chief Executive Officer.

Water Supply and Sewerage 2.15 (i) Connection is to be made to Council’s existing Water

Supply and Sewerage reticulation systems, including the provision of a back flow device, at no cost to Council. Connection shall be in accordance with a permit for Plumbing and Drainage Work approving the required hydraulic plans and specifications, as prepared by a recognised building hydraulics engineer, for such works.

(ii) The backflow prevention device is to be maintained and tested in accordance with Council’s approval



2.16 Any discharges of Trade Waste generated by the development approved herein shall be treated in accordance with Council’s Trade Waste Environmental Management Plan.

Section 3.0 – Notes 3.1 Any plans/construction for infrastructure works, other civil

works and street lighting required by this development permit, are to surveyed, designed and constructed in accordance with Council’s Infrastructure and Operational Works (excluding Advertising Device) Code.

3.2 Erosion and sediment control measures are to be designed

and provided in accordance with the International Erosion Control Association (Australasia) 2008’s “Best Practice Erosion and Sediment Control for Building and Construction Sites”. The design shall be submitted to Council for approval with subsequent development applications for operational work.

3.3 All advertising signs and devices are to be within the property

boundary and shall comply with the relevant provisions of Council’s Specialised Centre Zone Code as applicable.

Note: Advertising devices may necessitate the requirement of a Development Permit.

Carried

Cr I.T. Petersen and Cr M.W. Curran returned to the meeting at 9.14am.



SECTION 6: SOCIAL WELLBEING

6.1 Request for Community Support

PORTFOLIO: Social Wellbeing

DIRECTORATE: Corporate and Community Services

AUTHOR: Manager Community Development & Facilities - H Kelly

DOC ID:

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 3.2 Transparent and accountable service delivery Operational Plan: 3.2.1 Community / Regional Engagement

1. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Council is asked to give consideration to requests for community support for the Gympie and District Show and the Gympie Rotary Quilt and Craft Spectacular. Council ordinarily considers requests for community support on an annual basis prior to the adoption of budget through the Community Assistance Grants Scheme (CAGS). Applications for CAGS for the 2013/2014 year closed in March 2013.

2. REPORT Gympie and District Show Society Inc (GDSS) have written to council requesting council waive all costs associated with the use of the Pavilion during the show to be held in May of this year. GDSS acknowledges that council has no allocated funds for the event and as such request a waiving of Pavilion hire fees in lieu of a financial contribution. In order to prepare for and successfully run the show, GDSS are provided full and exclusive access to the Pavilion for a two week period. The anticipated cost of the use of the Pavilion for this event, including costs associated with cleaning the playing surface post event is $12,000. The Gympie Show is the most significant in this region along with being one of the most significant shows in the state and strong consideration should be given on this occasion. If council were to agree to this request they would be considered a “Supreme Champion” Sponsor and eligible for all associated benefits.



Gympie Rotary Quilt and Craft Spectacular (GRQCS) have approached council requesting sponsorship of $2,500 for their event to be held in August 2014. GRQCS are expanding their biennial event to include a charity auction, a growers, makers, vintage and collectibles market and an antique car display in order to attract a broader audience to the two day event. The funds are requested to implement a marketing strategy to promote the event outside of the Gympie region. In return for support, council would be considered a major sponsor of the event and acknowledged in all promotions and publications associated with the event as well as during event signage. The event is held over two days in the Pavilion and attracts an estimated hire fee of $2,500. Consideration could be given to a waiving of pavilion hire fees in lieu of a financial contribution.

Organisation Amount requested

Purpose Council Recognition

Gympie District Show Society

$12,000 Sponsorship

AIK – Pavilion Hire for the Show

GRC considered a “Supreme Champion” Sponsor

Gympie Rotary Craft and Quilt Spectacular

$2,500 Sponsorship –

Marketing or AIK Pavilion Hire for the event

Major Sponsor

3. BUDGET IMPLICATIONS Provision of the Pavilion at no charge reduces council income by the amount of the hiring fee.

4. POLICY IMPLICATIONS PRFS253 Community Assistance Grants Policy refers to the allocation of funds through the community grants process. There is no policy to direct requests for support outside of this process. The review of the Community Assistance Grants will address this issue and provide relevant policy and procedures to be adopted in line with the 2014/2015 budget.



5. CONSULTATION Pavilion Manager Finance Manager

6. CONCLUSION Council was asked to consider requests for funding from the following organisations: Gympie and District Show Society Gympie Rotary Quilt and Craft Spectacular Both organisations have offered council a sponsorship package acknowledging council’s support for their events.

M04/04/14 Moved Cr R.A. Gâté Seconded Cr A.J. Perrett

That council waive Pavilion hire fees for the Gympie and District Show 2014 and Gympie Rotary Quilt and Craft Spectacular 2014 and accept the sponsorship proposals offered by both parties.

Carried



6.2 Heritage Advisory Committee Items


DIRECTORATE: Planning and Development

AUTHOR: Senior Planner - Land Use, Sport & Recreation and Heritage - M Matthews

DOC ID:

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 5.4 A valued heritage and creative community Operational Plan: 5.4.3 Heritage Planning and Awareness

1. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION The purpose of this report is to update Council on the proceedings of the Heritage Advisory Committee meetings held between December 2013 and March 2014.

2. REPORT The minutes of Heritage Advisory Committee meetings held between the abovementioned dates are included as attachments to the report for information purposes. Items raised at the respective Heritage Advisory Committee meetings are to be considered for a Council decision, and are outlined in the following sections. Heritage Advisory Committee Meeting 11 February 2014 Item 1 Julia Lawrence provided an update regarding the naming of Rotaract Place at Lake Alford. This led to further discussion regarding sites of heritage significance within the Gympie Regional Council area, and the following resolutions, which are discussed below: Moved: Julia Lawrence Seconded: Geoff Smith Carried: 03/02/14 “That a recommendation is put to council that the Heritage Advisory Committee requests that parks with heritage significance should be recognised and recorded on the Local Heritage Register.” It is important to outline that this would be dealt with on a case by case basis. There is a process involved in adding/removing places from a Local Heritage Register, determined by the Queensland Heritage Act 1992, as outlined in the Heritage Advisory Committee Minutes. Moved: Julia Lawrence



Seconded: Cr Wayne Sachs Carried: 04/02/14 “That a recommendation is put to council to consider that Rotaract Place be included on the Local Heritage Register. Similarly to the first item for consideration and following the process outlined, Rotaract Place may reasonably be included on the Local Heritage Register. This would be achieved subject to Rotaract Place meeting criteria necessary for inclusion. Moved: Julia Lawrence Seconded: Joolie Gibbs Carried: 05/02/14 “That a recommendation is put to council that if the first naming of community facilities, streets and places is considered as a priority before alteration.” Implementation of this recommendation may require the drafting of a Place Naming Policy, similar to that imposed under Council’s Street Naming Policy. The Heritage Advisory Committee holds concerns that the names of places may be altered without due consideration for their history, and that relevant historical knowledge may be lost. At the very least, if the name of a historically significant place were to change, the Heritage Advisory Committee would be supportive of an inventory to capture the changing names of places. Item 2 For the information of Council, an email was received 28 January 2014 advising that 45 Channon St (included on the Local Heritage Register) was having unsympathetic alterations made to the exterior of the existing dwelling. A confirmation email was sent to the complainant outlining the intent for discussion at the next available Heritage Advisory Committee Meeting. The subject site is located at 45 Channon Street (Lot 15 RP65073). The site is zoned Residential Choice (as opposed to Character Residential, which may have been the expectation), and is not included within Planning Scheme Schedule 4: Local heritage places. The site is, however included on Council’s Local Heritage Register, but the alterations outlined would not constitute a Material Change of Use, therefore not requiring a Development Application to be lodged. Dependent on the scale of alterations made, the landowner may have been required to lodge a Building Application, however there would at this stage appear to be no implications from a heritage perspective. An excerpt from Council’s Local Heritage Register was shown to the Committee, confirming some of the points made by the complainant. Also included was the zoning map showing the subject sites zone as well as surrounding zoning of adjacent properties.



