1 | Page WHELAN PROPERTY GROUP ABN: 28 116 912 488 PO BOX 75, STRAWBERRY HILLS NSW 2012 277 PYRMONT STREET, ULTIMO NSW 2007 T: 02 9219 4111 | F: 02 9281 9915 E: [email protected]www.whelanproperty.com.au ATTENTION: THE OWNERS, FIRST MORTGAGEES AND COVENANT CHARGEES OF LOTS IN STRATA PLAN 79359 | 20 CLOSE STREET, CANTERBURY MINUTES OF ANNUAL GENERAL MEETING OF THE OWNERS – STRATA PLAN NO. 79359 Meeting Title Annual General Meeting Strata Plan Number 79359 Date & Venue Thursday, 6 April 2017 in the Viva Function Room at Canterbury Hurlstone Park RSL, 20-26 Canterbury Road, Hurlstone Park Start Time 6.10 pm Finish Time 7:15 pm Present (in person or via proxy) Lots: 2, 3, 4, 6, 8, 14, 15, 17, 20, 23, 24, 28, 32, 34, 35, 36, 38, 39, 40, 47, 49, 50, 51, 54, 57, 58, 60, 61, 66, 68, 69, 71, 72, 73, 81, 83 & 84 In Attendance Whelan Property Group: Amanda Lahood & Elizabeth Tuakalau Zenari’s Maintenance Service: Walter Zenari Chairperson Amanda Lahood (as invited) 1.0 PREVIOUS MINUTES RESOLVED: That the Owners – Strata Plan 79359 resolve the minutes of the last General Meeting of the Owners Corporation and confirm these minutes as a true record and account of the proceedings of that meeting. 2.0 KEY FINANCIAL INFORMATION RESOLVED: That the audited key financial information for the Administrative Fund, Capital Works Fund and any other fund circulated with this agenda be adopted. 3.0 APPOINTMENT OF AN AUDITOR RESOLVED: That the Owners Corporation appoint an Auditor for the financial period ending the 31 January 2018. 4.0 RESTRICTED MATTERS RESOLVED: That pursuant to clause 6(a) and 9(i) Schedule 1 of the Strata Schemes Management Act 2015 no restrictions be placed on the Strata Committee. 5.0 OVERDUE LEVY COLLECTION RESOLVED: That the Owners Corporation resolves for the purpose of collecting unpaid levy contributions to authorise the Strata Managing Agent and/or the Strata Committee to do all things necessary to pursue unpaid levies including commencing and maintaining debt recovery proceedings for the collection of outstanding levies, which may require the appointment of a legal practitioner or debt collection agent to manage the debt collection process. Page 1 of 5
In Attendance Whelan Property Group: Amanda Lahood & Elizabeth Tuakalau
Zenari’s Maintenance Service: Walter Zenari
Chairperson Amanda Lahood (as invited)
1.0 PREVIOUS MINUTES
RESOLVED: That the Owners – Strata Plan 79359 resolve the minutes of the last General Meeting of the Owners Corporation and confirm these minutes as a true record and account of the proceedings of that meeting.
2.0 KEY FINANCIAL INFORMATION RESOLVED: That the audited key financial information for the Administrative Fund, Capital Works Fund and any other fund circulated with this agenda be adopted.
3.0 APPOINTMENT OF AN AUDITOR RESOLVED: That the Owners Corporation appoint an Auditor for the financial period ending the 31 January 2018.
4.0 RESTRICTED MATTERS RESOLVED: That pursuant to clause 6(a) and 9(i) Schedule 1 of the Strata Schemes Management Act 2015 no restrictions be placed on the Strata Committee.
5.0 OVERDUE LEVY COLLECTION RESOLVED: That the Owners Corporation resolves for the purpose of collecting unpaid levy contributions to authorise the Strata Managing Agent and/or the Strata Committee to do all things necessary to pursue unpaid levies including commencing and maintaining debt recovery proceedings for the collection of outstanding levies, which may require the appointment of a legal practitioner or debt collection agent to manage the debt collection process.
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6.0 PAYMENT PLANS RESOLVED: That pursuant to section 85(5) of the Strata Schemes Management Act 2015, the Owners Corporation authorises the Strata Managing Agent and/or Strata Committee to enter into a payment plan with a lot owner for any unpaid levies on the basis that all outstanding levies are paid within 12 months and that all future levies are paid as and when they are due.
7.0 WHELAN PROPERTY GROUP COMMISSIONS
RESOLVED: That Whelan Property Group Pty Limited confirms receipt of the following commissions: Insurance Commission $ 3,240.61 All Other Commissions $ Nil
It is anticipated that similar commissions will be received in the ensuing year.