Moved: Joolie Gibbs Seconded: Geoff Smith Carried: 06/02/14 “That a recommendation be put to council that the complainant be advised as per the information presented to the Heritage Advisory Committee.” It is recommended that the information as presented to Council may be reported back to the complainant to clarify the context from a heritage planning perspective for the subject site. Moved: Geoff Smith Seconded: Cr Wayne Sachs Carried: 07/02/14 “That a recommendation is put to council that in 2014-15 budget deliberations consideration is given to the employment of full time heritage staff.” Given Council’s current policy framework, scope of our existing program in relation to heritage matters and allocated existing resources (including a dedicated Senior Planner – Land Use, Sport & Recreation and Heritage), it is considered unnecessary to employ additional staff at this time. This has been considered by Council as a consequence of previous Heritage Advisory Committee recommendations and the situation remains unchanged.

3. BUDGET IMPLICATIONS Any Council decision regarding the appointment of an additional full-time heritage staff would result in an increase to the Planning Strategy & Major Projects operational budget to cover salary and on-costs for a specialist position that is considered to be surplus to Council’s existing needs. This would be subject to consideration as part of any other budget deliberation to be submitted by the Planning and Development Directorate.

4. POLICY IMPLICATIONS Dependent on Council’s decision regarding naming of sites of heritage significance, there would otherwise be no policy implications.

5. CONSULTATION The recommendations for Council consideration have been formed as resolutions of the Heritage Advisory Committee.

6. CONCLUSION Following the Heritage Advisory Committee meetings of 10 December 2013, 11 February 2014 and 11 March 2014, a number of items are outlined for the consideration of Council.

ATTACHMENTS 1. Heritage Advisory Committee Minutes - 10 December

2. Heritage Advisory Committe Minutes - 11 February

3. Heritage Advisory Committee Minutes - 11 March



M05/04/14 Moved Cr J.A. Walker Seconded Cr R.A. Gâté

That Council: 1. Note the minutes of the Heritage Advisory Committee

Meetings held on 10 December 2013, 11 February 2014 and 11 March 2014.

2. Considers, subject to nomination and assessment under the

provisions of the Queensland Heritage Act 1992, that parks within the Gympie Regional Council area may be included within the Local Heritage Register.

3. Considers, subject to nomination and assessment under the

provisions of the Queensland Heritage Act 1992, that Rotaract Place may be included on the Local Heritage Register.

4. Consider the implementation of a Heritage Place Naming

Policy.

5. Advise the complainant of the context of Lot 15 RP65073 (45 Channon Street, Gympie) from a heritage planning perspective, as reported to the Heritage Advisory Committee Meeting 11 February 2014.

6. Note the recommendation of the Heritage Advisory Committee

for Council to employ a dedicated heritage staff member, and advise the Committee that additional staff resources for this purpose are not required at this time.

7. That a review of the Heritage Advisory Committee structure

be conducted.

Carried



6.3 Draft Rainbow Beach Foreshore Parks Revitalisation Plan


DIRECTORATE: Infrastructure Services

AUTHOR: Manager Parks - E French

DOC ID:

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 1.2 Community focused facilities and services Operational Plan: 1.2.6 Parks

1. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Council at its Ordinary Meeting of 4 December 2014 adopted the Draft Rainbow Beach Foreshore Parks Revitalization Plan for public exhibition purposes.

2. REPORT The draft Plan (attached) has now been revised to include some minor changes in response to the public consultation process. Overall, the draft was well received by the community. The positive responses included; - The new shelters installed at Phil Rogers Park were well received

and that the proposed replacement shelters at Lawrie Hanson Park would be similar

- The proposed pedestrian connection within the road reserve between Lawrie Hanson Park and Phil Rogers Park improving accessibility and aesthetics

- Location and provisioning of outdoor fitness equipment - Planned improvements to the landscaping and visual presentation

of the parks - Replacement of the public amenities in Phil Rogers and Lawrie

Hanson Park - Common points raised that were considered to be of highest

concern included; - The inclusion of beach access infrastructure from Phil Rogers Park,

with strongest support for a southern point if possible - Further vegetation pruning and/or removal to improve views within

and from the park spaces - Upgraded playground at Lawrie Hanson Park - That the parks do not continue to include “memorials” to deceased

members of the local and wider community, and that the existing displays be reduced and rationalized.

- Change of use of the proposed future Visitor Information Centre to a multi-use shelter, similar in type and use as the new southern shelter in Phil Rogers Park



- Extension of the footpath from the bus set down area to link with the public amenities in Lions Park

Coastcare Coastcare offered a written submission that included references to Queensland State Planning Policy, Integrated Coastal Zone Management, and historical factors. The submission included the consideration that new infrastructure, including playground upgrades, be located on the park adjacent to the Community Centre rather than the existing foreshore parks. The Development Plan is largely renewal of current infrastructure within the foreshore parks and reinforcing the existing recreational use of the foreshore area. Coastcare’s concerns were not reflected by other community submissions. Coastcare raised a number of issues relating to the Lions Park area, in particular the foredune and pedestrian access tracks through it. This highlighted an oversight in the preparation of the draft that all of the existing tracks were not marked on the plan and that the foredune planting was to be strengthened with further plantings of native species suitable for the difficult conditions the site presents, improvements in the ability for the dune vegetation to catch windblown sand whilst preserving significant views from the park to the beach. Included in the Coastcare submission was disagreement with the use of exotic plant species. The draft plan responds to the desire of the Council and community members that there is additional colour and the inclusion of exotic species within the Rainbow Beach Township. The public consultation on the draft plan reinforced the understanding that the general community supports this approach to the use of exotics. The plants selected address the issues of possible environmental damage to surrounding National Parks and other natural reserves. State Government advice The Department of State Development, Infrastructure and Planning has advised that there are numerous trigger points and referral agencies. Any infrastructure upgrade or replacement, landscaping improvements or significant changes in maintenance programmes to be undertaken in the Rainbow Beach Foreshore will form part of any investigations and likely need permits/approvals prior to the start of any works. Vegetation pruning and removal Many of the comments received requested that more views be opened up from Lawrie Hanson Park as well as within the park itself. There are strong arguments for such works however the vegetation on the foreshore, including the three parks in question, is protected by State, and possibly in the foredune areas, Federal legislation. Permits required for works includes pruning or other works that may damage the plant and threaten its survival. As Council has applied for and been approved for some vegetation pruning in Phil Rogers Park, staff will similarly need to seek approval for matters involving pruning and removal of vegetation throughout the Rainbow Beach foreshore parks.



Changes to Draft Plan The following changes were made to the draft in response to feedback from the public consultation; - The inclusion of a linking section of footpath between the proposed

bus set down area and the public amenities building in Lions Park - Change of use of the proposed future Visitor Information Centre to a

multi-use shelter - Inclusion of a tourist information sign/display in the vicinity of the

new public amenities in Lawrie Hanson Park. - Inclusion of the existing beach access tracks through the Lions Park

foredune, with further works to improve accessibility and reduce vulnerability to erosion forces as resources permit

- Further plantings on the foredune, with some widening into the grassed sections, to improve capacity to catch windblown sand whilst maintaining significant views through the foredune.

3. BUDGET IMPLICATIONS The allocation of Council funds to Improvements included in the Rainbow Beach Foreshore Parks Revitalization Plan will be processed as part of the Capital Works budget deliberation process.

4. CONSULTATION Following adoption by Council for public exhibition purposes, the draft plan was placed on Council’s website and at a number of Council Libraries. A media release was prepared and covered by the Gympie Times. The public were invited to attend meetings with Cr McDonald, Cr Gate and the Parks Manager to offer feedback on the draft plan. Formal responses were received from Coastcare and the Rainbow Beach Chamber of Commerce. Some emailed responses from members of the public were received and there were 9 Rainbow Beach residents that attended meetings with the Councillors at the Community Centre.

ATTACHMENTS 1. Amended Draft Rainbow Beach Foreshore Parks Revitalisation

Plan

M06/04/14 Moved Cr L.J. Friske Seconded Cr R.A. Gâté

That Council adopt the Rainbow Beach Foreshore Parks Revitalization Plan as amended.

Carried



6.4 Draft Lake Alford Development Plan



AUTHOR: Manager Parks - E French

DOC ID:

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 1.2 Community focused facilities and services Operational Plan: 1.2.6 Parks

1. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION

Lake Alford is a Regional Level Park that is well utilized by the public for many purposes. It has been developed to date without a formal plan and it is recognized that to ensure Council resources are properly applied and consistent high quality outcomes are produced, future improvements need to be undertaken according to a Plan.

As part of the preparation of planning documents for a number of parks and reserves, a draft Development Plan for Lake Alford has been prepared for public consultation.

2. REPORT

Purpose of Development Plan

Publically articulates the current and future uses of the public open space;

Provides guidance to Council staff and community groups that may wish to assist Council in providing improvements to the park;

Is a strategic document that supports applications for funding from Council and external sources.

The draft Plan is indicative only for positioning of proposed new pedestrian paths, shelters, areas suitable for public art installation etc. The exact positioning will be determined at the time of construction to ensure the best outcomes are achieved.

An adopted Plan will recognize that improvements will be staged and implemented according to Council’s resources and priorities. This will be stated clearly in the information accompanying the draft plan for consultation.

Highlighted Points of Draft Plan



One fenced off leash dog area. Two options provided for consultation purposes.

Removal of southbound exit on to highway/second southbound exit off highway near Destination Gympie building, subject to approval from Transport and Main Roads

Toddler Bicycle Play area adjacent to Toddler play area/Lions Rotunda

New public amenities adjacent to the Gold Museum, replacing the aged public amenities located below the Brisbane road side picnic facilities

Site for development of a transportable kiosk style commercial business to cater for casual park users and small organized events such as family reunions, birthday parties, group outings.

Outdoor fitness equipment, including a layout and equipment suitable for use by groups/boot camps and individual use

Extended bus parking on Brisbane Road

Area set aside for suitable Public Art installations

Artificial wetlands, to be planted in a semi-formal style, to improve the water quality within the lake

Increased numbers of trees for provision of shade and improved aesthetics

Extensions of the footpaths within the reserve to improve connections within the park and to critical infrastructure such as public amenities and car parks. Consideration will be given to different methods of path construction, widths and colour treatments depending on the primary purpose of the particular section of path, intended experience within the immediate area and other factors.

Investigation of the provision of an unfenced off leash dog area on the Lighthorse Oval during non-market days and other approved events.

Connection to Scottish Mine Reserve

The consultation on the Scottish Mine Reserve is still to be completed with discussions with Transport & Main Roads to be undertaken. The most suitable location, if any, to be approved by Transport & Main Roads, for a pedestrian crossing on Brisbane Road to provide a pedestrian connection between the two parks, is to be resolved. The provision of a linear path on the Brisbane Road side of the park will provide a connection to any point that may be approved crossing the road at a later date.



3. BUDGET IMPLICATIONS

There is no direct budget implication from this report. Proposed development in the adopted plan will be subject to funding considerations through the annual Capital Works budget process.

The cost of public consultation, by means of placement on Council’s website and at Libraries, and through a media release is accounted for in the current Parks budget.

4. CONSULTATION

It is proposed that the adopted draft Plan will exhibited for four weeks seeking public comment.

This exhibition will include publication on Council’s website and Libraries. During this period, comment will also be sought directly from the Gympie & District Historical Society, a major stakeholder for the site given the use of the park for historical & heritage related events and the markets conducted on its behalf on the Lighthorse Oval.

Other community groups that utilize the park or have an historical attachment to the park will be able to make comments as part of the open public consultation.

ATTACHMENTS 1. Draft Lake Alford Development Plan

M07/04/14 Moved Cr R.A. Gâté Seconded Cr M.W. Curran

That Council adopt the Draft Lake Alford Development Plan for public exhibition purposes.

Carried


SECTION 7: HEALTH AND ENVIRONMENT




SECTION 8: GOVERNANCE AND ECONOMIC DEVELOPMENT

8.1 Summarised Budget Report as at 28 February 2014

PORTFOLIO: Governance and Economic Development

DIRECTORATE: Corporate and Community Services

AUTHOR: Finance Manager - M Miller

DOC ID:

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 3.4 Responsible Corporate Financial Management Operational Plan: 3.4.2 Financial Accounting

1. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Council’s operations for the 2013/14 financial year as at 28 February 2014 are presented in a summarized budget report for Council’s information and consideration.

2. REPORT The report indicates whether the operating revenue and operating expenditure, capital expenditure and debt repayments are in line with Council’s budget estimates. In the case of extraordinary variances, comments are made which point out the reason for such variance. The report also includes interest received on Council’s investments and the current position of rate collection with a comparative for the previous year.

3. BUDGET IMPLICATIONS Budget allocation set at the commencement of the budget year may change as a result of variances occurring throughout the year. Financial institution deposits at call and term deposits maturing in less than 12 months, which can be immediately accessed without penalty, are treated as cash equivalents.

4. POLICY IMPLICATIONS

5. CONSULTATION All Directorates.

6. CONCLUSION Significant variations have been noted.

ATTACHMENTS 1. Summarised Budget report as at 28 February 2014



M08/04/14 Moved Cr A.J. Perrett Seconded Cr R.A. Gâté

That the information be received.

Carried



SECTION 9: INFRASTRUCTURE

9.1 RFT: 2013/14-T029-AC Overlays (Gympie Regional Council Area)

PORTFOLIO: Infrastructure


AUTHOR: Civil Engineer - T Schluter

DOC ID:

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 1.1 Planned Infrastructure that meets the needs of

the community Operational Plan: 1.1.4 Roads Maintenance

1. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Request for Tender: 2013/14 - T029 Asphalt Overlays (Gympie Regional Council Area) for the work on Parsons Road, Henry Street, Attie Sullivan Carpark, Corella Road and Yabba Road Parking. The scope of works involves the supply of all labour, materials and equipment necessary to complete an asphalt surface on the abovementioned. The Tender advertisement occurred on Saturday 22 February 2014 in The Gympie Times, and the Tender Documents were placed on the Queensland Government e-Tendering website.