8.0 INSURANCE CONFIRMATION RESOLVED: That the Owners Corporation insurances as circulated with this agenda be confirmed and that the Strata Committee be delegated the function of increasing, altering or adding insurances should it be resolved to do so at a Strata Committee Meeting.
9.0 RENEWAL OF INSURANCES
RESOLVED: That Whelan Property Group Pty Limited is given a standing direction to renew the insurance policy in the absence of instructions from the Strata Committee as at the date of renewal.
10.0 BUILDING VALUATION RESOLVED: That Whelan Property Group Pty Limited is instructed to obtain a building valuation for insurance purposes and adjust the sum insured to reflect the valuation.
11.0 ELECTRONIC VOTING RESOLVED: That the Owners – Strata Plan 79359 resolve to adopt the following alternate means of voting at meetings of the Owners Corporation and/or meetings of the Strata Committee: voting by means of teleconference, video-conferencing, email or other electronic means voting by means of email or other electronic means before the meeting at which the matter
(not being an election) is to be determined by the Owners Corporation or Committee as set out in the meeting notice for the respective General Meeting or Committee Meeting.
12.0 BY-LAW REVIEW RESOLVED: That the Owners – Strata Plan 79359 resolve to undertake a review of the registered by-laws for the scheme in accordance with Schedule 3(4) of the Strata Schemes Management Act 2015.
13.0 CAPITAL WORKS FUND FORECAST/WHS REPORT/ASBESTOS MANAGEMENT REPORT That the Owners Corporation authorise and instruct Whelan Property Group Pty Limited to obtain the following: (a) Capital Works Fund Forecast/ Update
RESOLVED: That the Owners Corporation reviews a Capital Works Fund 10 year plan. Whelan Property Group are instructed to obtain quotes for the preparation of a Capital Works Fund plan and forward to the Strata Committee for approval.
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(b) Work Health & Safety Report MOTION LOST: That “Work Health and Safety Act” requires the Owners Corporation to ensure the common areas provide a safe environment for all contractors, owners, occupiers and visitors passing through common property.
(c) Asbestos Management Report
MOTION LOST: The “Work Health and Safety Act 2011” requires the controller of a work place to obtain an asbestos report identifying all areas where Asbestos may be found and requires an asbestos register and management plan to be kept on site and provided to all trades undertaking works at a property.
14.0 STRATA AGENCY AGREEMENT RENEWAL
RESOLVED: That the Owner Corporation appoint Whelan Property Group Pty Limited as the Managing Agent of the Owners Corporation of Strata Plan 79359 for a further 24 months and that the Common Seal be affixed pursuant to Section 238 of the Strata Schemes Management Act, 1996 to the Agency Agreement circulated with the agenda, which incorporate instruments appointing Whelan Property Group Pty Limited and delegating all the powers, authorities, duties and functions referred to therein.
15.0 ANNUAL FIRE SAFETY STATEMENT RESOLVED: That the Owners Corporation resolves to consider the Annual Fire Safety Statement (if one is required for the building) under the Environmental Planning and Assessment act 1979 and authorises the Strata Managing Agent and/or Strata Committee to make arrangements for obtaining the next Annual Fire Safety Statement.
16.0 WINDOW SAFETY DEVICES RESOLVED: That the Owners Corporation authorises the Strata Committee to engage a contractor to install window safety devices pursuant to section 118 of the Strata Schemes Management Act 2015 on all windows requiring such a device before 13 March 2018.
17.0 PROPOSAL ACCEPTANCE | REMEDIAL WORKS i. MOTION LOST: That the Owners Corporation accept the fee proposal from Hi-Tech
Remedial in the sum of $1,521,630.00 inc GST for the remedial rectification works to the building as per the revised tender comparative table provided by Landlay Consultants dated 9 December 2016.
ii. RESOLVED: That the Owners Corporation accept the fee proposal from Structural Building Maintenance in the sum of $1,497,803.45 inc GST for the remedial rectification works to the building as per the revised tender comparative table provided by Landlay Consultants dated 9 December 2016.
18.0 SPECIAL LEVY
RESOLVED: That the Owners Corporation Strata Plan 79359 raise a special to the Capital works fund in the sum of $1,430,000.00 inc GST for the building remedial rectification works required as per the Tender Assessment Report provided by Landlay Consultants, dated 27 April 2016. Such levy to be due and payable in four (4) equal instalments on 1 June 2017, 1 September 2017, 1 December 2017 and 1 March 2018, in accordance with units of entitlement.