2. REPORT Request for Tender: 2013/14 - T029 Asphalt Overlays (Gympie Regional Council Area) closed at 2:00pm on Tuesday 18 March 2014. Tenders were received as follows: (all inclusive of GST).

NAME OF TENDERER PRICE Submitted (Including

GST)

Allens Asphalt Pty Ltd $ 357,956.55

RPQ North Coast $ 378,542.07

Downer EDI Works $ 401,136.87

Tropic Asphalts $ 427,407.23

SGQ Pty Ltd $ 453,652.17

Tropic Asphalts ALTERNATIVE $ 386,756.73 It was determined that the ALTERNATIVE Tender submitted by Tropic Asphalt, is non-conforming and therefore was not considered further. The five (5) conforming tenders were evaluated using Tender Evaluation Reporting Tools.



Rank NAME OF TENDERER Total weighted score of price

and non-price elements

1. Allens Asphalt Pty Ltd 102.88

2. RPQ North Coast 99.39

3. Downer EDI Works 95.65

4. Tropic Asphalts CONFORMING 88.28

5. SGQ Pty Ltd 87.66

All Tenderers have performed similar works for Council and would be suitable to perform the prescribed works.

3. BUDGET IMPLICATIONS The asphalt overlay projects are part of the Capital Works Program for 2013/14 and NDRRA restorative works budgets.

4. POLICY IMPLICATIONS No policy implications.

5. CONSULTATION Tender Evaluation: Rob Brook, Darryl Waugh, Ian Calvert and Tim Schluter.

6. CONCLUSION N/A

M09/04/14 Moved Cr L.J. Friske Seconded Cr R.A. Gâté

That council accepts the Schedule of Rates Tender of Allens Asphalts Pty. Limited for RFT: 2013/14 - T029 AC Overlays (Gympie Regional Council Area) for a GST inclusive amount of $357,956.55.

Carried



9.2 RFT: 2013/14-T031 - Concrete Footpaths - Gympie Regional Council Area

PORTFOLIO: Infrastructure


AUTHOR: General Manager Construction and Maintenance - G Curry

DOC ID:

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 1.1 Planned Infrastructure that meets the needs of

the community Operational Plan: 1.1.4 Roads Maintenance

1. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Request for Tender: 2013/14 - T031 Concrete Footpaths – Gympie Regional Council Area for the work on Parsons Road, Rifle Range Road, Ranson Road and the Tin Can Bay Foreshore. The scope of works involves the supply of all labour necessary to set formwork and reinforcement, pour, finish and cure concrete footpaths (including –access and connective infrastructure) on the abovementioned sites. The Tender advertisement occurred on Saturday 1 March 2014 in The Gympie Times, and the Tender Documents were placed on the Queensland Government e-Tendering website

2. REPORT Request for Tender: 2013/14 - 2013/14 - T031 Concrete Footpaths – Gympie Regional Council Area closed at 2:00pm on Tuesday 25 March 2014. Tenders were received as follows: (all inclusive of GST).

NAME OF TENDERER PRICE Submitted (Including GST)

ST Concrete and Building Construction Pty Ltd $ 74,989.20

Thorndale Pty Ltd $ 111,575.75

Skill Centre Queensland Constructions Pty Ltd $ 139,333.92

Qcivil (QLD) Pty Ltd $ 141,246.60

Gavin Bligh Concreting $ 147,059.41

Bonelli Constructions Pty Ltd $ 157,021.15

Bay Civil Pty Ltd $ 160,315.41

Mick Jardine Concretor $ 162,593.61

Anthony Hatchman $ 187,280.50

Groutech (Aust) Pty Ltd $ 469,073.72



It was determined that the Tender submitted by Gavin Bligh Concreting, is non-conforming and therefore was not considered further. The nine (9) conforming tenders were evaluated using Tender Evaluation Reporting Tools using price, local business content and relevant experience to perform the work to assess each tender response.

Rank NAME OF TENDERER

Total weighted score of price and non-price

elements 1 ST Concrete and Building Construction Pty Ltd 109.2

2 Skill Centre Queensland Constructions Pty Ltd 93.02

3 Qcivil (QLD) Pty Ltd 92.54

4 Mick Jardine Concretor 87.17

5 Anthony Hatchman 80.96

6 Thorndale Pty Ltd 80.00

7 Bonelli Constructions Pty Ltd 68.57

8 Bay Civil Pty Ltd 67.74

9 Groutech (Aust) Pty Ltd -9.93

Reference checks and confirmation of pricing has been sought for the lowest tenderer.

3. BUDGET IMPLICATIONS The Concrete Footpaths form part of the Capital Works Program for 2013/14 and 2013/14 Pathway Upgrades.

4. POLICY IMPLICATIONS No policy implications.

5. CONSULTATION Tender Evaluation: Tim Schluter, Darryl Waugh and Ian Calvert.

M10/04/14 Moved Cr J.A. Walker Seconded Cr W.W. Sachs

That Council accepts the Schedule of Rates Tender of ST Concrete and Building Construction Pty Ltd for RFT: 2013/14 - 2013/14 - T031 Concrete Footpaths – Gympie Regional Council Area for a GST inclusive amount of $74,989.20.

Carried

ADJOURNMENT OF MEETING

The Meeting adjourned for morning tea at 9.48am.

RESUMPTION OF MEETING

The Meeting resumed at 10.11am.



SECTION 10: MAJOR PROJECTS AND BUSINESS ACTIVITIES

10.1 Office Accommodation

PORTFOLIO: Major Projects and Business Activities

DIRECTORATE: Engineering Services

AUTHOR: Director Engineering Services - B Fredman

DOC ID:

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 3.2 Transparent and accountable service delivery Operational Plan: Not Applicable


2. REPORT

Gympie Regional Council office staff in the Gympie CBD are currently housed in the following buildings:

1. 242 Mary Street

2. Old Bank building

3. Northumberland building

4. Old Post Office (leased accommodation)

5. Town Hall

6. Old Mellor Street funeral parlor

7. Old Mellor Street Maternal Welfare building

Further, Council owns the library, the School of Arts (art gallery), and the Old Lands Office (leased out).

The Old Post Office houses the Design Branch, which carries out amongst other things all of Council’s mapping, asset recording and design functions. The building is too small for the staff and equipment of the branch, and has layout, access and environment issues which compound the situation.

In order to improve working conditions and to enhance organizational cohesion, Council has for a long time been in the process of examining options and, at times, finding interim solutions regarding office accommodation. Unfortunately the current situation of a large number of



buildings providing in some instances substandard working conditions has continued, and will continue to do so until long term plan is effected.

Council commenced the process of accommodation planning in 2005 with the formation of an Accommodation Project Group. In the period thereafter six options for new staff accommodation were examined to varying degrees:

I. Build on Old Bank Building site

II. Purchase Commercial Hotel and build an extension to Reef St

III. Build over carpark behind Town Hall

IV. Build in Mellor Street between the Library and Civic Centre

V. Purchase and build on the site behind Jockey Club Hotel, Southside

VI. Purchase and redevelop Surface Hill Church site

Because of immediate problems Council resolved to take up a lease on the Old Post Office in late 2006. In the following year Tekton Architects presented a lease proposal for a new Council building in Pinewood Avenue. After consideration it was deemed to be too remote from the CBD, and no further action was taken.

In 2008 Council purchased the old funeral parlor in Mellor Street and resolved that it would build a single building on the Council land between the Library and the Civic Centre to accommodate all staff and room for future expansion, plus an expanded carpark and a library extension. In addition, an extra level of carparking and commercial office space for over the carpark behind the Town Hall was included. Concept plans were drawn up and estimates presented to Council in 2009. Total cost was $34M, of which $10M was carparking and $7M commercial offices. This plan was not proceeded with on the basis of lack of funding.

When the Northumberland Hotel came available in 2009, it was purchased for the purpose of accommodating Planning and part of Design. At this time Council had also commenced budgeting for a records building to house all documents that it legally has to keep. During the design process for the Northumberland it was decided to utilise the bottom floor of 242 Mary St for records and the flow-on from this was that Design would have to remain in the Old Post Office for the time being. Planning moved into the Northumberland in March 2012 and has since expanded with the addition of health staff to occupy the whole space.

The next phase of the office accommodation project commenced in July 2012 with the adoption of the 2012-13 Budget. Council budgeted $50K for the continuing investigation of office accommodation, with a view to vacating the Old Post Office and consolidating staff together where possible.



Architects were engaged to assess all options that were considered to be potentially viable. The 2009 Mellor Street “one building” proposal was not revisited on the basis that it had been previously considered by Council. New options considered were:

a) Extend Northumberland building in Nash Street.

b) Build on Polleys Shed site

c) Purchase another site in Nash Street

d) Lease or purchase a new building corner of Channon/O’Connell Streets.

e) Lease or purchase other sites in O’Connell Street

f) Lease part of the Main Roads building

g) Call in the lease on the Old Lands Office

In March 2013 a report was commissioned from site planning specialists CChange to assess the benefits of reducing the number of buildings that Council occupies in Gympie and to provide advice on preferred locations for new buildings in the context of the viability of the city heart. This was to feed in to the study being undertaken by Mode, and is included in their final report. The CChange report indicated substantial financial savings to Council through consolidation sites.

At the budget meeting for the 2013-14 budget, Council resolved to commit a further $50K to continue the investigation of office accommodation options.

Architects indicated in August that their recommendation in relation to any new building was to first develop the Council-owned land in Nash Street over the Planning carpark. This was seen as advantageous in that:

No land purchase was required;

a Council-owned building is the lowest cost option in the long run;

it would adjoin an existing Council building with excellent connectivity;

the project could easily be staged thereafter;

a Council precinct could be developed in the long term;

it was closer to the CBD, and hence would support the CBD, more than the O’Connell Street options.

These factors made the viability of the project sound, especially for the long term. Subsequently it was determined to not pursue the possibility



of a private development on the O’Connell street site, and further work was undertaken to further develop the Nash Street concept.

At this stage no other viable options had been identified. Three of the parameters restricted the options available – space for 25 persons plus records and equipment, facility for a very high volume data link for the mapping function of Design, and proximity to 242 Mary Street and the Northumberland buildings. There is only limited opportunity for the 25 Design staff to be housed with their equipment in existing Council buildings. The Old Lands Office is currently occupied by the Institute of Country Music, and the Old Bank Building serves roles as current offices for five staff, Council’s disaster management headquarters and Council’s training facility. The habitable rooms underneath the Northumberland are not large enough.

By November 2013 a draft final report from Mode Design had been received, incorporating a costing report from Graham Lukins (quantity surveyor). A decision was made at this stage not to pursue the Main Roads building any further, due to the prospect that Council’s use of the building could have been an impediment to Main Roads or other government departments returning to Gympie. In any case, Mode Design had advised that the building was not ideal due to its location, car parking and floodability and it was not likely to be a cost efficient option.

The final report recently distributed to all councillors - “Office Accommodation Scoping Study – February 2014” was the culmination of work commenced in August 2012 and funded by this Council over two budgets. It recommends an extension to the Northumberland building. It also recommends that the ongoing rental of the Old Post Office in its current condition be reconsidered because of its unsuitability.

3. BUDGET IMPLICATIONS The report advises that costs are likely to be as follows: Northumberland extension $3,100,000 Polleys Shed upgrade $150,000 Streetworks & landscaping $450,000 TOTAL $3.7m


5. CONSULTATION

6. CONCLUSION

Whilst intangible, the impact of a fragmented workforce should not be underestimated. The CChange report highlighted many of the issues including duplication of resources, multiple counters, staff inefficiencies



and lost productivity through travel. The physical parameter of office accommodation is another determinant in the success and effectiveness of Council and the cost of the provision of accommodation for staff is another cost of doing business.

M11/04/14 Moved Cr L.J. Friske Seconded Cr R.J. Dyne

That council’s adopted future office accommodation strategy incorporate Stage 2 (extension of the Northumberland building) and that the design and construction be referred to the 2014/15 budget process for funding consideration. That a further review be undertaken of current office space with regards to it utilisation and the outcome be considered as part of the budget considerations and that this review to include assets that could be disposed of.

Carried A DIVISION was called with the following results: FOR: Cr R.J. Dyne, Cr L.J. Friske, Cr R.A. Gâté, Cr A.J. Perrett, Cr W.W. Sachs and Cr J.A. Walker AGAINST: Cr M.W. Curran and Cr I.T. Petersen



10.2 Gympie Aquatic Centre Project

PORTFOLIO: Major Projects and Business Activities

DIRECTORATE: Engineering Services

AUTHOR: Director Engineering Services - B Fredman

DOC ID:

LINK TO CORPORATE / OPERATIONAL PLAN Corporate Plan: 3.1 Local communities that meet residents' needs Operational Plan: 3.1.1 Community Complexes


2. REPORT Council has resolved that the old Tozer Park Road depot site will be the location of the new Gympie Aquatic Centre. The Project Control Group has determined the preferred facilities mix and site layout. The portfolio councillors inspected six centres in the process of investigating all of the options. An aquatic centre consultant has provided professional advice during the process. The recommended water facilities are: 50m outdoor pool 25m indoor heated pool Splash pad Water slide

Other centres have found that for the facility to be successful, a range of attractors need to be provided. Hence the design process to date has been seeking to facilitate a centre that is a destination for families of all ages with a wider range of aquatic activities. The concept plan is attached.

A preliminary estimate of cost for the current preferred design is $20M. This includes all internal and external works, noting that realignment of Tozer Park Road on the corner will be required. Whilst the funding of the project will be a consideration in the upcoming budget process, it is considered that external sources of funding will be necessary for the project to be delivered.

Diligence during the design process will also be necessary to minimise both the capital and operating costs. The project scope will need to be continually reviewed as well although the pools as proposed would appear to be the minimum standard that will meet the needs of a modern city and reflect the standard of facilities provided in other



regional centres. It also needs to be recognised that the facility will have a life of at least 50 years. An aquatic centre meeting all current safety expectations will be much more expensive to operate than the current pool. This cannot be avoided, whether the operations are outsourced or carried out with Council staff. Investigations show the annual operating costs vary significantly between Councils, possibly due to accounting variances. However it should be assumed that the net costs will be significantly higher than the current spend which is minimal by industry standards.