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19.0 BUDGET AND LEVIES 19.1 Administrative Fund and Capital Works Fund
RESOLVED: That pursuant to sections 79(2) and 81 of the Strata Schemes Management Act 2015, the Owners Corporation estimates the expected expenditure in both the Administrative Fund and Capital Works Fund for the budget year 1 March 2017 to 28 February 2018 set out in the budget circulated with the agenda. It was noted that a line item for the works required to window safety devices is to be incorporated into the budget, falling under the capital works fund.
19.2 Levy Contributions
RESOLVED: That pursuant to section 81 of the Strata Schemes Management Act 2015, the owner corporation determines the following amounts to be levied in 4 unequal instalments;
Administrative Fund $ 247,500.00 inc GST Capital Works Fund $ 104,500.00 inc GST
This Strata Scheme is registered for GST.
Number Levy Period Year Issued Administrative Capital Total
1 February 2017 Yes $52,253.10 $35,633.90 $87,887.00
2 May 2017 No $65,082.30 $22,955.37 $88,037.67
3 August 2017 No $65,082.30 $22,955.37 $88,037.67
4 November 2017 No $65,082.30 $22,955.36 $88,037.66
$247,500.00 $104,500.00 $352,000.00
19.3 Levy Contributions – Administration/Capital Works RESOLVED: That the first levy instalment due in the next financial year 1 March 2018 be struck pursuant to section 81 of the Strata Schemes Management Act 2015 as follows:
Administrative Fund $ 61,875.00 inc GST per quarter Capital Works Fund $ 26,165.00 inc GST per quarter
19.4 Levy Notices
RESOLVED: That both contributions be levied by notice from Whelan Property Group Pty Limited as the delegated Treasurer of the Owners Corporation pursuant with the Strata Managing Agency Agreement.
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20.0 STRATA COMMITTEE ELECTION RESOLVED: That the number of positions on the Strata Committee be seven (7) with the following nominations for the Strata Committee considered:
Lot Nominated Person Nomination Received From
2 Solon Kypridemos S. Kypridemos
4 Arindam Sen A. Sen
34 Kuen Kam K. Kam
35 Ray Sheppard R. Sheppard
58 Kobie Howe M. Thomson
72 Michael Thomson K. Howe
81 Jeff Hockey J. Hockey
The following nominees were elected to the Strata Committee for the ensuing year:
Lot Elected Person
2 Solon Kypridemos
4 Arindam Sen
34 Kuen Kam
35 Ray Sheppard
58 Kobie Howe
72 Michael Thomson
81 Jeff Hockey
The Owners Corporation offered a vote of thanks to Walter Zenari and Krishna Thapa from Zenaris Maintenance for all their work and hard efforts being put into the building. CLOSURE The Chairperson declared the meeting closed with no further business at 7:15 pm.
____________________________________ Amanda Lahood CHAIRPERSON _____________________________________ DATE
ATTENTION: THE OWNERS, FIRST MORTGAGEES AND COVENANT CHARGEES OF LOTS IN
STRATA PLAN 79359 | 20 CLOSE STREET, CANTERBURY
MINUTES OF THE STRATA COMMITTEE MEETING OF
THE OWNERS - STRATA PLAN NO. 79359
Meeting Title Strata Committee Meeting
Strata Plan Number 79359
Date & Venue Thursday, 6 April 2017 in the Viva Function Room at Canterbury Hurlstone
Park RSL, 20-26 Canterbury Road, Hurlstone Park
Start Time 7:20 PM
Finish Time 7:35 PM
Present Strata Committee: Lot 2 – S. Kypridemos, Lot 4 – A. Sen, Lot 34 – K. Kam,
Lot 35 – R. Sheppard, Lot 58 – K. Howe, Lot 72 – M. Thomson &
Lot 81 – J. Hockey
In Attendance Whelan Property Group: Amanda Lahood & Elizabeth Tuakalau
Zenari’s Maintenance Service: Walter Zenari
Chairperson Amanda Lahood (as invited)
1.0 PREVIOUS MINUTES RESOLVED: That the Minutes of the last Strata Committee Meeting be confirmed as true record and account of the proceedings of that meeting.
2.0 OFFICE BEARERS
RESOLVED: That the following members of the Strata Committee be appointed as office bearers;
Lot Elected Person Position
2 Solon Kypridemos Treasurer
58 Kobie Howe Secretary
81 Jeff Hockey Chairperson
3.0 STRATA COMMITTEE REPRESENTATIVES
RESOLVED: That the Strata Committee elect Kuen Kam as a representative and Jeff Hockey as a substitute representative to be the nominated contact person(s) to liaise/instruct the Strata Managing Agent on behalf of the Strata Committee.
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CLOSURE The Chairperson declared the meeting closed with no further business at 7:35 PM ____________________________________ Amanda Lahood CHAIRPERSON _____________________________________ DATE