3. BUDGET IMPLICATIONS The current estimate is almost $20M. Whilst it may be possible to try and reduce that cost, given the facility will have a life of in excess of 50 years and cater for a population more than double of what the region has now, building a minimal facility would be short sighted.


5. CONSULTATION Consultation has taken place with key stakeholder groups.

6. CONCLUSION The current facility is almost 60 years old and below the standard found in most regional centres. One of Council’s key responsibilities is to provide a range of services and facilities which support the wellbeing of its residents. An aquatic centre is one of those facilities which will service the region for decades to come and whilst the capital cost is high it will have a life of many decades.

ATTACHMENTS 1. Aquatic Centre

M12/04/14 Moved Cr R.A. Gâté Seconded Cr J.A. Walker

That Council adopt the concept plan for the proposed Gympie Aquatic Centre in Tozer Park Road. That Council forward a submission to the state and federal governments for funding towards the capital cost of the facility.

Carried


SECTION 11: WASTE MANAGEMENT

SECTION 12: TOURISM AND MARY VALLEY

SECTION 13: GENERAL BUSINESS



SECTION 14: ATTACHMENTS

6.2 Heritage Advisory Committee Items Attachment 1 Heritage Advisory Committee Minutes - 10

December ....................................................... 51

Attachment 2 Heritage Advisory Committe Minutes - 11 February ......................................................... 54

Attachment 3 Heritage Advisory Committee Minutes - 11 March ............................................................. 60

6.3 Draft Rainbow Beach Foreshore Parks Revitalisation Plan Attachment 1 Amended Draft Rainbow Beach Foreshore

Parks Revitalisation Plan ................................ 65

6.4 Draft Lake Alford Development Plan Attachment 1 Draft Lake Alford Development Plan .............. 72

8.1 Summarised Budget Report as at 28 February 2014 Attachment 1 Summarised Budget report as at 28

February 2014 ................................................ 76

10.2 Gympie Aquatic Centre Project Attachment 1 Aquatic Centre ................................................ 81

There being no further business the meeting closed at 10.48am.

Confirmed this TWENTY-THIRD day of APRIL 2014

________________________ Cr R.J. Dyne CHAIRMAN


Ordinary Meeting Minutes 2 April 2014 51 Item 6.2 Heritage Advisory Committee Items Attachment 1 Heritage Advisory Committee Minutes - 10 December

Location: Mimburi, 280 Newspaper Hill Rd, Belli Park (access off Skyring Creek Road) Date: Tuesday, 10 December 2013 at 12:00 noon Chairperson: Cr Julie Walker

Attendees Cr Julie Walker Geoff Smith Julia Lawrence

Laura Bishop Roger Todd Diane Kay

Joolie Gibbs Cr Wayne Sachs Dr. Rae Norris

Marcus Matthews

Apologies Rachel Letham Stephanie Lawless Cr Mick Curran Kimberley Toomey

Moved: Geoff Smith Seconded: Dr Rae Norris Carried: H01/12/13

“That the apologies be accepted by the Committee.”

Hosts Beverly Hand and/or Bianca Bond will give a presentation at the end of the meeting.

Invitees Cr Rae Gâté Andrew Saunders

Confirmation of Previous Minutes

HAC 12 November 2013.doc

Moved: Julia Lawrence Seconded: Geoff Smith Carried: H02/12/13

“That the contents of the previous minutes be accepted by the Committee.”

1. Business Arising from Minutes 1.1 Gympie Region Heritage Trails Stage 2 (Privately Owned Land)

Stage 2 of the Gympie Regional Heritage Trail is significantly underway. Consent, or in principle support has been forthcoming from most landowners, the next phase is the tender process and detailed design of plaques, pamphlets and the website to maintain a level of consistency/uniformity with Stage 1 of the project. Outstanding plaques/signs for Stage 1 exist



for Double Island Point which is nearing installation, and the Gympie Railway Station Platform Complex was not delivered but will be undertaken as part of Stage 2.

Geoff Smith requested for investigations to be undertaken regarding possible re‐wording of the signage for the Gympie Railway Station Platform Complex.

1.2 Cooloola Coast Interactive Heritage Display Update

Council engaged consultancy for this project – Focus Productions, is in the final stages of preparing a draft version of the display. This is to be reviewed and feedback henceforth provided. Public consultation will be undertaken early in 2014 for mid‐2014 completion.

Roger Todd arrived at 12.22pm

Marcus Matthews gave the Committee an update regarding this project. Specifically, that draft material had been submitted from the consultant. Feedback has since been given with a view to keeping to the abovementioned timeframes.

1.3 Thanks Regarding 2013 Calendar Year

Thanks are offered to all members of the Heritage Advisory Committee for their input throughout 2013, including detailed discussions and visits from heritage professionals and representatives to site visits including the Annual Heritage Dinner and today.

2. Referrals from Planning and Development

2.1 Outstanding Development Applications No referrals have been forwarded for input from the Development Assessment Team, however it is relevant to provide an update regarding outstanding Development Applications previously considered by the Heritage Advisory Committee, specifically the following: ‐ 2013‐0434 Material Change of Use for Accommodation Premises (Ten (10) Motel Units and

Caretakers Residence) located at 53 Horseshoe Bend, Gympie. Council has received a response to the Request for Information, however is still awaiting a response from Queensland Department of Transport and Main Roads with applicable conditions. The response is attached for your information, Item 3 of which pertains to Heritage and Character provisions.

Response to IR to GRC.pdf

Site plan.pdf Elevations.pdf

Moved: Roger Todd Seconded: Geoff Smith Carried: H03/12/13

“The applicant’s comment is noted, however the Committee still considers the development is not of a form and appearance that is compatible with the traditional character of the zone.”

Note: Julia Lawrence voted against this resolution.




3. Business Arising Discussion is welcomed regarding any items of Heritage significance relevant to this Committee.

4. Welcome to Mimburi A brief introduction of Mimburi is as follows: “Mimburi provides the opportunity for people to engage and participate in the uniqueness of Indigenous culture through agribusiness, cultural capacity building, health & wellbeing and caring for country, interacting with the renowned Mary River country to grow understanding and appreciation of the culture”. Source: http://www.mimburi.com.au/

Beverly Hand (President) and/or Bianca Bond (Secretary) are welcomed to present about Mimburi for the benefit of the Committee.

Ordinary Meeting Minutes 2 April 2014 54 Item 6.2 Heritage Advisory Committee Items Attachment 2 Heritage Advisory Committe Minutes - 11 February

Location: Planning & Development Meeting Room 4, 29 Channon Street, Gympie Date: Tuesday, 11 February 2014 at 2:00 pm Chairperson: Cr Julie Walker

Attendees Cr Julie Walker Geoff Smith Julia Lawrence

Laura Bishop Roger Todd Joolie Gibbs

Cr Wayne Sachs Chris Engle Diane Kay

Rachel Letham Stephanie Lawless Cr Mick Curran

Marcus Matthews

Apologies Dr. Rae Norris

Moved: Geoff Smith Seconded: Stephanie Lawless Carried: 01/02/14



HAC 10 December 2013.doc

Moved: Julia Lawrence Seconded: Roger Todd Carried: 02/02/14


2. Business Arising from Minutes 2.1 Gympie Region Heritage Trails Stage 2 (Privately Owned Land)

Stage 2 of the Gympie Regional Heritage Trail is significantly underway. Consent, or in principle support has been forthcoming from most landowners, the next phase is the tender process and detailed design of plaques, pamphlets and the website to maintain a level of consistency/uniformity with Stage 1 of the project. The only plaque not installed for Stage 1 was that at the Gympie Railway Station Platform Complex and will be undertaken as part of Stage 2. Engagement of consultants will now be undertaken for detailed design.

Cr Julie Walker requested that a then and now photo concept be considered for the redeveloped Heritage Trail website.

Diane Kay and Mick Curran arrived at 2:10pm. 2.2 Cooloola Coast Interactive Heritage Display Update



Final drafts are nearing completion for feedback from Council. A progress report was given to the Australian Government department responsible for funding this project last Thursday, meaning that all requirements of the funding agreement are still on track. Installation is expected early March at this stage.

2.3 Heritage Art Competition Council’s Heritage Art Competition is currently underway. Nominations are due Thursday 24 April, and works are to be submitted either on Friday 9 May or Saturday 10 May. Works will be exhibited at the Gympie Annual Show on 15, 16, 17 May and then at the Gympie Regional Gallery from 20 May ‐ 21 June. Joolie Gibbs is invited to add any more details.

2.4 Rotaract Place Julia Lawrence is invited to expand upon her involvement with Rotaract Place (formerly named Gympie Rotaract Park). This is further to an article in the Gympie Times 18 January 2014. The following attachments refer, and are reflected in the Gympie Times newspaper article:

The first and only Gympie Rotaract Clu

The Heritage bAdvisory Committeere

Moved: Julia Lawrence Seconded: Geoff Smith Carried: 03/02/14

“That a recommendation is put to council that the Heritage Advisory Committee requests that parks with heritage significance should be recognised and recorded on the Local Heritage Register.”

Moved: Julia Lawrence Seconded: Cr Wayne Sachs Carried: 04/02/14

“That a recommendation is put to council to consider that Rotaract Place be included on the Local Heritage Register.”

Moved: Julia Lawrence Seconded: Joolie Gibbs Carried: 05/02/14

“That a recommendation is put to council that if the first naming of community facilities, streets and places is considered as a priority before alteration.”

2.5 Heritage Complaint For the information of Council’s Heritage Advisory Committee, an email was received 28 January

2014 advising of the following:

‘I wish to advise that 45 Channon St which is on the Gympie Council Heritage Register as an important example of the International style of architecture is having unsympathetic alterations made to the exterior. The register specifically identifies the protruding brick blade wall. The Gympie Council Heritage Advisory Committee should be advised that the wall has been recently painted and the exterior of the house is being altered. This is a tragic loss to Gympie because this is the only example of this type of architecture in the whole district. Please confirm that this will be presented to the Heritage Advisory Committee.’



A confirmation email has been sent to the complainant outlining the intent for discussion at this meeting. The subject site is located at 45 Channon Street (Lot 15 RP65073). The site is zoned Residential Choice (as opposed to Character Residential, which may have been the expectation), and is not included within Planning Scheme Schedule 4: Local heritage places. The site is, however included on Council’s Local Heritage Register, but the alterations outlined would not constitute a Material Change of Use, therefore not requiring a Development Application to be lodged. Dependent on the scale of alterations made, the landowner may have been required to lodge a Building Application, however there would at this stage appear to be no implications from a heritage perspective. The excerpt from Council’s Local Heritage Register is shown below, confirming some of the points made by the complainant. Also included is the zoning map showing the subject sites zone as well as surrounding zoning of adjacent properties.

Moved: Joolie Gibbs Seconded: Geoff Smith Carried: 06/02/14

“That a recommendation be put to council that the complainant be advised as per the information presented to the Heritage Advisory Committee.”

Moved: Geoff Smith Seconded: Cr Wayne Sachs Carried: 07/02/14

“That a recommendation is put to council that in 2014‐15 budget deliberations consideration is given to the employment of full time heritage staff.”







1. Introduction Chris Engle is Manager Planning Strategy & Major Projects at present. Chris is in this role for the

duration of Kimberley Toomey’s maternity leave. An introduction and questions are welcomed.

3. Referrals from Planning and Development

3.1 utstanding Development Applications r Accommodation Premises (Ten (10) Motel Units and

hat Council, as Assessment Manager, APPROVE development application 2013‐0434 for

arried’

O‐ 2013‐0434 Material Change of Use fo

Caretakers Residence) located at 53 Horseshoe Bend, Gympie. The report is attached below, and the proposal was approved under the following resolution: ‘TMaterial Change of Use – Accommodation Premises (9 Unit Motel & Manager’s Residence) over Lot 1 MPH23360 located at 53 Horseshoe Bend Road, Gympie, subject to reasonable and relevant conditions as determined by the Director of Planning and Development.’ C

M050114 - Minute for Motel.doc

4. eneral Business G Discussion is welcomed regarding any items of Heritage significance relevant to this Committee.




arcus Matthews is going to email the committee details regarding the Cultural Plan Meetings

arcus Matthews for redistribution to the committee details regarding

committee that the original One Mile Police Station will be sold in

Next m to be held 11th of March 2014 at 2pm in the Planning & Development Meeting Room.

Mto be held at the Civic Centre (Fossicker’s Room) at 3pm on the 17th of February 2014 and 9am, 20th of February 2014.

Joolie Gibbs to email MPechakucha presentation to be held on the 7th of March 2014 at 6:30pm at the Australian Institute of Country Music.

Cr Mick Curran advised the the near future. The committee expressed its interest in having a tour of the site prior to the sale. eeting

Ordinary Meeting Minutes 2 April 2014 60 Item 6.2 Heritage Advisory Committee Items Attachment 3 Heritage Advisory Committee Minutes - 11 March

Location: Planning & Development Meeting Room 4, 29 Channon Street, Gympie Date: Tuesday, 11 March 2014 at 2:00 pm Chairperson: Cr Julie Walker

Attendees Cr Julie Walker Dr. Rae Norris Julia Lawrence

Laura Bishop Roger Todd Joolie Gibbs

Cr Wayne Sachs Chris Engle Diane Kay

Marcus Matthews Stephanie Lawless Cr Mick Curran

Apologies Geoff Smith Rachel Lethem

Moved: Cr Mick Curran Seconded: Diane Kay Carried: 01/03/14



Moved: Julia Lawrence Seconded: Dr Rae Norris Carried: 02/03/14


1. Business Arising from Minutes 1.1 Gympie Region Heritage Trails Stage 2 (Privately Owned Land on State Register)

An inception meeting has been held for Stage 2 of the Gympie Regional Heritage Trail to discuss

some of the detailed design for the properties included as part of this stage. Engagement of consultants to undertake the works is anticipated as the next step in this process.

HAC 11 February 2014.doc

‐ It was resolved that the CBD Revitalisation Strategy should incorporate existing properties of heritage significance into a dedicated heritage trail of Mary Street. Dr Elaine Brown, Sally Garrahy, Beth Wilson and Tony Goodman to be invited to a future Heritage Advisory Committee meeting to discuss the future direction of this plan.

1.2 Cooloola Coast Interactive Heritage Display Update

Installation is expected for this display this week at the Tin Can Bay Library. Attached is some information for your perusal regarding the unit itself and some of the graphic samples.



2. Business Arising

2.1 Resolutions from Heritage Advisory Committee Meetings held 11 February and 11 March 2014 Resolutions from the 11 February and 11 March 2014 meetings will be reported to the next available Council Workshop and/or Ordinary Meeting for direction. It is noted that further investigations will be undertaken in regards to Rotaract Place and grounds for its inclusion on the Local Heritage Register as per the resolution from the Heritage Advisory Committee Meeting held 11 February 2014. This is reproduced below:

Moved: Julia Lawrence Seconded: Geoff Smith Carried: 03/02/14

“That a recommendation is put to council that the Heritage Advisory Committee requests that parks with heritage significance should be recognised and recorded on the Local Heritage Register.”

Moved: Julia Lawrence Seconded: Cr Wayne Sachs Carried: 04/02/14

“That a recommendation is put to council to consider that Rotaract Place be included on the Local Heritage Register.”

Moved: Julia Lawrence Seconded: Joolie Gibbs Carried: 05/02/14

“That a recommendation is put to council that if the first naming of community facilities, streets and places is considered as a priority before alteration.”

Relevant to consideration of inclusion of this or any place on the Local Heritage Register is the following section of the Queensland Heritage Act 1992:

‘Division 2 Local heritage registers 113 Local government to keep register (1) A local government must keep a register (a local heritage register) of places of cultural heritage significance in its area. (2) A local government— (a) may keep its local heritage register in the form, including electronic form, it considers appropriate; and (b) must keep it available for inspection, free of charge, by members of the public. 114 Content of register A local heritage register must include, for each place entered in the register under division 3 – (a) enough information to identify the location and boundaries of the place; and (b) a statement about the cultural heritage significance of the place. 115 Chief executive may recommend entering place in local heritage register (1) This section applies if the chief executive is satisfied— (a) a place is of cultural heritage significance for a local government’s area; and (b) entry of the place in the local government’s local heritage register is necessary to help conserve its cultural heritage significance. (2) The chief executive may, by notice given to the local government, recommend that the local



government enter the place in its local heritage register. (3) The notice must include— (a) enough information to identify the location and boundaries of the place; and (b) a statement about the cultural heritage significance of the place; and

(c) information to support the statement. 116 Local government to propose entry of place in, or removal of place from, local heritage register (1) A local government may, on its own initiative, propose to enter a place in its local heritage register if— (a) the place is in the local government’s area; and (b) the local government reasonably considers the place is a place of cultural heritage significance for its area. (2) A local government must propose to enter a place in its local heritage register if the chief executive, under section 115, recommends that the local government enters it in the register. (3) A local government must propose to remove a place from its local heritage register if the local government is satisfied it is no longer a place of cultural heritage significance for its area. 117 Notice of proposal (1) If a local government proposes to enter a place in, or remove a place from, its local heritage register, the local government must— (a) give the owner of the place notice of the proposal; and (b) within 10 business days after giving the notice under paragraph (a), publish the notice in a newspaper circulating generally in its area. (2) The notice must— (a) include enough information to identify the place; and (b) state the following— (i) whether the place is under consideration for entry in, or removal from, the local government’s local heritage register; (ii) the reasons for the proposed entry or removal; (iii) that a person or other entity may give the local government a written submission about the proposal; (iv) the place where the submission may be given and the basis on which it may be given; (v) that the submission must be given to the local government within 20 business days after the notice is published. (3) A submission under subsection (2) must be made on the basis that the place is or is not a place of cultural heritage significance for the local government’s area. 118 Local government to consider submissions and other information Before deciding to enter a place in, or remove a place from, its local heritage register, a local government— (a) must have regard to— (i) the submissions received under section 117 about the proposal to enter or remove the place; and (ii) if the chief executive, under section 115, recommended that the local government enter the place in its register—the information about the place included in the chief executive’s recommendation; and (b) may have regard to other information the local government considers relevant to the



application. 119 Local government resolution to enter place in, or remove place from, local heritage register (1) A local government may, by resolution, decide to enter a place in its local heritage register if— (a) the place is in the local government’s area; and (b) the local government is satisfied it is a place of cultural heritage significance for its area. (2) A local government may, by resolution, decide to remove a place from its local heritage register if the local government is satisfied the place is no longer a place of cultural heritage significance for its area. (3) A decision under subsection (1) or (2) must be made by the local government within 80 business days after the notice under section 117 is published for the place. 120 Notice of decision If a local government decides to enter a place in, or remove a place from, its local heritage register, the local government must, within 10 business days after making the decision, give notice of the decision and the reasons for it to— (a) the owner of the place; and (b) any other person or entity, if the person or entity gave the local government a submission under section 117 about the proposal to enter or remove the place.’

2.2 Update on CBD Revitalisation Strategy – Stage 2 Projects At the Ordinary Meeting of Council held 19 February 2014, a report from the Chief Executive Officer was considered to highlight the next phase of projects forming Stage 2 of the strategy. These will have a focus on building the economic sustainability and identity of Gympie’s CBD, which contain several sites and buildings of heritage significance. Membership for an associated Community Reference Group will be invited in coming weeks, of which members of this Committee may wish to nominate for. Chris Engle may provide further information if required.




2.3 Possible Change of Meeting Days Tuesday meetings are going to be difficult for Marcus Matthews to attend from July until the end of 2014 due to a change in personal circumstances. Times suggested and which may prove suitable to attendees include Wednesday afternoon (after Council meetings, however the timing of Council meetings ending are somewhat irregular) or Thursday (to avoid Monday and Friday RDO's for internal Council officers that attend meetings). This is being raise early to identify another time which may suit Committee members, and to make the prospective transition as smooth as possible. This item is open for discussion. ‐ The committee will meet on the third Wednesday of every month as of July 2014.

2.4 Offer of Congratulations On behalf of the Heritage Advisory Committee, congratulations are offered to Rachel Lethem on her recent appointment as Libraries Manager.

Moved: Julia Lawrence Seconded: Cr Mick Curran Carried: 03/03/14

“That a letter be sent on behalf of the committee congratulating Rachel Lethem on her recent promotion.”

2.5 Items Arising

Discussion is welcomed regarding any items of Heritage significance relevant to this Committee.

Moved: Joolie Gibbs Seconded: Dr Rae Norris Carried: 04/03/14

“That the committee incorporates a heritage awareness aspect into the annual dinner in 2014.”

Moved: Joolie Gibbs Seconded: Julia Lawrence Carried: 05/03/14

“That there be a heritage theme incorporated into the Gympie Regional Council Gympie Show display in 2015.”

Meeting closed at 3:15pm.

Next meeting to be held 8th April 2014 at 2pm in the Planning & Development Meeting Room.

Ordinary Meeting Minutes 2 April 2014 65 Item 6.3 Draft Rainbow Beach Foreshore Parks Revitalisation Plan Attachment 1 Amended Draft Rainbow Beach Foreshore Parks Revitalisation Plan














Ordinary Meeting Minutes 2 April 2014 72 Item 6.4 Draft Lake Alford Development Plan Attachment 1 Draft Lake Alford Development Plan








Ordinary Meeting Minutes 2 April 2014 76 Item 8.1 Summarised Budget Report as at 28 February 2014 Attachment 1 Summarised Budget report as at 28 February 2014










Ordinary Meeting Minutes 2 April 2014 81 Item 10.2 Gympie Aquatic Centre Project Attachment 1 Aquatic Centre


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